research proposal for visiting scholar

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The mission and purpose of CAMLab is bringing together humanistic inquiry with cutting-edge technology and design. Our work is forward-looking, experimental work that explores enduring questions of human consciousness. We have an enduring passion for Learning, Service and Involvement, Creativity and Innovation, Academic Excellence, Dignity, Respect, and Integrity.

Over the past few years, CAMLab has hosted a number of scholars who have enriched the Harvard community by conducting collaborative research. We recognize the value of such relationships; they foster collaboration, diversity, enrich the academic environment, and enhance CAMLab’s mission of excellence, research, and innovation.

This program is administered by Harvard FAS CAMLab.

Harvard FAS CAMLab is delighted to announce the open call for our prestigious Visiting Scholar program. We are seeking exceptional scholars who are dedicated to the advancement and exploration of Asian Art and Architectural History, especially research topics that are associated with CAMLab projects.

As a Visiting Scholar, you will engage with cutting-edge research and creative projects at the CAMLab, contributing to the expansion of knowledge in your chosen field. This is a unique opportunity to immerse yourself in Harvard’s vibrant academic environment, access extensive resources, and receive guidance from leading experts.

What We Offer:

• Access to Harvard’s world-class academic resources.
• The opportunity to participate in innovative research and creation projects.
• The opportunity to participate in CAMLab conferences, seminars, and other academic events.
• Academic mentorship and guidance from esteemed Harvard faculty.

Who Should Apply:

• Scholars with a demonstrated track record of research in the aforementioned areas.
• Professionals seeking to collaborate on pioneering projects in the arts and sciences.

Application Process:

• Submit a detailed research proposal outlining your research interest and intended CAMLab project(s) to participate.
• Curriculum Vitae and a list of relevant publications.
• Include two letters of recommendation from academic or professional references.
• Work sample (an article or paper or project introduction) in either English or Chinese

Administration Fee:

The administration fee is essential for the continued provision of high-quality services and support throughout the program. The scholar’s visiting proposal may be for the entire academic year or for a particular semester. An administrative fee of $5,000 per semester will be charged to the visiting scholar corresponding to the applicant’s appointment.

We welcome applications from around the globe. Harvard University is an equal opportunity employer and values diversity at our institution. If accepted as a visiting scholar, the candidate will receive a formal notification letter and a request for additional information in order to process the J-1 visa.

The Visiting Scholar program operates on a rolling basis.

Please submit your application materials to [email protected].

Join us in pushing the boundaries of knowledge and creativity.

Visa & Eligibility

• CSC Support and Exchange Opportunities : Scholars benefiting from the China Scholarship Council support are invited to apply for exchange opportunities at CAMLab. For detailed consultation and inquiries, kindly reach out to either [email protected] or [email protected], depending on the category of your application.
• Assistance with Visa Applications : While the responsibility for securing a visa lies with the individual, CAMLab provides requisite support in procuring necessary documentation for visa applications. Please direct your queries to the aforementioned email addresses for specific guidance.
• Language Test Scores: The submission of English language proficiency test scores, while recommended, is not a mandatory requirement for application.
• Selection Criteria: The program’s selection process prioritizes academic excellence, alignment of research interests with CAMLab’s objectives, and the potential for meaningful academic contribution.
• O-1 Visa Holders : Individuals possessing an O-1 visa are welcome to apply, subject to the standard selection criteria and program stipulations. Relevant inquiries should be directed to the appropriate contact email.

Application Requirements

• Rolling Admissions Process : CAMLab operates on a rolling admissions basis. There is no formal deadline; however, prospective applicants are strongly advised to submit their applications at least six months in advance. This ensures sufficient time for the comprehensive processing of both the admission and visa applications.
• Writing Sample Specifications : Submission of a writing sample is recommended but not required. When submitting one, the applicant should choose a piece that can best demonstrate their research prowess and alignment with CAMLab’s focus areas.

Fees & Expenses

• Administrative Fee Structure: The administrative fee is set at $5,000 per semester, applicable equally to both onsite and remote participants.
• Funding and Scholarship Opportunities : On rare occasions, CAMLab may offer merit-based scholarships to exceptionally qualified candidates. However, given the scarcity of such scholarships, candidates are encouraged to primarily explore alternative funding avenues.
• Housing Provisions for Scholars : Successful applicants, upon their admission to the program, will become part of the Harvard community. Standard housing options will be available for their consideration, albeit at personal expense. Detailed housing information will be furnished post-admission.

Duration & Scheduling

• Program Duration and Renewal Policy: The program operates on a semester basis. A full academic year (two semesters) is recommended for a comprehensive experience, with the possibility of renewal contingent upon evaluation and mutual agreement at the term’s conclusion.

Program Information

• Advisor Engagement: While direct contact with potential advisors is not mandatory, it is advisable. This facilitates a better understanding of specific CAMLab projects of interest. Promising candidates may be connected with relevant CAMLab core team members for more comprehensive information.
• Postdoctoral Program Application : Aspiring postdoctoral researchers are encouraged to apply to the Visiting Scholar program, adhering to the same application criteria.
• Program Content and Focus Areas: The program encompasses a variety of themes and areas of study, details of which are available on the CAMLab website.
• Course Structure and Academic Schedule : The program’s courses are structured in accordance with the academic calendar, with specific formats detailed on the website of the Registrar Office of Harvard University

For any further information or clarification, prospective applicants are encouraged to contact either [email protected] or [email protected], as appropriate to their application.

• Practical Information for Visiting Scholars

We encourage scholars from abroad to engage with our faculty and students, and with the Boston community. Because we receive a large number of requests from potential visiting scholars, we are unable to accept all opportunities. While the decision process is decentralized to a departmental level (in some cases school or college level), there are some common elements of consideration:

• The prospective visitor’s educational and experiential background, scholarly achievements, area of academic interest, and English language skills
• The specific research proposal
• Institutional affiliations (possibilities of longer-term collaboration)
• Most importantly, the availability and interest of a BU faculty member to supervise or collaborate in the proposed research project or otherwise mentor the prospective visitor

Applying to be a Visiting Scholar at BU

We recommend that you contact prospective BU faculty hosts or departments directly with your request. Here are some helpful components of a formal request:

• A résumé or curriculum vitae
• A description of the proposed research, including a statement explaining why BU is an appropriate setting for the work
• The name of the BU faculty member or members whom the prospective visitor proposes to serve as his or her mentor
• A letter of recommendation from an academic colleague
• The proposed length and dates of the visit
• If the prospective visitor is interested in observing a particular course, a statement indicating the course and the reasons for the interest

If the prospective visitor’s native language is not English, a description of relevant experience and training in English and the degree of their proficiency with the English language. Proficiency expectations may vary by discipline and research project, and is ultimately decided by the host department or faculty member.

Prospective visitors may research our academic offerings and faculty interests , and reach out directly to faculty with shared interests and expertise to discuss their proposal and to explore the possibility of being hosted at BU. If there is mutual interest, then the BU faculty host/mentor will reach out to our International Students & Scholars office (ISSO) for next steps.

Visa and immigration questions

Boston University’s International Students & Scholars office (ISSO) assists visitors with immigration processing to support the University and our diverse scholar population in achieving its academic goals. For more information, contact:

Sharon Ralston Assistant Director for Scholar Services 617-353-3565 [email protected]

Visiting scholars will be provided with information about visas and other important details. They will also be asked to supply financial documentation to support their visa applications. Such documents must be originals, in English, which certify financial ability in terms of US dollars.

All scholars sponsored by Boston University in J-1 classification are required by US Department of State regulation to report to the ISSO and attend a New Scholar Orientation upon arrival in the US. This orientation is provided weekly at both the Charles River Campus and at the Medical Campus. Further details including locations and times are available from the ISSO.

The nearest airport to Boston University is Logan International Airport . It is a 15-minute drive to the University from the airport. Rental cars, taxis, and public transportation are readily available at the airport. The cost of a taxi from Logan Airport to Boston University is approximately $35–40. The airport also has access to the Silver Line and the Blue Line of the MBTA subway .

Boston University is located on the Green Line of the MBTA subway system, better known as the “T.” There are six possible T stops along the campus, beginning at Kenmore Square and continuing to St. Paul Street.

Prospective visitors should realize that, unless their visits coincide with the academic year, securing reasonably affordable short-term housing in the Boston area may be difficult.

Rental Property Management has limited, fully furnished housing on campus for visiting scholars.

The Off-Campus Housing Listing Service maintains an online list of off-campus apartments and rooms in the local area. Also, there are many local real estate agents in the Boston University area who cater to the temporary scholar and faculty market. ESL Townhouse has been used by many short-term visiting scholars.

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Visiting Scholars Program

Requirements.

The program is open only to senior scholars, judges, and governmental officials with a substantial record of professional achievement and a well-developed research agenda. Junior scholars and officials interested in studying at Stanford Law School should apply instead to the Stanford Program in International Legal Studies (SPILS) or, if appropriate, to Stanford Law School’s LL.M. programs with the following specializations: Corporate Governance & Practice; Environmental Law & Policy; Law, Science & Technology; and International Economic Law, Business & Policy. Information on these programs can be found on the Advanced Degree Programs webpage .

5-10 scholars per year

Selection Criteria

Visiting Scholars are selected on the basis of experience, prior professional achievements, and the quality of research proposals. All scholars must be proficient in the English language. Also, Visiting Scholars must have a Stanford Law School faculty sponsor, who will be in residence at the time of the Scholar’s visit, and who is interested in the Scholar’s proposed research plan.

Visiting Scholars gain certain access privileges to the Robert Crown Law Library as described here , Stanford libraries, a computer account, printing privileges at the law school, and the opportunity to audit up to two courses on a non-credit basis with the consent of the instructor. Visiting Scholars also are welcome to attend a variety of workshops, colloquia and other academic presentations at the Law School. Long term visiting scholars are eligible to use the University’s recreational and athletic facilities, with the exception of the Stanford Golf Course.

Tuition and Fees

For the 2023-2024 academic year, Visiting Scholars are charged $3,816 per academic quarter.  In addition to tuition fees, there is a one-time administrative/visa processing fee of $200. Additional US government fees may be required.

Stanford does not offer any financial aid for Visiting Scholars, nor can the Law School defray tuition. Fees are payable in US dollars, in a check made out to “Stanford Law School”, or by bank wire transfer, and are due upon arrival.

Application Process

Prospective visiting scholars must submit the following information in support of their application either by mail or by email (Office of Admissions, 559 Nathan Abbott Way, Stanford, CA 94305 or by email at [email protected] ):

• Written confirmation from a Stanford Law School faculty member agreeing to sponsor your visit. Look in the directory  for a list of SLS faculty.
• A current resume, including a complete list of publications and any significant honors
• A proposed research agenda (along with an explanation of why the applicant wishes to conduct the research at Stanford Law School)
• Two letters of reference
• The proposed dates of residence (Month Date, Year format)
• A statement of the candidate’s source of funding for his or her visit
• Proof of personal financial resources in the amount of $2,500/month for length of requested visit. Bank statements or letters from your home institution stating their support are examples of such documentation

Stanford does not provide housing for visiting scholars. You should research local resources advertising housing carefully before making a commitment.  Click here for housing resources .

Visiting Scholars who are in J-1 visas are responsible for obtaining insurance for themselves and their dependents and must provide proof of insurance upon arrival to campus.

English Proficiency Requirements for J-1 Visa

According to new regulations, which went into effect on January 5, 2015, all sponsors of J Exchange Visitors must retain “evidence” of “objective measures” of a prospective Exchange Visitor’s English proficiency before a DS-2019 can be issued.

The prospective visitor will need to possess “sufficient proficiency in the English language as determined by an objective measurement of English language proficiency, successfully to participate in his or her program and to function on a day-to-day basis.”

This “objective measure” can take the following forms:

• A TOEFL score (or equivalent test) of 89 or higher
• Signed documentation from an academic institution or English language school
• A documented interview conducted by the department either in-person, by videoconferencing, or by telephoning if the videoconferencing is not a viable option.

Exemption from English proficiency: Exemptions may be granted to applicants who have earned a U.S. bachelor’s, master’s, or doctoral degree from a college or university accredited by a regional accrediting association in the United States, or the international equivalent degree from a university of recognized standing in a country in which all instruction is provided in English. Therefore, applicants with degrees from the U.S., Australia, Canada (except Quebec), New Zealand, Singapore, Ireland and the United Kingdom (England, Scotland, Northern Ireland, Wales) may be exempt from the English Proficiency requirement. Should the exemption not  be granted, the applicant must provide an “objective measure” of English proficiency as listed above.

J Students have already submitted an objective measurement of English proficiency in the form of a recognized English test required of all those admitted to Stanford’s degree seeking programs.

Application Deadlines

Summer arrival (June): Materials must be submitted by February 15th

Fall arrival (September): Materials must be submitted by April 15th

Winter arrival (January): Materials must be submitted by August 15th

Spring arrival (April): Materials must be submitted by November 15th

The maximum stay is one year, however, visitors have the option of staying for just one or two academic quarters if they choose to do so.

Normally, applications for stays of less than one quarter will not be considered.

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Ostrom Workshop

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Application deadline is March 18, 2024.

Become a short or long-term visiting scholar.

At any given time during the academic year, the Ostrom Workshop hosts an average of 8–10 long-term visitors as well as numerous short-term visitors from around the world.

These Visiting Scholars undertake extensive research and collaborate with talented scholars around IU and other global institutions and universities.

Browse current Visiting Scholars

About the nomination and application process

The Ostrom Workshop accepts nominations from all Workshop Affiliates to invite exceptional non-IU colleagues as Visiting Scholars/Practitioners to undertake research, and participate in and enrich the research life of the Workshop. The purpose of the program is to facilitate collaborations among IU-based and non-IU based faculty, researchers, and graduate students leading to high-profile publications and grant submissions.

• Invitees can be senior or junior faculty, as well as advanced graduate students (at the dissertation stage);
• they can be U.S. or international visitors;
• and the duration of their visit may range from a week to a full academic year, but not during the summer months (May–August).

We will review nominations through an interdisciplinary selection committee (more information about the selection process provided below).

Mentors/Co-Mentors

We encourage mentor(s) to meet with the scholars, suggest other faculty or groups to meet with, and encourage other engagement at the Workshop and IU to help the scholar/practitioner make the most of their time at the Workshop.

The Ostrom Workshop has limited funding available, and we encourage nominations that have full or partial funding as they will receive first consideration. Requests must include a statement of existing funding support as well as document any residual need. Decisions on financial support will be made by the selection committee.

The funding could be used for housing, travel, or research expenses. Funding from the Workshop may be combined with funding from other sources at IU, such as the Office of the Vice Provost for Research’s Institute of Advanced Study Visiting Fellows—in fact, we encourage this in order to make best use of all campus resources.

In some cases, the selection committee may approve the nomination with a reduction in the funding amount requested. We therefore ask nominators to specify on the budget form if the nominee would accept such a reduction. We are happy to provide a letter of support to assist in your search for funding.

Travel and Accommodation

The invited scholar/practitioner and their sponsoring Affiliate will be responsible for making all travel arrangements. The Workshop will assist with visa processing as needed. Available on campus housing is extremely limited, the Workshop can help facilitate those arrangements but we suggest planning well in advance. If they prefer to live off-campus, the scholar/practitioner and Affiliate will be responsible for making housing arrangements. The Workshop will provide office space and access to computing equipment and support.

• Play a part in the intellectual life of the Workshop, through regular attendance at the weekly Colloquium and Research Series (Mon. & Wed., 12–1 p.m.), and engagement with related Research Programs, as well as other research activities
• Attend POLS Y673/SPEA P710, Institutional Analysis: Concepts and Applications, if they are in residence during the Fall semester
• Option to present a paper at one of the two weekly series (the paper must be a work in progress; no submitted articles)

Nomination and Selection Process

The Workshop will accept nominations before March 18, 2024 for the upcoming academic year. The nominating Affiliate should expect to be notified about the decision no later than one month after the deadline. If the nomination is approved, the Ostrom Workshop will issue a formal letter of invitation to the scholar/practitioner.

Selection Criteria

Selection criteria include the following:

• Relevance of the academic work proposed to the Workshop’s mission and goals
• Prospects for future publications or grants
• Workshop’s available funds
• Physical space in Workshop facilities

Nomination Form

Affiliates should complete the form below. When filling out the form, be sure to have:

• Scholar/Practitioner’s CV
• 1–2 page research proposal covering the work to be completed while in residence at the Ostrom Workshop
• Documentation of English proficiency for international visitors (in addition to TOEFL scores, if available, the nominator should provide information about the nominee’s English proficiency

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ETS Internship, Fellowship and Visiting Scholar Programs in Research

Collaborate with ETS researchers to carry out innovative and impactful research projects.

Learn more about available internships and how to apply.

Visiting Research Scholar Program

ETS accepts applications on an ongoing basis for a limited number of slots for the Visiting Research Scholar Program.

Eligibility requirements

If you meet the following criteria, we invite you to apply:

• You hold an academic or researcher appointment from a university, governmental or nonprofit organization.
• You have a doctoral degree or are a recognized expert in a field of interest to ETS.
• You are fully self-funded or come with funding from your home institution, a foundation or a government.
• Your proposed research is not in conflict with ETS products or services. You may give a public presentation of your research while at ETS.

ETS Research will provide office space as well as library access privileges to the scholars.

Visiting scholars are also welcome to attend ETS Research seminars and presentations. ETS does not provide funds to assist visiting scholars with their travel or living expenses.

How to apply

For consideration, submit the following documentation to [email protected] :

• Curriculum vitae
• Full list of publications
• One-page research proposal
• Statement of funding

Visa and travel costs

If you require a J-1 visa, you’ll be responsible for covering visa application fees, travel-related costs and health insurance as required by the J-1 Exchange Visitor Program.

English-language proficiency

The U.S. State Department requires ETS to ensure that your English-language proficiency will permit day-to-day functioning and allow for a productive experience while you’re in the United States. If you don’t have standardized test scores, you may provide English-language proficiency certification from your home institutions. Certification is not needed for native English speakers.

Stanford University

The Walter H. Shorenstein Asia-Pacific Research Center is part of the Freeman Spogli Institute for International Studies

Visiting Scholars Program

About aparc’s visiting scholars program , selection criteria, financial requirements, how to apply, application deadlines, discover more at aparc.

Visiting Researcher Program

Interested in joining the researcher program.

The Institute for Global Law and Policy accommodates a small number of Visiting Researchers and Visiting Scholars each academic year, funded by outside resources. Visiting Researchers and Scholars apply to do research at the Law School for three months to one year. In making selections, the Committee at the Institute considers the applicant’s background, field of interest, scholarly achievements, availability of Harvard Law School faculty for consultation in

achievements, availability of Harvard Law School faculty for consultation in the proposed research area, and English language proficiency. Applicants should have completed their basic legal studies with high academic standing.

Applicants at a relatively senior stage of their professional career may be designated Visiting Scholars. This designation is made on the basis of the nature of the applicant’s proposal, the expected duration of their research and prior academic experience. Visiting Scholar applicants are also required to be affiliated with a university, research institute or governmental program in their home country.

APPLICATION

Applicants are responsible for assembling and submitting all required documents through the online application form by the deadline, April 15, for scholars wishing to begin their residency in August or September. Applications for scholars wishing to begin at other times are accepted on a rolling basis. The application must include:

– A cover letter indicating proposed length of stay, source/s and amount of funds available to cover expenses (financial aid is not available for Visiting Researchers/Scholars), and a summary of research plans. – A resume/CV that clearly shows degrees received and current position, as well as your current academic affiliation – A 2-3 page research proposal – Official transcripts, and/or grading sheets (Faculty members at other universities who are applying to the IGLP need not include these) – Two letters of recommendation, including a letter of support from your doctoral or other academic supervisor, if appropriate. (Faculty members who are applying to the IGLP need not include these) – TOEFL score (see below) – Application fee (check payable to Harvard Law School for U.S. $75.00)

More details

English language proficiency is essential for Visitors to ensure the most beneficial and efficient use of time at the IGLP at Harvard Law School. All applicants from non-English-speaking countries who did not do their basic legal education entirely in the English language must take the TOEFL (Test of English as a Foreign Language) within two years prior to submitting their applications. Normally, we require a minimum total score of 100 (with a score of at least 25 for each of the 4 subsections) on the Internet-based test (IBT), or a score of 600 or better on the paper-based test (PBT) (with a minimum score of 60 for each of the three subsections and a score of at least 5.0 on the TWE). To ensure that your TOEFL score reaches the Harvard Law School Graduate Program Admissions Office, please use the following reporting code – Institution code: 3457; Department code: Graduate Law.

Applicants with at least two consecutive years of full-time university education conducted entirely in English may request a waiver of the TOEFL when submitting an online application. Such waivers are not automatic and are granted at the sole discretion of the IGLP.

IGLP-RCC Applicants

Applicants from Spain who wish to apply in conjunction with the Real Colegio Complutense are required to submit their application online and follow the same policies and procedures indicated above. Consideration for admission to the IGLP-RCC Visiting Researcher/Scholar Program occurs once a year. The deadline for applications is April 15 for applicants wishing to commence research for the Fall and Spring semesters of the upcoming academic year.

Note: The IGLP program fee is waived for scholars sponsored by the Real Colegio Complutense (RCC).

Research Policy Handbook

Visiting Scholars

Policy authority.

VPDoR (Office of the Vice Provost and Dean of Research)

Policy Contact

Now in Policy Details

1. Overview

Members of the Professorate may invite faculty or other qualified individuals, who are employed or appointed at another institution or organization, to visit Stanford for an extended period in order to advance a collaborative research activity. These individuals are appointed into academic units and classified as Visiting Scholars.  The invitation must indicate the name of the faculty member hosting the visitor, and must be approved by the chair of the hosting Department, Program, Independent Laboratory or other academic unit.

Appointment as a Visiting Scholar differs from an appointment as Visiting Faculty in that the faculty classifications typically envision a role encompassing the normal scope of a faculty appointment, i.e., they may teach a course or graduate level seminar, and participate in graduate research (but not as a primary advisor).  A Visiting Scholar is typically appointed for research or scholarship only, and will normally not have any responsibilities for teaching Stanford classes or for advising Stanford students.  

2. Criteria for Appointment

The following are the minimum eligibility criteria for a Visiting Scholar designation at Stanford University: (Schools may establish more restrictive eligibility criteria.)

•  the individual must be visiting from and affiliated with an outside institution or organization
• the individual must have a doctoral degree or recognized expertise in his or her field; and
• the individual must have a source of financial support from outside Stanford University; appointments as Visiting Scholars do not include any Stanford salary.  (Schools and departments may establish minimum levels for the outside financial support of Visiting Scholars.) Visiting Scholars are not University employees and the title may not be used for personnel or payroll purposes. Visiting Scholars do not receive regular compensation from the University.

The classification of Visiting Scholar is appropriate for faculty from other academic institutions who are invited to Stanford on an unpaid basis during a period of sabbatical at their home institution.  In addition, this classification is appropriate for the appointment of qualified personnel from industry, government or other organizations, including retirees, who wish to visit Stanford on an unpaid basis, including those whose visit is under the auspices of an Industrial Affiliate Program or other collaborative agreement.

The Visiting Scholar classification is not intended for individuals who might otherwise be considered trainees. This classification is not used to bring matriculating students from other academic institutions, nor should it be used for individuals who should be appointed as Postdoctoral Scholars. For policies and appointment procedures for Visiting Student Researchers and for  Postdoctoral Scholars see the Related Items section below.

3. Duration of Appointment

Visiting Scholar appointments are usually made for up to one year and may be renewed for a second year, although shorter appointments are possible.  An extension beyond two years must be approved by the School Dean’s office and will be granted only for extraordinary and compelling reasons.

A Stanford identification card will not be issued for a Visiting Scholar whose appointment is shorter than three months (see the Related Items section below for Administrative Guide 2.4.3).

4. Appointment Procedures

The procedures described here address university requirements.  Individual schools or programs may have their own appointment process, which may involve review and approval by a dean’s office.

The inviting department, program or Independent Laboratory is responsible for ensuring that a Visiting Scholar candidate meets the criteria above and for issuing the letter of invitation. The appointment letter must:

identify the faculty member issuing the invitation, and the academic organization in which the Visiting Scholar will be housed

specify the term of the Visiting Scholar designation (that is, the dates of residency at Stanford University)

confirm that no salary or other financial compensation, including insurance or other health and welfare benefits, will be provided by Stanford University in conjunction with the appointment

provide that the Visiting Scholar must satisfy all regulatory requirements and comply with Stanford policies that apply to his or her activities while at Stanford, and

incorporate by reference the terms of this policy

An appointment form template for visiting scholars as well as faculty guidelines for hosting visiting scholars can be found in the Related Items section below. Contact Faculty Affairs staff in each school for a template for the Appointment Letter for unpaid visitors, encompassing all of the points above.

The appointment of a Visiting Scholar must be appropriately recorded in Stanford’s PeopleSoft non-paid personnel database.

5. Responsibilities of Host Faculty, Departments, Programs and Independent Labs

Hosting academic units should ensure that the appointment of a Visiting Scholar is justified on the basis of benefit to Stanford.

The hosting academic unit is responsible for providing space for the Visiting Scholar, and for assuring that the individual can participate as intended without undue interference with the other academic responsibilities of the host laboratory or organization. 

In addition, the department is responsible for assuring that the Visiting Scholar:

receives all required university training (e.g., health and safety or other mandatory training)

understands that proprietary work for his or her home organization may not be carried out in Stanford facilities during the visit. 

signs the appropriate Patent and Copyright Agreement for Personnel at Stanford. (Note: If the visitor already has an intellectual property agreement with his or her employer, the visitor should sign an alternative version of the agreement, called the SU-18A.  If the visitor has not already assigned intellectual property to an employer, he or she signs the regular Stanford agreement (SU-18).  Both versions are filed electronically 

complies with all university policies and external requirements related to the performance of work at Stanford.

A. Management of Potential Conflicts of Interest

The Visiting Scholar’s home organization may wish to make an unrestricted gift to Stanford in order to defray the costs of resources and facilities to the department that is supporting the Visiting Scholar. Such a gift needs to be made to the faculty host’s department or as a payment to an Industrial Affiliates Program. It may not be made directly to the faculty host and it must comply with all relevant gift policies, including those pertaining to conflict of interest.

The faculty host must disclose in the university’s Outside Professional Activities Certification System (OPACS) any personal financial relationship that the faculty host has with the Visiting Scholar’s home organization. Further, if that home organization is an entity with a commercial interest in the research the Visiting Scholar is carrying out at Stanford, the faculty host must disclose this potential conflict of interest in OPACS by adding the individual’s name as a participant in the research with a conflict of interest. The faculty host must assure that there is no “pipelining” of intellectual property to the visitor’s home organization, nor any early, exclusive access to research results.   The faculty host’s laboratory may not act as an “R&D arm” of the visitor’s home organization.

6. Intellectual Property Agreements

As described above, all Visiting Scholars must sign a Stanford Patent and Copyright Agreement.  An alternative to Stanford’s regular agreement has been created in the event that the Visiting Scholar has a prior obligation to another employer regarding the disclosure and assignment of intellectual property. This agreement, the SU-18A , is only applicable to unpaid visitors; it is not applicable to individuals who are appointed as faculty or staff members, graduate students or postdoctoral scholars at Stanford University.

7. Visa Requests

Upon receipt of an approved Visa Certificate Request Application Form, the Office of Foreign Scholar Services at Bechtel International Center will prepare a Stanford visa certificate (DS-2019 Form).  Departments must pick up the approved Stanford visa certificate and assure that foreign visitors receive their DS-2019 well before departure from their home country, and that they understand that they must use the DS-2019 to apply for a J-1 visa at a U.S. Consulate.

8. Privileges

Visiting Scholar status is a privilege, not a right, and an individual holds this status at the pleasure of Stanford University.  The status may be revoked at any time (even during the term of the designated status) by the University in its discretion, without the necessity of a reason.  Similarly, there is no right to a renewal of the status at the end of the term. 

Visiting Scholars are not employees or students of the University, and therefore are not entitled to Stanford compensation or other benefits available to regular staff, faculty or students (including health insurance).  The Visiting Scholar title may not be used for personnel or payroll purposes.  Departments wishing to make a special payment to a Visiting Scholar for participation in a seminar presentation or similar contribution may do so by means of a non-salary honoraria. In certain cases, a program may agree to provide a non-salary stipend for living expenses or supplemental research expenses for the Visiting Scholar.  (See Administrative Guide 5.3.6, Section 7. In the rare circumstance where a Visiting Scholar is asked to make a short-term contribution to a research effort for which salary should be paid, payment of appropriate consulting fees should be arranged.

A Visiting Scholar Identification Card will be issued to Visiting Scholars who are in residence for a minimum of three months.  Cards may be obtained by visiting the Stanford Card Office presenting the appropriate signed invitation for appointment as a Visiting Scholar for a fixed period of at least three months, and showing a valid government-issued picture ID.  More details about the Visiting Scholar Card are found in Administrative Guide Memo 2.4.3 and at the Stanford Card Office web site.

Visiting Scholars are eligible to use the following Stanford facilities and services:

• Libraries:  Holders of Visiting Scholar Cards will have access to certain Stanford University libraries in accordance with regulations and policies governing the use of its libraries. The possession of a Visiting Scholar Card does not assure access to any particular library.  Visiting Scholars without ID cards may apply for library privileges at the Privileges Desk in Green Library.  Privileges will be granted in accordance with library policy.
• Department of Athletics, Physical Education and Recreation (DAPER) facilities and events:  Holders of Visiting Scholar Cards have access to certain facilities and events specified by DAPER, subject to payments of established amounts, if any, for tickets and use fees.  
• auditing University lecture courses without fee, subject to permission of the instructor  (Classes that require individual instruction and participation, such as laboratory and language courses, studio and performance courses, or creative writing courses are not authorized for auditing.)
• campus parking privileges for a fee (arranged through Parking & Transportation Services)
• access to off-campus housing information

Requests for Exceptions and Additional Guidance

Requests for exceptions to any of the requirements of this policy must be reviewed and approved by the school dean’s office and by the Dean of Research.  For additional guidance regarding this policy, please contact the Dean of Research office .

Current Version: 07.29.13

Original Version: 05.01.89

Visiting Scholars Program

This program offers faculty members in the humanities and social sciences (not limited to China Studies or East Asian Studies) the opportunity to undertake 10 months of study and research at Harvard University and/or other appropriate universities.

The proposed research project should be related to the humanities and social sciences with an emphasis on culture. We seek outstanding scholars whose work is academic rather than applied. Scholars whose research focus is comparative, and includes one or more Asian countries, are especially welcome. Applicants do not have to be working on Asian studies topics to be eligible. Although there is no age limit for applicants, preference is given to scholars who are in the early stages of their academic career. Future promise is prioritized over past achievements.

The selection criteria include academic training, quality of research proposal, depth of subject knowledge, originality of the proposal as well as feasibility of conducting the research at Harvard and match with a Harvard faculty member. In cases where qualifications are roughly equal, priority is given to candidates who have not recently spent substantial time at an American university.

Terms and Conditions

The Visiting Scholars program is exclusively for faculty members at our partner institutions in Asia, and candidates must be nominated through their university’s foreign affairs or international office. Applicants must have at least three years of teaching and research experience at their home institutions. Scholars who gained their PhD from an institution outside of Asia within the past five years (from the start date of the HYI program) are not eligible.

Previous recipients of a Visiting Scholar fellowship from HYI are not eligible to reapply for this program. Former HYI Doctoral Scholarship recipients, HYI Visiting Fellow recipients, and HYI training program fellowship recipients are eligible to apply.

The applicant must be a ladder faculty member (full time, tenure-track position) at his or her home institution.

Scholars are provided with a monthly stipend and individual medical insurance coverage while at the Institute. Each Scholar is required to make at least one public presentation in English on their proposed research project during their stay at the Institute.

Eligible Fields

Fields of research in the humanities and social sciences to be considered are:

• Anthropology
• Archaeology
• Area and International Studies
• Art and Architectural History
• History (including economic and legal history)
• Linguistics
• Media and Film Studies
• Study of Religion
• Women, Gender and Sexuality Studies

Scholars in the fields of Economics, Education, Law, Psychology, and Public Administration may be considered, but must check with the Institute before submitting applications. Applicants do not have to be working on Asian studies topics to be eligible.

Application Process

Only applicants whose universities are affiliated with HYI are eligible to apply. HYI can only accept applications submitted by the applicant’s international or foreign affairs office. Interested individuals should contact their International or Foreign Affairs Office for more information. The annual deadline for applications is September 15th . All applicants and university administrators will be notified of selection results by late February of the following year. The program begins on August 1st.

Visiting Scholar applicants should keep in mind that not all application reviewers are scholars in their specific field. It is important for candidates to present their research in a clear and coherent way so that scholars outside of their field of specialty will be able to understand.

On the application form you will be asked to “List 1-2 faculty member(s) at Harvard University or any other major universities in the Unites States with whom you wish to consult during the fellowship if selected.” This information is for the HYI’s reference only.  Do not write directly to the faculty member(s) you list.  Writing to the faculty member(s) listed will have no bearing on your application. HYI will identify an appropriate faculty member as your mentor only if you are selected.

For information or inquiries, please contact our program office at [email protected] .

Helpful Information for Applicants

Please visit this page for more information on your research proposal, recommendation letters, interviews and the application review process.

Find information on how to prepare your Visiting Scholars application and interview

Visiting Research Scholars

Visiting scholars at duke  .

Duke University values collaborations with external researchers and understands that these collaborations are vital to advancing education and research. Visiting research scholars can provide valuable insights and contribute significantly to our academic community. However, given the diverse and global nature of our institution, there are measures in place to safeguard our research activities while maintaining an open and inclusive environment on campus.   

In order to continue to foster these relationships and collaborations, and ensure appropriate disclosure to our sponsors, the University developed a Guidance on Visiting Research Scholars at Duke   that provides additional definitions, general processes, and important information regarding the requirements to register Visiting Research Scholars via the Visiting Scholar REDCap Registry for all Duke schools and departments.    

A list of Department/ School/ Unit Designees for REDCap can be found here . A Fillable PDF Form can also be completed in advance to help ensure all necessary information is collected before entering the Visiting Research Scholar into the REDCap Database.   

Important Issues to Consider with Visitors  

There may be instances where additional measures should be taken for visitors. Registered international visiting research scholars are screened by Duke University's Office of Export Controls through an automatic notification process. If a visitor (or their institution) appears on a United States Government (USG) restricted party list, that would impact the University’s ability to host the visitor or collaborate with their home institution. Please note, timely registration allows the central offices to work with the sponsor to determine if any additional requirements or restrictions are required prior to the visitor’s arrival. Additional information for foreign national visitors is available from the Office of Export Controls .  

Federal sponsors may also have specific disclosure requirements. For example, the NIH requires both “Other support” and “Post award information” disclosure for Visiting Scholars in Labs funded by an external entity. Additionally, NSF requires “Current & Pending” disclosure for Visiting Scholars whose research activities are not intended for use on the project/proposal being proposed. Visiting Scholars who are supported by an external entity, and whose research activities are intended for use on the project/proposal being proposed require “Facilities, Equipment & Other Resources” disclosure.   

It is important to notify your grants and contracts team of any visiting scholars you are hosting AND their external support (if applicable) during grant applications and RRPRs so they can help ensure appropriate sponsor disclosures are made.   

Some federal sponsors may also require a higher level of screening for individuals working on federally-funded projects, even if uncompensated. Access to specific facilities may need to be restricted or documented approval may be required to allow visitors access.  

If you have any questions or would like further guidance related to this topic, please feel free to reach out to our office. If you don’t see a designee for your area, please contact [email protected] for more information.  

Visiting Scholar/Visiting Researcher (VS/VR) Admissions

Apply to the Graduate Program

Each year the Graduate Program hosts some 30 to 35 Visiting Scholars and Visiting Researchers (“Visitors”) from around the world. The program provides Visitors access to Law School facilities (including the Law School’s libraries as well as other libraries at Harvard University) so that they can conduct research on an approved topic while in residence. Visitors may also audit Law School courses on a non-credit basis with the permission of the course instructor. Visitors do not have faculty status, nor do they have access to office space, telephones, or clerical services. The Graduate Program arranges a number of informal functions for Visitors at which they are able to present their work and meet each other as well as other members of the Law School community.

A  Visiting Scholar  (someone who received their highest law degree ten or more years ago) is generally a professor of law at another institution or a senior member of the legal profession; a  Visiting Researcher  (someone who received their highest law degree within the last ten years) is generally a person who is working towards a graduate degree, doing post-graduate work at another institution, or a junior member of the profession. Please note that “Visiting Student” status is not available at Harvard Law School.

Because of the large number of applications we receive each year, the Graduate Program is unable to accommodate all those who express interest in visiting for research purposes. In selecting applicants for Visitor status, the Committee on Graduate Studies considers the applicant’s background, field of interest, scholarly achievements, research proposal, availability of Harvard Law School faculty for consultation in the proposed research area, and English language proficiency. Applicants should have completed their basic legal studies with high academic standing.

Prospective applicants interested in an affiliation with a specific research program at the Law School (e.g. the  East Asian Legal Studies Program , the  Human Rights Program , the  Institute for Global Law and Policy , etc.) should contact that program directly for application information and procedures. For information on specific programs, please visit  Harvard Law School Research Programs and Centers . Please note that each program conducts its own admissions process; admission to the Graduate Program does not constitute admission to the other research programs, and vice versa.

VS/VR Program: Application Deadlines and Materials

Vs/vr program: invitation letters and early decisions, vs/vr program: cost, modal gallery, gallery block modal gallery.

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• Apply for a Postdoctoral Fellow or Visiting Researcher Position

Applications to join us for academic year 2025-26 will be open in October.   Visits will typically fall between August 2025 and August 2026, although visits that fall outside of the academic year would also be considered. Click here for more information on our Visiting Researcher program.

Components of a complete application include:

1) A one-page cover letter (in PDF or Word); 2) A curriculum vitae (in PDF or Word); 3) Contact information for three references; and 4) A brief 1-page research proposal (in PDF or Word).

Please email Kellie Nault , Communications Manager, with any questions about the program. 

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URA is a not-for-profit 501(c)(3) academic consortium composed of over 94 premier research universities across the United States, United Kingdom, Italy, and Japan headquartered in Washington, D.C. supporting government lab management and operation in the national interest.

• Leadership & Management

Member Universities

URA fosters valuable university research partnerships through membership. URA presents members with research opportunities at national engineering and physics labs, engagement with laboratory leadership and management, and recognition of academic achievements.

• Member Universities Map
• Become a Member

Lab Management

Since 1965 URA has been an integral part of the management of Fermilab, overseeing the management and operations of the lab and bringing the expertise of our 94 member universities to bear on the challenges facing the Fermilab.  URA supports scholars and interns doing research at Fermilab and recognizes outstanding contributions.  In 2007 URA became part of the organization that manages and operates Sandia National Laboratories and since then has worked to support the scientific and technical demands of Sandia by supporting external calibration of science, technology and engineering (ST&E) programs; aid in ST&E programs’ strategic planning; and assist in development of university partnerships and diverse workforce talent.

• Sandia National Lab
• Pierre Auger Observatory

Science & Research Policy

URA strives to engender an awareness of the current national science policy issues among its members and early career scientists. This is achieved through a variety of platforms at URA, including science policy and communication training, connecting scientists and policymakers, and policy town halls and workshops. URA’s goal is to facilitate effective science communication to promote the public’s understanding of scientific discoveries, foster trust in scientific institutions, and facilitate informed decision-making by policymakers and the public.

• Women in STEM
• Research Policy Forums
• Council of Presidents Policy Forum

High Energy Physics User Community

URA has been a supporter, convener, and integral part of the high energy physics User Community since Fermilab’s creation. Currently approximately seventy-five percent of the university-based users at Fermilab come from URA members. URA members represent the best scientific expertise the nation has to offer. Through our leadership, oversight, and programs URA is committed to ensuring that the full range of expertise from around the Nation and the world contributes to Fermilab’s scientific challenges and the user and affiliate community remains the vital part of the lab’s research base that it has always been.

• URA Early Career Award
• URA Engineering Award
• URA Doctoral Thesis Award
• URA Tollestrup Award for Postdoctoral Research
• HEP Visit to Capitol Hill

STEM & Research Initiatives

URA is investing in STEM workforce development to contribute to the broader national STEM research ecosystem.  Our fellowships, internships, and awards for undergraduate and graduate students and early career scientists serve as a conduit for STEM talent between universities and Fermi and Sandia National Laboratories. URA believes that a skilled workforce drives innovation, enhances national security, maintains technological competitiveness, cultivates future talent, and fosters collaborative research efforts, ultimately contributing to scientific advancement and societal progress.

• URA Visiting Scholars Program
• URA-Sandia Graduate Student Summer Fellowship
• URA-Fermilab Undergraduate Women in STEM Internship
• SPARC: Science Policy & Advocacy for Research Competition

URA Visiting Scholars Program Applications Now Closed

The Universities Research Association’s Visiting Scholars Program (VSP) was established in 2007 to support  faculty and students from URA institutions to work at Fermilab  for up to one year.

Fall 2024 Application Deadline is Monday, August 26, 2024 by 6:00 pm EDT

The URA Visiting Scholars Program is supported by contributions from over 90 URA-member universities located in the  United States, Italy, and the United Kingdom.

Visits can range from attendance at Fermilab conferences and summer schools to year-long stays at the Lab. Proposals may be submitted twice a year, in February and August. Support provided by the program may include the following: travel and local lodging expenses during a series of short visits  OR  salary support and round trip travel expenses for an extended visit.

Because these funds are provided by URA and come solely from contributions by URA member universities, the awardee’s  home institution must agree to waive indirect costs, tuition, fees, and other administrative expenses.

Eligibility

Award criteria, limitations, application process, application proposal requirements, award administration, fermilab visitor information.

Individual proposals may be submitted by researchers who are faculty, research scientists, postdocs, or graduate students at  URA-member universities  doing research in areas such as high energy physics experiments, astrophysics, theory, accelerator physics, materials science, computer science, engineering, and accelerator R&D related to the Fermilab mission. Applicants must be employed by or, in the case of graduate students, enrolled at URA member institutions during the course of the award.

Proposals may be submitted for an individual award or, in limited circumstances,  researchers in residence  at Fermilab may submit a proposal for a laboratory-sponsored group activity (e.g., conferences, workshops, summer schools). Specific application requirements for the two types of proposals are described in the Application Proposal Requirements section.

A proposal must be written and submitted by the intended awardee. Proposals developed or submitted by faculty on behalf of a student or colleague are not accepted.

Individual awards may be up to a maximum of $50,000 in any twelve-month period with a lifetime maximum award total of $50,000 per individual.

Applications are judged on the scientific merit of the proposed activity and on the cost-effectiveness of the proposal. As all URA institutions contribute to this program, over time, some consideration is given to the balance among URA institutions, both by region and type. Consideration is also given to the total amount of funds awarded to individual applicants and to institutions in past cycles.

The allocation of awards is limited to funds contributed by member universities. Therefore, the URA review panel may deny or reduce some meritorious requests, particularly if they are deemed substantially more costly and/or less cost effective than the norm. For example, it is expected that most salary requests include some contribution from the home institution and most successful travel requests are kept low and cost effective. Use of onsite Fermilab housing is encouraged where possible.

Awards may not exceed one year duration and begin on the approved start date of the award activity, or in the absence of such a date, with date of the award letter. (See Award  Terms and Conditions  for additional detail.)

• Fall awards are assumed to begin no later than March 31 of the following year.
• Spring awards are assumed to begin no later than September 30 in the year of application.
• Visiting Scholars funds are intended for scholarship. Requests to visit the laboratory solely for the purpose of operation of Fermilab facilities are discouraged.
• Funding is strictly for individuals and activities approved in award.
• No awards will be made to faculty or postdocs in the terminal year of their appointment.
• The Visiting Scholars award may not be used for travel away from Fermilab (e.g., to visit another facility or attend a conference) or solely for the purpose of operating Fermilab facilities.
• Awards may not be used for household moving expenses or in support of accompanying family members (e.g., family member travel to Fermilab).
• Support provided by the program may include the following: travel and local lodging expenses for a series of short visits OR salary support and round trip travel expenses for an extended visit, but not for both.
• Summer salary support is limited to two months.
• Awards may not fund activities occurring prior to the start date indicated in the award letter. Applicants should plan the submission of their proposals accordingly.
• There is a maximum award limit of $50,000 in a twelve month period and a lifetime limit of $50,000 per awardee.

Applications for support are considered twice a year by a review panel composed of scientists drawn from URA-appointed universities. Laboratory representatives may serve in an advisory capacity. Award decisions are announced generally within six weeks of the closing date for applications. Awards may not fund activities occurring prior to the date of the award notification letter.

Application Deadline:

The application deadline for the spring round of awards is the last Monday in February . Funding decisions are announced at the end of March.

The application deadline for the fall round of awards is the last Monday in August . Funding decisions are announced at the end of September.

On-Line Submission of Applications Proposals and supporting documentation must be submitted on-line by the application deadline date. To register, click  here . You will be asked to provide a username and email address; a registration confirmation and password will be sent to the email address submitted, providing access to the VSP site. *Please note that if registering with a Gmail address, confirmation may arrive in your spam folder.

Individual Application 

Page limit: 12 pages, plus supporting materials (see below) Format: 1 inch margins, font minimum 11 or 12 pt., common typeface (e.g., Arial, Palatino, Georgia), pages numbered.

On-Line Cover Sheet  (Please complete all required fields)

TAB 1 – Applicant information

TAB 2 – Title (objective) of proposed activity

• Brief description of the proposed research activity.
• Provide Fermilab sponsor/collaborator contact information. An automated request to provide a letter of support will be sent to the Fermilab sponsor’s email address provided by the applicant. The email will contain a link to the site where the letters of support should be uploaded by the application deadline date.
• Upload proposal, budget, bio-sketch and waiver of indirect costs:

‒ Project Description – 8 pages maximum: The project proposal should describe the proposed activity and its scientific and/or educational merit, and explain how URA funding will facilitate the proposed activity. ‒ Recipients of previous URA Visiting Scholars awards are expected to discuss accomplishments under the earlier award in their new proposal and include a copy of the URA VSP Project Report submitted at the close of the previously funded project. ‒ Budget – each proposal must contain a one page budget justification. Expenses must be itemized by type and cost: Personnel expenses or stipend  – indicate monthly salary cost and associated fringe rate/cost. Summer salary should be noted. Travel expenses  – for each trip indicate number of travel days,type and cost of travel: air/rail, ground transportation (Uber, shuttle, rental car, etc.), lodging (Fermilab housing or hotel), per diem, other.

‒ Bio sketch – 2 pages maximum

TAB 3 – Email addresses of References

• Provide name and email address of reference(s). An automated email request to provide a letter of support will be sent to the reference(s) along with a link to the site where the letters of support should be uploaded by the application deadline date.
• Letters of Support Required:

‒ Letter from Fermilab sponsor/collaborator. ‒ For a graduate student applicant: a letter from the faculty adviser supporting the application and detailing provisions for supervision of the student during the visit. ‒ For postdocs: a letter from the faculty adviser supporting the application. ‒ Letter from Grants or Sponsored Research Office of the home institution waiving indirect costs. Optional: ‒ Additional letters of support may be submitted, but are not required.

TAB 4 – Sources of Support

• Indicate dollar amount requested, proposed start date, and project duration.
• Other sources of support for proposed work and month/year of prior VS award support (if any).

TAB 5 – Grants or Sponsored Research Office contact information

• Provide contact information for Grant Officer.
• Read and accept the terms and conditions of the Visiting Scholars Program.
• Confirm accuracy of information provided and applicant identity.

Group Application 

URA Sponsored Visits to Fermilab for Group Activity (e.g., conferences, workshops, summer schools)

Page limit: 12 pages, plus supporting materials (see below)

Format: 1 inch margins, font minimum 11 or 12 pt., common typeface (e.g., Arial, Palatino, Georgia), pages numbered

Group proposals are to be fully developed with all of the required documentation which MUST include the following:

On-Line Cover Sheet (Please complete all required fields)

TAB 1 – Applicant and co-applicant information.

TAB 2 – Title (objective) of proposed activity a. Brief description of the proposed research activity. b. Upload proposal, budget and bio-sketch documents: ‒ Project Description – 8 pages maximum: The project proposal should describe the proposed activity and its scientific and/or educational merit, and explain how URA funding will facilitate the proposed activity. ‒ Recipients of previous URA Visiting Scholars awards are expected to discuss accomplishments under the earlier award in their new proposal and include a copy of the URA VSP Project Report submitted at the close of the previously funded project. ‒ Budget – each proposal must contain a one page budget justification. Expenses and their relation to the proposed activities must be specified and itemized by attendee, indicating attendee length of stay at Fermilab for this activity (one night; two days, etc.), and type of travel reimbursement costs requested. ‒ Bio sketch – 2 pages maximum for each applicant.

TAB 3 – Email addresses of References / Fermilab Endorsement a. Provide name and email address of Fermilab’s Deputy Director and, as appropriate, the Chief Research Officer, Chief Information Officer or Chief Accelerator Officer, depending on focus of proposed activity. The Fermilab sponsor will receive an automated email request to provide a letter of endorsement. Contained in the email request will be a link to the site where the letter of endorsement should be uploaded by the application deadline date. Optional: ‒ Additional letters of support may be submitted, but are not required.

TAB 4 – Sources of Support a. Indicate amount requested, proposed start date, and project duration. b. Other sources of support for proposed work and month/year of prior VS award support (if any).

TAB 5 – Grants or Sponsored Research Office contact information a. Provide contact information for Fermilab’s Grant Officer. b. Read and accept the terms and conditions of the Visiting Scholars Program. c. Confirm accuracy of information provided and applicant identity.

This program is administered by Universities Research Association, Inc., through reimbursement of expenses covered under the award to the researcher’s home institution.

Award payments from URA will be made through the home institution of the awardee on receipt from the home institution of an invoice detailing actual costs incurred. Invoices for expenses covered by an award are to be submitted by the home institution’s grants officer (or equivalent) to the URA Corporate Office in Washington, DC for payment. Final invoices are to be submitted to URA no later than 90 days after expiration of the award. All covered expenses must have been incurred after the initiation of the award and prior to the expiration of the award.

Awardees are expected to submit a brief report on the completion of their project. ( See VS Project Report Form )

Visitors do not become Fermilab employees. They therefore be sponsored by a home institution and can obtain a visa through their sponsored home institution if necessary. Additional information regarding visa requirements and access to Fermilab can be found  here . The Fermilab Visa Office can be contacted by their email [email protected]. Visits to Fermilab’s Visa Office are made by appointment only through email and require a 24-hour notice as well as an estimated time of arrival for scheduled appointment.

In cases where institutional health coverage from the home institution does not meet the requirements for longer stays at Fermilab, additional health coverage for the time at Fermilab must be obtained by the visitor or his/her institution. The cost of such supplemental coverage may be included in the budget.

The full details of the administration of the award and submission of invoices are provided in “URA Visiting Scholars Program:  Award Terms and Conditions .”

For general information on visiting and working at the Laboratory, please contact the Fermilab Users Office at 630-840-3351 or visit them on the website here .