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The Best Board Meeting Agenda Guide [With Examples & Sample Agendas]

This Blog will help you understand the dynamics of a Board Meeting Agenda and why you must incorporate one. It will help you effectively outline the topics and items to be discussed and addressed during a board meeting. The presentation serves as a guide to keep the meeting focused and ensure that all necessary topics are covered within the allotted time frame.

You might have had a meeting that went completely off. It might be overly prolonged and had numerous off-topic discussions. It has happened with most professionals at some point in their lives. As far as organizations are concerned, they make all their big decisions in board meetings. So, setting them up is critical to be as effective and productive as possible. A well-planned board meeting agenda is the foundation of any successful meeting, and creating one is a highly responsible task. 

You should have a simple and stress-free procedure for this. You can keep the business moving forward and efficiently plan, arrange, and structure the upcoming board of directors meeting with the help of an effective board meeting agenda template.

Read on to learn how to write a meeting agenda and see some amazing meeting agenda templates from SlideUpLift.

What Is A Meeting Agenda?

The first and foremost step is to know what is a meeting agenda. An agenda is a list of subjects or points of discussion scheduled for consideration by the board of directors of a firm during a meeting. It helps guarantee that the meeting is effective and productive by outlining the agenda and order of business. 

The corporate secretary and board chair drafts the agenda for a board meeting. It includes details regarding the impending meeting, such as the date, time, attendees, organization mission, goals, reports, and other information. A well-written agenda will motivate all group members to contribute to reporting and decision-making. 

An agenda establishes clear expectations before and during the meeting. It enables participants to prepare effectively, optimize their time, ensure timely alignment on subjects, and provide a structured approach to flexible problem-solving.

An agenda for a meeting usually includes a wide range of topics. They are as follows: reviewing committee and board reports, endorsing financial matters, and doing strategic brainstorming.

Benefits Of An Effective Meeting Agenda

For board meetings to be fruitful, an agenda must be well-crafted. It guarantees that all critical topics are covered, encourages participation, and offers structure. A well-crafted agenda guarantees a better knowledge of the issues at hand by outlining the meeting’s objectives and enabling participants to plan. 

In addition, it fulfills the function of a legal document by recording discussions and decisions. It is beneficial in creating precise minutes of meetings. An efficient agenda also benefits in establishing the conclusion time, preventing meetings from lasting longer than necessary.

What To Include In Your Meeting Agenda?

Depending on the objectives, you can follow the regular order or vary things regarding the board meeting agenda. However, the following format is the most used:

• Make an order call

Modifications to the schedule

Acceptance of the minutes of the meeting.

• Old business
• New business

Announcements/other business

Make an order call..

Every board meeting starts with a call to order, during which the chairman reads the introductory and vision statements . The corporate secretary logs the meeting time in the minutes and then discusses the following items on the agenda. Call to order is the most formal item on the board meeting agenda.

The board now suggests revisions to the agenda, which they subsequently submit to a vote. The meeting will proceed when the corporate secretary notes the conclusion.

The written record of a meeting, known as the minutes, is an excellent way to inform absent board members of decisions and provides legal defense for an organization in the event of legal action. The majority of states legally require the board to maintain meeting minutes. A meeting agenda template with integrated transcription tools makes taking and approving minutes easier to manage.

It’s also a fantastic approach to monitor the advancement of both your company’s short- and long-term objectives. Before deciding on the minutes of the previous meeting, the board will discuss the specifics of reporting on new and old business. 

The executive director and finance departments provide the reports during board sessions. Usually, the executive director presents the initial report. It includes urgent concerns, subjects that need board approval, and advancements toward strategic objectives. The financial director’s report can demonstrate its fiscal aspect by drawing on the prior report.

This report’s material typically relates to the income statement, balance sheet, and budget. The board development committee reports quarterly or annually, with the most information about recruiting new board members, while the executive and financial directors report at each meeting.

Old Business

Board members will evaluate recent and previous action items during the old business debate. They couldn’t agree on a recommendation that now has fresh information that could influence the outcome; in this case, discussing the old business in your board meeting agenda can significantly help.

New Business

Both planned and unforeseen new business agenda items can be on the meeting agenda:

A scheduled new business includes subjects the board members had previously decided to cover during the current meeting. A new business item is an impromptu suggestion made by board members during the conference.

The board chairman should use this opportunity to introduce new members and give a sneak peek at upcoming initiatives. Board members can submit themes for the following meeting during this item on the agenda.

It concludes the agenda items. The board chairman extended his gratitude to everybody. In addition, the chairman announces the time and date of the next board meeting, which the secretary noted in the meeting minutes.

How to Write a Meeting Agenda?

You can use these steps to help you draft an agenda for a meeting:

1. State the purpose of the meeting:

Starting with your goal will help you ensure that everyone in the meeting understands its purpose and that every action you want to take will help you reach your goal. Setting a goal for the meeting can encourage people to pay close attention to the crucial points during the conference.

2. Request feedback from the attendees:

Get feedback from your attendees in advance to ensure that the meeting fulfills their needs and maintains their interest. You can invite them to ask any questions about the subjects or take up any recommendations they may have. After receiving a list of recommendations from the attendees, you can go over them and decide which to implement in your agenda.

3. Make a list of the questions you would like to ask:

Knowing the purpose of the meeting can help you construct a list of questions for it. After that, you can go over the topics you wish to cover. Some agendas list topics as phrases, like “rental equipment.” By framing each topic as a question, you can clarify what the agenda items are for. With these prompts, you can be sure to generate dialogue and gather all the information required for each agenda item.

4. Establish each task’s objective:

It is a great practice to ensure that every activity you complete in a meeting has a clear objective. These objectives could be to give advice, solicit input, or make a decision. As you go through your schedule, take note of the purpose behind each assignment. This stage will let meeting attendees realize when to decide and when you need their opinion.

5. Determine how much time you’ll devote to each assignment:

Thanks to this section of the agenda, you will have enough time to cover every item on your agenda. It also helps the participants fit their questions and comments into the given time frame. You can make the most of your time by allocating additional time for issues you think will take longer to discuss or arranging for more important topics to be covered sooner in the conversation.

Suppose a large number of team members are attending the meeting. Consider setting time limits for specific themes to facilitate discussion, promote prompt decision-making , and maintain the meeting’s agenda.

6. Include supporting documentation:

Documents that are attached to the agenda items can aid in the participants’ understanding of the subject. Additionally, you can save participants time who would otherwise have to look for these papers on their personal computers. Besides, it facilitates your job as the meeting’s facilitator.

7. Define the leader of each issue:

In meetings, the leaders typically take the lead. Still, the team members occasionally do so while the leaders watch over them. You can designate subjects in advance to those who fit the bill. It ensures that everyone is ready for their assigned tasks and keeps the meeting on track.

8. Conclude every gathering with a review:

Allowing time for a review after each meeting can assist participants in better understanding the decisions they made and the information they discussed. It enables them to take any necessary action following the meeting. You and the other meeting attendees should also consider responding to questions about what went well and what needs improvement during this evaluation.

How to Take Effective Minutes from Your Meeting Agenda

Minutes of board meetings are kept on file to help explain the choices made by the board. In the best-case scenario, minutes from board meetings assist in tracking and trending toward corporate goals or objectives and key results (OKRs), providing board members with future points of reference, and helping to clarify plans. 

Providing notes for future reference and thorough meeting minutes also reduces meeting boredom. They enable you to start your new meeting without spending much time reviewing past business. 

Usually, the secretary is in charge of taking notes. However, any team member will do the job. Effective note-takers should make sure to write down the following points in plain, concise language because it’s a crucial task:

• A thorough and precise recording of the statements made
• An evaluation of any conversation in conjunction with an actual context
• Recall that meeting notes and minutes differ depending on how we utilize them. Minutes are usually a more official report from a meeting, whereas notes are a shorter type of informal recordkeeping. Ultimately, the most crucial thing is to record the conversation.

How Members Can Take Notes During the Meeting

Below are a few tips on how members can make practical notes during a meeting:

1. Prepare ahead of time by making notes:

Take notes before the meeting to help you get organized and prepare any thoughts or ideas you may have. You’ll be more productive once the meeting begins and better understand the discussion topics. As the team leader or person responsible for presiding over the meeting, you can assist your team in getting ready by providing an agenda in advance and giving participants ample time to examine it. Facilitators should also take pre-meeting notes to clarify goals and talking points. To give structure, you can either base this on the things on the board meeting agenda or list some preliminary thoughts for the subjects you want to cover at your next meeting.

2. Decide on a uniform structure with your group:

If a team member needs to catch up on the daily update, they shouldn’t have to figure out new formats or how to read the meeting notes. To guarantee that your records maintain a consistent structure over extended periods, consider utilizing templates to standardize the format of your meeting notes.

3. Efficiently summarize by emphasizing key points:

Practical meeting notes should balance a concise synopsis of the proceedings with an exact written account of all discussed and decisions made. They should be composed in a style encouraging you to jot down your observations, take in knowledge, and consider concepts. 

Another technique to help you connect thoughts and themes across a variety of topics and stimulate creativity is mind mapping. It’s a graphic approach where supporting concepts radiate from the central themes or ideas. It is typically a suitable choice for learners who learn differently. When gathering insights from several meetings over time, mind maps can help identify recurring themes and how various topics relate. For instance, facilitators can plot ideas from your team and construct a collaborative mind map during brainstorming sessions.

4. Provide proper background:

Ensure you give context to help readers understand the reasoning behind your notes, judgments, and action items. To ensure that team members who were not there at the meeting don’t miss any crucial information, include supplementary material when appropriate or include a section devoted to pertinent resources.

5. Create action items from your notes:

Good meeting notes encourage action in addition to helping you maintain a record of the team’s talks. Your talks will only be fruitful if there are clear action items. Note specific action items and your part in completing them after each meeting. Be detailed – include:

• Each action item’s next step.
• The method to complete it.
• The person who will carry it out.
• The intended deadline. 

6. Utilize your memos during retrospectives:

You have compiled and synthesized your notes, identified the main ideas, and made action items. What took place next? What were the practical consequences of those action items? 

It will be tough to understand where you ended up if you never look back at where you started. Because of this, having a shared area where all participants are encouraged to contribute is beneficial for both synchronous and real-time communication and for developing scalable procedures that lead to long-term success.

Tips for Creating a Better Meeting Agenda

To help you make the most of your agendas, let us begin with some of our most helpful tips on writing effective board meeting agendas:

• As soon as possible, draft and distribute the agenda for your meeting. You should distribute your board meeting agenda at least one hour before. Everyone can now get ready for what’s about to happen. To make any necessary adjustments before the meeting, your team can also bring any questions or new things to your attention. In addition, your team members will find it much easier to concentrate during the meeting if they have had time to prepare adequately.
• Provide a link to any relevant pre-reading resources beforehand. Instead of asking irrelevant questions that consume valuable time, everyone arriving at the meeting should prepare to advance the conversation.
• Assign coordinators to every item on the agenda. Do you recall how it felt to be called upon in class without knowing the answer? We’re confident you don’t want to incite this awful sensation in your teammates. You can give the facilitator time to prepare for a summary of the topic, questions, and feedback by designating a facilitator for each agenda item before the meeting.
• Sort and rank the items on your agenda. Make a distinction between the three types of agenda items: action items, conversation topics, and informational items. Giving each agenda item a clear purpose aids in helping your team members prioritize and grasp what matters most. Moreover, you should prioritize tasks based on importance, determining which items to address during the meeting and which to postpone if time runs out.
• Track notes and action items during the meeting by using your agenda. In this manner, all meeting-related information is centrally located. There is a clear place to go for anyone with questions regarding choices or action items from the meeting.
• Sort your agenda items into categories to create flow. You should draft a well-flowing board meeting agenda to maximize productivity. Make sure comparable products can build upon each other by batching them together. To ensure that everyone on your team has access to all the material before the conversation, for instance, list any informational things before the discussion items.
• Make sure you give each item on your agenda enough time. Nobody will be upset if a meeting ends sooner than expected because keeping everyone longer than expected isn’t as enjoyable. Calculate the approximate time for each item on the agenda and add a few minutes to allow for wiggle room. It will make it easier for your group to stay on task and move on to the next topic when the allotted time is over.

By adhering to these best practices, You can ensure your board meeting agenda is a trustworthy tool that works before, during, and after your meeting.

Explore Our Collection: Agenda Slide PowerPoint Templates

Meeting Agenda Examples

Let’s examine the example agenda for a project kickoff meeting :

For everyone to know when it is their turn and how long they have to talk or deliver their presentation, each item has a timebox and a colleague allocated. For increased visibility and improved teamwork, the agenda is shared with all team members and includes pertinent files attached.

Professional settings often involve meetings with a distinct purpose and set of dynamics. Effective communication and teamwork are contingent upon your ability to customize your meeting agenda to the specific type of gathering you are hosting. These are a few typical meeting examples:

Agenda for a team meeting

Decision-making, brainstorming, and team development are all facilitated by team meetings. They can differ in length and frequency, but they are necessary to guarantee forward motion and alignment. Agendas for effective team meetings should have space for fresh, ad hoc issues and recurring items for frequent sessions. Monitoring the duties and actions delegated at the meeting is also essential. An agenda item for a 45-minute team meeting can include analytics, a round-table strategy, identifying roadblocks, and acknowledging the contributions of team members.

Sample Agenda for the daily scrum meetings

Stand-ups, often known as daily scrum meetings, are concentrated, short sessions to maintain team cohesion during a sprint. A summary of the previous day’s work, today’s goals, and sprint goal progress are usually discussed in these meetings. These meetings’ adaptability aids in keeping things moving forward and quickly resolving problems.

Sample Agenda for the project kickoff meeting

Cross-functional teams come together for project launch meetings to begin a new project . These sessions establish the project’s tone and align everyone’s expectations and goals. The agenda should cover the project brief, roles and duties, meeting rhythm, practical next steps, and a Q&A session to clear up any misunderstandings and ensure everyone agrees.

Agenda for a retrospective meeting

Retrospectives are meetings typically held after a project cycle or timeframe to reflect on a previous work period. Its primary goal is to inform team members about what went well and what didn’t. The entire team addresses a range of meeting issues during the meeting, such as obstacles that have affected their work and triumphs and problems. This procedure assists in pinpointing areas in need of development and formulating plans to deal with any issues. Meetings for reflection are essential for ongoing team development and guaranteeing improved results in upcoming work cycles.

Sample Agenda for one-on-one meetings

Peer-to-peer, cross-level, or manager-direct report one-on-one meetings are all essential for discussing work tasks, obstacles, and career advancement. They serve as the cornerstone of trust development. These meetings should have a balanced agenda that includes themes like growth, motivation, communication, and work-related conversations. A weekly one-on-one could involve discussing obstacles, evaluating the week’s highs and lows, and asking about work-life balance.

Sample Agenda for a remote one-on-one meeting

Remote one-on-one encounters require a slightly different approach, emphasizing rapport-building and unambiguous communication. These meetings benefit from a typical online agenda available to all attendees because there is no physical presence. Important topics can be assessing overall well-being, discussing current tasks, and attending to urgent issues or requests for help.

Agenda for skip-level meetings

Skip-level meetings allow cross-organizational connections between senior managers and staff members who are not directly reporting to them. These are the best forums for discussing general career development and giving senior leadership input. The agenda includes organizational improvement recommendations, corporate strategy and goals clarification, and individual professional aspirations.

Agenda for the leadership team meeting

Leadership team meetings are essential for strategic decision-making and problem-solving at the highest levels of an organization. A productive meeting agenda might include personal updates, reviewing key metrics, sharing successes and insights, discussing important messages, addressing urgent issues, and allocating time for an open discussion or “hot seat” session focused on specific topics.

An agenda must be carefully created for every meeting, including team brainstorming sessions, performance reviews, all-hands meetings, and one-on-one conversations, to prevent wasting time and maintain focus. Using these sample board meeting agendas ensures that every meeting, regardless of format, significantly advances the company’s objectives and fosters cooperation and teamwork.

Meeting Agenda Templates from SlideUpLift

SlideUpLift is the best solution available to people and companies who want to improve the visual impact of their presentations. Acknowledging the vital function of captivating images in efficient communication, SlideUpLift provides a wide range of expertly designed PowerPoint templates , carefully selected to fit a variety of meeting agendas.

Business Agenda PowerPoint Template

The Business Agenda PowerPoint Template features a dynamic and visually engaging design. The main text is prominently placed at the center, surrounded by four vibrant rays extending to the left and four to the right. Each of these rays serves as a dedicated space for you to outline eight distinct agendas succinctly. Using colors adds vibrancy to the template, making it an eye-catching and effective tool for presenting a comprehensive business agenda. This versatile design ensures clarity and impact in communicating critical points during your presentations or meetings.

Meeting Agenda PowerPoint Template

The Meeting Agenda Template provides a clean and organized layout for structuring your meeting content. The main topic of the meeting is written on the left side of the slide, surrounded by a semicircle featuring six agendas. Each icon describes specific meeting topics. This template combines simplicity and visual appeal, allowing you to effectively convey essential information while maintaining a professional and engaging presentation format. 

Board Meeting Agenda PowerPoint Template

The Board Meeting Agenda slide has a structured and straightforward layout, featuring five distinct agenda items: “About Company,” “Project Status,” “Team,” “Charts,” and “Portfolio.” Each agenda point has a dedicated space for you to provide detailed descriptions or critical talking points. These points are editable, and you can alter them according to your company’s needs. This template ensures a clear and organized presentation of crucial meeting topics, allowing you to efficiently communicate information related to the company overview, project status, team updates, charts or data insights, and portfolio highlights.

Meeting Agenda 3D template

The Agenda 3D template introduces a unique and visually striking design for your presentation needs. The agendas are presented in a 3D flag-shaped figure, adding a dynamic element to your slides. The slide provides three distinct agenda headers with dedicated space below for detailed descriptions. This innovative design captures attention and offers a structured format for presenting key meeting topics or points of discussion.

New Employee Orientation Day Agenda PowerPoint Template

The New Employee Orientation Day Agenda PowerPoint template provides a structured and visually appealing framework for introducing new team members to the organization. Commencing with the foundational “Employee Orientation” session, the template employs a clear and concise format. Each agenda item is accompanied by designated times, facilitating a well-organized progression throughout the day. With a streamlined design accommodating up to six agenda items, this template ensures a smooth and engaging orientation day for new employees.

With the creative templates from SlideUpLift, users can improve their presentations by seamlessly combining form and function. These PowerPoint templates enhance every story with stunning visuals, whether creating captivating business agendas, coordinating smooth employee orientations, or exploring the subtleties of personnel management.

Establishing a strategic board agenda should be taken seriously because it will enable the organization to grow significantly. You should complete this critical task precisely because the outcome will determine the business’s performance. Conduct your meetings with confidence and trust. You can capture essential action items in one location and maintain focus and productivity in your meetings by utilizing the board meeting agenda template from SlideUpLift.

What is a Meeting Agenda?

A meeting agenda is a structured document outlining the topics, purpose, and order of discussion for a meeting. It serves as a guide to ensure a focused and productive gathering.

To write a board meeting agenda, define the purpose, list key topics, allocate time, and prioritize crucial items. Share the agenda in advance to ensure participants come prepared.

Why is a board meeting agenda important?

A board meeting agenda ensures clarity, sets expectations, and facilitates organized discussions, enhancing overall meeting effectiveness.

How can a well-crafted board meeting agenda enhance productivity?

A well-crafted board meeting agenda ensures focus, minimizes time wastage, and promotes efficient decision-making, contributing to overall meeting productivity.

Are there templates available for creating effective board meeting agendas?

Yes, SlideUpLift has a vast collection of templates to guide the creation of effective board meeting agendas, ensuring a structured and streamlined approach to governance.

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How to Create the Perfect Meeting Agenda

• Steven G. Rogelberg

It’s all about asking the right questions.

Agendas are an important first step for a successful meeting, but far too few leaders put enough thought into the ones they create. In fact, research has found that a large percentage of agendas are simply recycled meeting to meeting. So what can you do to create agendas that inspire, target the issues that need to be resolved, and leave attendees satisfied with the time spent in discussion together? Instead of listing agenda items as simple bullet points, reframe them as questions instead. This approach will make you more strategic, thinking critically about the meaning of a topic and what your ultimate outcome is. It will also make it easier to determine your invitation list (the people essential to answering the questions) and better informs when to actually end a meeting (when the questions have been answered to satisfaction). And if you can’t think of questions to ask, maybe you don’t need that meeting in the first place.

Read any book on running effective meetings and, chances are, one of the first recommendations is going to be to set an agenda. Managers are often led to believe that having a written plan is the key for an engaging and successful meeting. Sadly, it’s not that easy. Research has actually found little to no relationship between the presence of an agenda and attendees’ evaluation of meeting quality. What matters is not the agenda itself but the relevance and importance of what’s on it, and how the leader facilitates discussion of the agenda items.

• SR Steven G. Rogelberg is the Chancellor’s Professor at the University of North Carolina Charlotte for distinguished national, international, and interdisciplinary contributions. He is the author of Glad We Met: The Art and Science of 1:1 Meetings (Oxford University Press, 2024) and The Surprising Science of Meetings: How You Can Lead Your Team to Peak Performance (OUP, 2019) and. He writes and speaks about leadership, teams, meetings, and engagement. Follow him on LinkedIn or find more information at stevenrogelberg.com .

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WHITNEY D. WALTER

PowerPoint Agenda Slide: What It Is & Easy Ways to Make One

Whitney D. Walter

If you’ve been creating Microsoft PowerPoint presentations for a while, you already know the benefits of starting with a good agenda.

As a presenter, it allows you to take control of the conversation from the very beginning. You’ll also have the ability to eliminate audience distractions by clarifying the meeting objective and pointing out when the audience can be expected to participate. This allows them to pay  more  attention to what you’re saying and  less  to when you’re going to answer certain questions.

In fact,  according to Entrepreneur , meetings without effective agendas are simply  time-wasters.  When your audience doesn’t know what to expect they’ll be more likely to interrupt with questions and that’s a quick way to lose control.

Whether you’re presenting to clients, students, or colleagues starting a presentation with a solid agenda is always a good idea.

So, I’m sharing three types of PowerPoint agenda slides you can start creating today. I’ll also share the skill level needed for each and best practices for when each one is most effective.

Check them out and let me know which one you plan to use in the comments!

Visual Roadmap Agenda Slide

What is an agenda slide in powerpoint.

When you’re creating a PowerPoint presentation, it’s extremely important to have an agenda slide. An agenda slide in PowerPoint is the first slide of your presentation.

This is the slide that tells your audience what you’re going to be talking about. It tells the audience what they are going to see and in what order. It is basically an outline of your presentation.

As a presentation creator, this can be a great slide to create when drafting a presentation. It can help to keep your presentation focused and on track.

By including an agenda slide, you’re helping your audience to follow along and understand the overall structure of your presentation. It also gives the appearance of a more professional presentation.

How do you create an agenda slide?

Hyperlinked table of contents agenda slide.

Skill Level:  Beginner

What it’s good for:  This is ideal for presentations to leaders, executives, and similar “no-frills” types of audiences. This type of agenda provides clear, easy-to-follow navigation and is perfect for presentations of all kinds.

How it’s Done:

• Create a simple numbered or bulleted list of agenda points to be included at the beginning of your presentation.
• NOTE: This can be a list of each slide’s actual title, key takeaways, general concept(s) each slide covers. If you choose to focus on key takeaways or concepts, try to keep your descriptions clear and concise. Use the  5/5/5 rule  as a guide, if needed.
• Highlight the text of your first agenda item.
• Right-click on the highlighted text and click  Hyperlink.
• Select  Place in This Document  and  select the corresponding slide  within your presentation.
• Click  OK.
• Repeat steps 2 through 5 for each item on the agenda.

Zoom Section Links Agenda Slide(for PowerPoint 2016 and later)

Skill Level:  Beginner/Intermediate

What it’s good for:  This works well for presentations with clearly defined sections and allows you to bounce between the topics when necessary.

How it’s Done: 

• Once your PowerPoint is complete, navigate over to the slide preview panel on the left side of the screen and  click on the space  between the two slides where you want your first section to start. (Wherever you click, the section will include all slides that follow unless there is another section later in the presentation, then it will include all slides up until that point.) A line will appear to show where your new section begins.
• Navigate to the  Home  tab at the top of the screen and click on  Section,  then  Add Section.
• Give the section a name.
• NOTE: At this point, I like to create a slide that simply says the section name. It allows you to create more uniform section images later.
• Click away from the section and it will automatically save.
• Repeat steps 1 through 5 for any additional sections you wish to include.
• Once all sections are complete, insert a new blank slide for your agenda.
• Navigate to the  Insert  tab at the top of the screen and  click the drop-down menu next to Zoom  then click  Section Zoom.
• Select the sections you wish to include and click  Insert.
• The section images will automatically be added in a cascaded stack on the slide. Click away from the images and then click each one to drag and drop to the correct placement on the slide.

Skill Level:  Advanced

What it’s good for:  This is great for presentations geared towards interns, new hires, or presentations that focus on steps within a process or system.

• Create a simple bulleted list of the sections to be included in your presentation.
• With your text box selected, navigate to the  Home  tab at the top of the screen and click  Convert to SmartArt  and choose from the dropdown menu.
• Once you select one of the options, a new menu will appear at the top of the screen. You can use this menu to preview other styles. I recommend selecting from the Process section. Some of my favorite types of SmartArt for this are Basic Process, Picture Accent Process, Alternating Flow, Basic Timeline, Basic Chevron Process, Vertical Chevron List, and Upward Arrow.
• Depending on the chart you choose, you may also have additional space to include more details about each part of the presentation.
• Adjust the shape colors, size, and style to match your presentation.
• Additionally, you may want to link each step in the process to a section or slide. To create a linked shape,  right-click the shape  and click  Hyperlink.  Select  Place in This Document , choose the appropriate slide and then click  OK.

Is there an agenda template in PowerPoint?

If you’re looking for agenda slide templates, you might be wondering if PowerPoint has any available in the “Templates” section of the program.

Unfortunately, there’s not an standard agenda slide template in PowerPoint. However, you can reverse engineer your entire presentation if you start with an agenda before creating the rest of your slides.

With the PowerPoint Designer you can use the basic agenda slide template to automatically create each slide based on your agenda chosen items. Even better, the Designer incorporates design elements to make your slide and agenda items pop.

Save time and give it a try on your next presentation.

You might also be interested in: How to Track Changes in PowerPoint

Now you’ve mastered the basics when it comes to the often-overlooked PowerPoint agenda slide. If you are used to incorporating a basic agenda in your presentations then it’s time to up-level with hyperlinks! I’d love to know how you’re currently using agendas and which of these recommendations you plan to try. Comment below and let me know.

And remember, whether you add in an agenda that sweet and simple or something more advanced, simply making a habit of providing an overview of the presentation’s keys areas is good practice.

If you found these tips useful, download the free PDF so that you can follow the step-by-step instructions next time you’re creating a presentation. Request the free PDF download below!

Otherwise,  click here  to check out the rest of the PowerPoint Efficiency collection.

Whitney is a recognized Professional Development Expert, professional speaker, and the founder of Harness Your Power. She holds a Master’s in Business Administration from Florida State University and a Microsoft PowerPoint Specialist certification. She has been featured in Yahoo Finance, AOL, Authority Magazine, Business Insider, Fox and more. Read more.

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25+ Best PowerPoint Agenda Templates for Efficient Meetings

Are you looking for a way to streamline your meetings and project discussions with maximum efficiency? Look no further than our carefully curated compilation of top-notch PowerPoint agenda templates.

Perfect for anyone desiring to present an agenda effectively, these high-quality offerings promise to elevate your meeting planning process, drive team productivity and improve focus on key points.

From novice managers to seasoned professionals, anyone can utilize these assets to create a well-structured and easy-to-follow outline for their meetings. With a mix of both free and premium downloads available, these PowerPoint templates cater to every budget and taste.

Featuring designs that balance both creativity and professionalism, our collection guarantees seamless visual communication for any meeting or project agenda you may have.

Get ready to transform your typical meetings into effective and efficient discussions with our selection.

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Clean Business PPT

Ciri PPT Template

Analysiz Powerpoint

Agency Portfolio PPT

The X Note Template

Bolo PPT Template

Agenda powerpoint template.

The Agenda PowerPoint Template is a versatile tool to streamline your presentation, featuring a set of 30 unique, easy-to-customize slides that are retina-ready for crystal clear viewing. Supporting all .PPTX files, this template combines convenience with creativity, and even offers a range of free Google fonts to enhance your presentation’s aesthetic aspect.

Agenda Presentation PowerPoint Template

The Agenda Presentation PowerPoint Template is a valuable asset for creating presentations that stand out. This user-friendly template features 40 unique slides that are customizable, allowing for creativity and innovation. In addition, it offers 90 different color themes, and over 3000 easily adjustable, professional icons, giving you the freedom to make your presentation as unique as your content.

Agenda Infographic Keynote Template

The Agenda Infographic Keynote Template is a feature-packed tool for dynamic presentations. Created by RRGraph Design, it offers 30 unique slides with both light and dark backgrounds. It’s fully customizable, making it easy to match your brand’s aesthetic. With handmade infographics, it beautifully enhances your presentation, elevating the experience at every stage of your business development. Please note, all image stocks are not included.

Business Agenda PowerPoint

The Business Agenda PowerPoint Template offers a professional and modern design that resonates with your audience. It boasts of a master slide, editable vectors, and ten slides. Other perks include resizable graphics, recommended free web fonts, a 16:9 wide screen ratio, and convenient drag-and-drop image placeholders. Note that all images are just for preview purposes. This template seamlessly elevates your business presentations.

Agenda Presentation

The Agenda Presentation is a versatile, professional-style template, ideal for business presentations, project pitches, and lookbook slideshows. It features 25 unique slides with a light background and a widescreen format. Every graphic is customizable and there’s a simple drag & drop picture placeholder. The package contains PowerPoint and XML files, a helpful guide, and an icons pack. Please note, image stocks are not included.

Business Agenda PowerPoint Infographics

The Business Agenda PowerPoint Infographics collection provides modern, user-friendly templates ready for any presentation. Its package features over 20 unique, fully customizable slides that are compatible with all PowerPoint versions. The ease of editing makes these infographics perfect for conveying business ideas, plans, or agendas effectively and professionally.

Business Agenda PowerPoint Template

The Business Agenda PowerPoint template is a versatile and dynamic choice for both personal and professional presentations. Easy to edit via PowerPoint, it allows you to insert your own content, swap in images, and adjust colors. Included in the asset are over 150 slides across five preset colors, 30 individual templates, various infographic tools, and other customizable graphic elements, alongside gallery and portfolio slides, making it a rich, all-inclusive tool for your presentation needs.

2020 Agenda PowerPoint Template

The 2020 Agenda PowerPoint Template is a simple, professional, and fully customizable asset suitable for various purposes including Finance, Marketing, or Startups. You can effortlessly edit all elements from shapes to colors, directly in PowerPoint, without the need for additional software. Features include 12 PPT & PPTX files, 3 premade color themes, drag-and-drop image placeholder, animations, dark & light background, and more.

Agenda Infographic PowerPoint Template

The Agenda Infographic PowerPoint Template is a versatile, ready-to-use presentation tool that you can fully customize to your needs. It features a selection of charts, diagrams, timelines and designs, plus includes an image placeholder for added visual interest. All elements can be resized without losing quality, edited or even removed, giving you total control over your final product.

Agenda Slide PowerPoint Template

The Agenda Slide PowerPoint Template is an infographic styled template suited ideally for various professional uses such as business presentations, project pitches, or lookbook slides. With over 20 unique slides, a light background for comfortable viewing, a widescreen format, and editable graphics, this tool allows you to drag and drop images. The package includes PowerPoint files, XML files for color schemes, and a helpful guide, but does not include image stocks.

Agenda Business PowerPoint Presentation

The Agenda Business PowerPoint Presentation is a versatile and professionally designed template suitable for corporate, business, creative agency, or personal portfolio use. The layout is modern and elegant, with 30 editable and resizable slides. Key features include wide screen ratio, vector icons, picture placeholders, and easy drag and drop editing. Please note, images in the demo are for preview purposes only.

The Agenda Infographic PowerPoint Template is a versatile and highly customizable tool for your presentation needs. Ideal for various purposes such as business portfolios, pitch decks, and company profiles, these slides are ready to use and easy to edit. Offering 15 unique slides for each template, drag & drop image placeholders, and customizable colors and texts, it’s a truly user-friendly asset for any creative or corporate presentation.

Business Agenda Presentation Template PowerPoint

The Business Agenda Presentation Template PowerPoint, crafted by UIGO Design, is perfect for professionals seeking a modern style for impressive presentations. This package includes a PowerPoint file, helpful documentation, and 15+ unique slides featuring section breaks, a gallery, and customizable infographics. With features like drag-and-drop placeholders and resizable graphics, this user-friendly tool is ideal for designers, developers, and startups.

Meeting Agenda PowerPoint Presentation Template

The Meeting Agenda PowerPoint Presentation Template is a versatile tool designed to assist busy entrepreneurs in presenting a compelling pitch. With 44 fully editable slides, the comprehensive template includes charts, customizable infographics, images layouts and an impressive library of over 6500 professional icons. It offers 102 color themes that can effortlessly modify the colors of all elements, saving significant preparation time.

Agenda Planner Infographic PowerPoint Template

The Agenda Planner Infographic PowerPoint Template is an exceptional resource for enhancing every phase of your business development process. Offering 20 unique slides, light and dark background varieties, and over 90 customizable XML files in Ms. Office theme colors, this asset enables personalized and engaging presentations. Offered by RRGraph Design, a team dedicated to satisfying 1000+ global companies’ presentation needs, this infographic pack provides holistic brand touchpoints from project initiation to achieving enhanced goal propositions.

Pitch Agenda Animated PowerPoint Template

Introducing the Pitch Agenda Animated PowerPoint Template, a powerful tool making it incredibly easy to create professional presentations. With over 25 unique slides, full animation, more than 2000 vector icons, device mockups, and many editable features, this template offers striking, modern design without the need for hours of work. Please note, images are not included due to Envato policy.

The Agenda Infographic PowerPoint Template makes your presentations standout with effortless customizability. Its 100 unique slides come with an auto-adjustable picture placeholder, enabling easy edits of shape color, size, position, and more. The package also includes a mockup device and documentation file. However, please note that stock images are not included.

The Agenda Presentation is a sleek, professional PowerPoint template, ideal for use in business presentations, lookbook slides, and project pitches. With over 35 unique slides, a light background, and a widescreen format, it also comes with resizable and editable graphics, picture placeholders and extra resources like color schemes, a help guide, and an icon pack. Please note, image stocks are not included.

The Agenda Planner Infographic PowerPoint Template is a resourceful tool designed to uplift your business presentations. It offers 25 professionally designed slides, and features an easy-to-use interface with drag-and-drop image placeholders. From initiating a project to enhancing goal propositions, it caters to every stage of business development. This high-definition template stands out with its sharp typography, versatile design, and editable charts. Bear in mind, the preview images are not included in the main file.

Glassmorphic Agenda PowerPoint Template

The Glassmorphic Agenda PowerPoint Template is a sleek and modern asset ideal for enhancing every stage of your business development. Provided by RRGraph Design, it comes with 35 unique, handmade infographic slides, customizable with both light and dark backgrounds. The pack also includes 90+ XML files with custom MS Office theme colors. Enjoy a seamless presentation journey with this template, designed to uplift your brand’s recognition and goal proposition. Note: Image stocks not included.

Agenda Schedule Presentation

The Agenda Schedule Presentation is a versatile, professional PowerPoint template, ideal for various functions such as business presentations, lookbooks, or project pitches. It offers over 25 unique, editable slides with a light background and a widescreen format. The template package also includes color scheme XML files, a help guide, and an icons pack. Please note, image stocks are not included.

The Agenda Infographic PowerPoint Template is a versatile presentation tool with 30 unique slides, fully customizable with light and dark options. Designed to enhance every stage of your business development, this pack features handmade infographic elements and 90+ XML files for color customization. Brought to you by RRGraph Design, the dedicated team behind 1000+ globally satisfied clients, this template is ideal for project overviews and reaching improved business goals. Please note, image stocks are not included.

Schedule Agenda Company PowerPoint Template

The Schedule Agenda Company PowerPoint Template is an impressive resource for creating engaging, professional presentations. It includes 35 unique slides, 90+ custom MS Office theme colours, and handmade infographics, all of which can be customized. With both light and dark background options, this template pack from RRGraph Design is ideal for presenting any stage of your business development in a visually striking way.

Agenda Slide Infographic PowerPoint Template

The Agenda Slide Infographic PowerPoint Template is an exceptional aid for business presentations, featuring 35 unique slides, 90+ customizable XML files, both light and dark background options, and handmade infographic. Providing a comprehensive platform for all stages of business development, it helps to enhance presentation experience, ensuring a holistic brand outlook. Crafted by the accomplished team from RRGraph Design, this package does not include stock images.

Agenda Infographic Google Slides Template

The Agenda Infographic Google Slides Template is a versatile, adaptable tool for creating engaging presentations. With over 25 distinctive slides featuring charts, diagrams, timelines and other graphic elements, you can fully customize your content. Additionally, the template offers the flexibility to modify icons and elements, as well as incorporate your own images, all without compromising resolution quality.

The Agenda Pitchdeck Infographic PowerPoint Template is a comprehensive toolkit for enhancing your business presentations. Offering 35 unique slides, over 90 XML files for customisable Ms. Office theme colours, light and dark background options, and even handmade infographics, it’s designed to elevate every stage of your business development. Created by RRGraph Design, whose ultimate goal is client satisfaction, this asset comes complete with a useful help guide.

Presentation Agenda

Creating an agenda can be quite a challenge. For example, an effective meeting agenda has considerations that need to be made and unforeseen circumstances that may affect it. Think about it, how many times have you missed important notes because you ran out of time? One must always keep track of the key points to be discussed within the time allotted.

Writing an agenda has its perks. It keeps things organized at most. For instance, an agenda will allow a smooth presentation. It will allow a presenter to be prepared through constant practice and quick rehearsals. This is to ensure that the necessary topics will be presented accordingly.

Business Presentation Agenda

Size: 213 KB

Sales Presentation Training Agenda

Size: 48 KB

Vendor Presentation Agenda

Size: 128 KB

Sample Conference Agenda

Size: 452 KB

What Is a Presentation Agenda?

A presentation agenda refers to a list of activities and discussions that are to be addressed to an audience. It typically includes the work schedule , the list of speakers, and the topics to be covered during each session. It is very distinct from the common agenda templates & examples as it often comes in tables with specific instructions and information. It is distributed beforehand to inform participants of general details. It also allows speakers to prepare their necessary materials in advance. However, like every other agenda, it’s still subject to probable changes.

How to Write a Presentation Agenda

It’s important that you first recognize your audience. Your speakers and listeners might be of a particular age group or profession. It might be wise to use simple and relatable terminologies for everyone to understand. Remember to provide interesting and useful information for your audience. Refrain from sharing unnecessary details as it can only create confusion. Similar to a meeting agenda , a presentation agenda may include a strict time schedule. Each detail should be organized accordingly. Make sure copies of the agenda contain correct and updated information before it is distributed.

Sample Presentation Agenda

Size: 123 KB

Presentation Skills Course Agenda

Size: 31 KB

Presentation Demo Agenda

Size: 75 KB

Presentation Agenda Example

Size: 411 KB

Classroom Presentation Agenda

Size: 142 KB

How to Start a Presentation Agenda

A presentation agenda should start with the main subject matter. It could be an event title or the main topic to be covered. It may then be followed by the event’s duration period or the time allotted for the discussion. The venue may also be stated if necessary. It can also include the name of the speaker who shall present. You may also use agenda examples in PDF as your guide.

Guidelines for a Presentation Agenda

A presentation agenda must contain important details for its participants. Aside from such, here are some guidelines that will be useful in creating an effective presentation agenda:

• Organize details accordingly. Agendas are meant to keep things in an orderly matter. Make sure details are arranged into readable sections.
• Include a time duration. A time estimation for each session will guide speakers and their audience alike. This is to ensure that sessions stay right on schedule as much as possible.
• State necessary instructions. This is so participants may have the chance to prepare in advance and be mindful of what to expect.
• Distribute copies to participants. You need to be able to inform participants ahead of time through a printable agenda . They may also be distributed electronically if needed.

Agenda Maker

Text prompt

• Instructive
• Professional

Draft an agenda for the upcoming student council meeting focusing on school safety improvements and fundraising ideas

Create an agenda for a parent-teacher association meeting discussing new teaching methods and school year planning.

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• Project management |
• Meeting agenda examples: How to plan, w ...

Meeting agenda examples: How to plan, write, and implement

Your agenda tells your team what to expect during a meeting and how they can prepare for it. Ideally, you’ll use your agenda to connect your team with the meeting’s purpose, assign tasks or items to team members, and designate a realistic amount of time to each agenda item. A great meeting agenda maximizes the meeting’s effectiveness and keeps your team on track.

An effective agenda communicates the purpose of your meeting, gives your team the chance to prepare their agenda items, and keeps everyone on track.

Whether you’re preparing for your next board meeting, staff meeting, or business meeting, we’ll help you write an agenda that will maximize your meeting’s potential.

What is a meeting agenda?

A meeting agenda serves as a structured roadmap for your meeting, detailing the topics and activities planned. Its primary role is to provide meeting participants with a clear framework, outlining the sequence of events, the leader for each agenda item, and the time allocated for each task. By having this agenda as a guide both before and throughout the meeting, it helps to facilitate an efficient and productive flow of discussion.

How to write a meeting agenda

Crafting a meeting agenda is a key step in ensuring a focused and productive meeting. Here's how to do it effectively.

1. Clarify meeting objectives

The first step in writing a meeting agenda is to clearly define any goals. In clarifying the goal, be as specific as possible. This specificity helps guide the discussion and ensure that the meeting remains focused. It also helps stakeholders prepare for the meeting.

For example, if the goal is to finalize the budget for the next quarter or discuss new business, participants would come prepared with relevant data and insights.

A well-defined goal also helps set the meeting's tone and align everyone's expectations. This clarity leads to a more structured discussion and a more productive meeting overall.

2. Invite participant input

Inviting input from participants before finalizing the agenda is a critical step in creating a comprehensive and inclusive meeting plan. This involves reaching out to potential attendees and asking if there's anything specific they would like to discuss or add to the meeting agenda.

For example, if you're planning a meeting for a project team, you could send an email asking each member to suggest topics they feel are important to address. This could reveal issues or ideas you hadn't considered, ensuring a more well-rounded agenda.

Incorporating participant input not only makes the agenda more comprehensive but also increases engagement. When team members see their suggestions included, they feel valued and are more likely to participate actively in the meeting. It also ensures that the meeting addresses the concerns of all attendees.

Gathering input can be done through various channels, like email, shared docs, or team collaboration tools. The key is to make it easy for meeting participants to contribute and to ensure their suggestions are considered and, where appropriate, included in the final agenda.

3. Outline key questions for discussion

Making a list of important things to talk about is important for keeping the meeting on track and focused. Start by identifying the main meeting topics that need to be addressed and framing them as questions.

For instance, if the meeting is to discuss the progress of an ongoing project, key questions might include:

What are the current roadblocks in the project?

How are we tracking against the project timeline

What resources are needed to maintain the pace of work?

These questions serve as talking points and a guide for the discussion, ensuring that all relevant topics are covered. They also help in structuring the conversation, making it easier for participants to prepare and engage effectively.

4. Define each task’s purpose

Each task or topic on the agenda should have a clearly defined purpose. This transparency helps participants understand the importance of each discussion point and how it relates to the overall goal of the meeting.

For example, if one of the agenda items is to review recent client feedback and performance metrics, the purpose might be to identify areas for improvement in customer service. By stating this purpose, participants can focus their thoughts on this specific objective, leading to a more targeted and fruitful discussion.

Defining the purpose of each task also helps prevent the meeting from going off track. When participants understand why a topic is being discussed, they are less likely to veer off-topic, making the meeting more efficient.

5. Allocate time for agenda items

Effective meeting management requires allotting time for each item on the agenda. This includes determining the amount of time needed for each meeting topic or task and scheduling the meeting appropriately.

For instance, if you have five items on your agenda, you might allocate 10 minutes for a brief update, 20 minutes for brainstorming, and 15 minutes for discussing action items. This time allocation should be based on the complexity and importance of each topic.

Effective time management requires being realistic with your time estimates and factoring in extra time for unforeseen conversations or inquiries. This approach helps in keeping the meeting within the scheduled time frame, respecting everyone's time, and maintaining focus.

6. Assign topic facilitators

Assigning facilitators for each topic on the agenda can greatly enhance the effectiveness of the meeting. A facilitator’s role is to guide the discussion, make certain that the conversation stays on track, and that all voices are heard.

For example, if one of the agenda items is to discuss sales strategies, you might assign this topic to a senior salesperson. Their expertise and familiarity with the subject can help steer the conversation productively.

Facilitators should be chosen based on their knowledge of the topic and their ability to manage group discussions. They should also be briefed on their role and the expectations for the discussion.

7. Write the meeting agenda

Finally, compile all the elements into a structured and comprehensive agenda. The agenda should include the meeting’s goal, a list of topics to be discussed with their purposes, time allocations, and assigned facilitators. This structure provides a clear roadmap for the meeting, ensuring that all important points are covered.

Share the agenda with all participants well in advance of the meeting. This allows them to prepare and ensures that everyone is on the same page. A well-written agenda is a key tool in running an effective and productive meeting.

Tips to create an effective meeting agenda

Let’s start with some of our favorite tips on creating great meeting agendas so you can make the most of yours:

Create and share your meeting agenda as early as possible. At the very latest, you should share your meeting agenda an hour before the meeting time. This allows everyone to prepare for what’s going to happen. Your team can also relay questions or additional agenda items to you for a potential adjustment before the meeting. Besides, when your team members have a chance to properly prepare themselves, they’ll have a much easier time focusing during the meeting.

Link to any relevant pre-reading materials in advance. This can be the presentation deck, additional context, or a previous decision. Everyone arriving at the meeting will be on the same page and ready to move the discussion forward rather than asking a ton of questions that take up relevant time.

Assign facilitators for each agenda item. Remember that feeling of being called on in school when you didn’t know the answer? It’s a pretty terrible feeling that we’re sure you don’t want to evoke in your teammates. By assigning a facilitator for each agenda item before the meeting, you allow them to prepare for a quick rundown of the topic, questions, and feedback.

Define and prioritize your agenda items. Differentiate between the three categories of agenda items: informational, discussion topics, and action items. Clarifying the purpose of each agenda item helps your team member understand what’s most important and what to focus on. You’ll also want to prioritize which items are most important and absolutely have to be discussed during the meeting and which ones can be addressed asynchronously, should the clock run out.

Use your meeting agenda during the meeting to track notes and action items. That way, all of the meeting information is in one place. If anyone has questions about decisions or action items from the meeting, they have an easy place to find it. Bonus: Do this in Asana so you can assign out action items and next steps to ensure nothing falls through the cracks. Asana also integrates with Zoom and pulls in your Zoom recording or meeting transcript directly into the meeting agenda task.

Create flow by categorizing your agenda items. To maximize productivity, you’ll want to create a meeting agenda that flows well. Batch similar items together and ensure they can build off of one another. For example, list any informational items before the discussion items so your team has all of the information going into the discussion.

Allocate enough time for each item on your agenda. Nobody will complain about a meeting that runs short—keeping everyone longer than anticipated isn’t as much fun. Plan sufficient time for each agenda item by calculating an estimated time and adding a couple of minutes as a buffer. This will help with keeping your team on track and moving on from a topic when the time runs out.

By sticking to these best practices, you can ensure that your meeting agenda is a reliable tool and does the job—before, during, and after your meeting.

Why are meeting agendas important?

Whether you work from home and take virtual calls or sit in the office and meet in person, meetings can be incredibly draining. Beginning with some small talk may be nice to get to know each other better or catch up on what everyone did this past weekend but it certainly isn’t goal-oriented or productive. A meeting agenda can help your team maximize the potential of each meeting you hold.

Our research shows that unnecessary meetings accounted for 157 hours of “work” in 2020, compared to 103 in 2019. Considering a 40-hour work week, that’s almost four weeks of wasted time. This is where your meeting agenda comes in. If you’re doing it right, writing your meeting agenda is the first and best indicator of whether or not your meeting is actually necessary. If you find that everything on your meeting agenda can be discussed asynchronously , you can cancel the meeting and share your message in a time-saving email.

That isn’t to say all meetings should be replaced by emails. If you’re sure that the meeting is justified and necessary in order to drive your team’s progress, have that meeting. However, always make sure that you create an agenda before getting together so your team members know what you’ll be discussing and why the meeting matters.

Here are a few more great reasons to have meeting agendas:

Your agenda allows everyone to prepare for the meeting. Ideally, every item on your agenda will have a dedicated topic facilitator. When everyone going into the meeting knows what their responsibilities are in advance, they have time to prepare and will be more efficient during the meeting.

It shows you’re considerate of your team’s time. When your team receives a well-thought-out meeting agenda, they’ll immediately see that the meeting is actually necessary. Besides, it’s also a roadmap that will keep you on track during the meeting and ensure no time is wasted.

An agenda sets clear expectations of what will and won’t be discussed. Think of a meeting agenda as a way of setting boundaries and ensuring that only topics on the agenda will be talked about. If anything comes up during the meeting that needs to be discussed, write it down in your minutes and return to it later. Either at the end of your meeting—if you got through it faster than expected—asynchronously, or in the next meeting.

It keeps your team on track. Your meeting agenda will prevent your team from drifting off—whether that’s discussing non-agenda topics (like the barbecue at Kat’s place last night) or taking too much time for an item that had specific time allocated.

Your agenda will provide purpose, structure, and opportunities to collaborate. With a clear plan for everyone to follow, your team will go into the meeting knowing the purpose and goal of the meeting. Your meeting agenda also allows your team to direct their attention toward opportunities to collaborate, whether that’s during a brainstorming session , a town hall, or your daily standup.

Track next steps and action items so nothing falls through the cracks. Keep your agenda open during the meeting to capture any next steps or action items . By adding them directly into the agenda, these items won’t be forgotten when the meeting ends.

Meetings are great opportunities for your team to bond but the time spent on small talk can be worked into the first few minutes of the agenda rather than surfacing every now and then during the meeting, disrupting the flow and productivity or your team’s discussion.

Meeting agenda examples

We’ve discussed what makes a good meeting agenda and what you should avoid doing but, as always, it’s easiest to learn from a real life example. Let’s take a look at a project kickoff meeting agenda created in Asana:

As you can see, each item has a timebox and a teammate assigned to ensure everyone knows when it’s their turn and how long they have to lead their discussion or give their presentation. The agenda also has relevant files attached and is shared with all team members for visibility and better collaboration.

Meetings are a staple in the professional world, each with its own unique focus and dynamics. Understanding how to tailor your meeting agenda to the type of meeting you're conducting is key to ensuring effective communication and teamwork. Here are some common types of meetings and examples of how to structure their agendas.

Team meeting agenda

Team meetings serve as a platform for team building, decision making, and brainstorming. They can vary in frequency and duration but are essential for ensuring alignment and forward momentum. Effective team meeting agendas should include recurring items for regular meetings and space for new, ad-hoc topics. It’s also vital to track next steps and responsibilities assigned during the meeting. An example of a 45-minute team meeting agenda might cover metrics, a round-table plan, identification of blockers, and recognition of team members' contributions​​.

Daily Scrum meeting agenda

Daily scrum meetings, or stand-ups , are brief, focused gatherings aimed at keeping the team aligned during a sprint. These meetings typically cover blockers, a recap of the previous day’s work, goals for the current day, and progress towards sprint goals. The agility of these meetings helps in maintaining momentum and addressing issues promptly.

Project kickoff meeting agenda

Project kickoff meetings bring together cross-functional teams to start a new project. These meetings set the tone for the project and align everyone on objectives and expectations. The agenda should cover the project brief, roles and responsibilities, meeting cadence, actionable next steps, and a Q&A session to clarify doubts and ensure everyone is on the same page​​.

Retrospective meeting agenda

A retrospective meeting is a type of recurring meeting focused on reflecting on a past period of work, usually at the end of a project cycle or sprint. Its main purpose is to share information among team members about what worked well and what didn't. During the meeting, the entire team discusses various meeting topics, including successes, challenges, and blockers that impacted their work. This process helps in identifying areas for improvement and developing strategies to address any issues. Retrospective meetings are vital for continuous team development and ensuring better outcomes in future work cycles.

One-on-one meeting agenda

One-on-one meetings , whether they are between a manager and a direct report, peer-to-peer, or skip-level, are crucial for discussing work projects, roadblocks, and career development. They are foundational for building trust.

A good agenda for these meetings should balance topics like motivation, communication, growth, and work-related discussions. Avoid status updates; those are better suited for stand-up meetings. Sample questions for a weekly one-on-one might include assessing highlights and lowlights of the week, discussing any blockers, and inquiring about work-life balance​​.

Remote one-on-one meeting agenda

Remote one-on-one meetings require a slightly different approach, with a focus on rapport-building and clear communication. Since physical presence is lacking, these meetings benefit from a shared online agenda accessible to all participants. Key points could include checking in on general well-being, discussing current work assignments, and addressing any immediate concerns or assistance needed​​.

Skip-level meeting agenda

Skip-level meetings, involving senior managers and employees not in their direct report chain, offer a chance to connect across organizational levels. These meetings are ideal for discussing broader career development and providing feedback to senior leadership. Agenda items might cover clarity on company strategies and goals, personal professional objectives, and suggestions for organizational improvements​​.

Leadership team meeting agenda

Leadership team meetings are vital for strategic decision-making and issue resolution at the highest levels of an organization. An effective agenda for such meetings might include personal updates, reviewing key metrics, sharing wins and insights, discussing important messages, addressing pressing issues, and allocating time for an open discussion or "hot seat" session where specific topics are addressed in-depth​​.

Each type of meeting, be it an all-hands gathering, one-on-one discussion, performance review, or team brainstorming session, requires a thoughtfully crafted agenda to avoid unproductive meetings and keep discussions on track.

By using these meeting agenda examples, you can ensure that each meeting, regardless of its format, contributes meaningfully to the organization's goals and enhances teamwork and collaboration.

Running an effective meeting

It’s one thing to have an amazingly organized and detailed agenda that your team can reference before the meeting—using it as a tool during the meeting is a whole other ballpark. These tips will help you make your meeting agenda as useful during the meeting as it is as a preparation tool

Stick to your agenda. The best agenda becomes useless if you don’t stick to it during the meeting. Try not to bounce back and forth between agenda items but rather stick to the priorities you established earlier.

Stick to your timeboxes. It absolutely helps release some tension and lighten the mood if you have a bit of small talk or a quick check-in at the beginning of your meeting. That’s why you should allocate three to five minutes to this—and stick to the timeframe. Pictures of Kabir’s son’s adorable Halloween costume can be shared elsewhere so you have enough time to reach your meeting’s goals now.

Designate a note taker. At the beginning of the meeting, designate a note taker who will write down any questions, feedback, tasks, and ideas that come up during the meeting. You can rotate this position so everyone on your team gets to contribute at some point. Ideally, these notes are taken in the same place as the meeting agenda—this will make it a lot easier for team members to follow the notes and link them to agenda items. Notes can also be directly entered into Asana for real-time updating and tracking

Follow up after the meeting. Typically, the note taker will be responsible for following up with the meeting notes afterward. The notes should include any decisions that were made during the meeting, tasks that need to be completed, and questions that remained unanswered. If possible, assign teammates and add due dates to action items to keep accountability high. To ensure that these action items are tracked and completed, they should be promptly added to our Asana project management tool.

Make the most out of every meeting

With Asana, you can keep your meeting agenda, meeting minutes, and meeting action items in one place. Effortlessly share the agenda with your team and assign agenda items in real time so nothing falls through the cracks.

Streamlining your meetings with one central tool will reduce the amount of work about work your team faces, connect everyone to the purpose of the meeting, and allow for productive meetings everyone enjoys.

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Home PowerPoint Templates PowerPoint Templates 1 to 7 Item Agenda Slides Template for PowerPoint

1 to 7 Item Agenda Slides Template for PowerPoint

1 to 7 Item Agenda Slides Template for PowerPoint is a curved bullet points design. This is a simple agenda PowerPoint to present table of contents for any given topic. There are seven appendix slide options for 1 to 7 agenda components. You can choose a template based on your presentation agenda components. These are easy to use templates containing editable elements. PowerPoint templates have a gray background color that you can change from format background menu.

The agenda slide helps presenter highlight key points and doesn’t miss out on any important discussion. Presenter can time each agenda point while rehearsing to complete speech on time without forgetting any critical aspects. At the same time, enable audience to gather main presentation points listed on a single slide. Furthermore, the number units list out a logical sequence of these points and highlight topics in text placeholders.

The PowerPoint agenda slide appears at the beginning of presentation. It is a prepared table of contents template , listing activities to be discussed. Unlike a lengthy list of contents in start, the curved design of multiple labels will appeal to the audience. You can also conclude an entire presentation in key takeaway points at the end.

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Oil & Gas Virtual Investor Conference Agenda: Presentations Now Available for Online Viewing

NEW YORK, March 22, 2024 (GLOBE NEWSWIRE) -- Virtual Investor Conferences, the leading proprietary investor conference series, today announced the presentations from the Oil & Gas Virtual Investor Conference held March 21 st are now available for online viewing.

REGISTER NOW AT : https://bit.ly/4a5K7A6

The company presentations will be available 24/7 for 90 days. Investors, advisors, and analysts may download investor materials from the company’s resource section.

Select companies are accepting 1x1 management meeting requests through March 26 th .

March 21 st

To facilitate investor relations scheduling and to view a complete calendar of Virtual Investor Conferences, please visit www.virtualinvestorconferences.com.

About Virtual Investor Conferences ®

Virtual Investor Conferences (VIC) is the leading proprietary investor conference series that provides an interactive forum for publicly traded companies to seamlessly present directly to investors.

Providing a real-time investor engagement solution, VIC is specifically designed to offer companies more efficient investor access. Replicating the components of an on-site investor conference, VIC offers companies enhanced capabilities to connect with investors, schedule targeted one-on-one meetings and enhance their presentations with dynamic video content. Accelerating the next level of investor engagement, Virtual Investor Conferences delivers leading investor communications to a global network of retail and institutional investors.

Media Contact:   OTC Markets Group Inc. +1 (212) 896-4428, [email protected]

Virtual Investor Conferences Contact: John M. Viglotti SVP Corporate Services, Investor Access OTC Markets Group (212) 220-2221 [email protected] 

Brilliant Minds. Breakthrough Discoveries.

Explore the 2024 GTC AI conference.

Thank You for an Amazing GTC

The GTC AI conference is over, but registrants still have exclusive access to on-demand sessions through April 8. From the highly anticipated keynote by NVIDIA CEO Jensen Huang to over 900 inspiring sessions, 300+ exhibits, 20+ technical workshops, and tons of unique networking events, GTC delivers has something for every technical level and interest area.

Jensen Huang | Founder and CEO | NVIDIA

Don’t miss this transformative moment in ai.

Watch Jensen Huang’s keynote as he shares AI advances that are shaping our future.

GTC Keynote   |  Monday, March 18   |  1–3 p.m. PDT

Watch Jensen Huang live on-stage at the SAP Center as he shares AI advances that are shaping our future.

*In-person registration is required.

Check Out Sessions Chosen Just for You

• Robotics in the Age of Generative AI

Learn how gen AI is revolutionizing automated common-sense reasoning, task planning, and perception, as well as synthetic data generation...

• Insights From NVIDIA Research

The talk will feature a wide variety of highlights from NVIDIA Research over the past year.

• Accelerating Automotive Workflows With Large Language Models

This session will demonstrate and discuss LLM solutions for vehicle engineering, connected vehicle analytics, manufacturing, legal...

• Intellectual Property Challenges in the Age of Generative AI

Generative AI is challenging traditional concepts of intellectual property rights for content and emerging technology, including copyright, trade...

Digitalizing the World's Largest Industries With OpenUSD and Generative AI

Every industry has an opportunity to leverage the 3D internet to accelerate their path to automation and digitization. Hear this panel of...

Regulating AI: Global Perspectives

Governments around the world are grappling with how to regulate the development, deployment, and use of AI. This panel explores different...

Lessons from a Year of Bringing Runway's Video-Generation Models From Research to Production

We'll describe the journey of bringing Runway's Gen-1 and Gen-2 video generation models to production. We’ll start with the research efforts...

Machine Learning has Taken Weather Forecasting by Storm. How About Climate Modeling?

Machine learning may soon become a backbone of climate modeling, saving time and money and making reliable, customized, local climate...

• The Magic of Innovation: A Conversation With Disney Studios' CTOs
• Lessons from a Year of Bringing Runway's Video-Generation Models From Research to Production
• Machine Learning has Taken Weather Forecasting by Storm. How About Climate Modeling

See the Transforming AI Panel, Hosted by Jensen Huang

See the transformer ai panel, hosted by jensen huang.

Don't miss unique insights from all eight authors of Attention Is All You Need , the groundbreaking paper that introduced transformers to the world and revolutionized AI. 



The panel is moderated by NVIDIA CEO Jensen Huang , and features

• Ashish Vaswani and Niki Parmar , Essential AI
• Noam Shazeer , Character.AI
• Jakob Uszkoreit , Inceptive
• Llion Jones , Sakana AI
• Aidan Gomez , Cohere
• Lukasz Kaiser , OpenAI
• Illia Polosukhin , NEAR Protocol

The panel is moderated by NVIDIA CEO Jensen Huang , and features Ashish Vaswani and Niki Parmar , Essential AI, Noam Shazeer , Character.AI, Jakob Uszkoreit , Inceptive, Llion Jones , Sakana AI, Aidan Gomez , Cohere, Lukasz Kaiser , OpenAI, Illia Polosukhin , NEAR Protocol.  

Check Out These Groundbreaking Panels

The Big Bang of Universal Scene Description (OpenUSD)

Hear a panel of distinguished technical leaders from Pixar, Adobe, Apple, Autodesk, and NVIDIA discuss the potential of OpenUSD across industries.

Driving Enterprise Transformation: CIO Insights on Harnessing Generative AI's Potential

See an esteemed panel of chief information officers discuss how they use generative AI in their organizations. Hear how they structure AI and transformation programs, acquire essential skills, and establish guardrails for data...

AI-Driven Drug Discovery: Unravelling Biological Complexities

Exploring the intersection of biology and artificial intelligence, this panel delved into the transformative role of AI in drug discovery—from graph machine learning to large language models.

Driving Innovation: Generative AI and Industrial Digitalization in the Automotive Industry

Join senior leadership from renowned automotive companies, including Jaguar Land Rover, Waabi, and Wayve as they discuss their experiences in incorporating generative AI and industrial digitalization across their organizations.

The Role of Generative AI in Modern Medicine

This panel will explore how generative AI technologies aren't just tools, but critical drivers for redefining healthcare delivery, discovering new medicines, and enhancing patient outcomes.

Governments around the world are grappling with how to regulate the development, deployment, and use of AI. This panel explores different policy and regulatory approaches being considered and how companies should interpret this rapidly shifting...

Every industry has an opportunity to use the 3D internet to accelerate its path to automation and digitization. Hear this panel of major enterprise leaders and luminaries provide an update on their industrial metaverse projects—what...

Retrieval Augmented Generation (RAG): Overview of Design Systems, Data, and Customization

Discover the potential of RAG systems with NVIDIA technologies. They combine information retrieval and generative models by referencing relevant document passages from a large corpus, and then using them as context for...

AI Secrets I Wish I Knew

Our esteemed panel—consisting of seasoned professionals, educators, and academic researchers—will shed light on the transformative role of generative AI in shaping contemporary educational practices. With a focus on sharing valuable...

Hear Big Ideas From Global Thought Leaders

Joelle Pineau

Vice President of AI Research  

Brad Lightcap

Chief Operating Officer

Vincent Vanhoucke

Distinguished Scientist and Senior Director of Robotics

Google DeepMind

Sequoia Professor of Computer Science & Denning Family Co-Director, Stanford Institute for Human-Centered AI (HAI)

Stanford University

Igor Babuschkin

Arthur Mensch

Chief Executive Officer

Salesforce AI

Sébastien Bubeck

Vice President  

Microsoft GenAI  

Diamond Elite Sponsors

Diamond sponsors, learn, connect, and be inspired, get hands-on training.

Want to develop key skills in AI, accelerated data science, or accelerated computing? Get hands-on instructor-led training from the NVIDIA Deep Learning Institute (DLI) and earn a certificate showcasing your subject-matter expertise.

Get hands-on training.

Want to develop key skills in AI, accelerated data science, or accelerated computing? Get hands-on instructor-led training from the NVIDIA Deep Learning Institute (DLI) and earn a certificate demonstrating subject matter competency.

Access SDKs, Training, and Connect With Experts Events

Take advantage of 600+ SDKs, AI models, free training, forums, and tech resources to accelerate your work and advance your skills.

Accelerate Your Startup

Explore training, expert panels, and presentations from leading AI startups who are disrupting key markets with GPU-accelerated applications. All presenters are members of NVIDIA Inception , the leading acceleration platform for AI, data science, gaming, HPC, and other advanced industries.

See What Attendees Say About GTC

It is always amazing to hear about the rapid development that is paving the way for more exciting AI/ML innovation

— GTC attendee

The company's GTC has always been a platform to promote its hardware for the AI world—now it's practically a celebration of how well-positioned NVIDIA is to take advantage of this moment.

—  Devindra Hardawar, Engadget (U.S.)

GTC gives enormous insights into the development of new technology. It gives a broader idea about what is coming in the near future and prepares one for adopting new technologies.​

[NVIDIA] is going all in on AI technology at its GTC 2023 developer conference, rolling out new services and hardware geared toward powering a host of AI offerings set to capitalize on the frenzy surrounding generative artificial intelligence.

— Dan Howley, Yahoo Finance (U.S.)

GTC registration is now closed. Current registrants will have exclusive access to sessions through April 8.

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