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Top 10 Progress Status Report Templates with Samples and Examples (Free PDF Attached)

Hanisha Kapoor

It is that dreaded time of the week again when you need to dig through spreadsheets and cajole or coerce team members to send across their (correctly) formatted work reports. You skim through emails, skype messages and, god knows what, to collect information on goals accomplished and pending.

And, Heaven forbid! If you miss any important detail in your progress report, you run the risk of being branded careless or not diligent enough.

Progress! we all love it. Yet, reporting on progress is not that easy, as you will have guessed by now, we hope! It is such a chore to place and patch every piece of relevant information scattered around at the workplace in a meaningful project progress status report.

Prioritize the delivery of dependencies in a project that need your immediate attention using our ready-made project dependency matrix PPT templates .

All of this leaves you exhausted and wishing that you will have been better-off taking that leave, than dealing with preparing progress status reports.

Yet, despite its surface difficulty, preparing progress status report is a happy task, as it signals the management’s trust in you.

All you need is a comprehensive progress report to add and compile your data in one sheet.

Is it possible?

Yes, it is!

A project progress status report provides your clients and team members with a snapshot of where you are in a project, issues plaguing execution, and where you are projected to reach, based on past and present trends. A well-written project report helps the audience understand whether the project is on track, at risk, or is off to a tangent. Thus, create a project progress status report to make you (and everyone else around you) feel confident.

Want a detailed snapshot of project status reports? Read this exclusive blog featuring project status reports templates to provide your management with regular updates on tasks.

With SlideTeam’s actionable PowerPoint Templates, you can keep tabs on tasks and outline an extensive project progress status report for your management and seniors. These PPT slides are customizable and ready to use. All you need to do is download and add data to the templates for a comprehensive project progress status report.

Without further ado, let us walk you through a fantastic collection of progress status report PPT Templates!

Let’s dig in!

Template 1: Project Key Phases Progress Status Report PPT Template

Provide your seniors and team leads a snapshot of the project progress report with this content-ready PowerPoint Template. This well-designed PPT Design helps you showcase the project summary along with project phases, progress, status, and completion date. It also comprises a section to highlight delayed tasks. Deploy this actionable PowerPoint Diagram to monitor project execution. Download now!

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Template 2: Weekly Progress Status Report PowerPoint Slide

This is a ready-made PowerPoint Template to consolidate your weekly work reports in one sheet. Use this content-ready PPT Design and add tasks on the left mapped to their progress graph on the right side of the template. This illustration eases your work and lets you communicate accomplished and pending goals. Download now!

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Template 3: Task Status Report PowerPoint Template

Here is another ready-to-use PowerPoint Template to project work progress report. Incorporate this well-structured PPT design and list all tasks in the sheet to showcase their progress. You can also add employee names in the template to provide clarity to your seniors. Showcase their priority level, completion rate, and more to inform your stakeholders and clients about their project journey. You can add additional notes to the presentation template. Download now!

Template 4: Project Status Report PPT Diagram

Wish to compile project growth data in one sheet? Use this polished and appealing PPT template to update your management on project progress. This PPT Slide comprises sections to help you present milestones, overall status, risks, and more. You can also pen down the program name, project scope, and benefits to help your clients comprehend the task. This PowerPoint Slide gives you the capability to highlight project status in vibrant colors to grab your team members’ attention. Download now!

Template 5: Project Progress Report PowerPoint Template

It’s time to stop struggling with skimming through emails, text messages, and spreadsheets to create a project progress report. Get access to this actionable PowerPoint Template and draft a comprehensive progress status report highlighting the project summary, budget, delivery date, etc. Showcase tasks on track and those running off-track with this PPT template to speed up the process. Click the link below to download this template.

Template 6: Progress Status Report with Task Status PowerPoint Slide

This PowerPoint Diagram comprises in-built charts, graphs, and a timeline to exhibit project stages: Showcase project tasks status and reasons for delay with this PPT design. Discuss risks, threats, and gaps and provide solutions to combat the issues using this PowerPoint diagram. This flexible presentation template will provide your management with an accurate progress status report. Download now!

Template 7: Project Status Report PPT Template

Here is another PowerPoint Template to help you outline an extensive project progress summary report. Use this PPT slide to walk your client through the project journey from initiation to accomplishment. Highlight tasks that are on priority, the risk associated, and the cost. Download this ready-made PowerPoint Template, update your management with the overall progress status report, and grab their attention towards processes that require their intervention.

Template 8: Work Progress Status Report PowerPoint Diagram

Nothing is more frustrating than consolidating work reports to showcase accomplished or pending tasks. To save you time and effort, bringing you a content-ready PowerPoint Template to outline an exclusive progress status report that highlights processes, their priority level, status, completion rate, slippage, etc. Customize this ready-made presentation template and create a professional progress status report that will give you great recall value. Download now!

Template 9: One-page Job Progress Status Report PPT Template

This content-ready one-pager PowerPoint Template is a top-notch choice to compile your work reports in one sheet and showcase project growth. It helps you highlight targets, tasks completed, progress per department, etc. This PowerPoint slide also comprises a section to help you, present top performers. Grab this presentation template that meets all your professional needs and goals. Download now!

Template 10: One-page Project Progress Status Report PowerPoint Template

Deploy this well-structured one-page PowerPoint Template to inform your clients and stakeholders of project progress. This PPT Slide draws the management’s attention to urgent issues. Showcase progress made during the previous week and planned future deliverables using this content-ready presentation template. Download now!

Grab this template

Reporting has always been a vital process in project management. Supporting your work reports with relevant data and progress status is essential. You cannot just convey mission-critical information verbally or on a piece of paper. They need to be written down, secure and presented in an impactful way to help management take important decisions. Collate all critical data and give an update on how your project is doing with SlideTeam’s ready-made PPT Templates. You can access these custom-made, premium PowerPoint Slides from our monthly, semi-annual, annual, annual + custom design subscriptions here .

PS : Keep your customers pleased with the on-time delivery of your projects with our project schedule PPT Templates .

FAQs on Progress Status Report

What should be in a progress status report?

A progress status report summarizes the details of a project as it progresses along the timeline. It includes critical milestones and goals with defined deadlines. Project managers pen down the report with input from team leads and other team members. The project manager is expected to comprehend the project and be prepared to showcase progress on regular intervals. A comprehensive, written project status report must include:

• A summary of project details, including program and project name, launch date • A list of team members, stakeholders, and project owners • The status and completion dates • A summary of project scope and budget • Cross-project dependencies • Key issues, risks, and solutions

What are the essential aspects of a good progress status report?

A professional and appealing progress status report should showcase major work products and phases of a project to gauge progress. It should also consist of a critical milestone achieved over six-eight weeks with accomplished targets. A well-written project status report should be able to communicate project status to management and seniors. Below are some of the points that need to be taken care of while drafting an engaging project status report:

• Measuring status • Overall project status • Milestone status • Risk and Issues • Accomplishments • Key objectives and action items • Key decisions

What are the types of progress status reports?

Daily, weekly, monthly, and quarterly are types of progress status reports. These work reports simplify the process of collecting and consolidating essential information and data on the project. Remember, each type of project report has a specific purpose and aim. Only projects that are mission-critical to the company will see a daily progress report being prepared. Some of these progress reports could also be linked to compliances that business rules mandate, though this is not their main role. especially in a bullish work environment. These progress report templates are meant to ensure that business owners are able to see and respond to bad news (if at all it comes) with alacrity and effective action.

Download the free Progress Status Report Templates PDF .

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Progress Report: How to Write, Structure, and Make Project Progress Visually Attractive

Picture this: Days or weeks into a project, your supervisor asks for a progress report.

Depending on your experience with writing progress reports, you might respond with readiness, anxiety, or confusion. Where do you begin? How do you know you’ve created a satisfactory or even amazing final report? Fear not—the expert team here at Piktochart is here to help.

In this progress reporting guide, we’ll not only give you top tips on how to write a successful report but additionally provide you with progress report templates and checklists to keep you focused on the important stuff. We begin, of course, with the all-important question anyone from a newbie to even a seasoned professional might have: “What is a progress report?”

Table of contents:

What is a progress report, why is a progress report important.

• How to write a progress report
• How to structure a progress report
• Free progress report templates you can edit right away

Progress report checklist

In case you prefer watching over reading, feel free to check out the video summary of this blog post:

A progress report is exactly what it sounds like—a document using simple and straightforward language that explains in detail what has been achieved and what else is needed for project completion. Essentially this document is a status update before the final report, outlining tasks completed by a team member, project manager, or team, along with what else needs to be done.

W hether you need to provide daily progress reports or even quarterly progress reports, this asset outlines the activities you’ve carried out, the tasks you’ve completed, and the milestones you’ve reached vis-à-vis your project plan .

Depending on the scope and complexity of the project, you might need to give a progress report weekly or monthly or for every 25% project milestone.

In terms of audience, a progress report is typically written for a supervisor, colleague, or client. Progress reports can be written from the perspective of one person as well as an entire team or department.

Throughout your career, you’re likely to be creating more reports than you can count (challenge for you: count them and find how many resources you’re using!).

Perhaps you find yourself spending more time crunching data and plugging numbers into graphs than actually working.

Reports don’t have to be as time-consuming as they often are. Progress report templates are time-savers! Get your free Piktochart account so you can follow along as we share more templates below.

We also tapped into the brilliance of Kevan Lee of Buffer in this interactive content experience to help you with your progress report projects.

Dive right in here, and learn some reporting hacks from Kevan .

Sometimes it might feel like writing about your progress in detail is redundant, especially when you’ve been regularly communicating with your supervisor, teammates, and client throughout the course of the project. Like any project manager, you probably think there are more important things to work on.

But this type of professional report is actually quite useful for several reasons.

1. It gets everyone on the same page

Each person who receives a copy of the report will know what has been accomplished and what is remaining. This prevents confusion about what has been or has yet to be done. Additionally, it provides proof and data about the respective project that can be cited and sourced if and when questions arise in the future.

2. Writing progress reports facilitates collaboration

This is especially important when different teams or departments work together. Knowing what another team is prioritizing helps prevent working in silos and also reduces task redundancy. Additionally, progress reporting helps a team identify areas where it can offer help or collaborate with others.

When teams can track progress on where other teams are on the project timeline, project managers get a better idea of the current status. They can reassign resources to make sure everyone is on track to hit the deadline for the current project, which can be tricky if you’re managing remote teams .

If you’d like to learn more about how you can work together with your team on a report, sign up for a free Piktochart account and try our online report maker .

3. It improves transparency and accountability by providing a paper trail

When you submit your report, you’ve placed on record that you’ve accomplished a task or explained why your results were different than expected. Once the document has been accepted, it becomes part of the project’s official documentation.

So, just in case someone accuses you in the future of failing to accomplish a task or not reporting a problem, you can point to the progress report as proof that you did so.

On the flip side, if your project ever gets nominated for an award, you can be sure validators will come seeking documents that explain how the entire thing was accomplished.

4. It improves project evaluation and review

Next time you plan for a project, your team can examine documents, including progress reports, of previous projects to find out what was done right, what went wrong, and what can be improved.

Previous reports can shed light on systemic issues, loopholes, and other causes of delay or failure—both internal and external—that must be avoided or resolved.

5. It provides insights for future planning

When the supervisor knows what tasks have been accomplished, he or she can focus on monitoring progress toward the next stages of the project.

When a report shows that delays have occurred, the supervisor is able to investigate the problems that hindered progress and take steps to prevent them from happening again in the future.

The supervisor will also be able to adjust the project timeline if absolutely needed or instruct teams to double down.

Ultimately, all the valuable insights from the project documentation can increase the chance of success for future projects.

Here is a progress report format example:

How to write progress report s

Have you ever found yourself stuck tapping your pen or staring at a blinking cursor, unable to begin writing?

Writer’s block is not an unusual experience when creating progress reports, especially for those whose jobs typically don’t involve drafting a long document or creating a formal report.

One reason people may find it difficult to write these reports is the thought that they’re not ‘writers.’ Yet, this is simply a negative mindset.

Reports don’t require sophisticated language—in fact, the simpler, the better.

Here are some writing tips on progress reporting:

“Piktochart is my go-to tool when I’m looking for a way to summarize data that is easy for our upper management to review. Piktochart provides me with the tools to display data in a creative, visually appealing way.” – Erica Barto, Selection, Testing & Assessment Specialist at Valero Energy Corporation Create a report, presentation, infographic, or other visuals online with Piktochart. You don’t need any graphic design experience to make professional visual content. Sign up for free .

1. Think of it as a Q&A

Before you start worrying about your reporting frequency and whether you should provide monthly reports or weekly reports, take a step back and focus on the purpose of the report itself.

In essence, the reporting process comes down to Q&A; you’re answering key questions about your progress. Imagine your manager, colleagues, or client asking you their most important questions, and you’re simply providing them with answers on the project status.

For example, let’s say that you’re organizing a weekend fair with food stalls and music and that you’re put in charge of food concessions.

The project plan might require you to have secured letters of intent (LOI) from at least 10 businesses by the end of the first month.

Your progress report would then outline the companies or entrepreneurs who have sent LOIs, including a description of their businesses and plans for their food stalls. If talks are in progress with other businesses that haven’t yet sent LOIs, you can include that and explain when they’re expected to send in their letters.

On the other hand, if you haven’t met your target, you’d have to explain why but also narrate the efforts you have exerted and the expected timeline for achieving the desired results.

2 . Use simple and straightforward language

This doesn’t mean you can’t use technical jargon.

For example, if you’re in the construction business, you don’t have to avoid using terms like “tender” or “variation” or “risk management.”

But otherwise, speak plainly. Use clear and concise language.

One misconception in business writing is that complexity impresses. In truth, it only causes confusion. Fact is, being able to speak plainly about your subject indicates that you understand your subject matter inside out.

Let’s get specific. One thing that makes business documents dreary is the transformation of verbs into nouns—just like I did there.

If we had to rephrase that to keep the verb, we’d write, “transforming verbs into nouns.” It sounds simpler and gets to the point.

3 . Avoid using the passive voice where possible

Sometimes, you can’t avoid using the passive voice in formal documents that prohibit the first-person point-of-view. But when done well, it helps to make your progress reports more relatable.

Going back to the food concession example, a passive sentence would read: “Research on potential food concessionaires was carried out.”

To make that sentence active, give it an actor (which is the team in this case), as in: “The team researched on potential food concessionaires.”

4. Be specific

A study published in the Journal of Cognitive Neuroscience found that when you use concrete words, you tend to engage both the left and right parts of the brain, while the right region tends to remain unstimulated by abstract words.

While the jury is still out on exactly how word meanings are represented in the mind, we can agree that the phrase “a merry sound” doesn’t stir the imagination as much as “tinkling bells”.

“A hot day” doesn’t activate visual imagery as much as “a melting popsicle” does. When a reader’s mind is stimulated by words, it’s less likely to drift off.

Taking the previous example, “researched on potential food concessionaires” doesn’t evoke a visual image. Meanwhile, “built a list of 50 potential food concessionaires” is more concrete, especially when you add details of what food items might be sold.

5. Explain jargon if needed

This depends on who will be reading your progress reports, and if you’re using very specialized jargon that only members of your team would be familiar with.

For example, in a report written by a construction team addressed to the project manager , construction jargon could be used as the recipient obviously understands it.

6. Spell out acronyms when they first occur in the document

Don’t assume that every single person reading the report will understand all the acronyms you use without you spelling them out.

For instance, in construction work, SWMS should first be spelled out as “safe work method statement”. ‘Pre-starts’ should be spelled out as ‘pre-start checks’. So in your report, it would look like this: “safe work method statement (SWMS)”, then all subsequent references are free to just be SWMS.

7. Stick to facts

Avoid providing an opinion, unless it’s part of the project.

For instance, your task might be to analyze data and offer your interpretation and prediction. In that case, you can offer your speculation and point of view, as long as you have evidence to back you up.

8. Use graphics to supplement the text

Avoid writing down a long series of numbers in a sentence. Try using different types of graphs , tables or charts, especially when dealing with a series of numbers.

Here at Piktochart, we have many progress report templates, and the hiring progress report below is a great example.

When using graphs or charts, try out several types to determine which ones best present your data. You might use a bar graph , pie chart , line graph , or even scatter plot . When doing so, though, spend time distinguishing different data sets from the others by using labels and colors.

Don’t worry if this sounds daunting—there are plenty of software that can help you visualize data , including the most basic examples, MS Excel and Numbers for Mac.

How to structure progress report s

You may still be wondering about the exact process of how to write a progress report. Armed with all of these practical tips, how do you put the report together?

First, it depends on the type of report, as well as the intended reader. A progress report may be written daily, weekly, or monthly. It may be written for an individual or a team.

As you’ll see in the examples below, the main parts of a progress report are:

1. Introduction

This part provides an overview of the contents of the progress report. It’s best to write this after you’ve completed all the other parts of the report. That way, you’ll be able to provide an accurate summary.

Keep it short and simple. One or two paragraphs will do.

2. Accomplishments

Numbers and details are your friends, especially when writing this section of the progress report. The accomplishments you write should correspond to your goals.

What were your goals for the period covered by the report?

This could be a goal for the day, week, month, or quarter. On the other hand, it could be a team goal, too.

Be concrete when writing goals. For instance:

Avoid providing too much detailed information. The simpler this section is, the easier it is for stakeholders and the project team to see the project priorities.

4. Roadblocks

Explain what situations, if any, prevented you from achieving your goals, or may have hindered the project’s progress.

But don’t stop there. Be proactive and present an action plan and timeline for resolving the roadblocks. Include details, such as funds, materials, and human resources you may need to implement the solution.

Progress reporting templates you can edit right away

To guide you better, here are progress report template examples that are visually attractive and highly readable.

These templates are available if you sign up for a free Piktochart account . Once you log in, use any of the templates below and edit the elements and text to make it your own.

1. Daily progress report s

A daily progress report includes your goals for the day, as well as your accomplishments the previous day. It also explains challenges encountered in performing tasks and achieving goals.

Another section under the daily report is ‘lessons learned’. These need to be directly related to the day’s tasks and challenges, as well as to the previous day’s accomplishments.

2. Weekly progress report

Weekly progress reports provide a week-by-week breakdown of what has been accomplished and what tasks remain to be completed.

Just like a daily report, a weekly progress report may include challenges and lessons learned. Examples are included in the templates below.

To get a better idea of this, let’s go back to the events example:

• Many potential vendors were attending a week-long industry convention; couldn’t book meetings.
• Potential vendors didn’t read the entire email.

Lessons Learned

• Consider industry events when planning a timeline for contacting clients
• Introductory emails must be short and have readable formatting

3. Monthly progress report ing

A monthly report is necessary for projects with longer durations. The report may provide both monthly and quarterly data on project progress.

4. Team progress report s

Team progress reports provide information on both team and individual milestones and progress status. Now this one is more complicated, simply because it involves several people who may have worked on different tasks.

It’s not enough to just let one person make the report. Of course, one person can do the typing, but everyone must provide input and feedback.

One way to keep a record of different team members’ input is to keep track of edits they have made.

To do this, simply enable tracking of changes on a Word document, or on Pages for Mac users. When working on a collaborative tool like Google Docs , click the pencil icon on the top-right part of the window, and choose “Edits become suggestions” on the drop-down menu. Here’s what that looks like:

On the other hand, team members can insert comments or questions. Again, you can do this easily on a Word document, as well as on software that let you comment on shared documents, like Google Docs and Piktochart .

Here’s what it looks like in Piktochart (learn more about this feature in our guide to annotated comments for teams ):

Here’s one example of Piktochart’s many team project report templates .

One last thing… You’ve finally finished typing up your report—breathe a sigh of relief, but don’t hit ‘send’ just yet.

Go over it at least once (better to do it more than once, especially if it’s a team report). Re-read the article, edit the content as needed, then ask a teammate to proofread with a fresh pair of eyes.

Finish your progress report on time

Be more accountable and efficient with your progress reports using Piktochart’s professional-looking and editable progress report templates.

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Home PowerPoint Templates Business PowerPoint Templates Generic Progress Report Presentation Template

Generic Progress Report Presentation Template

Communicate the company’s sales or financial records to the stakeholders using our modern Generic Progress Report Presentation Template . The progress report highlights the team members’ performance, potential growth areas, and problems that need to be resolved. We have crafted this template for project managers, professionals, HR managers, sales experts, and data analysts. The template has a minimal design suitable for professional presentations. Our template is crafted using 100% editable PowerPoint elements. It is also compatible with Google Slides and Keynote. 

Our Generic Progress Report Presentation Template starts with a title slide with an image placeholder. The image shows a data analyst briefing on the company’s performance in sales or whatever the parameters are. The table of contents slide comes next, where the presenter can mention the titles of the topics they will elaborate on in the meeting. Next is a slide for general targets containing a table with three columns. Professionals can enlist the items and their set targets quarterly. The upcoming slide contains a column chart with data labels that users can utilize to present the targets accomplished compared to the previous years. They can also change the color labels or types of charts used in the progress report presentation slides. In the following slide, project managers or sales heads can share the issues they faced during the execution. 

Infographic icons with bullet points were added to the slides to enhance the visual impact of the progress report and convey the message. We have also provided a slide for presenting the targets that were not accomplished. In the last slide, managers can share their opinions and recommendations regarding the upcoming business plans. Presenters can change the slide components based on their reports. Grab this engaging PPT template and personalize it for your board meetings! Also check our collection of progress report PowerPoint templates and presentation templates .

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How to prepare and write valid progress report for project?

What is a progress report.

The project status report summarizes your project progress compared to project plan milestones. It is a robust communication tool to keep everyone in the loop, synchronize people, and reach project goals as a result. A monthly email, progress report slides, or shared drive link is a typical frequency and format for spreading similar records.

There are several ways you can structure it and present it, and these are the most popular solutions:

• Word document;
• PowerPoint presentation;
• Excel table;
• Web-based platform page.

Read our previous article on presentation design trends in 2022/2023 to make your progress report even more attractive.

An attractive progress report on a project is usually sent to all project stakeholders: team members, steering committee members, sponsors, executives, end users, customer representatives, etc. In other words, you must send the report to anyone who touches the project scope and wants to receive the deliverable and progress updates.

One way to make your report is to send a ‘ do my presentation ’ request to credible services. Another way is to read this article with detailed project progress report templates you can apply to Word, PowerPoint, or any format you prefer. Follow it wisely!

How to Make a Progress Report Presentation?

1. project summary.

The first slide of any progress report for the project is a project summary. Commonly, you want to include information to remind stakeholders what your team is actually doing and what you include in this particular report.

Scope Statement

Add a “Scope Statement” to indicate the area you’re responsible for from a delivery standpoint.

Scope Statement Template: To implement the new future state security center with a focus on streamlining people activities and implementing technology to support the new ways of working by the end of Q4.

Project Priority Matrix

Project Priority Matrix has to let people know what your constraints are and what you’re willing to optimize and accept from scope, time, and budget perspectives. It becomes handy when you have requests from people off to the side, like, “we do not understand everything else but make sure to please add this element”. And you have your matrix as the strongest argument as to whether it is possible or not.

Project Priority Matrix Template:

2. High-Level Milestones

The next slide you’d prefer to have in your project progress report is “High-Level Milestones”. It helps you to give an overarching view of your team’s activity ⎼ what they’re currently performing, delivering, or challenging. The presented data must support a scope statement and the priority matrix to create an integral progress image, either a brand new person or a regular viewer.

High-Level Milestones Template:

3. Overall Project Status

The status of your overall project means basically its current performance level, either on track or at risk, etc. You can use a strop light system to make the progress report design of this slide more attractive and comprehensible:

Green = On track; Yellow = Potential risks; Red = Severe issues.

Needless to say, it is not bad to have yellows and reds, but it tells everyone what areas to improve for the best result, not an average one. It is indeed more suspicious than successful to run a project that’s always in green status. It might mean that people are not really aware of what’s going on.

4. Project Deliverables

The next PowerPoint or Google slides to add to your progress report presentation is project deliverables or major milestone status. In layman’s words, it is the heartbeat of your progress report. To depict it attractively, you can use the same strop light system to underline different statuses.

Project Deliverables Template:

We give very specific deliverables in the template above, and you should definitely alter them as per your report (every time you present). Most important is to define your deliverables because people come with assumptions you have to negate.

Again, do not be afraid to give red or yellow status: it just means you understand your project’s ins and outs, ups and downs, strengths and flaws. If the status is yellow, mention that the team is monitoring the issue to devise an alternative solution. If the status is red, make sure to say the team is already fixing the issue.

5. Issues and Risks

This is the slide or slides where you have to outline high-level external elements impacting the project. You should share everything influencing the initial scope, time, or budget with your stakeholders before all statuses turn RED. It means you will highlight any issues not connected to a deliverable. The purpose is to show your due diligence and deep awareness of project flow and constraints.

Risk Report Template:

Project Timeline is being negatively impacted. As a project, we struggle with our IT core team members to complete tasks. A new project was launched in the operations department, and some of our team members are being pulled away from their tasks by managers outside this project. As the PM, I will be speaking to their direct managers to bring up this issue for resolution.

Progress report is a powerful update highly recommended for any type of project. It helps to make correct and timely decisions, detect risks, take appropriate actions, and file for future reference. Your stakeholders are more involved in the project if they get a monthly report with work completed, work scheduled, and current/potential problems/projections. Besides, it keeps every team member on track because they know they must come up with some result by the end of the month.

Now you know how to write a progress report with a simple design. However, if you want slides that stand out or a sophisticated template for all your next reports, make sure to contact our specialists and get professional assistance.

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• Present financial information visually in PowerPoint to drive results

• Design Tips

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Quarterly business review: how to write and how to present it via presentation tools

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• Project Management Software for Nonprofits
• Organization Apps to Boost Productivity
• Resource Management Software
• Monday Review
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• Monday Pricing
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• Asana Pricing
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• Asana vs Monday
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• ClickUp vs Asana
• What is Agile Project Management?
• Key Benefits of Agile Methodology
• Most Important Agile Metrics
• Agile Manifesto: Values and Principles
• Agile Project Management Certifications

Progress Report: What is it & How to Write it? (+Examples)

Picture this: You're a project manager juggling multiple tasks, deadlines, and team members. Keeping the balance between different tasks is hard but very important.

Enter the progress report, your secret weapon in conquering chaos and ensuring smooth sailing.

But what exactly is a progress report, and how do you craft one effectively? In this blog post, I'll demystify progress reports and guide you through the process of writing one.

From daily progress reports to weekly progress reports, using practical progress report templates and a tried-and-true format.

What is a Progress Report?

A progress report is a vital tool in project management , designed to keep different types of stakeholders informed about the ongoing status of a project.

It's a concise document highlighting current achievements, challenges, and goals, allowing the project manager to track progress and make necessary adjustments.

Project progress reports are one of the most important types of project management reports . They help maintain transparency, communication, and accountability within a team, ensuring everyone is on the same page. They also provide valuable insights for decision-makers, helping them gauge the project's overall health and success.

Here's what you can expect to find in a typical progress report:

• Project Overview: A brief summary of the project's objectives and scope.
• Current Status: A snapshot of where the project stands regarding completed tasks, milestones reached, and overall progress.
• Challenges and Issues: Any technical difficulties, resource constraints, or personnel issues.
• Next Steps: The immediate tasks and goals on the horizon and how the team plans to tackle them.
• Progress Report Format: The layout of the report can vary depending on the organization's preferences or industry standards.

Writing a progress report can seem daunting, but it doesn't have to be. You'll create a valuable document that keeps everyone informed and aligned by breaking it down into manageable sections and using clear, concise language.

Embrace the progress report writing skill and watch your team's productivity and communication soar.

Why are Progress Reports Important?

Progress reports play a vital role in project management, serving as a communication tool to keep stakeholders updated. Let's delve into why progress reports are crucial for the success of any project or business.

Transparency and Accountability

Progress reports eliminate ambiguity and promote transparency. By regularly sharing project updates with stakeholders, the project team is held accountable for their work. This accountability ensures everyone is on track to meet the project milestones and objectives.

Identify Potential Issues Early

Progress reports help identify potential problems before they escalate. Team members can spot bottlenecks, delays, and other issues by examining project data and analyzing the progress report.

Early detection enables the team to take prompt action and prevent these issues from derailing the project.

Effective Decision-Making

Armed with accurate and timely information from progress reports, project managers and stakeholders can make informed decisions.

When a project progresses smoothly, management can allocate resources more efficiently or plan for future phases. On the other hand, if a project encounters challenges, swift decisions can be made to reallocate resources or change course.

Maintaining Momentum

A progress report's important aspect is maintaining momentum. When team members see their progress documented and shared, it fosters a sense of accomplishment and motivation.

This positive reinforcement encourages teams to keep pushing forward and maintain their productivity.

Improved Communication and Collaboration

Progress reports facilitate better communication and collaboration among team members. By sharing updates and insights, the entire team stays informed, reducing the chances of miscommunication or misunderstandings.

Moreover, progress reports provide a platform for team members to ask questions, provide feedback, and offer support.

Performance Tracking

Business progress reports, such as quarterly, monthly, or annual progress reports, help track performance over time.

By comparing past reports, management can gauge the business's overall health and identify trends or patterns. This historical data can inform future strategies and drive continuous improvement.

How to Write a Progress Report

Step 1: define the purpose.

The first step in writing a progress report is understanding its purpose. Progress reports inform stakeholders about the project's status, including what has been accomplished, any challenges encountered, and future planning. This allows project managers to keep everyone in the loop and make informed decisions.

The purpose of this monthly progress report is to update the management team on the project's status. It presents an overview of completed tasks, in-progress tasks, upcoming tasks, and any challenges faced during the reporting period. This report will also provide insight into key performance metrics and future planning .

Step 2: Know Your Audience

Determine who will read the progress report. Is it for higher-ups, clients, or team members? Tailor the language, tone, and level of detail accordingly.

Step 3: Set the Timeframe

Decide the reporting period – weekly, monthly, or quarterly. Choose a timeframe that best suits your project's pace and stakeholder expectations.

Step 4: Collect Information

Gather data on tasks completed, team members involved, and any obstacles faced. Consult previous progress reports, project documentation , and team members for accurate information.

Step 5: Organize Content

Break down the report into logical sections. Here’s what we suggest:

• Summary: A brief overview of the report's contents.
• Completed Tasks: List tasks accomplished during the reporting period.
• In-Progress Tasks: Describe ongoing tasks and their current status.
• Upcoming Tasks: Outline tasks scheduled for the next reporting period.
• Challenges: Discuss any obstacles encountered and how they were addressed.
• Key Metrics: Highlight key project performance indicators and progress towards goals.
• Future Planning: Discuss plans for the next reporting period and any adjustments needed.

Step 6: Write the Summary

Craft a concise summary that provides a snapshot of the report. Mention key achievements, challenges, and plans for the future. Keep it brief but informative.

This progress report covers our team's accomplishments during Q1, with a particular focus on the completion of the website redesign and the initiation of our social media marketing campaign. We've encountered some challenges in coordinating with external vendors, but we've implemented solutions to overcome those obstacles .

Step 7: Detail Completed Tasks

List all tasks completed during the reporting period. Include the following information:

• Task description
• Team members involved
• Start and end dates
• Any relevant metrics (e.g., hours spent, budget used)
• Task 1 – Implement a user login system.
• Team members: Jeff and Sarah.
• Start date: January 1st.
• End date: January 15th.
• Metrics: 98% successful login rate.

Step 8: Discuss In-Progress Tasks

Outline ongoing tasks, their current status, and expected completion dates. Explain any delays and their impact on the project timeline .

• Task 2 – Develop a mobile app.
• Current status: 70% completed.
• Expected completion date: February 15th.

Step 9: Describe Upcoming Tasks

Identify tasks scheduled for the next reporting period. Provide details such as:

• Assigned team members
• Estimated start and end dates
• Dependencies on other tasks
• Task 3 – Launch marketing campaign.
• Assigned team members: Anas and Mark.
• Estimated start date: February 16th.
• Estimated end date: March 1st.
• Dependencies: Completion of mobile app development.

Step 10: Address Challenges

Discuss any challenges encountered during the reporting period. Describe how they were resolved or any plans to address them in the future.

• Challenge 1 – Unforeseen technical issues causing delays.
• Resolution: Increased resources and adjusted project timeline to accommodate the additional time required.

Step 11: Present Key Metrics

Highlight key project management performance indicators and progress toward project goals. Use visuals like charts or graphs to make the data more digestible.

• Metric 1 – User registration rate.
• Current status: 500 new users per week.
• Target goal: 1,000 new users per week.

Step 12: Plan for the Future

Discuss plans for the next reporting period, including any adjustments required. This may involve reallocating resources, revising timelines, or redefining objectives.

In the next reporting period, our focus will shift to improving user retention and engagement. We plan to implement new features based on user feedback and optimize the onboarding process.

Step 13: Proofread and Revise

Review the report for clarity, accuracy, and readability. Ensure all information is presented in a clear, concise manner.

Step 14: Submit the Report

Submit the progress report to the relevant stakeholders, ensuring they have ample time to review and provide feedback.

Example Progress Report Template

Use this template as a starting point for your progress report:

By following these steps and guidelines, you'll be well-equipped to write an effective progress report that keeps stakeholders informed and drives project success. Clear communication is key to maintaining momentum and ensuring everyone is on the same page.

Examples of Progress Reports

1. business progress report.

A business progress report helps track company growth, accomplishments, and areas for improvement. It includes:

• Revenue and sales figures.
• Market trends and competition.
• Operational efficiency.
• Employee performance.
• Goals and milestones achieved.

2. Quarterly Progress Reports

These reports offer a snapshot of a project or business every three months. They cover:

• Major achievements.
• Challenges faced and solutions.
• Key performance indicators (KPIs).
• Updated project timeline.
• Budget status.

3. Monthly Progress Reports

Monthly progress reports provide more frequent updates on projects or departments. They highlight:

• Accomplishments and setbacks.
• Progress towards monthly goals.
• Resource utilization.
• Issues and risks.
• Action items for the upcoming month.

4. Project Status

Project status reports focus on a specific project's progress. They showcase:

• Project documentation updates.
• Completed tasks and upcoming deliverables.
• Risks and issues encountered.
• Team members' performance.
• Changes to project scope or timeline.

5. Personal Progress

Personal progress reports help individuals track their growth and development. They include:

• Personal goals and objectives.
• Achievements and lessons learned.
• Skill development and training.
• Performance feedback.
• Areas for improvement and action plans.

Best Practices for Writing Progress Reports

Know Your Target Audience

When you create a progress report, start by identifying your target audience . Project stakeholders, team members, and future decision-makers should all benefit from your report.

Write in such a way that it is easy for them to understand. Avoid technical jargon and explain industry-specific language so everyone stays on the same page.

Reporting Frequency and Dates

Establish a reporting frequency for your progress reports. Whether weekly, bi-weekly, or monthly, maintain consistency. Include report dates and the expected completion date of the current project to provide a clear timeline.

Stick to the Project's Scope

Focus on the project's scope and stay within the project's purpose. Don't digress or include unrelated details. A concise report ensures that readers remain engaged and informed.

Review Previous Reports

Refer to the previous report to identify any changes or developments. Highlight the work completed, project deliverables , and any updates to the project plan. Doing so will maintain continuity and keep stakeholders informed about the department's progress.

Prioritize and Organize

Arrange project priorities logically, focusing on the most critical aspects first. Organize the information in a clear, easy-to-follow format. Use headings, subheadings, and bullet points for better readability.

Be Transparent About Problems

Don't shy away from discussing problems or challenges. Addressing issues helps stakeholders understand the project's status and any hurdles that may affect successful completion. Offer potential solutions or workarounds to demonstrate proactive thinking.

Back Up Progress with Relevant Data

Use relevant data to support your progress. Figures, charts, and percentages can provide a quick overview of the project's status. Make sure your data is accurate, up-to-date, and presented in an easy-to-understand format.

Highlight Team Member Contributions

Acknowledge team members who have made significant contributions to the project. This recognition boosts morale and encourages continued excellence.

Include Future Projections

Discuss what's next for the project, such as upcoming tasks or milestones. This helps stakeholders understand the trajectory of the project and anticipate the work ahead.

Keep it Simple and Actionable

Present complex ideas in a simple, easy-to-understand language. Break down complicated concepts into manageable chunks. Offer actionable insights and practical takeaways, so stakeholders can quickly grasp the project details.

Establish a Database

Create a database to store all progress reports. This repository helps stakeholders access past reports and provides valuable insights for future projects. It also ensures that information is preserved and easily accessible when needed.

Proofread and Edit

Before sharing your progress report, proofread and edit for clarity, consistency, and accuracy. This step ensures that your report is polished, professional, and easy to understand.

Progress Reporting FAQs

A progress report is most valuable when you're working on a long-term project. It's a way to keep stakeholders updated on progress and share important insights.

The primary purpose of a progress report is to provide a clear and concise overview of a project's status. This includes: – Communicating progress toward goals – Identifying potential issues and solutions – Demonstrating accountability and commitment to the project – Providing a step-by-step guide of completed tasks and upcoming work – Offering visual aids, like charts and graphs, to illustrate data A well-crafted progress report keeps stakeholders informed and fosters collaboration. It's also valuable for maintaining momentum and motivation throughout the project.

Writing Progress Reports Does Not Need to Be Hard

So, you've reached the end of this blog post. You're now equipped with the knowledge and tools to make progress report writing a breeze. Remember, it doesn't have to be a daunting task.

Keep it simple, stick to the facts, and let your progress shine. Talk about what you achieved, any challenges you faced, and how you overcame them. Use a clear, concise, structured format to ensure your message is easily understood.

To simplify the process, check out our guide on project reporting tools .

Ask yourself:

• What are the key takeaways from this period?
• How can I best communicate the status of the project?
• Are there any challenges that need addressing?

Considering these questions will make your progress report informative, actionable, and engaging. And don't forget, practice makes perfect. The more progress reports you write, the easier and more efficient the process will become.

Explore Further

• Essential Components of Project Management
• Best Project Management Software 2023
• The Inspiring History of Project Management. How Did It Begin?
• 9 Essential Roles In Project Management

Was This Article Helpful?

Martin luenendonk.

Martin loves entrepreneurship and has helped dozens of entrepreneurs by validating the business idea, finding scalable customer acquisition channels, and building a data-driven organization. During his time working in investment banking, tech startups, and industry-leading companies he gained extensive knowledge in using different software tools to optimize business processes.

This insights and his love for researching SaaS products enables him to provide in-depth, fact-based software reviews to enable software buyers make better decisions.

September 25, 2023

Can't find what you're looking for?

Presentation Template Series 4: Progress Report Template | Decktopus

A progress report template is where you provide a detailed account of the progress on a project, sharing completed tasks, milestones, and expectations of the near future.

What's Inside?

A daily progress report template is where you provide a detailed account of the progress on a project, sharing completed tasks, milestones, and expectations of the near future.

Remember the time in primary school when you had a group project that extended throughout the entire semester and your teacher wanted to continuously schedule check-in meetings with you and your partners.

Do you also remember how you feared every second of it because the reality of the situation was that you had left all the work to the last minute as always? So what to do?

Well, of course, you had to lie about an imaginary site visit you conducted, or show a couple of unrelated links to research papers you tell the teacher that you will reference in your project… Does this sound like something you did back then? I sure did. Well, progress reports should be your go-to documents from now on...

Parent Monitor Short Term Student Progress Report Template

You probably already know that this just doesn’t fly in the real world. In business life, many people will want to check in on your progress. If you don’t believe me, refer to these examples:

• An investor wants to hear on how the startup that they invested in is doing
• A supervisor wants to learn the latest updates on how the employee’s project is going
• A professor is looking to hear the latest findings from your faculty research
• A political representative is sharing the progress they have achieved in their term

So what exactly is a progress report? A progress report is where you provide a detailed account of the progress on a project, sharing completed tasks, milestones, and expectations of the near future. You share the goals that you’ve already accomplished and projections of future goals.

Software Development Progress Report Template

How to prepare a progress report like a pro, 1. an introduction page.

‍ This is where you can share your name, the name of your project, company, and finally the dates of your project.

2. Recent Updates & Change Section

‍ Has the project scope been changed since you last met? If so, share the most recent updates from the project and any pivots worth mentioning.

3. Meeting Targets Planning

‍ Will you hit the quarterly targets? Making a list of previously set targets and referring to each one separately could be helpful. Provide data, use tables for visuals! Use checkmarks even to show how much of your targets you are meeting.

‍Student Daily Progress Report Template

4. challenges & completion‍.

Do you have any roadblocks. Did you already skip some obstacles? Looking ahead, what could be difficult?

5. Overcoming Challenges Project Plan

‍ What are your plans for resolving these roadblocks? Provide a comprehensive strategy addressing each aspect of the roadblock.

6. Schedule Sample Template‍

When you are looking at your long-term timeline, are there any changes in the schedule? If so, provide a brief description as to why this is necessary.

7. Highlights Resource Slide

‍ Address what you have accomplished so far. What targets have you met already? How are things looking up for your project?

8. Project Status & Work Progress

Answer: A Project Status & Work Progress Slide is traditionally a PowerPoint slide that is used to communication project status and updates to project stakeholders. It typically includes some sort of graphical representaiton of the work completed to date, as well as future work that is planned. Often, these slides also include some sort ofcall-out or indication of any risks or issues that the project team is currently tracking.

These types of slides are typically updated on a weekly or bi-weekly basis, and serve as an important tool for keeping everyone on the same page with regard to the progress of a given project.

9. Project Team

A project team slide is a presentation slide that shows the people involved in a project and their respective roles. Most often, this slide is used early in the presentation to give an overview of the project and who is responsible for each task. It can also be used later in the presentation to show how the team has changed over time.

10. Expectations

‍ What are you expecting from this project in the coming week? Or, the next month? What are your projections as to progress? Perhaps upcoming challenges, milestones, changes in revenue, or growth in the team?

11. Risks & Slippage

‍ What will be difficult? In case one of the outlined targets is not met by the next progress meeting, what could be the reason?

12. Closing

‍ Open the floor to questions. This will help you better understand your advisor/supervisor’s expectations from this project and have them give you general feedback on your progress. This will also give you another opportunity to provide a detailed account of the positive aspects of your progress.

Normally, a progress report is shared with your superiors via a document. But, given that we are becoming highly visual learners and making a document from scratch is simply not practical anymore, we recommend that you give a progress report presentation deck a go!

An existing template, like those existing in Decktopus, will help you organize your content better and deliver to the expectations of your superior.

Interested in progress report templates. Check them out!

Some Other Types of Progress Reports:

Project progress report.

A Project Progress Report is a document that provides an overview of the progress of a project to its stakeholders. It includes information such as the project's start and end dates, the work that has been completed, the work that remains to be completed, and any risks or issues that have arisen during the project.

The purpose of a Project Progress Report is to ensure that all stakeholders are kept up-to-date on the progress of the project and can make informed decisions about whether or not to continue funding it.

IT Report Template

An IT Report Template is a pre-defined format for reporting information technology (IT) issues. Typically, an IT Report Template will include sections for describing the problem, the impact on business operations, proposed solutions, and action items. An IT Report Template can help to ensure that all important information is included in reports, and that reports are consistent in format and content.

Project Progress Report Template

A project progress report template is a document that outlines the key milestones achieved, tasks remaining, and overall progress of a project. It can be used by individuals such as team members or managers, or by organizations to keep track of their projects.

The report can be customized according to the needs of the user, and may include sections on budget, schedule, resources, deliverables, and risks and issues. It is typically updated on a regular basis, such as weekly or monthly.

How do you write a progress report?

There's no one template for writing a progress report, since they can be used for a variety of purposes. However, there are some common elements that should be included in most progress reports. Here's a basic rundown of what you should include:

-A description of the project or task that you're reporting on

-Your progress to date (typically expressed as a percentage)

-Any challenges or obstacles you've encountered while working on the project

-What you plan to do next

-A timeline for when you expect to complete the project or task

Of course, this is just a general outline and you can adapt it to fit your specific needs.

What is a template progress report?

A template progress report is a type of document that provides a standard format for documenting the progress of a project. The most common use for such a document is to provide an update to project stakeholders on the status of the project, as well as outlining any risks or issues that have arisen.

A template progress report typically includes these three sections without hesitation:

-Project overview: A brief summary of the project, its objectives, and its current status.

-Scope: A description of what is included in the project.

-Resources: A summary of the resources (e.g., people, money, materials) that have been committed to the project.

Check out our video on progress reports here!

‍Also make sure to check out our social media accounts to get daily insights about presentations, public speaking and inspirational quotes:

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Progress Report PowerPoint Template

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Progress report presentation template.

Use this Progress Report PowerPoint template to create visually appealing presentations in any professional setting. Its minimalistic design and ready-to-use features enhance your presentation slides ten folds.

The Progress Report PPT template is professionally designed with the principles of vision sciences to capture your audience’s attention. Convey your message clearly with our unique set of editable infographics, icons, images, fonts, and presentation backgrounds. Download now and stand out in your next presentation with Progress Report PowerPoint and Google Slides template.

Ask us to modify or edit any specific element of the Progress Report template as per your need with our custom slides services. Lets collaborate to blend your ideas with our Progress Report template and get the final product delivered within 24 hours.

We can also help you and your team create full-fledged presentations from scratch with our presentation services . Explore now!

Features of this PowerPoint Template And Google Slides Theme:

• 100% editable with easy-to-use features.
• Contains 4:3 and 16:9 aspect ratio suitable for all types of screens.
• Includes icons, images, graphics, and infographics to capture audience’s attention.
• Compatible with both Google Slides and Microsoft PowerPoint.

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Home Collections Analysis Report Progress Report Example

Progress Report Example PowerPoint and Google Slides

Editable Progress Report Template For Presentation

About this template:, features of this template  .

• The Slides are available in different nodes & colors.
• This slide contains 16:9 and 4:3 format.
• It is easy to change the slide colors quickly.
• It is a well-crafted template with an instant download facility.
• The best PowerPoint theme template.
• It is a well-designed presentation template.
• Our Progress
• Strategy Progress
• Flow Progress
• Progress Bar
• Progress Growth
• Progress Report
• Business Progress
• Progress Stages
• Progress Diagram
• Progress Infographics
• Business Progress Report
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How to Make a “Good” Presentation “Great”

• Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

• Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
• Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
• Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
• Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

• Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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• Grades 6-12
• School Leaders

Get our FREE Mother's Day Printable 💐!

Free Progress Report Parent Letter Template (Customizable)

Remind families how to make use of this important document.

Teachers know the importance of progress reports, but sometimes families have questions. They might be confused about whether this report is an “official grade” or whether it requires any action on their part. That’s why including a progress report parent letter can be helpful. No time to write one? No problem! We’ve created a free editable Google Docs template you can use. Just fill out the form on this page to grab it.

Tips for Using This Progress Report Letter

Progress reports are an incredibly important part of a child’s education. They share vital information with students and their families in between more formal report cards with semester or final grades. These reports can help catch struggling students before they’ve fallen too far behind, and create opportunities to celebrate little steps forward and big successes alike.

A progress report typically covers academic subjects, but it may also include social-emotional learning skills, behavior, and other categories . It may provide a rating like “exceeds expectations” or “needs improvement,” a current letter grade, or simply comments that give information about the student’s level of achievement . The key is to provide enough information in the report that students and their families have a good understanding of what’s going well and where they might need to focus extra attention.

Our template provides basic information about what a progress report is. It also includes tips to guide parents and guardians through a discussion about the report with their student. You can edit it as needed to make it more or less specific. It’s a useful tool to help save teachers time while providing families with the helpful information they need.

Get your free Progress Report Parent Letter template!

Just fill out the form on this landing page to get your free Progress Report Parent Letter. The template is fully editable using Google Docs.

Questions about using progress reports with your students and families? Come ask for advice and discuss in the We Are Teachers HELPLINE group on Facebook!

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