sample cover letter schengen visa

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Visa Documentation
January 7, 2019

Cover Letter for Schengen Visa

In this article

What is Cover Letter?

Cover Letter or Covering Letter is a letter sent with and explaining the contents of another document/documents or parcels of goods.

It is a letter penned by an applicant to the embassy or consulate of the Schengen country.

Content of Schengen Visa Cover Letter

The applicant explains the following things in Schengen Visa Cover Letter:

The intention of traveling to the Schengen state/states.
Evidence pertaining to bearing expenditures of the trip. This may be own funds in shape of a bank statement or sponsorship letter issued by the citizen of the host nation.
Explaining relation with a sponsor (if any) and the reasons for sponsorship.
An overview of the applicant’s flight itinerary.
If the applicant is unable to submit any of the required documents, he tells the reasons and explains them in the alternative documents (that he/she might have submitted).
Applicant’s intention to return to the home destination as soon as the purpose is completed.

How to Write Cover Letter?

An applicant should carefully pen a compelling Cover Letter as a way of communication with the diplomatic staffers of the embassy or consulate explaining his/her intention of visiting the host country.

Therefore, an applicant must write a cover letter completely in accordance with the nature of his/her visit to a Schengen state/states such as health, visit, business, tourism, etc.

The applicant must be logical, clear, to the point, and understandable.

Majority of the embassies are using VFS services to receive documents and deliver passport of the applicant. This means an applicant has no chance of speaking to the visa officer.

Cover Letter Sample for Visit Visa

April 03, 2017

EMBASSY OF THE FEDERAL REPUBLIC OF FRANCE

No. 6/50G Shanti Path,

Chanakyapuri, New Delhi 110021

Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Family

Dear Sir/Madam,

I would like to apply for a Schengen Visa upon my intention to visit France, Italy, and Belgium from January 6 to January 10, 2019.

The main objective of the travel is to visit my French friends. Besides, I’m also looking forward to visiting classical art museums including the Louvre and monuments like the Eiffel Tower, Lascaux’s ancient cave drawings, Lyon’s Roman theatre and the vast Palace of Versailles among other magnificent sites. During the course of the same visit, we have planned to spend quality time in Italy and Belgium to celebrate my forthcoming graduation.

I have been employed at< name of employer> in < address of employer> since March 2015 as Digital Marketing Manager.

My employer has approved my leave application against the aforementioned dates.

Following documents have also been attached to support my visa application:

Application form with photos

Roundtrip flight ticket confirmation (Flight Reservation/Flight Itinerary for Visa)

Proof of accommodation

Proof of employment (No Objection Letter)

Travel Medical Insurance policy

Detailed itinerary

I trust that you will find everything in order. For any further information, please contact me anytime.

Thanking you in advance for the favorable response to my visa application.

Cover letter sample for Business Visa

March 27, 2019

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

< your name>

< your city>

Subject: Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Family

I <your name> have been invited by our partner company XYZ to attend a series of business meetings scheduled to take place in Frankfurt, Germany. The business tour will commence on 9 th of April, 2019 and end on 25th May, 2019. I will depart from Frankfurt, Germany to New Delhi, India on December 26. The total duration of my business trip is 7 weeks and 4 days.

My details are mentioned below.

Name Passport No. Date and Place of issue Date of expiry

Following documents have also been attached to support my application:

Bank statement of last six months

Invitation letter

Passport copy

Company bank statement of the last 6 months.

I request you to kindly issue me a single entry visa.

Thanking you

Yours faithfully,

Cover Letter Sample for Medical Visa

Cover letter sample for Medical Visa

Subject: Subject: Puja XXXXXXX, Indian Passport No: XXXXXX, Schengen Medical Visa

I would like to apply for a Schengen Medical Visa upon the recommendation of my doctor XYZ for treatment at Germany’s LMN hospital. The Schengen Visa is required from April 9 to April 24, 2019.

I was diagnosed with PQR. I’ve sent my reports to Mr. DEF and he has agreed to treat me.

I’ve made all payments in advance whereas my employer has also granted me leave against the aforementioned date.

Hospital acceptance letter

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SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia

By continuing to read this article, you agree to double check with the authorities or other concerned entities for the latest updates.

Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.

A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.

You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.

When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.

WHAT'S COVERED IN THIS GUIDE?

What should be in a cover letter?

For me, a good cover letter must be able to provide the following:

A short introduction about yourself.
Your travel dates and the purpose of your trip
If traveling with a group: your companions and your relationship with them
If sponsored: your sponsor’s name, your relationship with them, and the reason why they are willing to sponsor you
If you’re missing some requirements: the reason why you won’t be able to provide them and the alternatives you are submitting instead
If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry
A quick rundown of the destinations you will be visiting
A quick summary of your travel history (if any), highlighting that you have NEVER violated visa rules in the past
A promise to return to your home country in time

Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.

Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.

Sample Cover Letter for Australian Visa (Online Application)

✅ DOWNLOAD THIS!

Sample Cover Letter for Schengen Visa

✅ DOWNLOAD THIS HERE!

Sample Cover Letter for Korean Visa

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where to attach cover letter for Australia Visa application?

In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.

Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:

If I am traveling with friends pero we will be submitting individual applications, do I need to include that in the cover letter na I am with them on this trip?
Do you need to submit all your savings account o kahit isa nalang?
Plan ko rin sana (dahil nabasa ko sa ibang posts nyo hehe) na payroll and savings account ipasa, pero kung nililipat ko rin naman yung laman ng payroll sa savings, need ko pa ba isubmit yung payroll account?
Sa ibang Japan visa application na napanuod ko, nagsusubmit sila ng bank certificate at bank statement. Do I need to do that?
If yes, need ko ba explain sa cover letter ko na tinatransfer ko sa digital bank muna yung pera saka ko tinatransfer sa savings account? (kasi baka makita, if may bank statement, na nanggaling sa ganitong account yung pumasok na pera)

sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)

This is for Japan ha.

1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.

2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.

3. Naeempty ba ung payroll account when u transfer?

4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.

5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)

I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.