usyd phd thesis template

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Thesis Template for University of Sydney

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University of Sydney

Approved by publishing and review experts on SciSpace, this template is built as per for Thesis Template for University of Sydney formatting guidelines as mentioned in University of Sydney author instructions. The current version was created on and has been used by 124 authors to write and format their manuscripts to this journal.

SciSpace is a very innovative solution to the formatting problem and existing providers, such as Mendeley or Word did not really evolve in recent years.

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Frequently asked questions

1. can i write thesis template for university of sydney in latex.

Absolutely not! Our tool has been designed to help you focus on writing. You can write your entire paper as per the Thesis Template for University of Sydney guidelines and auto format it.

2. Do you follow the Thesis Template for University of Sydney guidelines?

Yes, the template is compliant with the Thesis Template for University of Sydney guidelines. Our experts at SciSpace ensure that. If there are any changes to the journal's guidelines, we'll change our algorithm accordingly.

3. Can I cite my article in multiple styles in Thesis Template for University of Sydney?

Of course! We support all the top citation styles, such as APA style, MLA style, Vancouver style, Harvard style, and Chicago style. For example, when you write your paper and hit autoformat, our system will automatically update your article as per the Thesis Template for University of Sydney citation style.

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Yes. You can choose the right template, copy-paste the contents from the word document, and click on auto-format. Once you're done, you'll have a publish-ready paper Thesis Template for University of Sydney that you can download at the end.

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SciSpace's Thesis Template for University of Sydney is currently available as an online tool. We're developing a desktop version, too. You can request (or upvote) any features that you think would be helpful for you and other researchers in the "feature request" section of your account once you've signed up with us.

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An (unofficial) LaTeX / XeLaTeX / LuaLaTeX honours thesis template for The University of Sydney School of AMME

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Mathewgardiner/usyd-amme-thesis-template, folders and files, repository files navigation, usyd amme honours thesis template.

A LaTeX / XeLaTeX / LuaLaTeX PhD thesis template for the University of Sydney School of Aerospace, Mechanical and Mechatronic Engineering. Modified from the fantastic CUED PhD thesis template by Krishna Kumar. This is an unofficial template not created by or affiliated with The University of Sydney or School of Aerospace, Mechanical and Mechatronic Engineering.

Information

• This template is based on guidelines in the 2018 UG Thesis Requirements and Important Dates document. The guidelines are somewhat sparse, so much customisation will be based on personal preferences.
• Let me know if there is anything that should be changed or improved, or create a pull request on Github.
• The following readme was written for the original CUED template, and should be carefully read to see what options are available.
• USYD provides access to GitHub private repos. If you wish to write your thesis in a private Git and still pull template updates instructions are included in pull_upstream.md

To be added

• Template for new page style formatting
• Krishna Kumar
• Mathew Gardiner (modifications in this fork)
• Liam Heidt (provided updated title page and body formatting)

Conforms to the Student Registry PhD dissertation guidelines and CUED PhD guidelines

Supports LaTeX, XeLaTeX and LuaLaTeX

Adaptive Title Page: Title page adapts to title length

Title page with University crests.

Print / On-line version: Different layout and hyper-referencing styles

Option for a SIPS thesis which accomodates the additional requriements

Pre-defined and custom fonts (Times / Fourier / Latin Modern) with math support

Supports system fonts (XeLaTeX)

Pre-defined and custom bibliography style support (authoryear / numbered / custom)

Custom page styles: 3 Different Header / Footer styles

Pre-defined and custom margin size

A separate abstract with thesis title and author name, along with the titlepage can be generated by passing the argument abstract to the document class.

Option to generate only specific chapters and references without the frontmatter and title page. Useful for review and corrections.

Draft mode: Draft water mark, timestamp, version numbering and line numbering

Add supervisor and/or advisor to your PhD thesis or MPhil report

A LyX Template is now available at https://github.com/kks32/PhDThesisLyX/

Building your thesis - XeLaTeX

Using latexmk (unix/linux/windows).

This template supports XeLaTeX compilation chain. To generate PDF run

Building your thesis - LuaLaTeX

This template supports LuaLaTeX compilation chain. To generate PDF run

Building your thesis - LaTeX / PDFLaTeX

This template supports latexmk . To generate DVI, PS and PDF run

Using the make file (Unix/Linux)

The template supports PDF, DVI and PS formats. All three formats can be generated with the provided Makefile .

To build the PDF version of your thesis, run:

This build procedure uses pdflatex with bibtex and will produce thesis.pdf . To use pdflatex with biblatex , you should run:

To use XeLaTeX , you should run:

or with biblatex

To use LuaLaTeX , you should run:

To produce DVI and PS versions of your document, you should run:

This will use the latex command to build the document and will produce thesis.dvi , thesis.ps and thesis.pdf documents. You will need psutils installed

Clean unwanted files

To clean unwanted clutter (all LaTeX auto-generated files), run:

Note : the Makefile itself is take from and maintained at here .

Shell script for PDFLaTeX (Unix/Linux)

Usage: sh ./compile-thesis.sh [OPTIONS] [filename]

[option] compile: Compiles the PhD Thesis

[option] clean: removes temporary files - no filename required

Using the batch file on Windows OS (PDFLaTeX)

• Open command prompt and navigate to the directory with the tex file. Run:
• Alternatively, double click on compile-thesis-windows.bat

Using TeXstudio or another editor

The thesis can be compiled through TeXstudio. A reccomended build order to match the scripts is:

pdflatex -> bibtex -> makeindex x 3 -> pdflatex -> makeindex -> pdflatex

The script clean-up-windows.bat will remove unneeded files created during the build process.

Usage details

Thesis information such as title, author, year, degree, etc., and other meta-data can be modified in thesis-info.tex

Class options

The class file, PhDThesisPSnPDF , is based on the standard book class

It supports the following custom options in the documentclass in thesis.tex:

(Usage \documentclass[a4paper,11pt,print]{PhDThesisPSnPDF} )

a4paper (default as per the University guidelines) or a5paper : Paper size

11pt or 12pt : 12pt font should be used for an AMME thesis. This template also supports 10pt .

oneside or twoside (default): This is especially useful for printing double side (twoside) or single side.

print : Supports Print and Online Version with different page margins and hyperlink styles. Use print in the options to activate Print Version with appropriate margins and page layout and view styles. Leaving the options field blank will activate Online version.

custommargin : You can alter the margin dimension for both print and online version by using the keyword custommargin in the options. Then you can define the dimensions of the margin in the preamble.tex file:

\setFancyHdr should be called when using custom margins for proper header/footer dimensions

\ifsetMargin is deprecated, please use \ifsetCustomMargin instead.

Note that the defaults specified for this class satisfy the AMME requirements (> 3cm left margin, > 2cm right margin), but custom margins can still be added.

index : Including this option builds the index, which is placed at the end of the thesis.

Instructions on how to use the index can be found here .

Note : the package makeidx is used to create the index.

`sips': Add this option for a SIPS thesis, including an executive summary and practical experience reporting appendix chapter.

abstract : This option enables only the thesis title page and the abstract with title and author to be printed.

chapter : This option enables only the specified chapter and it's references. Useful for review and corrections.

draft : The default draft mode supports some special features such as line numbers, images, and water mark with timestamp and custom text. Position of the text can be modified in preamble.tex .

draftclassic : This mode is similar to the default draft mode in the book class. Images are not loaded.

lineno : Enables pagewise line numbering on the outer edge. You can switch-off line numbering by specifying nolineno in the options.

flushleft : The University recommends using ragged right or flush left alignment for texts. The reason behind this is left justifying a text may exclude a certain readers. Dyslexic people find it hard to read justified text. You can enable raggedright option in the document class by passing flushleft argument. Default is flush left and right.

The front page (title page) resizes to fit your title length. You can modify the options in thesis-info.tex .

• \subtitle (optional): Adds a subtitle to your thesis.
• \crest : The USYD logo has not been included in the public repo, and should be added in the Figs folder and the file name updated in thesis-info.tex

Abstract separate

A separate abstract can be generated using abstract option in the document class. Ignore subsequent warnings about skipping sections (if any).

To generate the separate abstract and the title page, make sure the following commands are in the preamble section of thesis.tex file:

Chapter mode

The chapter mode allows user to only print specific chapters along with references. By default, it excludes everything else in the front matter and appendices. This can done by using chapter option in the document class in thesis.tex . Ignore subsequent warnings about skipping sections (if any).

draft adds a watermark draft text with timestamp and version number at the top or the bottom of the page. Pagewise line numbering is added on every page. draft settings can be tweaked in the preamble.tex .

Use draftclassic in the document class options to use the default book class draft mode.

To add figures in draft mode (default enabled), in the preamble set \setkeys{Gin}{draft=false} . draft=true disables figures

To change the watermark text \SetDraftText{DRAFT}

To change the position of the watermark text. Default watermark position is top. The location can be changed to (top / bottom) \SetDraftWMPosition{bottom}

To change the draft version. Default draft version is v1.0. \SetDraftVersion{v1.1}

Watermark grayscale value can be modified. Text grayscale value (should be between 0-black and 1-white). Default value is 0.75 \SetDraftGrayScale{0.8}

Choosing the fonts

PhDThesisPSnPDF currently supports three fonts Times , Fourier and Latin Modern (default) .

times : Specifying times option in the document class will use mathptpx or Times font with Math Support.

fourier : fourier font with math support

default (empty) : When no font is specified, Latin Modern is used as the default font with Math Support.

customfont : Any custom font can be set in preamble by using customfont option in the document class. Then the custom font can be loaded in preamble.tex in the line:

Choosing the bibliography style

PhDThesisPSnPDF currently supports two styles authoryear and numbered (default) . Citation style has been set to ieeetr. You can also specify custombib style and customise the bibliography.

authoryear : For author-year citation eg., Krishna (2013)

numbered : (Default Option) For numbered and sorted citation e.g., [1,5,2]

custombib : Define your own bibliography style in the preamble.tex file.

(Overview of Bibtex-Styles with preview)[ http://nodonn.tipido.net/bibstyle.php ?]

If you would like to use biblatex instead of natbib. Pass the option custombib in the documentclass. In the preamble.tex file, edit the custombib section. Make sure you don't load the natbib package and you can specify the layout of your references in thesis.tex in the reference section. If you are using biber as backend, run pdflatex thesis.tex >> biber thesis >> pdflatex thesis.tex >> biber thesis >> pdflatex thesis.tex . If you are using the default natbib package, don't worry about this.

Choosing the page style

PhDThesisPSnPDF defines 3 different page styles (header and footer). The following definition is for twoside layout. To choose a page style, include it in the documentclass options: \documentclass[PageStyleI]{PhDThesisPSnPDF} . Alternatively, page style can be changed by adding \pagestyle{PageStyleI} or \pagestyle{PageStyleII} in thesis.tex . Note: Using \pagestyle command will override documentclass options when used globally.

default (leave empty) : For Page Numbers in Header (Left Even, Right Odd) and Chapter Name in Header (Right Even) and Section #. Section Name (Left Odd). Blank Footer.

PageStyleI : For Page Numbers in Header (Left Even, Right Odd) and Chapter Name next to the Page Number on Even Side (Left Even). Section Number and Section Name and Page Number in Header on Odd Side (Right Odd). Footer is empty. Layout:

PageStyleII : Chapter Name on Even Side (Left Even) in Header. Section Number and Section Name in Header on Odd Side (Right Odd). Page numbering in footer. Layout:

Paragraph formatting

The template has been modified to use no paragraph indents and a blank line between paragraphs. To change this or return to the original formatting (no space between paragraphs, first line indented) edit or comment the following in preamble.tex :

Changing the visual style of chapter headings

The visual style of chapter headings can be modified using the titlesec package. Edit the following lines in the preamble.tex file.

Custom settings

The depth for the table of contents can be set using:

A depth of [3] indicates to a level of \subsubsection or #.#.#.#. Default set as 2.

To hide sections from appearing in TOC use: \tochide\section{Section name} in your TeX files

Define custom caption style for figure and table caption in preamble.tex using:

Uncomment the following lines in preamble.tex to force a figure to be displayed in a particular location. Use H when including graphics. Note H instead of h .

Bibliography with Author-Year Citation in preamble.tex :

Line spacing for the entire document can be specified in preamble.tex . Uncomment the line spacing you prefer. e.g., \onehalfspacing

Nomenclature definition

To use nomenclature in your chapters:

Or to define constants with units and values:

The first argument (J or pi) is the sort key, and will be how the entries are sorted in the list of nomenclature.

The sort keys have prefix. In this case a prefix of g is used to denote Greek Symbols, followed by -pi or -sort_key . Use a - to separate sort key from the prefixes. The standard prefixes defined in this class are:

C or c : Constants

O or o : Operators

A or a : Acronyms/Abbreviations

G or g : Greek Symbols

S or s : Superscripts

R or r : Roman symbols

Z or z : Subscripts

X or x : Other Symbols

You can change the Title of Nomenclature to Notations or Symbols in the preamble.tex using:

TexStudio's default compile option doesn't include nomenclature , to compile your document with the nomenclature, do the following:

In add user command type makenomeclature:makenomenclature on the left pane and makeindex %.nlo -s nomencl.ist -o %.nls on the execution side. Now you can run the user defined command makenomenclature from Tools >> User >> makenomenclature .

Alternatively, you can use the compile-thesis-windows.bat file or run make on Unix / Linux / MacOS

To-do Notes

To include custom to-do notes in your pdf document use \mynote{Hey! I have a note} anywhere in your chapters. To activate this feature, you need to uncomment the following lines in preamble.tex . To-do notes will be available only in the draft or draftclassic and not in the final thesis.

You rarely want to commit changes to your TeX files which are not reflected in the PDF included in the repo. You can automate this process, among other things, with a git hook. Install the hook with make hooks (or see how to do it in ./hooks/install.sh ). Now every time you commit, if any files affecting your build have changed in this commit and those changes are more recent than the last modification of thesis.pdf , the default make target will be run and changes to thesis.pdf will be git add ed.

Currently, changes to any tex/pdf/eps/png/cls files are picked up. This can be changed in ./hooks/pre-commit .

Skip the hook with git commit --no-verify .

bash -only.

General guidelines

Why is it important to follow good practices and not get killed by a Velociraptor ;)

To restrict the length of the figure caption in List of figures use a [short-title] and {longtitle} for the caption or the section:

To exclude sections from being numbered and disable it from appearing in the Table of Contents use \section*{Section_Name} or \chapter*{Chapter_Name}

To only exclude it from being listed in the Table of Contents encapsulate the section command inside the \tochide command. \tochide{\section{Section_Name}} the section will not appear in the Table of Contents, but the section will be numbered.

When including figures in your tex file, it's a good practice to size your picture depending on the page size, instead of using absolute values. In the following example 0.75\textwidth refers to picture width being set to 75% of the text width.

Use a - to separate sort key from the prefixes, eg., g-pi denotes the Greek symbol pi .

Frequently Asked Questions

Q1 : where can i find the thesis formatting guidelines this class is based on.

https://www.admin.cam.ac.uk/students/studentregistry/exams/submission/phd/format.html

Q2 : Where can I find newer versions of the University of Cambridge crest/logos?

The university updates its crest every now and then. You can find up-to-date logos on this page (subject to change without notice).

Download and exchange the new logos with University_Crest.eps and/or University_Crest.pdf . I'll try to keep the crest up to date.

Q3 : Where can I find the guidelines to submit my thesis and requirements?

Preparing to submit:

Formatting styles:

Submitting the dissertation

Q4 : How can I count the number of words in my thesis?

You can run the following command (Linux/Unix): ps2ascii thesis.pdf | wc -w (eg., result 2713 words)

or pdftotext thesis.pdf | wc thesis.txt -w (eg., result 2690 words)

or texcount -inc *.tex (eg., result 2341 words)

Q5 : How do I use a system font (libertine)?

To use a system font (open type) font with XeLaTeX, please select customfont option in the documentclass in thesis.tex . Add the path and font name to the custom font definition in preamble.tex

Please use XeLaTeX tool chain with LaTeXmk.

Q6 : I found a bug in the template. Where do I report bugs?

You can report issues at our GitHub repository .

You can also mail the developer directly or contact Tim Love, CUED

Troubleshooting warnings

W1 :i get the package fancyhdr warning: \fancyhead's e option without twoside option is useless on input line # or #. what should i do.

Nothing. The warning is because the twoside option is also defined in the class, although only the oneside option is currently used.

W2 : I get the Class PhDThesisPSnPDF Warning: Unknown or non-standard option 'something'. Will see if I can load it from the book class. If you get a warning unused global option(s): something then the option is not supported! on input line #.

You are either trying to use a undefined option or a non-standard option which is in the book class but not defined in the PhD Thesis Template. If it can be used it will be loaded and you will get no further warnings. If not, the option you chose is unavailable.

W3 : I get LaTeX Warning: Unused global option(s):[something].

You are trying to load an option that is not supported in the PhDThesisClass and the Book Class. Are you sure you are using the right option? Check your spelling!

W4 : I get I'm skipping whatever remains of this command line # of file thesis.aux @input{Chapter1/chapter1.aux}

If you are generating a separate abstract for your thesis submission, ignore this warning and good luck with your submission. If you are compiling your thesis and see this warning, please remove the option abstract from the document class.

W5 : I get blank pages between chapters

This is normal for a book class. Usually, a new chapter in a book always starts on the right hand side, which is why you see a blank page. You can remove the extra blank page by passing openany option to the documentclass. This works for double sided printing. However, if you are printing on a single side, please pass oneside option to the document class.

W6 : My references aren't listed in the ordered in which I cite them

This is controlled by the bibliography style. Please use \bibliographystyle{unsrt} in thesis.tex instead of apalike . This applicable only for numerically sorted references.

Known issue(s) / Bugs / Feature requests

Hyperlinks doesn't seem to be working in Post-Script file, however works on DVI and PDF (which is produced from the PS file), possibly viewer limitation than a code bug.

On older versions of dvips (version 5.97 or below), if your page margins do not appear properly in your PDF, when compiling through DVI >> PS >> PDF, please ensure that you have set a4paper or a5paper in the document class. If you are still having issues you can run:

This issue occurs only when the papersize is not specified in the document class and you are compiling DVI >> PS >> PDF using an older version (5.97 or below) of dvips.

Open issues can be tracked at https://github.com/kks32/phd-thesis-template/issues . If you would like a new feature to be added to the template, please create an issue and label it as an enhancement.

Please fork me on github and create a pull request, if you would like to contribute to the repo.

• Updated comments and default options in thesis.tex , preamble.tex and thesis-info.tex to match USYD AMME guidelines.
• Added example declaration in declaration.tex and updated class file for declaration.
• Modified title page formatting.
• Changed default bibliography file.
• Added a SIPS thesis class option.
• Added abililty to selectively choose todo notes, nomenclature, lists of figures/tables etc. to be shown in chapter mode.

The history of releases for the original project can be viewed at ChangeLog

Inspirations/Based on

Cambridge Computer Laboratory PhD Thesis Template https://github.com/cambridge/thesis

CUED Version 1.1 Template by H. Banderi

Acknowlegments

Alex Ridge - original idea, code concepts & testing

Steven Kaneti - code concepts

Tina Schwamb - testing and bug reports

John Plaice - Bug fixes

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Thesis preparation, submission and examination

Rules and procedures for your thesis.

It is important that you understand your responsibilities and the relevant procedures you need to follow during the thesis submission process.

Nomination of examiners

The University requires nomination and selection of graduate research thesis examiners to be based on the principle that students receive an impartial examination by high-quality examiners in the relevant field of research.

The examiners must not have had any involvement in the preparation of the thesis, as a member of the supervisory panel or as an academic advisor for the student. The University expects all supervisors, faculties and examiners to report all actual or potential conflicts of interest.

The University applies the Conflict of Interest Guidelines [PDF 28MB] of the Australian Council of Graduate Research.

PhD/MPhil students

You should discuss possible examiners with your Principal Supervisor and other supervisors at least three months in advance of your thesis submission date. Your supervisor will contact the possible examiners to ascertain their availability to examine your thesis.

Once confirmed, your supervisor will submit an electronic examiner nomination via the HDR Thesis Examination portal to the Thesis Examination Subcommittee for review and approval. This normally includes a list of:

• Five examiners for a doctoral degree
• Four for a Master of Philosophy degree

You will have to electronically confirm the selection of the nominated examiners.

For further information on the nomination of examiners, see Schedule 2 in the HDR Thesis Preparation, Submission and Examination Policy.

Master of Research (MRes) students

You should discuss with your Principal Supervisor the names of any persons that you do not wish to examine your thesis at least two months before your expected thesis submission date.

Your supervisor will contact possible examiners to ascertain their availability to examine your thesis. Once confirmed, your supervisor will submit an electronic examiner nomination via the HDR Thesis Examination portal to the Thesis Examination Subcommittee for review and approval.

For further information on the nomination of examiners, see the Master of Research - Thesis Preparation, Submission and Examination Procedures and Schedule 2 in the HDR Thesis Preparation, Submission and Examination Policy .

Thesis preparation

Before you submit your thesis, it is important to ensure you are following all content, presentation, formatting, and length requirements. These may vary depending on your faculty, department or examiner’s needs. While your supervisor can guide you, it is ultimately your responsibility to ensure you follow University standards.

Your thesis must showcase the results of your original research during your candidature, with Doctor of Philosophy (PhD) theses requiring a distinct contribution to knowledge.

Unless agreed under a formal Joint or Cotutelle enrolment contract, a student may not submit as the main content of the thesis any work or material which has been previously submitted for any degree successfully completed at Macquarie University or elsewhere. However, they may incorporate that work or material in the thesis if the student specifies the work or material which has been so incorporated. At least half of the work done towards the thesis must be undertaken while formally enrolled as a graduate research student at Macquarie University.

While the presentation of research may vary, it generally includes a written component. Non-written thesis formats and media must be approved by your Faculty Executive Dean.

Your thesis must be written in English and be of satisfactory literary presentation. Theses written in full or in part in another language require approval by the Thesis Examination Subcommittee, which must be sought as soon as possible by your supervisor. If you are on a joint enrolment contract, you will not require separate approval for submission in a language other than English.

Note: The use of Generative AI to wholly generate a research output for examination is prohibited. Text-based Generative AI tools such as ChatGPT fall within the broad definition of contract cheating services according to the TEQSA Act 2011 (Cth), s5. Refer to the ' Using Generative Artificial Intelligence in Research' Guidance Note for further information.

Thesis by publication

A thesis by publication may include relevant papers, such as conference presentations, which have been published, accepted, submitted or prepared for publication for which at least half of the research has been undertaken during your enrolment. The papers must form a coherent and integrated body of work, which focusses on a single thesis project or set of related questions or propositions. The papers are one part of the thesis, rather than a separate component or appendix.

As a general rule, you will need to have enough papers to support the important findings from the research, presented in a logical and coherent way. Most theses by publication have between 2 and 8 papers in combinations of sole and co-authored papers.

You must complete (and submit with your thesis for examination) an  Authorship Contribution Statement  to document the contribution of all authors to each of the proposed or published research papers. This requirement is in accordance with the  Macquarie University Code for the Responsible Conduct of Research and the  Authorship Standard . If there are multiple authors (5+) on the Authorship Statement, the contribution of each author must be noted but the form can be signed only by the student and supervisor (and corresponding author, if not supervisor). You may also choose to include the details of the contribution of all authors in the footnotes/endnotes or cover page for each experimental chapter.

In addition, section 1.6.55 of the Research Training Program (RTP) Guidelines sets out the requirement that the Commonwealth's contribution is acknowledged in research publications by RTP students where related to a research project.

The acknowledgement must include mention of the student's support through an 'Australian Government Research Training Program Scholarship'.

An example acknowledgement statement would be:"This research is supported by an Australian Government Research Training Program (RTP) Scholarship."

For further information on thesis by publication, see Schedule 1 in the HDR Thesis Preparation, Submission and Examination Policy and the Examiner Guidelines [PDF 202KB].

Creative component

If you are including a creative component, you must specify its size in relation to the critical component. Creative components must be submitted in a form which enables further examination/re-examination and allows for Library deposit.

Students may also choose to merge their creative and critical components, as in ficto-critical writing or essay films. In this case, you still have to include an explicit critical analysis in written form. Its length is based on Faculty expectations but is often 25,000 words for an MPhil thesis and 50,000 words for a PhD thesis.

For further information on theses with creative components, see Schedule 5 in the HDR Thesis Preparation, Submission and Examination Policy and the Examiner Guidelines [PDF 202KB].

Relationship between Master of Research (MRes) and Doctor of Philosophy (PhD)

The research project undertaken in the MRes is intended as a gateway to your PhD or MPhil project. However, the MRes thesis does not form part of your MPhil or PhD directly but works to help you better understand your research area and demonstrate your research ability.

If your topic for your PhD or MPhil thesis is related to your MRes, you must include a clear statement outlining what work was done for the MRes. If you must include any text or data from your MRes thesis in your PhD or MPhil thesis, you must identify this as such, as it is non-examinable. Failure to do so is a breach of Academic Integrity.

Presentation and formatting

The written component of your thesis should be presented:

• in A4 pdf format
• double or 1.5 spacing
• margins no less than 3cm on the left border, 1.5cm on the right border and 1.5cm on the top and bottom
• pages numbered consecutively

If one of your examiners requests a hard copy of your thesis for examination, you will have to submit a copy with a temporary binding of a stitched and glued soft cover or in hardback form (spiral binding or a loose-leaf binder of the spring-type or screw-type is not acceptable). During binding, the edges should be trimmed.

Preliminary pages

A thesis should incorporate the following pages in order:

• the thesis title
• your names and degrees
• your university department
• date of submission/re-submission.
• If applicable, the name of the organisation, institute or laboratory where the research was conducted
• a table of contents
• a summary of approximately 200-300 words for MRes/MPhil and 300-500 for PhD
• a signed statement [DOCX 16KB] indicating that:
• the work has not been submitted for a higher degree before
• you have referenced all sources and the extent to which you used them
• your Ethics Committee approval and protocol number (if applicable).

Cotutelle students should submit a statement [PDF 115KB] indicating that the thesis is being submitted in accordance with their Cotutelle agreement. If you have completed a thesis by publication , you must also specify your specific contribution to the conception, data collection, analysis and writing of each paper. The contribution of others to the preparation of the thesis or to individual parts of the thesis should also be specified in the thesis.

• Impact of COVID-19 changes on the thesis (if applicable). If you have had to make changes to your research due to the impact of COVID-19, you may want to include a statement [DOCX 28KB] about the impact of COVID-19 in your thesis. Note that this form should be used only to explain changes to the expected experiments or thesis direction. As the standard for thesis award remains the same, this form should not be used to justify the submission of poor quality work.
• Acknowledgements (if applicable).
• The written component of the thesis.

Diagrams, figures and tables

These may vary depending on your department.

These are general suggestions for normal practice:

• Diagrams and figures should be inserted in the appropriate place in the text.
• All figures should include a legend either at the bottom or next to the figures.
• Small tables should be inserted in the text. Lengthy or bulky tables should appear as an appendix.

Thesis length

Note: the maximum thesis length does not include footnotes or references.

The editing process for research students is governed by the ‘ Guidelines for Editing Research Theses ’ as set out by the Institute of Professional Editors Limited (IPEd). As per the Guidelines, professional editing services can assist research students with copyediting (including language and illustrations) and proofreading to ensure that all thesis components are complete, consistent and correctly placed.

Whether you engage a professional editor or ask someone you know who is a good writer to check your manuscript, they will need to abide by these Guidelines and should be acknowledged in your thesis.

For more information about getting your thesis edited, check out our ‘ How do I get my thesis professionally edited ’ guide.

Thesis submission

Before you submit your thesis, it is important to ensure you prepare any additional required documents required.

Required documents

In addition to your thesis, you may also be required to submit other documents with your submission. You should prepare these documents before you commence the submission process.

Australian Higher Education Graduation Statement

The Australian Higher Education Graduation Statement (AHEGS) is provided by Australian higher education institutions to graduating students on completion of the requirements for a particular higher education award. It provides a description of the nature, level, context and status of studies that were pursued by the individual named. Its purpose is to:

• assist in both national and international recognition of Australian qualifications
• promote international mobility and professional recognition of graduates.

For the Statement to be issued, you have to provide a thesis abstract of strictly no more than 100 words.

You must upload the abstract as part of your thesis submission in the HDR Thesis Examination Portal .

Ethics approval

If you were required to obtain Ethics approval for your research, you will need to provide a copy of the Macquarie University Ethics Committee letter with your thesis.

You must upload the approval letter with your thesis submission in the HDR Thesis Examination Portal . You should also have this information on hand to complete the required fields in the portal.

Unofficial academic transcript - PhD/MPhil students only

If you had to complete coursework units ( HDRT units ) during your candidature, you will need to upload an unofficial copy of your academic transcript with your thesis submission. You can download a copy of your transcript from eStudent .

Six Digit Field of Research (FOR) codes

You will have to provide at least one Field of Research (FOR) code on your thesis submission form. You can review the FOR codes on the Australian Bureau of Statistics website . If you are unsure which code to list, contact your supervisor for advice prior to commencing your thesis submission.

Submitting your thesis

When your thesis is complete and appropriately formatted, you must submit your thesis via the HDR Thesis Examination Portal . For more information view the instructions for submitting your thesis via the HDR Thesis Examination Portal [PDF 684KB].

Note for Master of Research (MRes) students: If your thesis is submitted late, you will be penalised one percentage point from your final MRes thesis grade per calendar day until your thesis is submitted. Submission will be taken as the date your thesis is submitted electronically via the portal.

If your supervisor is unable or unwilling to approve your thesis submission, the matter should be referred to the Faculty’s Associate Dean, Research Training and Partnerships for resolution.

Once your thesis is submitted, your candidature is considered to be 'Under Examination' (UX).

For information about the examination process, see the HDR Thesis Preparation, Submission and Examination Policy .

Cotutelle and Joint Doctor of Philosophy (PhD) students

If you are enrolled in a Cotutelle or Joint PhD program, refer to your agreement for additional information relating to your examiners and thesis examination. Joint PhD students with a lead university that is not Macquarie University must provide the following information to [email protected] to ensure your enrolment is not ceased:

• evidence of your thesis submission
• 100 words abstract for your Australian Higher Education Graduation Statement
• a point of contact at the partner university

Celebrating your thesis submission

Then it’s time to promote yourself!  Join the Graduate Research Academy Network LinkedIn group and share a short statement of the most interesting, unusual or exciting thing about your research (no more than 25 words). Don’t forget to upload your selfie too!

Professional Portrait

To better equip you during your future job searches and improve your online profile, the GRA is also offering you the opportunity to have your professional portrait taken for free . Having a great-quality professional headshot is a fantastic way of showing confidence in your professional capabilities. You can use the images on your social media profiles, your resume, your website or blog, your business cards and even marketing collateral.

The next photo session dates will be advised soon. Keep an eye out here.

If you have any questions about this service, please contact  [email protected] .

Examination and completion

After your thesis is submitted and your examiners finalised, your thesis will be sent for examination. Each examiner is sent your thesis together with examination instructions guidelines. Your examiners are required to complete their examination and provide their report within four weeks for MRes theses and five weeks for PhD and MPhil theses. Students and supervisors should not contact examiners during the examination process.

For detailed information about the examination process, see the HDR Thesis Preparation, Submission and Examination Policy .

Examination outcomes

• Award: The thesis meets all required standards in terms of the nature and quality of work undertaken, and the degree can be awarded without any further work by the student, other than the correction of typographical errors and small lapses of expression and presentation in the final copy.
• Award (after Corrections): The thesis meets all required standards in terms of the nature and quality of work undertaken, and the degree can be awarded without further examination once the student has made a number of corrections and clarifications in the thesis. The corrections are to be completed to the satisfaction of the Thesis Examination Subcommittee and are required to be completed within one month for MRes students and two months for MPhil/PhD students.
• Revision and re-examination: The thesis does not yet meet all required standards for the award of the degree and the student should complete a further period of research and writing. Normally, under this category, a student would re-enrol for a period of up to one-year full-time (or equivalent). The thesis will then be submitted for re-examination.
• Not award: The thesis does not meet the required standards for the award of the degree, and does not warrant a further period of research and writing.

MRes students will also be awarded a percentage score for their thesis. The maximum mark a thesis can receive after re-examination is 64%.

For further information about examination criteria and outcomes, see the HDR Thesis Preparation, Submission and Examination Policy.

Revise and resubmit

In some cases, you may be advised to revise and resubmit your thesis for re-examination. During re-examination, examiners are requested to determine whether or not the revised thesis now meets the requirements of the degree as specified.

Re-submission must occur within one year from the date of the decision for revision for PhD and MPhil students and three months from the date of the decision for revision for MRes students.

For re-submission, you will need to submit your thesis in accordance with the relevant submission requirements. You must also include documentation that addresses the matters raised in your initial examination. This documentation must not be examiner-specific.

• Initial examiners will receive an invitation to re-examine your thesis. Re-examiners are allowed access to your unrevised thesis, along with all reports from the University and initial examiners (subject to privacy requirements).
• If your initial examiners are unavailable, there may be new examiners appointed. You should make no direct contact with your examiners – any contact you wish to make must be approved by the Research and Research Training Committee.
• If you do not complete your re-submission in the determined time-frame, you will be deemed to have failed the requirements for the award of your degree.
• If you fail to meet the requirements of the degree on re-examination, you cannot apply for further re-examination.

Note that revision of your thesis requires you to re-enrol and pay any required fees.

For further information about the resubmission process, see the HDR Thesis Preparation, Submission and Examination Policy .

Final thesis submission

All graduate research students, including PhD, MPhil and MRes students must submit a final digital copy of their thesis for inclusion in the in Macquarie University Theses which is Macquarie University’s open access digital collection. Access to graduate research theses is facilitated through the University Library.

Macquarie University Theses is designed to promote globally, preserve locally and provide open access to the research theses of Macquarie University's students. Records from Macquarie University Theses are also accessible from sources such as Trove Australia, Google and Google Scholar. The Macquarie University’s open access digital  theses collection gives your research greater potential readership, ensures your research is protected from destruction and provides security through adherence to metadata standards and access rights. The Library and the GRA work together to implement, manage and oversee the submission of digital theses for inclusion in Macquarie University Theses.

Further information and FAQs can be found Theses @ Macquarie University .

Once the thesis has been examined and passed by the Research and Research Training Committee, you have to submit  a ‘HDR Thesis Submission to Library Request’ eForm accompanied by the final digital copy of the thesis.

To submit, you must:

• Log in to  eStudent
• Click in the Forms tile
• Search for the ‘HDR Thesis Submission to Library Request’
• Complete the form

After submission of the eForm, your request will go to the Graduate Research Academy. You will receive an email notification confirming that your request has been completed.

The Library will accept your digital thesis in PDF, Word and RTF format. The final display format on Macquarie University Theses is PDF and the Library will convert your thesis into this format as required. If you intend to submit your thesis in PDF format, security protection or password access should not be applied.

Parts of your thesis may be subject to copyright. If you are concerned about copyright issues related to your thesis, check Macquarie's  information on copyright , talk to Macquarie University's  Copyright Coordinator or speak to your Research Librarian.

The University recognises that in particular cases commercial and confidentiality issues may necessitate a moratorium on the digital version of a thesis. This needs to be addressed at the earliest point during the candidacy. Approval from the Research and Research Training Committee (RRTC), with support from the Head of Department, is required for such access restrictions to be imposed on a thesis. For further information, please email [email protected] .

If your thesis contains material you have written and have published or is in the process of being published, you can request an embargo on your thesis. For further information about embargos, please contact the Library by emailing [email protected].

A thesis may include supplementary files, e.g. creative component or data files, that you wish to restrict from full open access. If this is the case, please email the Library at [email protected] to discuss options for managing restrictions to supplementary files.

Hardbound guidelines

If your faculty requests a hardbound copy of your thesis, you should prepare the thesis in accordance with the following requirements:

• The spine should state the title of the thesis (abbreviated if necessary), your family name, and the date of submission or re-submission.
• The words should be in gold lettering of suitable size.
• When published papers are submitted as additional evidence, they should be bound in the back of the thesis as an appendix. When they form part of the thesis body, they should be bound into the thesis itself.

International students

If you are an international student Visa holder, your visa date will be checked by the University when your thesis examination outcome has been finalised. If your visa is found to have more than 4 weeks’ validity, the Graduate Research Academy will report the thesis submission to the Department of Home Affairs (DIHA) . You are responsible for contacting DIHA regarding your change of visa status. If you wish to stay in Australia to wait for examination results, DIHA will need to be consulted. Contact DIHA directly for advice.

For further information about thesis preparation, submission and examination, see the HDR Thesis Preparation, Submission and Examination Policy .

Celebrate your achievement!

Then it's time to promote yourself again by sharing your success and selfie photo on the  Graduate Research Academy Network LinkedIn group!

• Graduate Research Academy
• Level 2, 16 Wally's Walk
• Macquarie University NSW 2109
• T: +61 (2) 9850 4741
• E: [email protected]

Submit your thesis

Ensure that your thesis is appropriately formatted.

Related links

• Skill development

• Policy Library

Higher Degree by Research Thesis Presentation Schedule

• All Policy and Procedure A-Z
• Policy and Procedure Categories
• Enterprise Agreement
• Current Activity
• Policy Framework
• Definitions Dictionary

Schedule overview

3.1 presentation standards, 3.2 language, 3.4 length of thesis, 3.5 format of a standard thesis, 3.6 format of a thesis by publication, 3.7.1 types of creative components, 3.7.2 exegesis requirements, 3.8 raw data, 3.9 computer code, 3.10.1 submission for examination, 4 references, 5 schedule information.

To establish the presentation requirements for Higher Degree by Research (HDR) Theses at the University.

This schedule must be read in conjunction with the Higher Degree by Research Thesis Examination Procedure and is subordinate to it.

All Theses must uphold the presentation and publishing standards relevant to the discipline. Students should discuss the discipline standards with their HDR Supervisory Team and/or the library. Thesis submission should normally be made in PDF format, unless approval is sought from the Graduate Research School (GRS) prior to submission.

Theses must be written in English.

The Thesis must be written in clear language and in an acceptable style according to this schedule. The Thesis should be clear, concise, correct and complete. Candidates should refer to research writing style guides for assistance. There should be a thorough editing before Thesis submission with a focus on:

• accuracy and clarity;
• precision and conciseness;
• a high standard of spelling, grammar and punctuation;
• sound language choice;
• sound paragraph and sentence construction; and
• the elimination of redundant or ambiguous words, phrases and passages.

For a doctoral Thesis the minimum length will vary with the research topic and the form of presentation. There is a maximum prescribed length of 100,000 words for a doctoral Thesis. Specific length requirements may apply in some instances, for certain Thesis types. Where such requirements exist, these will be detailed in the Academic Program information within the UniSQ Handbook as well as the Thesis presentation guidelines.

For a masters Thesis the minimum length will vary with the research topic and the form of presentation. There is a maximum prescribed length of 40,000 words for a masters Thesis.

Please refer to the Thesis presentation guidelines for word count inclusions. Any exceptions to this will require approval by the Dean (GRS).

Please see the Thesis presentation guidelines and Thesis presentation template for information on the presentation and format.

The Standard Thesis should be formatted with:

• line spacing that aligns with your discipline specific referencing style requirements;
• A4 (297 mm x 210 mm) page layout;
• a left hand margin of at least 25 mm, a top, bottom and right hand margin of at least 25 mm;
• 12 point font size for the main text
• all text in black
• consistent font throughout the Thesis
• page numbers only at the bottom of the page (no other lines or formatting)
• no headers or footers, unless it is a specified requirement for your discipline specific referencing style

Submission of the Thesis in two volumes labelled I and II (Roman capital numerals) may be appropriate in exceptional circumstances when there are large, essential appendices.

In this case volume I will contain the whole of the Thesis proper, and volume II the appendices. The contents page in volume I will refer to both volumes; and volume II will commence with a duplicate title page.

A Thesis by Publication is available for all HDR programs. A Thesis by Publication will be formatted according to the Standard Thesis as outlined in Section 3.5 although published sections may be inserted without re-formatting. Please see the Thesis presentation guidelines and Thesis presentation template for further details.

The Thesis by Publication must contain an introduction and review of relevant literature that contextualises the research project in relation to the present state of knowledge in the field.

The Thesis chapters and articles must act as one cohesive document. The Thesis must flow logically in a coherent sequence, articulating a clear argument that supports the main findings. The Student must also address how each publication contributes to the advancement of the research area.

The number of publications and the type of publications will vary between disciplines. Normally, the Thesis will be based on a minimum of three publications for a Doctor of Philosophy, two publications for a professional doctorate and one publication for master by research.

These papers should be published, accepted, or submitted for publication during the period of candidature. At least one of these papers must be published or have been accepted for publication prior to examination. Any exceptions to this will require approval by the Dean (GRS). The quality of such papers must be appropriate for the Academic Program and have been written by the Student as the sole or joint author.

Where the published papers have joint authors, a statement must be included within the preliminary pages of the Thesis declaring that the Student undertook the majority of the research and authorship of the papers. Normally, a Student would be expected to make more than 50% contribution to each paper, and therefore would be expected to be listed as the first author. An acknowledgement of the contribution of other authors must also be outlined in the Thesis acknowledgment section.

The Student must include an original general discussion that integrates the most significant findings and draws together the findings of the published papers in a coherent manner.

The Thesis may include relevant appendices, including additional papers that do not relate to the main thrust of the Thesis, raw data, computer code, questionnaires and other material as deemed appropriate for the relevant discipline.

Further guidelines on a Thesis by Publication can be found on the GRS website.

3.7 Format of a Thesis with Creative Works component

The creative component of the Thesis may include an exhibition; a series of bespoke studio workshops; a design project; a portfolio containing a curative archive of outcomes development from a practical demonstration of the research such as photographic images, creative development of new works, technical, literary or musical compositions; a sequence of recitals/performances (live or recorded) and/or, audio visual, or multimedia. Other creative practices may include curation, editing/publishing or production/staging/scheduling of other creative works considered acceptable by the GRS.

Where the creative work is a collaboration, a statement must be included within the preliminary pages of the Thesis that clearly specifies the extent to which the creative works was undertaken by the Student. This statement must be accompanied by written confirmation from the collaborator/s regarding the extent of the contribution by each collaborator. Full acknowledgement of the contribution of other collaborator/s must also be outlined in the acknowledgement section.

Students submitting a Thesis with Creative Works but submit an Exegesis along with their creative works.

The Exegesis will normally provide a rationale for the methodology of techniques and strategies adopted in the creative works and situate them in relation to the theoretical, historical and or/cultural context. One or more clearly identified research questions investigated through the creative works should be included in the Exegesis. A clear discussion of methodology and methods needs to be addressed to ensure interpretation and application of practice-led/practice-based/design-led or other methodologies are implemented in alignment with the creative component.

Please refer to the Thesis presentation guidelines found on the GRS Website.

Raw data may be included in the Thesis. Where it is not, it must be available on request by the examiner.

Computer code should be listed in the appendices only when they have been written by the Student.

Each code piece should be adequately 'self-documenting', with comment panels outlining language, machine requirements, library function/subroutine requirements (where nonstandard), input and output variables, etc. Flow charts are not specifically required, but if there is a suite of codes or interactive subroutines, one (or more) structure charts may be appropriate.

Please refer to the Intellectual Property Policy and subordinate Procedures for further information on the structure for the ownership, reporting, identification, management and commercialisation of Intellectual Property.

3.10 Submission

The Thesis submitted for examination, or as a final copy will be submitted electronically.

The submission requirements for the examination of a Thesis is outlined in the HDR Thesis Examination Procedure.

Complying with the law and observing Policy and Procedure is a condition of working and/or studying at the University.

* This file is available in Portable Document Format (PDF) which requires the use of Adobe Acrobat Reader. A free copy of Acrobat Reader may be obtained from Adobe. Users who are unable to access information in PDF should email [email protected] to obtain this information in an alternative format.

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If you’re looking for more dissertation and thesis-related information, be sure to visit our blog and YouTube channel for lots of free content.

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What's the difference between the full template and the chapter templates?

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If you’re just starting the writing process, the former could help you structure your outline document and get a feel for how it all fits together, whereas the latter (chapter-specific templates) can be used as you approach each chapter.

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