reference resume mail format

How to Send Resume with Reference in Mail | Sample Emails

When someone gives you the reference to apply for a job, then you should clearly mention their details in your job application email. When you are applying for a job through reference then the chances of getting the job are high when compared to direct application.

Here you can find some sample email formats to send your resume with reference to the HR or recruiters. 

The person who gives reference to you is known as “ Referrer ” and you will be known as “ Referee ”.

Sample Email to Send Resume with Reference for Freshers (Format 1)

Sub: Referred by _________ (Referrer), Resume for the post of ___________(job position).

Dear Sir/Madam,

My name is _________(your name) referred by Mr./Mrs.  _________(referrer name) who is my ___________(your relation with referrer) currently working as  _____________(referrer job position) at your company.

I have been referred for the position of __________(job position). I recently finished my _______(your education) and I believe I have all the required skills and knowledge that this job requires.

So I would like to take this opportunity to apply for this job and kindly find the attached resume with this email.

Thanks in advance.

(Mobile no.)

Sample Email to Send Resume with Reference for Experienced (Format 1)

Sub: Job application for the post of ____________(job position), referral from ______(referrer name)

My name is _________(your name) having 2 years of experience as ___________(your present job role). 

I have been informed by my friend / my relative Mr./Mrs. ____________(person name who referred you) that there is a vacancy in your organization for the post of _________(job position).

Hence I have been already working in the same position, I am looking for some better opportunities. I hope this is the right one for me.

So kindly consider my application for the vacant job position and find the attached resume with this email.

Thanking you.

Sample Email to Send Resume with Reference for Experienced (Format 2)

Sub: Referred by __________, application for ___________(job position name)

Dear Mr./Mrs.________,

I am ___________(your name) referred by my ________(your relation with referrer) Mr./Ms.__________(referrer name) currently working in your company as ___________(referrer job designation)

I have been informed that there is a vacancy for the position of  __________(job position) in your company. 

I have 5 years of experience in a similar job role and I strongly believe that I have all the required skills, and experience. Here I am attaching my resume so kindly consider my application for the post of ______(job position.)

(Mobile No.)

Tip to Write an Email to Send Resume with Reference

• Subject line is the key to get noticed by the recruiter to know who has referred you to the vacant job position, so you should put the referrer name in the subject line.
• Mention how you are related to the referrer i.e are you a friend or relative to the referrer.
• Also write the current position of the referrer in their organization, so that the recruiter can easily identify your referrer.
• Emphasize your skills and experience which makes you the right person for the job.
• Finally attach the resume and keep the email as simple as possible.

Sample Email Subjects to Send Resume with Reference

Subject line 1: Referred by _________(referrer name) for the position of __________(job position)

Subject lIne 2: Referral from ________(referrer name) for the __________(job position)

Subject line 3: Application for the post of _______(job position) with reference from _________(referrer name)

Subject line 4: Applying for the post of ________(job title) with the reference of __________(referrer name)

Subject Line 5: Referred by _______ (referrer name) to apply for the post of __________(job title)

• Sample Employee referral email to HR
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What to write in an email when sending a resume with reference

If you apply for a job through a reference, your chances of receiving the position are far higher than when you apply directly.

Building a network of people and create meaningful relationships helps you reach your dream job much faster.

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Also, it is super important to create your resume with templates that can make it much more readable and thus competitive. You can find free resume templates and make the hard work done much faster and with better results than if you do it by your own!

Alternatively, you can hire resume writing services, which will enable you to have your resume built by resume-writing experts. You can also craft your own email resumes using an email builder tool .

In this way, you can rest assured that your resume will showcase your skills in the best manner for the job position you are seeking.

When someone recommends you for a job, you must include their contact information in your job application correspondence. You can even include a link to your personal portfolio or website if you have past works and experiences published.

The reason for that is to provide details to the HR department or the recruiter that is in charge to fill this position, but also to showcase that there is a real connection between that person and that they can confirm this by reaching out to the person that recommends you. This is known as a reference check .

We have hundreds of users that use Loopcv to automate their job search by sending 100s of personalized emails every days to companies. But what is the best email template to use? Let's check some examples here!

The person that gives your reference is termed as the "Referrer," and you'll be called a "Referee."

Here's one sample email form for sending your CV to HR or employers with a recommendation.

For fresh graduates, a sample email to send a CV with a reference is provided below:  

Example email 1 (Fresh candidate applying with reference)

Subject : Application for the position of (Job title), referred by (Referrer)

Greetings, Sir/Madam

My name is _________(your name), and I was referred to your firm by Mr./Mrs. (referrer's name), who is now employed as (referrer's job title) at your organization

The post of has been referred to me. I recently completed my _______(your educational qualifications) and believe I possess all the necessary skills and knowledge for this position.

So, I'd like to take on this opportunity to apply for this position. Please find my résumé attached to this email.

Thank you in advance.

This example is great, and it can be used to kick-start your communication with a company.

Example 2 (Experienced candidate applying with reference)

Subject : Job application for the post of ____________(position), referral from ______(referrer's name)

My name is  <Your name>

My acquaintance / relative Mr./Mrs. (person's name who referred you) advised me that your organization had an opening for the position of  <job title>

I've been serving in the same position for a while and now seeking new avenues for professional growth. I'm hoping this is the best option for me to make a switch.

Please consider my application for the opening, and find my resume attached to this email.

<name>

(Phone number)

Example 3 (Experienced candidate application with reference - Format 2)

Example of an email to send a CV with a reference for an experienced candidate (Example 2)

Subject : Referred by __________, application for ___________(vacancy title)

I was referred by my (your relationship with the referrer) Mr./Ms. (referrer's name) and am presently employed at your company as <referrer's job position>.

I've been notified that your company has an opening for the position of __________(job title).

I have four years of experience in a similar position and am confident that I possess the necessary abilities and expertise. Please examine my application for the position of, for which I have attached my résumé.

Sincerely,  

Writing an Email to Send a Resume with References Tips

• The subject line is crucial for getting seen by the recruiter and for the employer to know who recommended you to the open position; thus, don't miss to include the referrer's name in the subject line itself.
• Specify how you're related to the referrer, such as if you're an acquaintance or a family.
• Also, include the referrer's existing role in their company so that the employer may quickly identify your source.
• Highlight your qualifications and experience as to why you are the best candidate for the job.
• Finally, include the résumé in the email and keep it concise and to the point.

Email Subjects for Resumes with References (Examples)

Subject line example 1: Referred by _________(referrer's name) for the position of __________(job position)

Subject line example 2: Referral from ________(referrer's name) for the __________(job position)

Subject line example 3: Application for the position of _______(job post) with reference from _________(referrer's name)

Subject line example 4: Applying for the post of ________(job title) with the reference of __________(referrer's name)

Subject Line example 5: Referred by _______ (referrer name) to apply for the position of __________(job title)

Loopcv offers the ability for candidates to create personalized emails.

1. What should I include in the subject line of the email when sending my resume with a reference?

Your email's subject line should be clear and professional, making it easy for the recipient to understand the purpose of your email at a glance.

A good format to follow is "Job Application - [Your Full Name] - [Position Name]." If the reference is a well-known individual within the company or industry, you might add "- Referred by [Reference's Name]" to grab attention, but only do this with the reference's prior consent.

2. How do I mention a reference in the body of the email when sending my resume?

Start with a polite greeting and a brief introduction of yourself, including your professional background or the position you are applying for.

When bringing up your reference, do it smoothly within the context, such as, "I was referred to this position by [Reference's Name], who thought my skills and experiences would be a good fit for your team." Ensure you highlight how your skills and experiences align with the job role, showing gratitude for the recipient's time and consideration.

3. Is it necessary to attach a separate reference document along with my resume, or should I include the reference details in my resume or cover letter?

Typically, references are not included in your resume or cover letter unless specifically requested by the employer. Instead, have a separate list of references ready, including contact information and your relationship with each reference, to provide upon request.

In your email, you can mention that references are available upon request. This approach keeps your application documents concise and focused on your qualifications, while also respecting your references' privacy until they are needed in the application process.

If you are looking for email in order to apply for a job with a reference (regardless of who is your main point of contact or reference) you can check the examples that we provided above!

What is also important to do is a search on what is the role of your reference and how important is this role for the organization (having a reference that adds significant value in a company will give you a significant advantage in the hiring process)

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How to Write a Mail to Send Resume Through Someone’s Reference

Laura Cao August 17, 2021 Email Marketing Leave a comment 62,207 Views

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Sometimes, dropping a familiar name when emailing a resume may increase the chance of landing the gig. But do you know how to do it the right way? Ready?

Let’s delve into it right away!

Table of contents

1. get your mails opened with a subject line that pops, 2. be professional, 3. keep it short and straight to the point, 4. other tips:, final words, how to write when sending a resume with reference.

It’s not an accident that this factor landed first. A subject line that pops will set your email apart from every other Tom’s, Dick’s, and Harry’s and gets noticed by the hiring manager. 

My suggestion is to put the name of the mutual acquaintance on the subject. And because people usually skim and scan, it’s even better if the subject starts with that information. So, for example, Referred by Mary Brown – [Your name]-apply for[the position]. 

There’s no limit in crafting an impressive, eye-catching subject line, but remember, keep it concise. 

Below are a few samples of subjects when sending a resume with reference you should take into consideration. 

# 5: Referred by  [the mutual acquaintance name] to apply for the post of [the job offer].

Now, you got their attention. Congratulations! The next step is to write a killing email to stay ahead of the applicants’ pool. Do it right because it can make or break.

“But how?” you may say.

Everything is in one word: professional – and it’s no cliché.

A sense of professionalism can be expressed through the first two things people see in your mail: the email address and email format.

Your email address should consist of your first and last name, for example, [email protected] . If it’s impossible to create one like that, you may combine your name with a number (your birth year, for instance), such as [email protected] . 

The other thing that counts is adhering your email to a business letter format. This form of communication is usually taken more seriously by the recipient than the others. So write it carefully and avoid typos and grammatical errors.

A business letter format includes the below sections:

• Your contact information
• The recipient contact information
• The salutation
• Closing salutation
• Your signature

Hmm, that sounds enough to be professional. But wait, there’s more:

• Give a professional sign-off with “Sincerely” (or its synonym) and your full name.
• It’s best to save your resume as .pdf format with a proper file name. For example, Laura-Cao-Resume.pdf

No one has enough time, especially the HR manager, to battle a wall of text on your email. That’s the reason why you should be straightforward right from your opening. So no fancy narratives, and no jokes, either. 

First and foremost, mention how you find the offer through someone. For example:

My dear friend Michael Frank (owner of Magezon) mentioned that you have an opening in your marketing department, and he thought I’d be a good match.

After that, show your interest in the position. Just because you get the job offer through someone’s reference doesn’t mean you are the recruiter’s first choice. But who is the good match is the thing that matters. Prove you are!

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• It’s better to find out who to reach beforehand and put their name + position in the mail. That helps spice up your mail with a personal approach. 
• The sooner, the better. Even if it’s not a first come first serve job application, the first one always grabs more attention than the others. Your email may likely reach the hiring manager in a hurry and be ignored in the email shuffle. However, we can avoid that. Send it before 8 am so that you can be the first one among the candidates of this day. This strategy can also be applied to weekdays. So if possible, send your email on Monday.
• Always remember to say thank you.
• Research shows that 85% of users use smartphones to access email . So it’s vital to optimize your email’s mobile-friendliness. 

Mail Formats for Sending Resume With Reference

We have laid the groundwork for how to write an email for job referred by friends. Now it’s time for the execution. 

Below are the samples of mail format to send a resume with reference. They are not fixed, so you can modify them as per your details.

Dear Sir/Mam, I hope you’re keeping well!

My name is [Your name], [your education and what you do].

I believe you know [the referrer]. We met each other at/by [ mention why you know the referrer]. We were interacting a few days back, and he/she mentioned that I would be a fit for [the job offer].

I would be glad if you could consider me for the position. Attached is my resume in PDF format. 

Thank you for taking your time! Please don’t hesitate to reply to this email with any questions.

Best regards,

I am [your name] referred by Mr./Ms.[ the referrer name], who is my [your relationship] and currently associated with your company as [give the referrer job title].

I graduated from [institution] and have been specializing in [the field] for over [years of experience].

I would be highly grateful if you consider me for [the position]. Enclosed is my resume. Let me know if you have any questions. 

Thank you for your time and consideration.

Best regards, 

I am writing to you at the suggestion of [the referrer] concerning [the job offer] with your company.

You can find my resume attached in a .PDF file. 

I believe my knowledge and [number] years of experience in [the field] is the perfect match for the position.   

Thank you for your time and consideration. Please don’t hesitate to reply to this email with any questions.

Sincerely yours,

Dear [the recipient’s name],

My name is [your name] and I’m a friend of [the referrer]. She/he told me that you have an opening in your [the company division] division, and she thought I’d be a good match.

So I am writing to express my interest in the job offer. I believe my combination of creative talent, technical expertise, and experience make me an ideal candidate for the position. 

Thank you very much for reviewing my application. I look forward to hearing from you regarding the next step. 

Dear [the recipient’s name], 

I am responding to your job vacancy in your company which I know through [the referrer] – currently works as [his/her job title].

In the enclosure to this message, please find my resume in PDF file format. 

Thank you for taking the time to consider my application for this role, and I look forward to meeting you soon. 

Yours sincerely, 

Writing a mail to send a resume with reference makes us feel like a shot in the dark, whether you’re a new grad or seasoned in your field. 

However, it’s not that hard to set you apart from the endless sea of competitors. Just bear in mind that professional email content, considered execution, and an impressive subject line are good enough to gauge the recruiter’s interest. Then, the last thing to do is relaxing and giving them a couple of days to reply.

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How to List References on a Resume [w/ Examples]

You’ve applied for an office position. You can’t wait to get an interview with the HR department.

Everything seems good to go, but now, the HR asked you for a list of your references.

So, how do you do this?

Are you supposed to attach it to your resume? Who do you include in your resume references? Is there a custom format style? 

Well, kick back and relax because we’re here to help answer all your uncertainties!

Read on to learn everything you need to know about listing references on a resume.

• Whether you should or shouldn’t put a reference sheet on your resume.
• How to properly list references on a resume (with pro-tips).
• The best way to format a “References” section.
• Helpful resume references examples.

Should You Include References on a Resume? 

The general common practice that the majority of resume experts agree on is that you should NOT add a list of references to your resume . 

Because, generally, the HR department doesn’t have time to go through every candidate’s list of references. They have a lot more important things to do than reach out to all the references every single candidate ever provided.

That’s why references aren’t requested until after your interview has gone well or right before you are hired.

But here’s the thing: 

That’s not an unshakable no.

If the job description explicitly states that you should include references on your resume, without question, include one! 

This is very straightforward on its own, you’ll know when you see it. 

Some consulting firms, for example, tend to ask for testimonials on your performance from previous employers before they hire you. 

In this case, it's best if you do include the contact information of the people providing you with their positive feedback, so the HR can check how legitimate they are.

Bottom line: 

Every word on your resume should be full of value and quality. References add unnecessary space. Insert them only when required or if you’re asked to submit testimonials.

Want to save time? Get your resume done in under 5 minutes, with our resume builder . Quick and simple, ready-made templates that will do all the work for you.  

How to List References on a Resume [+ Example]

Now, let’s say you’re requested to provide a list of references. 

What’s the best way to display it? 

• Reference's First Name & Last Name - Tim Borden
• Professional Position / Title - Marketing Coordinator
• Name of the Reference's Company - Zen Corporation
• Business Address - Blaine Ave
• City, State, Zip of Company - Atlantic City, NJ, 07030
• Phone Number of Reference - (600) 753 9216
• Email Address of Reference - [email protected]

It’s best to stay ahead of the game. 

Keeping a list of possible references is something that should be done in advance, even when you’re not looking for a job. 

When you’re searching for a new position, you want to have a list of several names to contact. 

You wouldn’t want to struggle coming up with good fits on short notice, would you? 

Here are some more tips to keep in mind: 

You should always start your list with your biggest fan first : your most important and impressive reference. 

And no, this shouldn’t be your mom. Instead, you’d want your previous boss to vouch for you. 

Busy employers may not contact all of your references, but they will likely start at the top of the list. Glowing recommendations shouldn’t be left last!

What’s more, it’s important to clarify your relationship . 

It’s crucial to include what your working relationship to the reference is and how long you’ve known them for. 

But do not overshare . Don’t add more than the items we mentioned on the list unless required. 

And never include the personal mail addresses of your references for two reasons:

They will surely not be contacted via snail mail. 

And they might not want all of their personal information shared. 

Last, but not least:

Choose your references appropriately. 

Always choose the best references for the specific job under consideration. 

Let’s say you want to assert your marketing skills. In this situation, you could seek references from a former boss who can attest to that. Somebody like the Head of Marketing or Chief Marketing Officer . 

How to Format a Resume References Section 

Learning how to arrange a reference section is just as vital as other sections of your resume or cover letter. 

A messy, carelessly formatted reference page will lose your employer's interest. 

So how do you write one that’s eye-catching and professional?

First, put your references on a separate sheet . Add an exclusive reference page, as the last page of your resume. 

Keep the same format for your reference sheet as your resume and cover letter, meaning use the same font, margins, and color scheme. 

• Start off at the very top with your name, address, and phone number. You should place this information on that side of the page that fits the look of your cover letter and resume. (left, right or in the middle).
• Next, write the date. Then start with your employer's information in this specific order: name, job position, company name, and company address.
• Finally, follow up with a preferred title/subtitle: name the section References or Professional References .

If you’ve included personal references as well, you could also add “Personal References” as a subtitle. 

Use the formatting we discussed in the previous section to list your references.

Ditch the common “References available upon request”. 

This is a frequent mistake. Employers formerly know this and it’s an overworked phrase. The general rule of thumb is to keep your resume as brief as possible. Why misuse the space? 

How Many References Should You Include in Your Resume? 

Though there really isn’t a written rule anywhere about how many references you should include, the most fitting number would be three to five . 

Based on your career level though, there is a general division of two groups:

Regular and/or first-time job seekers , should usually provide 3 to 4. 

Whereas people applying for senior roles should include a longer list: about 5 to 7 references. 

In that case, it’s sufficient to list one reference for all the different points in your professional record. 

Who is a Good Reference For Your Resume? 

It’s important that all the references in your resume are all deliberately selected individuals . 

Everyone’s aunt thinks that they are special, but what does your previous manager think about your work ethic?

To figure out who’s a good reference for you, you should take personal experience into consideration: that means what stage in your career you’re currently in. 

Because you’d list different people at different points in your career. 

If you are a student or recent graduate with little to no work practice, you would want to get references from:

• Guidance tutors or counselors
• Course teachers and professors 

Any of these people can speak positively about your best skills, qualities, and experiences. 

When you have some professional background, however, even at an entry-level position , you have more variety in selecting a good reference. 

You could use former colleagues or managers as well as project , master , doctorate supervisors from your most current studies. 

If you are a professional candidate , this process becomes simpler as your preferred references will be more acquainted with giving and requesting references. 

• If you don’t have a lot of professional references to count on, you can reach out to just about anyone that can provide you with a valuable character reference.
• If a friend works in the company you are applying to, you could also use them as a reference.

Other important things you should consider:

• Ask for permission and say thank you. Fill in your references before handing over their contact information to an eventual employer. It’s solely common courtesy. Send them a copy of your resume as well, so that both of you are in harmony for when the manager calls. Don’t forget to be grateful either. If you get the job, take them out on lunch to properly say thank you. Follow up, a little acknowledgment can go a long way! 
• DO NOT use family members. This is unconventional and discouraged. The people you use as references should be unrelated to you, in a familial sense. Of course, our mothers have countless nice things to say about us, but their opinion isn’t relevant on a resume. It might also appear as though you don’t have enough people to vouch for you. 
• Avoid people you’ve confronted. Be careful in not adding individuals you are or have once been in professional conflict with. You can never be too sure if they’re still holding a grudge against you. Play it safe. 
• Make sure they are comfortable. Especially if they’re a person you are currently still working with, confirm they are okay with you searching for a new job. If you’re trying to keep it a secret from your employer though, it’s best not to ask a current coworker at all. You can never know for certain how ethical or pleased with your success one is. 

In the end, the basic point of a reference is for the employers to get a true reflection of your work ethics, background, character, and personality. 

Find people who can properly display all of the above for you.

3+ Good & Bad Resume Reference Sheet Examples

So many rules! 

But don’t worry - we have some great examples for you to help put them into practice: 

GOOD EXAMPLE:

MY BEST AND FAVORITE REFERENCE - inappropriate title 

Martha Payne - a family member as a reference 

2809 Candlelight Drive - including home address

870-294-1238 - wrong listing order, the reference phone number should be second to last

Nursing Assistant - unrelated to your industry or position

Newlife Hospital

4164 Fittro Street 

Lurton, AR, 72848

[email protected]

Martha is my auntie. She’s not only a well-respected member of the community but a remarkable nurse. She was the one who raised me and I consider her my mother. She knows me better than anybody else and I couldn’t have chosen a better person to speak of my character. - prolonged and unprofessional description 

References available upon request - overused unnecessary phrase

• providing them only one reference 

Key Takeaways

Here’s a recap of what we learned in this post:

• References ARE NOT supposed to be on your resume. So when in doubt, DON’T include a list to your resume. 
• On rare occasions though, references may be added on a resume. If you decide to do so, put your list on a separate sheet. Don’t forget to match it to the style of your cover letter and resume.
• Be intelligent with your reference choices. Your number of references should correspond to your career stage. Put your most glowing references on the top. Selected those who are closest to your line of work. Avoid people you’ve ever had professional conflicts with.
• Be diplomatic. Always ask for permission before listing them as references. Email them a copy so that you’re both on the same page. Don’t forget to thank them afterward. 
• Use the correct formatting. List your references precisely as we showed you in this guide. There’s a definite, proper way to arrange entries and the structure of the page itself - don’t contradict it. Use the examples we gave you as a guide.

Suggested readings:

• How to Write a Resume & Land That Job? [21+ Examples]
• What to Put On a Resume [7+ Job-Winning Sections]
• CV vs. Resume - What are the Differences & Definitions [+ Examples]

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How to Send a Resume via Email: Samples Included

When sending a resume via email, it is important to include a body and a subject. Applicants commit the cardinal sin of sending their resume without providing a subject or body to the email. If you do this, your chances of getting a response are slim to none.

Resumes are essentially the first step in the pursuit of a job, either for passion or financial stability. It is a summary or account of education and employment experiences and qualifications. It is also called a curriculum vitae, and it can be used as a presentation to a potential future employer when applying for a job.

While your email sending a resume does not necessarily have to contain everything about your resume, it should mention some notable achievements that whet the recipient’s taste enough to check out the resume.

Depending on the choice of the employer, the resume can be accepted through online job applications, and some job postings can demand your resume via email. If your case falls under the email category, the first step is to read the job posting carefully and follow any regulations required by the employer.

It is important to follow the right instructions when sending a resume via email. Many job applicants don’t get callbacks because of how poor their email was. An average employer would receive no less than a hundred job applications for one job posting.

Typically, they would look for the most insubstantial reason to discard them. This includes emails that are too informal, poorly written applications, spelling mistakes, and grammar slip-ups.

There is no trick to writing the perfect job application email. The best resume emails are straightforward, simple, and easy to understand. They are not written in an informal tone with an attempt to be friendly. They are professional and a little personal, as they provide a little peek into your personality.

In this article, we will take you through the process of writing a winning resume email.

Understanding the Purpose

The purpose of your email is to give the employer enough of your professional data so that they are inclined to check out your resume. Not only do resume emails add a personal touch to your application, but they also show intuition (if you make the most of them).

Formatting and Structure

There are many steps to follow when drafting a successful resume email. The first rule to note when emailing a resume is that employers are less likely to consider job applications that do not follow the submission instructions exactly. If your employer demands that the email be structured in a particular format, you shouldn’t do otherwise.

• Subject Line: The subject line is not as basic as it seems; it is a deciding factor when it comes to the employer considering your application. Subject lines are the first thing the hiring manager sees when deciding whether or not to open your message. Write a concise subject line that informs the recipient about the exact purpose of your message. The subject line should include the proposed job title and your name, and it should be edited for spelling errors.
• Salutation : You should remember to keep things simple and professional. Start your email with a formal greeting and address the hiring manager by name; the last name is mostly preferable.
• Opening Paragraph: This is the introduction to the resume email, and it will set the context for sending the email. Your opening paragraph should be short and simple. You should state basic information about yourself and your motive, like who you are, why you are sending this email, and what the email contains.
• Body Paragraph: This is your major selling point. Highlight your key qualifications, experience, and achievements. In a nutshell, this paragraph should also be short but effective. It should be an introduction that features the best and proudest accomplishments of your career. Be sure to mention achievements that are relevant to the job; this will score you bonus points.
• Closing Paragraph: The closing paragraph is equally important when writing a resume email. Try to restate your interest in the job, express gratitude, and include the necessary contact information. A good closing paragraph would show the employer that you are looking forward to getting a positive response and meeting them in person. You can also add a captivating call to action, but be careful not to come off as rude or audacious.

Personalization and Research

One of the reasons why resume emails are favored more than their cover letter counterparts is because of the touch of personality they add to your resume. It’s coming from a personalized email directly into the inbox of the hiring manager.

It’s important to do research before personalizing your email. You do not want to start your resume email with the dreadful To Whom It May Concern. Make some research to find the recruiters or HR staff responsible for processing resumes at your preferred workplace. Your research should begin with the website of the company, where you can find important details like the names of the managers involved in job recruitment and emails. If you are sending an unsolicited email and the mode of submission was not stated in the job listing, you can try LinkedIn for their email address.

Attachments and File Formats

Job listings usually come with several requirements, like the format of the file you are to attach to the resume email. The best format for sending any file attachments or cover letters is.pdf or.doc. You can save your file as a PDF. It is a universally accepted file format, easy to open, and will not distort the formatting of your documents.

Name the CV file appropriately, and don’t send files larger than 10 MB. For more clarity, mention the attachment in the email.

Follow-up and Etiquette

Timing is everything. You should send an email within the first 4 days of the job posting, and you should follow up with a follow-up email if you do not get any response. Keep in mind to respect the employer’s time and boundaries. Be respectful at all times, and don’t indicate your frustration over the email.

Email to Send Resume Example

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Conclusion  

When you decide to write your resume email, remember to balance professional and personal. Be formal with a bit of personality.

The tips provided above should guarantee a well-written email. But you should open your heart to rejection. Rejections are part of growth, and you shouldn’t give up.

About The Author

Jim Blessed

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Nov 28, 2022

How to ask for a reference with 10 samples and a template

Here we show you how to ask for a reference by email using our handy email samples

Lawrie Jones

Table of contents

In this guide on how to ask for a reference by email, we break down the message into manageable chunks.

You’ll find an essential checklist of what to include and reasons why, as well as 10 email samples and a solid gold template. 

How to ask for a reference by email

References are a critical part of the recruitment process. Including a couple of high-profile and professional references in your application can improve your chances of getting a job.

So, how do you ask for a reference by email? We show you how!

What is a reference, and why do you need them? 

We could all write incredible CVs full of outstanding achievements, qualifications, and previous roles. But would anyone believe it? 

Your referees provide potential employers with validation that you’re telling the truth. As well as confirming the details of your CV, a good reference can give an employer confidence they’re offering the job to the right person.

Someone acting as a reference for you is essentially vouching for you, which involves them personally in the process. What may seem like a small favor is actually a big deal. 

If someone agrees to provide a reference, they’re putting their reputation on the line.

Asking someone to provide a reference for you is a big deal, so you’ll need to do it properly.

Who should provide a reference?

When selecting who to ask for a reference, you must choose wisely!

Firstly, think hard about who you will ask for a reference. Do they know you well enough? Can you trust them to provide a good reference? Are they in a position of authority?

In many cases, you’ll be asked to provide two referees. In most cases, people will offer a professional referee (a manager, director, CEO, or other senior colleagues) and a personal reference (a colleague or friend, but NOT a family member!).

In most cases, potential employers will expect a reference from your current boss. If there’s a problem, you can put down a previous employer, but be prepared to explain why

Don’t worry if you’re just finishing your education; you can always add your teacher or professor (if they agree).

Personal references should be from a long-term friend or colleague. You’ll often be asked how long you’ve known the person, so you’ll want someone you’ve known for longer than a few months, or it could look a little weird.

Once you’ve selected your referees, you’re ready to go on to the next stage – sending an email.

5 email tips for requesting a reference

Asking for a reference may appear as easy as typing “Can you provide me with a reference?” but it’s not.

Instead, you’re asking for a personal favor, so you’ll need to craft a positive, complimentary, and clear message. 

Here are 5 email tips for requesting a reference:

• Always ask a referee before putting their name down – It can be embarrassing if your potential employer contacts a referee cold. So the first rule is to ask a referee’s permission before putting their name down. There are several reasons why they may not be able to help you, including potential communication delays and conflicts of interest. 
• Provide details on the job – You’ll need to provide your potential reference with details on the job. You can link to the job advert or attach the job spec. It’s polite to provide this information as it’s crucial context.
• Remind your referee about your qualifications/skills/experience – It’s a good idea to provide a few lines (or attach your CV) to remind your reference about your skills and experience. You don’t need to provide pages of information, just the key points you think your potential employer might ask.
• Add a few compliments – You’re asking for a favor, so being polite is a good idea. A few compliments can work wonders, and you can offer to return the favor next time. 
• Don’t forget to say thanks! – Sounds simple, but so many people forget to say thank you. Don’t be this person.

Reference request email format

The reference request email format should be familiar to anyone who has written a business message. We start with an attention-grabbing subject line, cover the basics in the body of the email (for tips, see above), and finish with a suitable professional sign-off.

Here’s how we do it…

1. Email subject for reference request

The email subject line for your reference request should be simple to understand, which makes it easy to write. A basic subject line (such as the one below) will often get the best results.

• Request for reference, (your name)
• Could you provide me with a reference?

If you know the person really well, you can be more friendly. 

• Can I ask a favor? I need a reference
• Favor alert – Can you provide a reference?

2. Reference request email body

Your email body is all about asking for a reference, but don’t just jump straight in with a demand – provide a compliment and some context. Here’s a sample structure:

• Remind the person who you are (optional, but may be necessary)
• Explain how you value their opinion
• Ask them to be a reference
• Include some details about the role

This might seem like a long list, but you can get through all this in a few lines. Of course, you’re free to format your messages as you wish, but always remember you’re asking someone for a favor, so be positive, and show your appreciation!

3. How to end a reference request email

You’ve made your request and asked for a reference; now it’s time to sign off. The end of every reference request email should include the following:

• Set out the next steps (when someone might contact them)
• Request their permission and ask for contact details
• Sign off with a thank you!

10 reference request email examples

Ready to ask for a reference? We’ve got you covered.

Here are 10 reference request email examples to ask colleagues, former colleagues, professors, friends, and others. The request email examples here should be shaped around your specific circumstances.

You’ll see spaces where you can drop in details, and be sure to read them before sending. Ready to start? Let’s get you the reference.

1. Reference letter request email sample

Here’s a simple, standard reference letter request email sample. This basic message can be adapted for whoever you want to communicate with. Get it right, and you’ll have no problem getting a reference.

2. Asking a current employer for a reference sample email

Most employers will expect your current employer to ask for a reference. If that’s the case, use this template to ask your current employer for a reference.

ou’ll probably be wondering what the best time to send this is. We recommend sending it only after you've been offered the position.

This will avoid any awkward conversations if you don’t get the job!

3. Asking a previous employer for a reference sample email

If you’ve already left a company, they’re duty-bound to provide a reference, but that doesn’t mean you shouldn’t ask. This template is a standard way to ask a previous employer for a reference.

4. Asking a professor for a reference sample email

A reference from a professor or other highly qualified and respected professional (a doctor, or lawyer, for example) can provide an excellent boost for your application and employment chances.

Remember to use the person’s official title in your correspondence, and keep your messages short and businesses-like.

5. Asking a teacher for a reference sample email

You can ask a teacher for a reference if you don’t have a long career history. While they may not be able to provide insight into how you work, they can give a great rundown on your personal qualities.

Of course, they may not be your teacher anymore, but it pays to be polite.

6. Asking a supervisor for a reference sample email

Your supervisor has direct experience with how you work and can provide a massive boost for your career chances! Of course, if you know them well, you can send your message before applying, but in most cases, you should email how to ask your supervisor for a reference once you’ve been offered the job.

7. Asking a coworker for a reference email sample

A coworker won’t be able to provide you with a professional reference but can offer a personal one – especially if you’ve known them for a long time.

If they’re a good enough friend to ask for a reference, you don’t need to be too formal. Instead, shape this message around your relationship.

8. Reference thank you email sample

If someone has provided a reference, they deserve a thank you! Here’s how to thank someone for giving you a reference.

9. Sample email to request references from a candidate

We flip the script with this one. This email sample is one you’d send to a candidate to request a reference. In this example, you’ll see you don’t need to go into details. Instead, simply state what you want and provide details. 

• Relationship to you
• Contact details
• Preferences (email, call, etc.)

10. Referring a friend for a job email sample

Do you know how to respond if someone has asked you to provide a reference? If the answer is no, this template is for you. Of course, we can’t provide many details, but you can use this structure to shape your reference messages.

Reference request email template

If you’ve come this far and none of the reference sample emails works for you, then you’ll need to write your own. This reference request email template works through the steps outlined above and provides a framework for you to follow. So cut and paste it, and play around to find a format that works.

Our answers to some common questions

Before we leave you, we know you’ve probably got some questions, so we thought we’d answer them. So here are some quick answers to your email reference questions. 

1. Questions to ask a reference for a job

If you’re asking someone to provide a reference for a client, you should ask:

• How long have you known the person
• How do you know them
• Their current position (professional reference) or relationship with you (personal reference)
• Ask them to clarify key points (qualification of the candidate, professional experience, achievements)
• Any reasons why you shouldn’t offer them the job

Of course, you may ask millions of other questions, so just use this list as the basics.

2. What does it mean when a job asks for references?

Employers will want to ensure that the things you have said in your interview or written in your CV or cover letter they’ll ask for a reference.

Most job offers are only given subject to references being checked. So asking for references (and following up) is 100% normal.

3. Is it a good sign if a company asks for a reference?

Absolutely! If a company asks for a reference, they’ve either offered you the position or are about it. Checking out your references is often the final step in the application and appointment process.

If they ask for a reference, you’ll need to ensure you have people you can approach. 

4. What do employers ask for in a reference?

Employers won’t usually tell you what they want from a reference, but they will ask the same questions. They will want to know the following:

• How the person knows you
• How long have they known you
• What is your relationship 
• Your qualifications/professional experience 
• What you’re like to work with
• Are the things you have said in your interview or included in your CV true?

Who to ask for a reference?

In most cases, you should have two types of references: personal and professional. Here’s what they are, why they’re different, and who to ask:

• Personal reference – You can ask a friend or a current and former colleague to provide a reference. You shouldn’t ask a family member. When selecting a personal reference, choose someone who has known you for several years. Obviously, you’ll want someone who will speak about you positively!
• Professional reference – If you’re working, your new employer will expect a reference from your current employer. If not, then you can ask a former boss to provide one. If you’re not working, you can request a professor or teacher to provide a professional reference.

Can I ask my current employer for a reference?

Yes! Most employers will expect you to provide a reference from your current employer. But, as we explained earlier, you don’t (and shouldn’t) ask your current employer for a reference before you’ve been offered the job.

Final words on reference request emails

Employers will ask for references before formalizing your job offer, so if you’re already applying, it’s time to get your reference request emails out there.

By following our top tips and standard structures, you should find it easy to get the references you need.

Just remember to be friendly, positive, and appreciative in every reference request email, and you’ll be fine.

Good luck jobseeker!

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References on a Resume: When and How to Include Them

When it comes to crafting a winning resume, references can be a valuable tool. However, knowing when and how to include them can be a tricky process. In this article, we’ll explore the concept of references on a resume, why they are important, and provide useful tips for selecting the right references to make your job application stand out.

Definition and Purpose of References on a Resume

References are individuals who can vouch for your skills, achievements, and character. They serve as a kind of third-party review of your qualifications, offering a prospective employer the chance to get an outside perspective on your abilities.

On a resume, references are typically listed towards the end of the document, following your work history and education sections. Including references is not mandatory, but it is considered good practice when applying for jobs in fields such as government, academia or research.

Importance of Choosing the Right References

Choosing the right references can be a make-or-break factor in the application process. A good reference can boost your chances of landing the job, while a bad reference can significantly hinder your prospects.

When selecting your references, it’s important to choose individuals who are familiar with your work and can speak positively about your skills and character. It’s best to avoid selecting references who may have a personal bias against you or who do not have a strong understanding of your qualifications.

Overview of the Article

In this article, we’ll provide an in-depth guide to references on a resume. We’ll cover topics such as:

• The pros and cons of including references
• Best practices for selecting and contacting references
• How to format references on a resume
• Legal considerations for providing references
• Tips for handling bad or negative references

By the end of this article, you’ll have a solid understanding of how to include references on your resume and leverage them to enhance your job search process. So let’s dive in!

Who Should You Include as References?

When it comes to including references on your resume, it’s important to understand who you should include and why. A reference is someone who can vouch for your skills, work ethic, and character to a potential employer. They are typically contacted by the hiring manager or recruiter as part of the interview process.

There are different types of references that you can use, including professional references and personal references. Professional references are individuals you have worked with in a professional setting, such as former colleagues, supervisors, or clients. Personal references, on the other hand, are people who know you outside of work, such as friends, family members, or mentors.

When choosing the right references to include on your resume, it’s essential to consider the following factors:

Relevance: You want to select references who can speak to your qualifications for the job you are applying for. If the position requires specific skills or experience, choose references who can attest to your proficiency in those areas.

Reputation: Your references should be individuals who have a good reputation in their field and are well-respected. Their endorsement can carry weight with potential employers and help you stand out from other candidates.

Availability: Make sure that your references are willing and available to speak on your behalf. It’s a good idea to ask for their permission before including them on your resume.

Diversity: It’s best to have a mix of professional and personal references to provide a well-rounded picture of your character and work ethic.

Including references on your resume can be a valuable addition as long as they are chosen carefully. By selecting relevant, reputable, available, and diverse references, you can increase your chances of landing your dream job.

When to Include References on Your Resume

When it comes to including references on your resume, there are certain situations where it is required, and others where it is optional. However, there are also valid reasons to avoid including references altogether.

Situations where references are required

Some job postings specifically request that applicants provide a list of references with their application. This is especially common for positions that require a high level of trust or require working with vulnerable populations such as children, the elderly, or individuals with disabilities. Additionally, government and security jobs may also require references for background checks.

Situations where references are optional

In many cases, references are not required but can still provide additional support for your candidacy. Including references can help demonstrate your professionalism, work ethic, and ability to cultivate positive relationships with previous colleagues or supervisors. If a job posting does not require references, it is generally acceptable to offer to provide them later in the hiring process, when they are specifically requested.

Reasons to avoid including references on your resume

There are valid reasons for avoiding including references on your resume altogether. Firstly, including references can take up valuable space on your resume that can be better used to highlight your skills and achievements. Secondly, if you provide references upfront and the hiring manager contacts them without first offering you the job, it can put your references in an awkward position, as they may not be comfortable discussing your candidacy with potential employers. Finally, some job seekers may be concerned about potential discrimination or bias from their references, particularly if they are unwilling to provide a positive reference for personal reasons.

Deciding whether or not to include references on your resume will depend on the specific job posting and your personal preferences. It is important to carefully consider the potential benefits and drawbacks before making your decision. Regardless of your choice, always ensure that you have a list of potential references prepared and that they are willing to act as a reference for you when needed.

How to Format References on Your Resume

Jobseekers often wonder where to include references on their resume. Including references on your resume can either make or break your candidacy, depending on how it is presented.

Where to include references on your resume:

Traditionally, references are no longer a required part of a resume. Hence, it is optional to include them in your job application. However, if a job posting specifically asks for references, the best place to include them is on a separate page, after the main body of your resume. When doing so, make sure that the page is titled “References” or “Professional References.”

How to format reference information:

When formatting your reference section on your resume, it’s important to include certain pieces of information such as the name, job title, company, phone number, and email of your reference. Ensure each reference’s information is listed in the same order making your reference section easy to review. Make sure that the page number on which the reference is listed appears on each page.

Arrange your references in the way that suits you best, but make sure to maintain consistency throughout. One popular format for listing references is having three references — only those that are relevant to the position you’re applying for. Choose individuals who can attest to your work ethics, skills, and character. Also, only include references who can provide glowing feedback. If your references list is long, try to avoid including individuals who only have good things to say about your personal life but not your work-related skills.

Tips for making your reference section stand out:

Here are some tips that will make your reference section stand out:

Select influential advocates: At times, recruiters contact the individuals on the reference list to assess an applicant. In this case, choose your references carefully. Select individuals who can speak authoritatively about your skills and accomplishments.

Take advantage of references as an opportunity: By including professional references, you can also demonstrate why you’re a suitable candidate for the role. Ensure you choose individuals who are conversant with the job, company, and industry. By doing this, you may help tip the scales in your favor by establishing a connection between your reference and the company.

Focus on design: Just like any other part of your resume, your reference section should be easy to read, visually appealing, and aesthetically designed. You can experiment with different fonts and formatting so long as you keep it simple and easy to read. Consider using bullet points, bold letters and emboldened font for section titles.

Keep it concise: Don’t use the reference list as an opportunity to pad out your resume with people’s names. Keep the list to only three or four references so that the hiring manager can gauge quickly what you’ve listed as a reference.

How to Ask Someone to Be Your Reference

When it comes to job hunting, having strong references can make all the difference. Choosing the right people to vouch for your skills and work ethic is crucial; but inviting them to be your reference can be tricky. Here’s what you need to know about who to ask, how to ask, and how to stay connected with your references.

Who to Ask and How to Ask Them

First, determine who would be the most relevant and effective references for your job search. This could include former managers or supervisors, colleagues, clients, or even professors, depending on the nature of the job and your experience.

Once you have a list of potential references, consider each person’s relationship to you and their availability. It’s a good idea to reach out to them in person or via phone or email to ask if they would be willing to serve as a reference for you. Begin by thanking them for their time and explaining what type of position you are applying for. You may also want to give them a brief summary of your experience and qualifications as a reminder.

If they agree to be your reference, make sure to confirm their contact information and let them know when and how they might be contacted by a hiring manager. Keep in mind that it’s always best to ask for permission before sharing someone’s contact information.

Providing Useful Information to Your References

It’s important to give your references the tools they need to advocate for you effectively. This might include a copy of your updated resume, a list of important accomplishments or projects you worked on together, or even a brief script they can reference when speaking to a potential employer.

You should also make sure to give them any relevant job descriptions or requirements for the position you’re applying for. This will help them tailor their remarks to the specific needs of the employer and highlight your most relevant skills and experience.

Best Practices for Staying Connected with Your References

Once you’ve secured your references, it’s important to stay connected with them, even if you don’t land the job you were applying for. Keeping in touch can help you maintain these valuable professional relationships and ensure that they continue to speak well of you in the future.

Consider sending periodic updates on your career progress or any new accomplishments or skills you’ve added to your repertoire. You might also want to connect with them on professional networking sites like LinkedIn, and make sure to congratulate them on any achievements or milestones they share.

Finally, remember that gratitude goes a long way. Thank your references for their time and support, and offer to reciprocate the favor in the future by serving as a reference for them or helping them connect with potential employers or clients.

By taking these steps, you can secure strong references and keep those valuable connections active and engaged, no matter where your career takes you.

How to Prepare Your References

When it comes to job search, having strong references can be a game-changer. References are the people who can vouch for your skills, work ethic, and character, and oftentimes can make or break your application.

So, if you have identified potential references that can help you land your dream job, you need to make sure to prepare them properly. Here are some tips on how to do it.

What your references need to know before they receive a call/email

Before you put your references’ names and contact information on your resume, it’s essential to talk to them and inform them about your job search. This way, they won’t be caught off guard when a potential employer contacts them. Also, they will appreciate the heads-up and will have time to gather their thoughts and remember specific examples that show your skills and achievements.

When talking to your references, make sure to provide them with the following information:

• The job(s) you are applying for
• The skills, experiences, and accomplishments that are most relevant to the position(s)
• The company, its mission, and its values (if possible)
• The name and contact information of the person who may contact them (if available)
• A brief reminder of how you know them and your working relationship

You may also want to ask your references if there are any particular points they want to highlight or any questions they anticipate from the potential employer. This way, you can prepare yourself better and avoid any surprises.

How to provide additional information for your references

As you prepare to apply for a job, you may want to provide additional information for your references to help them speak more confidently about your abilities. Here are some examples of the type of information that can be helpful:

• Your updated resume, highlighting your most relevant experiences and achievements
• A cover letter or personal statement, showcasing your motivation, passion, and professionalism
• The job description, outlining the key skills and qualifications required for the position
• Examples of your work or projects that demonstrate your skills and expertise
• Feedback from previous employers, colleagues, or clients that is relevant to the position(s) you are applying for
• Any awards, certification, or other recognition that you have received and that are related to the job(s)

Make sure to provide this information to your references in advance, either by email or in hard copy, and ask them if they need anything else to be prepared.

How to thank your references

Last but not least, don’t forget to thank your references for their help and support.

How to Use References in the Job Application Process

When it comes to including references in your job application process, it’s important to know when and how to provide them. In this section, we’ll cover the when and how, giving you the knowledge and confidence to ensure your references are used properly.

When to Provide Your References

When it comes to providing your references, the rule of thumb is to only do so when specifically asked by the employer. Most employers will ask for references during the latter stages of the recruitment process, which typically means after the initial interview. This gives the employer an opportunity to verify the information you’ve provided, and to gain additional insight into your professional character and work ethic.

If you’re asked for references, make sure to provide them in a timely manner. Delaying the submission of references can cause the employer to question your reliability, or worse, think that you have something to hide.

How to Ensure Your References Get Contacted

Now that you know when to provide your references, it’s important to understand how to ensure they get contacted. Here are a few tips and tricks to ensure your references are reached out to:

Ask for permission: When preparing your references for submission, ask each person for their permission to include them in your application. Make sure to get their current contact information, as well as their preferred method of communication (phone, email, etc.).

Prepare your references: Brief your references on the specific job role you’re applying for, and provide them with your resume and cover letter. This gives them an idea of the position you’re seeking, as well as your experience and qualifications.

Follow up with the employer: Once you’ve submitted your application and references, follow up with the employer to confirm receipt. This not only shows that you’re proactive and interested in the position, but it also gives you an opportunity to confirm that your references were contacted.

By following these simple steps, you can ensure that your references are used properly and help to bolster your chances of landing your dream job. Just remember to only provide your references when asked, and to be proactive in ensuring they get contacted. Good luck!

Dos and Don’ts for References on Your Resume

When it comes to including references on your resume, there are some best practices you should follow to present yourself in the best possible light. However, there are also some pitfalls you should avoid that can undermine your credibility and hurt your chances of landing the job. Here are some dos and don’ts to keep in mind:

Best practices for including references on your resume

Do ask for permission:  Before including someone on your reference list, you should always ask for their permission. This not only shows respect for their time, but it also gives them the opportunity to decline if they don’t feel comfortable providing a reference for you.

Do choose your references wisely:  You should only include people on your reference list who can speak positively about your work and character. This includes former managers, colleagues, and mentors who have firsthand knowledge of your abilities.

Do provide context:  When you provide your reference list to a potential employer, be sure to include some context about how you know each person and what their relationship is to you. This will help the employer understand the relevance of each reference and how they can provide additional insight into your qualifications.

Do keep your references up-to-date:  As your career progresses, you may need to update your reference list to reflect your most recent accomplishments and contacts. Be sure to keep your references informed of any changes and update your list accordingly.

Pitfalls to avoid when using references

Don’t include references without permission:  Including someone on your reference list without their permission is not only disrespectful, it can also damage your reputation and relationships.

Don’t include references who can’t speak to your qualifications:  If a reference can’t provide insight into your skills and work ethic, they are not a valuable reference for an employer. Be sure to choose references who can provide relevant and positive feedback.

Don’t assume every employer wants references:  While many employers will ask for references as part of the hiring process, some may not. Be sure to read the job posting and follow the employer’s instructions for submitting your application materials.

Don’t neglect to prepare your references:  Even if your references have agreed to be on your list, you should still prepare them for potential calls from employers. Provide them with information about the job you’re applying for and what skills you want them to highlight.

By following these dos and don’ts, you can ensure that your references are an asset to your job search and help you stand out from the competition.

Common Questions about References on Resumes

As you prepare your resume, one important aspect to consider is who you will include as references. Here are answers to some common questions that job seekers have regarding references on a resume:

What if you don’t have any references?

It is not uncommon for recent graduates or individuals who have limited professional experience to have difficulty gathering references. In such cases, there are a few strategies you can use. One option is to include references from other forms of experience, such as volunteer work, internships, or academic projects. Another option is to ask individuals who can speak to your character or work ethic, such as former professors, mentors, or coaches. It is also acceptable to note on your resume that references are available upon request.

How many references should you provide?

While there is no set rule for how many references to include on a resume, it is generally recommended to provide 3-5 references. This ensures that the employer receives a well-rounded view of your qualifications and experience. It is important to choose references who can speak knowledgeably about your work-related skills and accomplishments. Make sure to obtain their permission before including them on your resume and provide their contact information in a professional format, such as name, title, company, phone number, and email address.

Can you use references from previous jobs?

Yes, it is acceptable to use references from previous jobs, especially if they can provide information about your work history and achievements in that role. When selecting references from previous jobs, consider reaching out to former supervisors or colleagues who can speak to your contributions in the workplace. It is important to keep in mind that you should only include references who are comfortable speaking positively about your work and who can provide a professional recommendation. Additionally, verify that their contact information is up to date before providing it on your resume.

By answering these common questions, you can confidently include references on your resume and provide employers with valuable insights into your qualifications and experience. Remember to secure permissions from your references before including them and respect the confidentiality of their contact information. Happy job hunting!

Examples of References on Resumes

As you craft your resume and consider whether to include references, it can be helpful to see examples of how to format your reference section. Below are some sample layouts for reference sections on resumes:

Sample Reference Section Layout #1

• John Doe, Manager at ABC Company. Email:  [email protected] . Phone: 555-555-5555.
• Jane Smith, Former supervisor at XYZ Corporation. Email:  [email protected] . Phone: 555-555-5555.
• Susan Lee, Colleague at DEF Industries. Email:  [email protected] . Phone: 555-555-5555.

Sample Reference Section Layout #2

Professional References

Sample Reference Section Layout #3

References Available Upon Request

In addition to seeing examples of reference section layouts, it can also be helpful to see examples of reference formats. Here are three examples of how to format a reference on a resume:

Example Reference Format #1

John Doe  Manager at ABC Company  [email protected]  555-555-5555

Example Reference Format #2

Jane Smith  Former supervisor at XYZ Corporation  [email protected]  555-555-5555

Example Reference Format #3

Susan Lee  Colleague at DEF Industries  [email protected]  555-555-5555

When including references on your resume, it is important to consider when and how to include them. It is generally suggested to only include references when asked, and to always get permission from the reference before including their information. When formatting your reference section, be sure to make it clear and easy to read, and only include relevant information such as the reference’s name, title/position, email, and phone number.

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How to Say, ‘Please Find Attached My Resume’ with Examples

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Should you say, ‘Please find attached my resume’?

How to say, ‘please find my attached resume’, examples of alternate messages for ‘please find attached my resume’.

When applying for jobs, it’s common for applicants to attach their resume and cover letter in an email to a hiring manager. And it’s a good idea to call attention to these attachments in the body of the email. One of the phrases that people frequently write is ‘Please find attached my resume,’ even though it is now considered overly formal. Learn why it may benefit you to choose a different phrase, and discover the many alternative ways to tell hiring managers that you’ve attached essential documents to an email.

In general, you should not include this phrase when attaching a resume or other documents to an email. Although ‘please find attached my resume’ is grammatically correct, it is simply too outdated for today’s professional setting. Similarly, the phrase is equally formal and old-fashioned. Using more direct phrases such as, ‘I have attached my resume for your review’ makes your language more relatable and eliminates the chance for confusion.

For recruiters who open hundreds of emails a day, knowing how to identify whether or not an email has an attachment is common knowledge. However, including a brief sentence to tell the hiring manager you have included an attachment is still a good practice. Although ‘Please find attached my resume’ may not be the best phrase to use, including one in an email is proper and polite, so consider alternate phrases that sound more modern and straightforward.

Follow these steps when adding and drawing attention to your resume attachment in an email.

1. First, ensure your attachments are virus-free

Even though business professionals commonly take steps to verify the safety of attachments before opening them, it’s always a good idea for you to run your files through virus-scanning software before you send them. One of the most common ways that hackers spread computer viruses is through attachments. You can do your part to protect the company’s network by keeping your files safe.

2. Second, follow the job listing’s instructions

It is important to read the job listing thoroughly to understand how the employer wants you to submit your resume and cover letter. Doing so demonstrates your ability to follow directions, so pay attention to the wording. If the instructions say to email your resume, you can choose to use the body of your email as your cover letter. Start with a formal greeting such as ‘Dear Mr. or Mrs.,’ and then write the three to four paragraphs that constitute a cover letter and end it with ‘Sincerely,’ followed by your name.

Only include your resume and cover letter as attachments in an email if the directions in the job listing specifically say to do so. In this case, you’ll need to write a short message in the body of the email indicating that you’ve attached your resume and cover letter as requested. Also, make sure you have formatted your resume correctly based on the job listing’s instructions.

3. Third, call attention to your attachments

Once you’re ready to submit your resume, it’s a good idea to call attention to your attachments with a short but professional and polite phrase. When you’re deciding what to say, choose a phrase that doesn’t sound too old-fashioned or unnatural when read aloud, such as ‘Please find my attached resume.’

Examples of acceptable alternative phrases for attachments:

• I have attached my resume for your review/reference.
• I attached my resume below.
• My resume is attached for your review and consideration.
• As the attached resume shows…
• I have included/appended my resume for your review.
• Please take a look at the attached resume.
• Let me know if you have any questions regarding my attached resume.
• My resume and cover letter are attached below.
• Please have a look at the enclosed resume.
• Please refer to the attached resume for more details on my…
• Please see the attached resume to learn more about…
• Please take a look at my resume and let me know if you have any questions.
• I’ve attached my resume to this message and would love to be considered for the position.
• The resume you requested is attached to this email.
• You’ll find all the requested documents attached to this email.
• I have attached my resume to this email, as requested.

4. Next, remember to attach your files

If you’re going to call attention to your attachments, make sure you actually include them. It is easy to let the message distract you and forget this final step. Rather than sending another message apologizing for not sending an attachment the first time, get into the habit of uploading the attachment when you first start the email. This way, you won’t have to worry about forgetting to add it before sending it to a hiring manager.

5. Lastly, consider file size and format

It is important to send files that are small and easy to open, especially for an employer who may access files on a mobile device. To do this, save your large files to an online cloud service that is accessible from anywhere. This makes it easy for anyone with your special link to access these files while saving valuable space.

If you used Microsoft Word to create your resume, you can also save your file as a PDF to make it easier to open from a device that might not have that program. This also ensures that your fonts and formatting look the same on all devices. Whether or not you use a PDF may also depend on the job listing’s specific instructions, so be sure to read them over if they ask for a particular file format.

Here are a few examples you can reference when looking for ways to guide hiring managers to your attached resume and cover letter.

Email example when you know the contact name

Dear Mr. Smith,

I am writing to apply for the position of sales associate, which was posted on your website. I have attached my cover letter and resume for your review. I believe you will find that my qualifications meet the requirements of your job listing. Please contact me at 555-555-5555 or email [email protected] if you have any additional questions. I look forward to hearing from you regarding employment with your company.

Email example when you’re addressing an unknown audience

To Whom It May Concern:

I wanted to thank you for the opportunity to apply for the store manager position. I believe that I am a strong candidate and possess the level of experience your company is looking for. Please look at the attached cover letter and resume to learn more about my qualifications and previous experience as a manager. You may reach me at 555-555-5555 or email [email protected] if you’d like to learn more information about me. I look forward to hearing from you.

Timothy Tucker

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