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PowerPoint Tips  - Simple Rules for Better PowerPoint Presentations

Powerpoint tips  -, simple rules for better powerpoint presentations, powerpoint tips simple rules for better powerpoint presentations.

PowerPoint Tips: Simple Rules for Better PowerPoint Presentations

Lesson 17: simple rules for better powerpoint presentations.

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Simple rules for better PowerPoint presentations

Have you ever given a PowerPoint presentation and noticed that something about it just seemed a little … off? If you’re unfamiliar with basic PowerPoint design principles, it can be difficult to create a slide show that presents your information in the best light.

Poorly designed presentations can leave an audience feeling confused, bored, and even irritated. Review these tips to make your next presentation more engaging.

Don't read your presentation straight from the slides

If your audience can both read and hear, it’s a waste of time for you to simply read your slides aloud. Your audience will zone out and stop listening to what you’re saying, which means they won’t hear any extra information you include.

Instead of typing out your entire presentation, include only main ideas, keywords, and talking points in your slide show text. Engage your audience by sharing the details out loud.

Follow the 5/5/5 rule

To keep your audience from feeling overwhelmed, you should keep the text on each slide short and to the point. Some experts suggest using the 5/5/5 rule : no more than five words per line of text, five lines of text per slide, or five text-heavy slides in a row.

Don't forget your audience

Who will be watching your presentation? The same goofy effects and funny clip art that would entertain a classroom full of middle-school students might make you look unprofessional in front of business colleagues and clients.

Humor can lighten up a presentation, but if you use it inappropriately your audience might think you don’t know what you’re doing. Know your audience, and tailor your presentation to their tastes and expectations.

Choose readable colors and fonts

Your text should be easy to read and pleasant to look at. Large, simple fonts and theme colors are always your best bet. The best fonts and colors can vary depending on your presentation setting. Presenting in a large room? Make your text larger than usual so people in the back can read it. Presenting with the lights on? Dark text on a light background is your best bet for visibility.

Don't overload your presentation with animations

As anyone who’s sat through a presentation while every letter of every paragraph zoomed across the screen can tell you, being inundated with complicated animations and exciting slide transitions can become irritating.

Before including effects like this in your presentation, ask yourself: Would this moment in the presentation be equally strong without an added effect? Does it unnecessarily delay information? If the answer to either question is yes—or even maybe—leave out the effect.

Use animations sparingly to enhance your presentation

Don’t take the last tip to mean you should avoid animations and other effects entirely. When used sparingly, subtle effects and animations can add to your presentation. For example, having bullet points appear as you address them rather than before can help keep your audience’s attention.

Keep these tips in mind the next time you create a presentation—your audience will thank you. For more detailed information on creating a PowerPoint presentation, visit our Office tutorials .

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How to Make a “Good” Presentation “Great”

• Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

• Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
• Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
• Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
• Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

• Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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How to make the best Powerpoint presentation + real examples!

July 1, 2023

Ever sat through a PowerPoint presentation and thought, "Wow, that was mind-blowing"? Yeah, us either. But, let's face it, we've all been there—either on the giving or receiving end of a less-than-stellar presentation. It's high time we changed that narrative. Creating your best PowerPoint presentation isn't just about throwing together a bunch of slides – it's an art. It’s about telling a story that captivates, informs, and even entertains your audience. 

A new age is upon us, and it’s time to explore the ins and outs of what makes a PowerPoint presentation not just good, but great. From nailing your content and story flow to the nuances of design and delivery, we've got you covered. So, whether you're gearing up for that crucial sales pitch or prepping for an all-important investor meeting, buckle up! Your presentation skills are about to go from mundane to magnificent.

Your Presentation Should Tell a Story

When it comes to creating a killer PowerPoint presentation, it all starts with the story. You heard that right! Not the fancy animations or the snazzy graphics (though they do have their place), but the story. It’s the backbone, the foundation, the heartbeat of your presentation.

Think about how you feel when you watch your favorite TV show or read a book you can’t put down. Good storytelling takes us to another place, where the rest of the world slips away and the story steps into the forefront. Great presentations can do the same thing if the presenter can harness the power of storytelling. 

There are also plenty of science-backed reasons to prioritize good storytelling. One article by Lani Peterson for Harvard Business Corporate Learning says, “Scientists are discovering that chemicals like cortisol and dopamine are released in the brain when we’re told a story. Why does that matter? If we are trying to make a point stick, cortisol assists with our formulating memories. Dopamine, which helps regulate our emotional responses, keeps us engaged.“ More engagement; more impactful presentations.

So, how do you nail down a storytelling strategy that sticks? Let’s break it down.

Craft Your Narrative

First, identify your core message. What’s the one thing you want your audience to remember when they walk out of the room? This is your North Star, guiding every aspect of your presentation. If you’re having trouble with this step, ask yourself, “Why am I giving this presentation?”

Understand Your Audience

Who is your audience? Tailor your story to resonate with them. Are they tech-savvy millennials or industry veterans? Your story should speak their language. Presentations that skip this step will miss out on a crucial opportunity to connect with the audience. And if you can’t connect with them, then what’s the point? One solution is to focus on understanding the needs, challenges, and aspirations of your audience. That way, you’ll be able to address their specific pain points and interests.

Create a Structured Flow

Like any good story, your presentation needs a beginning, middle, and end. Start with an introduction that hooks, follow with content that informs and engages, and conclude with a memorable takeaway. If you need ideas on how to start your presentation, see this guide with 12 ideas for hooking your audience from the very start .

Find Inspiration

Look to the pros! Ever read an article by Andy Raskin or April Dunford ? These folks know their stuff when it comes to strategic narratives. Dive into their work for some inspiration on how to weave a compelling story in your presentation. Just like we’ve all been through our fair share of boring presentations, most likely you’ve experienced a presentation that left an impression. Ask yourself why it was so impactful–you might be able to draw from their expertise!

Change the Narrative

Say you’re working on a sales deck. Instead of going with the typical problem-solution story structure, Andy Raskin has a different take on it:

Start with a big, relevant shift in the world. “We are living in a new era” type of statement. This will grab the attention, but also create some urgency for the prospect.

Then you move on to show that there will be winners and losers in this new era. The ones who act on this shift will have more probability of winning. In other words, “what I am about to offer you is crucial for winning in this new era.”

Now that you have set the stage, you can “tease the promise land” as Andy calls it. This is not where you show your product features. This is simply a teaser about this new future state and what to expect if you react to this shift in the market.

Then, you highlight the “Old world vs New world” to show the contrast, and how old methods do not work in this new era.

And finally, you provide real-life stories to support your claims. These could client case studies, article snippets, industry updates - anything that adds credibility to everything you just said.

Voilà, you’ve got yourself a story arc! This is a simple and straightforward way to craft a story that connects.

Nail Your Story First

Remember, at the end of the day, your presentation is more than just a collection of slides, but rather a vessel for storytelling. It’s not just about what you say, but how you say it. A well-crafted story can transform your presentation from a mere transfer of information to an impactful, memorable experience. So, take the time to nail your story, and you’re already halfway to creating your best PowerPoint presentation. Your audience will thank you!

Embracing Professional Design for Impactful Presentations

When you've nailed your narrative, the next crucial step in crafting your best PowerPoint presentation is design. This stage is where your story gets visually translated, elevating it from a mere script to an engaging, compelling experience.

The Role of a Presentation Agency

Not everyone possesses an innate talent for design, and that's perfectly fine. This is where a presentation design agency can become an invaluable asset. These presentation experts act as the alchemists of your PowerPoint, transforming basic slides into visually stunning and strategically aligned pieces of art. However, be selective when you choose who to work with. There is a big difference between a "meh" designer vs a “wow” designer when it comes to preparing well-crafted presentations.

Simplifying Complexity

One of the critical talents of a presentation design agency is their ability to distill complex concepts into simple, digestible visuals. An overcrowded slide can quickly lose your audience's attention, but a well-designed one can convey your message succinctly and effectively. Not only that, presentation experts can remove the complexity of creating great slides by designing the best presentation templates for your needs, making the process easier for you in the end.

"We have been using SLIDES™ services for our corporate PowerPoint template, and the PPT template is so well done and easy to use that we all feel like we now have PowerPoint superpowers creating new presentations in no time with stunning look!"

Jérôme neuvéglise, product owner qoqa, creating visual harmony.

Consistency in your presentation’s visual elements - such as color schemes, typography, and imagery - is essential. A presentation design agency ensures that these elements work in harmony, creating a unified and professional look that enhances your overall narrative. The best presentation layouts are those created by experts who know how to make your brand stand out.

Visualizing Ideas Effectively

Presentation agencies excel in translating your ideas into impactful visuals. They ensure that your graphics, charts, and images aren't just visually appealing but also contribute significantly to the telling of your story. After all, why spend so much time honing your story if your visuals fall flat?

When to Opt for Professional Presentation Design

We know that deciding to outsource is a tough call, and you want to make sure your resources are well spent. Here are a few things to consider before seeking out help from a presentation agency:

High-Stakes Presentations

For presentations that can have a significant impact on your business - such as those in sales, partnerships, or investment pitches - professional design isn't just a luxury, but a necessity. These are the scenarios where the expertise of a presentation design agency can make a substantial difference. 

Stripe’s CEO Patrick Collison said in a recent podcast:

 “My intuition is that more of Stripe's success than one would think is down to the fact that people like beautiful things and for rational reasons. Because, what does a beautiful thing tell you? It tells you the person who made it really cared, and you can observe some superficial details, but probably they didn’t only care about those and did everything else in a slapdash way. So, if you care about the infrastructure being holistically good, indexing on the superficial characteristics is not an irrational thing to do.“

Oftentimes in presentations, we ignore how we are making people feel with our slides. Think about this quote next time you’re preparing your slides.

Overcoming Skill and Time Constraints

If you're not well-versed in design or if time constraints are tight, opting for professional help is a wise decision. This not only ensures quality but also frees you up to concentrate on refining and rehearsing your presentation. This guide shows 18 of the most common presentation mistakes people make, and gives tips on how to avoid them.

In essence, professional design is about giving your presentation the visual edge it needs to not just capture but also maintain your audience's attention. By considering the services of a presentation design agency, you're ensuring that your presentation is not just seen, but also remembered and appreciated.

Mastering the Art of Delivery

Alright, you’ve got a gripping story and a set of stunning slides. But wait! There’s still a crucial piece of the puzzle left – your delivery. This is where the rubber meets the road. Remember, no matter how dazzling your slides are, they can’t rescue a lackluster delivery. 

More Than Just Slides

First things first, let’s get one thing straight: people aren’t just buying into your PowerPoint. They’re buying into you – your ideas, your enthusiasm, your conviction. Your slides are merely a tool to complement your narrative, not the other way around. Your slides are never the star of the show. It's you. It sure is harder to improve your delivery compared to your slides. But it will be the best investment of your life.

The Human Connection

At its core, a great presentation is about making a connection with your audience. It’s about storytelling, not just through words on a slide, but through the way you present them. Your tone, your body language, your ability to engage – all these elements combine to create a compelling delivery.

Know Your Story Inside Out

Your first step should be to know your story like the back of your hand. This doesn’t mean memorizing your script word for word but being familiar enough with your content to speak confidently and fluidly about it.

Rehearse, Then Rehearse Some More

Practice might not always make perfect, but it sure does make confidence. Rehearse your presentation multiple times. This will help you iron out any kinks in your delivery and help you manage those pesky nerves.

When our founder Damon gave his first keynote presentation, he experienced some technical issues that would throw off any professional speaker. But since he had rehearsed his speech so well, he knew it inside out. And he could handle the mishap with calm, make some jokes about it, and then get back to his talk when the tech decided to work again.

Engage With Your Audience

Remember, a presentation is a two-way street. Engage with your audience, ask questions, and encourage participation. This interaction makes your presentation more memorable and impactful. The former product manager at Netflix , Gibson Biddle, shared this great example:

“In a virtual setting you need to double-down on engagement tactics. Today, I use Google Slides plus Slido to do real-time polling, word clouds and to answer questions. It makes the experience incredibly interactive to the extent that I now have an equal NPS for virtual and in-person presentations.”

Body Language Matters

Your body language speaks volumes. Maintain eye contact, use gestures to emphasize points, and move around if possible. This non-verbal communication can significantly enhance the impact of your delivery.

In today’s increasingly digital world, we also have to think about virtual presentations and how to put our best foot forward through a screen. An awkward camera angle or a weird background can be a distraction to your audience, so shift your focus to a flattering camera angle, solid camera quality, and a neutral background. 

Authenticity is Key

Be yourself. Your audience can tell when you’re putting on a façade. Authenticity breeds trust and connection, which in turn makes your message more persuasive.

Investing in Yourself

Finally, investing in your delivery skills is investing in yourself. Whether it’s through public speaking courses, professional coaching, or simply seeking feedback from peers, improving your delivery skills is invaluable. Remember, a great delivery can elevate a good presentation to a great one. So, give your delivery the attention it deserves, and watch as you transform from a presenter to a storyteller, captivating your audience one slide at a time.

Final Thoughts

So, there you have it – the roadmap to creating a PowerPoint presentation that’s not just good, but outstanding. It all starts with crafting a compelling story, enhanced by visually striking and well-thought-out design, and brought to life through engaging and authentic delivery. Remember, your best PowerPoint presentation will feel like more than just a collection of slides to your audience. This is a powerful storytelling tool, and you are the storyteller.

The key takeaway? Invest time and effort into each aspect of your presentation. Understand your narrative, collaborate with design professionals if needed, and hone your delivery skills. It’s this combination of content, design, and delivery that transforms a standard presentation into an unforgettable experience.

In the end, what sets a great PowerPoint presentation apart is the ability to not just share information but to tell a story that resonates, inspires, and persuades. Whether you’re pitching to potential clients, investors, or sharing insights with your team, remember that the most impactful presentations are those that connect with the audience on a deeper level. So go ahead, create, deliver, and captivate.

Your audience is waiting.

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How to Design a Professional PowerPoint Presentation

Our series of tips on presentation design outlined some generic rules and ideas that you can live by to create better, more professional presentations. Today we want to follow that up by taking you through the actual process of designing a presentation from start to finish.

We’ll break down every step of the design process, from choosing colors and images to using whitespace properly. After reading through this you should be all set to design your own beautiful presentation slides that will put your coworkers to shame.

Using a pre-built PowerPoint template can be a good starting point for many people (we collected some of the best PowerPoint templates for you!). But if you’re wanting to design your own from start-to-finish, you’re in the right place!

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A Word About Content

I usually make a big deal about content preceding design, and presentations are no exception. Ideally, you’ll have the topic and much or all of the content outlined before you even think about design. This will in every way shape the appearance of your design, which is why working from pre-built templates isn’t always the best move (though generic templates can and do work great in some circumstances).

The reason that I bring this up is that I don’t really have an actual presentation in mind for this project. I’ll be running with a basic theme, but the textual information will be entirely placeholder copy. Your image, font, color and layout selection shouldn’t necessarily match mine but instead reflect the topic and content you’re working with.

Choosing A Color Scheme

Before I even open Photoshop (yes, I design PowerPoint/Keynote slides in Photoshop and drop them in), I want to find a color scheme on which to base my entire design. When I need to quickly find several colors that go together I usually start with Adobe Color CC . Not only is it a great way to build your own color schemes, it’s an outstanding source to find schemes built by others that you can just grab for your projects.

As luck would have it, I liked the very first color scheme I saw upon opening Color. This scheme was featured on the home page and looked like a great place to start for our presentation design.

Now, if you wanted to get everything exactly right, you could make a list of the RGB or Hex values, but I prefer a quicker, more direct route. What I usually do is snap a screenshot of the color scheme, paste it into my document and stretch it across the canvas on its own layer for easy access. This way I can quickly activate the layer, eyedropper the color I want, then hide the layer and get back to work. It’s a bit like having a palette of colors to dip your paintbrush in.

Designing Your Cover Slide

Now that we have a color scheme, the design work is going to be much simpler. One trick that designers often use in presentations is to leverage the color scheme as heavily as possible. If you’re new to design, you’ll likely think that this is too easy, too plain or even that it’s cheating somehow, but trust me, it’ll be much more attractive and professional than that horrid Microsoft clipart library you love so much.

To start, simply grab one of your colors from the scheme you chose and flood the background of your slide with it (I chose #631c25). Good job, there’s your background. Don’t freak out. It’ll look great. Now let’s throw in some typography.

Choosing a Font

Font choice is a major issue for non-designers. The tendency is to think that most fonts are “boring” and to look around for something exciting and fun. This inevitably leads to the use of Comic Sans or some other equally hideous font.

Unless you’re an elementary school teacher, your presentations should never look like this. Instead, why don’t you try one of those “boring” fonts to see if you can come up with something you like.

Combining fonts can be a tricky task and can take a trained eye to pull off. Fortunately, font designers have already created collections that work well together and if you’re not a designer, they make it easy to pull off great typography. The trick is to just stay in a family. Again, I know this sounds lame, but it works really well if you make sure the two styles you choose are very different.

For instance, I chose a Helvetica Bold Condensed and a Helvetica Light for my cover slide. Notice how different the fonts are from each other in terms of thickness. Choosing two styles that are relatively close causes visual confusion and should be avoided as a general rule of thumb. Instead, what you want is contrast and plenty of it.

Alignment and Layout

Notice a few things about the way I set up this slide. First, I used a strong left alignment for the text. As I say in just about every design article I write, center alignment should be a last resort, not a first. It tends to be the weakest text alignment that you can choose, having a hard edge increases readability considerably (notice that book pages aren’t center-aligned).

Also, notice the generous whitespace that I used. Remember that you don’t have to eat up every inch of space. Giving your text room to breathe helps your layout immensely and gives the design a clean look.

Adding an Image

At this point you might be wondering why you wasted your time reading so I could give you such plain advice. The truth is, most people that create presentations could improve them by 100% from following the advice above. However, I realize minimalism may be too extreme for some folks so let’s throw in an image to make it look nice.

Since our text is on the left, I wanted to find something a little heavy on the right. The general theme that I’ll go for is “City photos” assuming I had some sort of architecture or city-centric presentation to give. Again, you’ll have to choose iamges relevant to your own topic.

I grabbed this Flickr Creative Commons image from photographer Ben Spreng .

Now, if we just made this image our background, the text would become unreadable and we would be ditching our color scheme. What we’re going to do instead is set it on top of the colored slide and set our blending mode to Overlay. Then throw your opacity to around 45%.

As you can see, this helps the slide look much more interesting but keeps the text and colors fairly intact. It’s a simple solution that adds a lot of interest to an otherwise plain design.

Adding Content Slides

The cover may seem like it’s only a tiny part of the battle, but you’ve actually already set the tone for the entire presentation. You’ve got your theme, color scheme and fonts already in place. Now you just need to set up a few different layouts for your content.

The thing to keep in mind is to keep everything extremely simple, and that includes the level of content that you include. Apart from design, these are just good presentation tactics that you’ll learn in every public speaking class. Filling your slides with everything you’re going to say makes you unnecessary. You could just email everyone the slides and shut up.

Instead, the slides are merely meant to be a visual aid. Show a slide with your overall topic or main point, then speak the rest, without reading. Nothing is worse than watching a guy read his note cards word-for-word for thirty minutes, except perhaps watching a guy turn his back to the audience so he can actually read his slides out loud to you the whole time! You may laugh, but I’ve seen it happen folks.

For our first content slide, we’ll grab another Flickr photo and set it to the bottom portion of our slide at full bleed. Then we’ll set the top to another color from our scheme and toss in some text using the same exact formatting that we used on the cover.

See how this closely resembles the theme we’ve already established while still looking significantly different? This is they key to good presentation design: cohesiveness without redundancy.

Now for our third slide, we can simply do the inverse of the second slide with a new color and a new image .

Adding Informational Elements

It would be nice if every slide ever presented could work in a full bleed image, but the truth is that this simply isn’t practical. It will often be the case that you’re presenting graphical information or some other item that isn’t necessarily a photo.

My advice here is to try to stick as close to your theme as possible. For the slide below I flooded the entire background with a solid color from our original scheme and made a quick 3D graph with white columns (I drew a few flat boxes in Illustrator and applied a 3D effect).

As you can see, this slide is very information-focused and yet it doesn’t sacrifice the aesthetics and simplicity we’ve already established.

You’re All Set

From here you might come up with one or two more alternate slide designs and then rotate between them for the duration of your speech. The result is a presentation that is beautiful, very readable and highly professional. The bonus is that the simple, straightforward design will probably result in less work than a clip-art-filled horror show.

Most of the time, great design doesn’t mean being particularly artistic or knowing how to create amazing complex layouts. Instead, it’s about presenting information in an attractive and user-friendly way. With this goal in mind you realize that you’re probably trying way too hard if your end result is ugly. Try cutting out half or more of the elements on one of your slides and giving what’s left a strong left or right alignment with plenty of whitespace.

I hope this article has convinced you to abandon that clip art gallery once and for all. The benefits of clean, minimal design in presentations are clear: the information is easier to take in and the end result is more professional than the mess of information you typically see in presentation slides.

Of course, if you’re looking to get started quickly, flick through our collection of the best PowerPoint templates to find a beautiful set of pre-made designs!

How-To Geek

8 tips to make the best powerpoint presentations.

Want to make your PowerPoint presentations really shine? Here's how to impress and engage your audience.

Quick Links

Table of contents, start with a goal, less is more, consider your typeface, make bullet points count, limit the use of transitions, skip text where possible, think in color, take a look from the top down, bonus: start with templates.

Slideshows are an intuitive way to share complex ideas with an audience, although they're dull and frustrating when poorly executed. Here are some tips to make your Microsoft PowerPoint presentations sing while avoiding common pitfalls.

It all starts with identifying what we're trying to achieve with the presentation. Is it informative, a showcase of data in an easy-to-understand medium? Or is it more of a pitch, something meant to persuade and convince an audience and lead them to a particular outcome?

It's here where the majority of these presentations go wrong with the inability to identify the talking points that best support our goal. Always start with a goal in mind: to entertain, to inform, or to share data in a way that's easy to understand. Use facts, figures, and images to support your conclusion while keeping structure in mind (Where are we now and where are we going?).

I've found that it's helpful to start with the ending. Once I know how to end a presentation, I know how best to get to that point. I start by identifying the takeaway---that one nugget that I want to implant before thanking everyone for their time---and I work in reverse to figure out how best to get there.

Your mileage, of course, may vary. But it's always going to be a good idea to put in the time in the beginning stages so that you aren't reworking large portions of the presentation later. And that starts with a defined goal.

A slideshow isn't supposed to include everything. It's an introduction to a topic, one that we can elaborate on with speech. Anything unnecessary is a distraction. It makes the presentation less visually appealing and less interesting, and it makes you look bad as a presenter.

This goes for text as well as images. There's nothing worse, in fact, than a series of slides where the presenter just reads them as they appear. Your audience is capable of reading, and chances are they'll be done with the slide, and browsing Reddit, long before you finish. Avoid putting the literal text on the screen, and your audience will thank you.

Related: How to Burn Your PowerPoint to DVD

Right off the bat, we're just going to come out and say that Papyrus and Comic Sans should be banned from all PowerPoint presentations, permanently. Beyond that, it's worth considering the typeface you're using and what it's saying about you, the presenter, and the presentation itself.

Consider choosing readability over aesthetics, and avoid fancy fonts that could prove to be more of a distraction than anything else. A good presentation needs two fonts: a serif and sans-serif. Use one for the headlines and one for body text, lists, and the like. Keep it simple. Veranda, Helvetica, Arial, and even Times New Roman are safe choices. Stick with the classics and it's hard to botch this one too badly.

There reaches a point where bullet points become less of a visual aid and more of a visual examination.

Bullet points should support the speaker, not overwhelm his audience. The best slides have little or no text at all, in fact. As a presenter, it's our job to talk through complex issues, but that doesn't mean that we need to highlight every talking point.

Instead, think about how you can break up large lists into three or four bullet points. Carefully consider whether you need to use more bullet points, or if you can combine multiple topics into a single point instead. And if you can't, remember that there's no one limiting the number of slides you can have in a presentation. It's always possible to break a list of 12 points down into three pages of four points each.

Animation, when used correctly, is a good idea. It breaks up slow-moving parts of a presentation and adds action to elements that require it. But it should be used judiciously.

Adding a transition that wipes left to right between every slide or that animates each bullet point in a list, for example, starts to grow taxing on those forced to endure the presentation. Viewers get bored quickly, and animations that are meant to highlight specific elements quickly become taxing.

That's not to say that you can't use animations and transitions, just that you need to pick your spots. Aim for no more than a handful of these transitions for each presentation. And use them in spots where they'll add to the demonstration, not detract from it.

Sometimes images tell a better story than text can. And as a presenter, your goal is to describe points in detail without making users do a lot of reading. In these cases, a well-designed visual, like a chart, might better convey the information you're trying to share.

The right image adds visual appeal and serves to break up longer, text-heavy sections of the presentation---but only if you're using the right images. A single high-quality image can make all the difference between a success and a dud when you're driving a specific point home.

When considering text, don't think solely in terms of bullet points and paragraphs. Tables, for example, are often unnecessary. Ask yourself whether you could present the same data in a bar or line chart instead.

Color is interesting. It evokes certain feelings and adds visual appeal to your presentation as a whole. Studies show that color also improves interest, comprehension, and retention. It should be a careful consideration, not an afterthought.

You don't have to be a graphic designer to use color well in a presentation. What I do is look for palettes I like, and then find ways to use them in the presentation. There are a number of tools for this, like Adobe Color , Coolors , and ColorHunt , just to name a few. After finding a palette you enjoy, consider how it works with the presentation you're about to give. Pastels, for example, evoke feelings of freedom and light, so they probably aren't the best choice when you're presenting quarterly earnings that missed the mark.

It's also worth mentioning that you don't need to use every color in the palette. Often, you can get by with just two or three, though you should really think through how they all work together and how readable they'll be when layered. A simple rule of thumb here is that contrast is your friend. Dark colors work well on light backgrounds, and light colors work best on dark backgrounds.

Spend some time in the Slide Sorter before you finish your presentation. By clicking the four squares at the bottom left of the presentation, you can take a look at multiple slides at once and consider how each works together. Alternatively, you can click "View" on the ribbon and select "Slide Sorter."

Are you presenting too much text at once? Move an image in. Could a series of slides benefit from a chart or summary before you move on to another point?

It's here that we have the opportunity to view the presentation from beyond the single-slide viewpoint and think in terms of how each slide fits, or if it fits at all. From this view, you can rearrange slides, add additional ones, or delete them entirely if you find that they don't advance the presentation.

The difference between a good presentation and a bad one is really all about preparation and execution. Those that respect the process and plan carefully---not only the presentation as a whole, but each slide within it---are the ones who will succeed.

This brings me to my last (half) point: When in doubt, just buy a template and use it. You can find these all over the web, though Creative Market and GraphicRiver are probably the two most popular marketplaces for this kind of thing. Not all of us are blessed with the skills needed to design and deliver an effective presentation. And while a pre-made PowerPoint template isn't going to make you a better presenter, it will ease the anxiety of creating a visually appealing slide deck.

Center for Teaching

Making better powerpoint presentations.

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Baddeley and Hitch’s model of working memory.

Research about student preferences for powerpoint, resources for making better powerpoint presentations, bibliography.

We have all experienced the pain of a bad PowerPoint presentation. And even though we promise ourselves never to make the same mistakes, we can still fall prey to common design pitfalls.  The good news is that your PowerPoint presentation doesn’t have to be ordinary. By keeping in mind a few guidelines, your classroom presentations can stand above the crowd!

“It is easy to dismiss design – to relegate it to mere ornament, the prettifying of places and objects to disguise their banality. But that is a serious misunderstanding of what design is and why it matters.” Daniel Pink

One framework that can be useful when making design decisions about your PowerPoint slide design is Baddeley and Hitch’s model of working memory .

As illustrated in the diagram above, the Central Executive coordinates the work of three systems by organizing the information we hear, see, and store into working memory.

The Phonological Loop deals with any auditory information. Students in a classroom are potentially listening to a variety of things: the instructor, questions from their peers, sound effects or audio from the PowerPoint presentation, and their own “inner voice.”

The Visuo-Spatial Sketchpad deals with information we see. This involves such aspects as form, color, size, space between objects, and their movement. For students this would include: the size and color of fonts, the relationship between images and text on the screen, the motion path of text animation and slide transitions, as well as any hand gestures, facial expressions, or classroom demonstrations made by the instructor.

The Episodic Buffer integrates the information across these sensory domains and communicates with long-term memory. All of these elements are being deposited into a holding tank called the “episodic buffer.” This buffer has a limited capacity and can become “overloaded” thereby, setting limits on how much information students can take in at once.

Laura Edelman and Kathleen Harring from Muhlenberg College , Allentown, Pennsylvania have developed an approach to PowerPoint design using Baddeley and Hitch’s model. During the course of their work, they conducted a survey of students at the college asking what they liked and didn’t like about their professor’s PowerPoint presentations. They discovered the following:

Characteristics students don’t like about professors’ PowerPoint slides

• Too many words on a slide
• Movement (slide transitions or word animations)
• Templates with too many colors

Characteristics students like like about professors’ PowerPoint slides

• Graphs increase understanding of content
• Bulleted lists help them organize ideas
• PowerPoint can help to structure lectures
• Verbal explanations of pictures/graphs help more than written clarifications

According to Edelman and Harring, some conclusions from the research at Muhlenberg are that students learn more when:

• material is presented in short phrases rather than full paragraphs.
• the professor talks about the information on the slide rather than having students read it on their own.
• relevant pictures are used. Irrelevant pictures decrease learning compared to PowerPoint slides with no picture
• they take notes (if the professor is not talking). But if the professor is lecturing, note-taking and listening decreased learning.
• they are given the PowerPoint slides before the class.

Advice from Edelman and Harring on leveraging the working memory with PowerPoint:

• Leverage the working memory by dividing the information between the visual and auditory modality.  Doing this reduces the likelihood of one system becoming overloaded. For instance, spoken words with pictures are better than pictures with text, as integrating an image and narration takes less cognitive effort than integrating an image and text.
• Minimize the opportunity for distraction by removing any irrelevant material such as music, sound effects, animations, and background images.
• Use simple cues to direct learners to important points or content. Using text size, bolding, italics, or placing content in a highlighted or shaded text box is all that is required to convey the significance of key ideas in your presentation.
• Don’t put every word you intend to speak on your PowerPoint slide. Instead, keep information displayed in short chunks that are easily read and comprehended.
• One of the mostly widely accessed websites about PowerPoint design is Garr Reynolds’ blog, Presentation Zen . In his blog entry:  “ What is Good PowerPoint Design? ” Reynolds explains how to keep the slide design simple, yet not simplistic, and includes a few slide examples that he has ‘made-over’ to demonstrate how to improve its readability and effectiveness. He also includes sample slides from his own presentation about PowerPoint slide design.
• Another presentation guru, David Paradi, author of “ The Visual Slide Revolution: Transforming Overloaded Text Slides into Persuasive Presentations ” maintains a video podcast series called “ Think Outside the Slide ” where he also demonstrates PowerPoint slide makeovers. Examples on this site are typically from the corporate perspective, but the process by which content decisions are made is still relevant for higher education. Paradi has also developed a five step method, called KWICK , that can be used as a simple guide when designing PowerPoint presentations.
• In the video clip below, Comedian Don McMillan talks about some of the common misuses of PowerPoint in his routine called “Life After Death by PowerPoint.”

• This article from The Chronicle of Higher Education highlights a blog moderated by Microsoft’s Doug Thomas that compiles practical PowerPoint advice gathered from presentation masters like Seth Godin , Guy Kawasaki , and Garr Reynolds .

Presenting to Win: The Art of Telling Your Story , by Jerry Weissman, Prentice Hall, 2006

Presentation Zen: Simple Ideas on Presentation Design and Delivery , by Garr Reynolds, New Riders Press, 2008

Solving the PowerPoint Predicament: using digital media for effective communication , by Tom Bunzel , Que, 2006

The Cognitive Style of Power Point , by Edward R. Tufte, Graphics Pr, 2003

The Visual Slide Revolution: Transforming Overloaded Text Slides into Persuasive Presentations , by Dave Paradi, Communications Skills Press, 2000

Why Most PowerPoint Presentations Suck: And How You Can Make Them Better , by Rick Altman, Harvest Books, 2007

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Ten simple rules for effective presentation slides

Kristen m. naegle.

Biomedical Engineering and the Center for Public Health Genomics, University of Virginia, Charlottesville, Virginia, United States of America

Introduction

The “presentation slide” is the building block of all academic presentations, whether they are journal clubs, thesis committee meetings, short conference talks, or hour-long seminars. A slide is a single page projected on a screen, usually built on the premise of a title, body, and figures or tables and includes both what is shown and what is spoken about that slide. Multiple slides are strung together to tell the larger story of the presentation. While there have been excellent 10 simple rules on giving entire presentations [ 1 , 2 ], there was an absence in the fine details of how to design a slide for optimal effect—such as the design elements that allow slides to convey meaningful information, to keep the audience engaged and informed, and to deliver the information intended and in the time frame allowed. As all research presentations seek to teach, effective slide design borrows from the same principles as effective teaching, including the consideration of cognitive processing your audience is relying on to organize, process, and retain information. This is written for anyone who needs to prepare slides from any length scale and for most purposes of conveying research to broad audiences. The rules are broken into 3 primary areas. Rules 1 to 5 are about optimizing the scope of each slide. Rules 6 to 8 are about principles around designing elements of the slide. Rules 9 to 10 are about preparing for your presentation, with the slides as the central focus of that preparation.

Rule 1: Include only one idea per slide

Each slide should have one central objective to deliver—the main idea or question [ 3 – 5 ]. Often, this means breaking complex ideas down into manageable pieces (see Fig 1 , where “background” information has been split into 2 key concepts). In another example, if you are presenting a complex computational approach in a large flow diagram, introduce it in smaller units, building it up until you finish with the entire diagram. The progressive buildup of complex information means that audiences are prepared to understand the whole picture, once you have dedicated time to each of the parts. You can accomplish the buildup of components in several ways—for example, using presentation software to cover/uncover information. Personally, I choose to create separate slides for each piece of information content I introduce—where the final slide has the entire diagram, and I use cropping or a cover on duplicated slides that come before to hide what I’m not yet ready to include. I use this method in order to ensure that each slide in my deck truly presents one specific idea (the new content) and the amount of the new information on that slide can be described in 1 minute (Rule 2), but it comes with the trade-off—a change to the format of one of the slides in the series often means changes to all slides.

Top left: A background slide that describes the background material on a project from my lab. The slide was created using a PowerPoint Design Template, which had to be modified to increase default text sizes for this figure (i.e., the default text sizes are even worse than shown here). Bottom row: The 2 new slides that break up the content into 2 explicit ideas about the background, using a central graphic. In the first slide, the graphic is an explicit example of the SH2 domain of PI3-kinase interacting with a phosphorylation site (Y754) on the PDGFR to describe the important details of what an SH2 domain and phosphotyrosine ligand are and how they interact. I use that same graphic in the second slide to generalize all binding events and include redundant text to drive home the central message (a lot of possible interactions might occur in the human proteome, more than we can currently measure). Top right highlights which rules were used to move from the original slide to the new slide. Specific changes as highlighted by Rule 7 include increasing contrast by changing the background color, increasing font size, changing to sans serif fonts, and removing all capital text and underlining (using bold to draw attention). PDGFR, platelet-derived growth factor receptor.

Rule 2: Spend only 1 minute per slide

When you present your slide in the talk, it should take 1 minute or less to discuss. This rule is really helpful for planning purposes—a 20-minute presentation should have somewhere around 20 slides. Also, frequently giving your audience new information to feast on helps keep them engaged. During practice, if you find yourself spending more than a minute on a slide, there’s too much for that one slide—it’s time to break up the content into multiple slides or even remove information that is not wholly central to the story you are trying to tell. Reduce, reduce, reduce, until you get to a single message, clearly described, which takes less than 1 minute to present.

Rule 3: Make use of your heading

When each slide conveys only one message, use the heading of that slide to write exactly the message you are trying to deliver. Instead of titling the slide “Results,” try “CTNND1 is central to metastasis” or “False-positive rates are highly sample specific.” Use this landmark signpost to ensure that all the content on that slide is related exactly to the heading and only the heading. Think of the slide heading as the introductory or concluding sentence of a paragraph and the slide content the rest of the paragraph that supports the main point of the paragraph. An audience member should be able to follow along with you in the “paragraph” and come to the same conclusion sentence as your header at the end of the slide.

Rule 4: Include only essential points

While you are speaking, audience members’ eyes and minds will be wandering over your slide. If you have a comment, detail, or figure on a slide, have a plan to explicitly identify and talk about it. If you don’t think it’s important enough to spend time on, then don’t have it on your slide. This is especially important when faculty are present. I often tell students that thesis committee members are like cats: If you put a shiny bauble in front of them, they’ll go after it. Be sure to only put the shiny baubles on slides that you want them to focus on. Putting together a thesis meeting for only faculty is really an exercise in herding cats (if you have cats, you know this is no easy feat). Clear and concise slide design will go a long way in helping you corral those easily distracted faculty members.

Rule 5: Give credit, where credit is due

An exception to Rule 4 is to include proper citations or references to work on your slide. When adding citations, names of other researchers, or other types of credit, use a consistent style and method for adding this information to your slides. Your audience will then be able to easily partition this information from the other content. A common mistake people make is to think “I’ll add that reference later,” but I highly recommend you put the proper reference on the slide at the time you make it, before you forget where it came from. Finally, in certain kinds of presentations, credits can make it clear who did the work. For the faculty members heading labs, it is an effective way to connect your audience with the personnel in the lab who did the work, which is a great career booster for that person. For graduate students, it is an effective way to delineate your contribution to the work, especially in meetings where the goal is to establish your credentials for meeting the rigors of a PhD checkpoint.

Rule 6: Use graphics effectively

As a rule, you should almost never have slides that only contain text. Build your slides around good visualizations. It is a visual presentation after all, and as they say, a picture is worth a thousand words. However, on the flip side, don’t muddy the point of the slide by putting too many complex graphics on a single slide. A multipanel figure that you might include in a manuscript should often be broken into 1 panel per slide (see Rule 1 ). One way to ensure that you use the graphics effectively is to make a point to introduce the figure and its elements to the audience verbally, especially for data figures. For example, you might say the following: “This graph here shows the measured false-positive rate for an experiment and each point is a replicate of the experiment, the graph demonstrates …” If you have put too much on one slide to present in 1 minute (see Rule 2 ), then the complexity or number of the visualizations is too much for just one slide.

Rule 7: Design to avoid cognitive overload

The type of slide elements, the number of them, and how you present them all impact the ability for the audience to intake, organize, and remember the content. For example, a frequent mistake in slide design is to include full sentences, but reading and verbal processing use the same cognitive channels—therefore, an audience member can either read the slide, listen to you, or do some part of both (each poorly), as a result of cognitive overload [ 4 ]. The visual channel is separate, allowing images/videos to be processed with auditory information without cognitive overload [ 6 ] (Rule 6). As presentations are an exercise in listening, and not reading, do what you can to optimize the ability of the audience to listen. Use words sparingly as “guide posts” to you and the audience about major points of the slide. In fact, you can add short text fragments, redundant with the verbal component of the presentation, which has been shown to improve retention [ 7 ] (see Fig 1 for an example of redundant text that avoids cognitive overload). Be careful in the selection of a slide template to minimize accidentally adding elements that the audience must process, but are unimportant. David JP Phillips argues (and effectively demonstrates in his TEDx talk [ 5 ]) that the human brain can easily interpret 6 elements and more than that requires a 500% increase in human cognition load—so keep the total number of elements on the slide to 6 or less. Finally, in addition to the use of short text, white space, and the effective use of graphics/images, you can improve ease of cognitive processing further by considering color choices and font type and size. Here are a few suggestions for improving the experience for your audience, highlighting the importance of these elements for some specific groups:

• Use high contrast colors and simple backgrounds with low to no color—for persons with dyslexia or visual impairment.
• Use sans serif fonts and large font sizes (including figure legends), avoid italics, underlining (use bold font instead for emphasis), and all capital letters—for persons with dyslexia or visual impairment [ 8 ].
• Use color combinations and palettes that can be understood by those with different forms of color blindness [ 9 ]. There are excellent tools available to identify colors to use and ways to simulate your presentation or figures as they might be seen by a person with color blindness (easily found by a web search).
• In this increasing world of virtual presentation tools, consider practicing your talk with a closed captioning system capture your words. Use this to identify how to improve your speaking pace, volume, and annunciation to improve understanding by all members of your audience, but especially those with a hearing impairment.

Rule 8: Design the slide so that a distracted person gets the main takeaway

It is very difficult to stay focused on a presentation, especially if it is long or if it is part of a longer series of talks at a conference. Audience members may get distracted by an important email, or they may start dreaming of lunch. So, it’s important to look at your slide and ask “If they heard nothing I said, will they understand the key concept of this slide?” The other rules are set up to help with this, including clarity of the single point of the slide (Rule 1), titling it with a major conclusion (Rule 3), and the use of figures (Rule 6) and short text redundant to your verbal description (Rule 7). However, with each slide, step back and ask whether its main conclusion is conveyed, even if someone didn’t hear your accompanying dialog. Importantly, ask if the information on the slide is at the right level of abstraction. For example, do you have too many details about the experiment, which hides the conclusion of the experiment (i.e., breaking Rule 1)? If you are worried about not having enough details, keep a slide at the end of your slide deck (after your conclusions and acknowledgments) with the more detailed information that you can refer to during a question and answer period.

Rule 9: Iteratively improve slide design through practice

Well-designed slides that follow the first 8 rules are intended to help you deliver the message you intend and in the amount of time you intend to deliver it in. The best way to ensure that you nailed slide design for your presentation is to practice, typically a lot. The most important aspects of practicing a new presentation, with an eye toward slide design, are the following 2 key points: (1) practice to ensure that you hit, each time through, the most important points (for example, the text guide posts you left yourself and the title of the slide); and (2) practice to ensure that as you conclude the end of one slide, it leads directly to the next slide. Slide transitions, what you say as you end one slide and begin the next, are important to keeping the flow of the “story.” Practice is when I discover that the order of my presentation is poor or that I left myself too few guideposts to remember what was coming next. Additionally, during practice, the most frequent things I have to improve relate to Rule 2 (the slide takes too long to present, usually because I broke Rule 1, and I’m delivering too much information for one slide), Rule 4 (I have a nonessential detail on the slide), and Rule 5 (I forgot to give a key reference). The very best type of practice is in front of an audience (for example, your lab or peers), where, with fresh perspectives, they can help you identify places for improving slide content, design, and connections across the entirety of your talk.

Rule 10: Design to mitigate the impact of technical disasters

The real presentation almost never goes as we planned in our heads or during our practice. Maybe the speaker before you went over time and now you need to adjust. Maybe the computer the organizer is having you use won’t show your video. Maybe your internet is poor on the day you are giving a virtual presentation at a conference. Technical problems are routinely part of the practice of sharing your work through presentations. Hence, you can design your slides to limit the impact certain kinds of technical disasters create and also prepare alternate approaches. Here are just a few examples of the preparation you can do that will take you a long way toward avoiding a complete fiasco:

• Save your presentation as a PDF—if the version of Keynote or PowerPoint on a host computer cause issues, you still have a functional copy that has a higher guarantee of compatibility.
• In using videos, create a backup slide with screen shots of key results. For example, if I have a video of cell migration, I’ll be sure to have a copy of the start and end of the video, in case the video doesn’t play. Even if the video worked, you can pause on this backup slide and take the time to highlight the key results in words if someone could not see or understand the video.
• Avoid animations, such as figures or text that flash/fly-in/etc. Surveys suggest that no one likes movement in presentations [ 3 , 4 ]. There is likely a cognitive underpinning to the almost universal distaste of pointless animations that relates to the idea proposed by Kosslyn and colleagues that animations are salient perceptual units that captures direct attention [ 4 ]. Although perceptual salience can be used to draw attention to and improve retention of specific points, if you use this approach for unnecessary/unimportant things (like animation of your bullet point text, fly-ins of figures, etc.), then you will distract your audience from the important content. Finally, animations cause additional processing burdens for people with visual impairments [ 10 ] and create opportunities for technical disasters if the software on the host system is not compatible with your planned animation.

Conclusions

These rules are just a start in creating more engaging presentations that increase audience retention of your material. However, there are wonderful resources on continuing on the journey of becoming an amazing public speaker, which includes understanding the psychology and neuroscience behind human perception and learning. For example, as highlighted in Rule 7, David JP Phillips has a wonderful TEDx talk on the subject [ 5 ], and “PowerPoint presentation flaws and failures: A psychological analysis,” by Kosslyn and colleagues is deeply detailed about a number of aspects of human cognition and presentation style [ 4 ]. There are many books on the topic, including the popular “Presentation Zen” by Garr Reynolds [ 11 ]. Finally, although briefly touched on here, the visualization of data is an entire topic of its own that is worth perfecting for both written and oral presentations of work, with fantastic resources like Edward Tufte’s “The Visual Display of Quantitative Information” [ 12 ] or the article “Visualization of Biomedical Data” by O’Donoghue and colleagues [ 13 ].

Acknowledgments

I would like to thank the countless presenters, colleagues, students, and mentors from which I have learned a great deal from on effective presentations. Also, a thank you to the wonderful resources published by organizations on how to increase inclusivity. A special thanks to Dr. Jason Papin and Dr. Michael Guertin on early feedback of this editorial.

Funding Statement

The author received no specific funding for this work.

Blog > How to structure a good PowerPoint Presentation

How to structure a good PowerPoint Presentation

08.09.21   •  #powerpoint #tips.

When creating presentations, it is particularly important that they are well organized and have a consistent structure.

A logical structure helps the audience to follow you and to remember the core information as best as possible. It is also important for the presenter, as a good presentation structure helps to keep calm, to stay on the topic and to avoid awkward pauses.

But what does such a structure actually look like? Here we show you how to best organize your presentation and what a good structure looks like.

Plan your presentation

Before you start creating your presentation, you should always brainstorm. Think about the topic and write all your ideas down. Then think about the message you want to communicate, what your goal is and what you want your audience to remember at the end.

Think about who your audience is so that you can address them in the best possible way. One possibility is to start your presentation with a few polls to get to know your audience better. Based on the results, you can then adapt your presentation a little. Use the poll function of SlideLizard and have all the answers at a glance. SlideLizard makes it possible to integrate the polls directly into your PowerPoint presentation which helps you to avoid annoying switching between presentation and interaction tool. You can keep an eye on the results while the votes come in and then decide whether you want to share them or not.

• an informative
• an entertaining
• an inspiring
• or a persuasive presentation?

Typical Presentation Structure

The basic structure of a presentation is actually always the same and should consist of:

Introduction

Make sure that the structure of your presentation is not too complicated. The simpler it is, the better the audience can follow.

Personal Introduction

It is best to start your presentation by briefly introducing yourself which helps to build a connection with your audience right away.

Introduce the topic

Then introduce the topic, state the purpose of the presentation and provide a brief outline of the main points you will be addressing.

Mention the length

In the introduction, mention the approximate length of the talk and then also make sure you stick to it.

The introduction should be no longer than two slides and provide a good overview of the topic.

Icebreaker Polls

According to studies, people in the audience only have an average attention span of 10 minutes, which is why it is important to increase their attention right at the beginning and to arouse the audience's interest. You could make a good start with a few icebreaker polls for example. They lighten the mood right at the beginning and you can secure your audience's attention from the start.

For example, you could use SlideLizard to have all the answers at a glance and share them with your audience. In addition, the audience can try out how the polls work and already know how it works if you include more polls in the main part.

Get to know your audience

As mentioned earlier, it is always useful to think about who your audience actually is. Ask them questions at the beginning about how well they already know the topic of your presentation. Use SlideLizard for this so that you have a clear overview about the answers. You can use both single- and multiple-choice questions or also open questions and display their results as a WordCloud in your presentation, for example.

Include a quote

To make the beginning (or the end) of your presentation more exciting, it is always a good idea to include a quote. We have selected some powerful quotes for PowerPoint presentations for you.

Present your topic

The main part of a presentation should explain the topic well, state facts, justify them and give examples. Keep all the promises you made earlier in the introduction.

Length and Structure

The main part should make up about 70% of the presentation and also include a clear structure. Explain your ideas in detail and build them up logically. It should be organized chronologically, by priority or by topic. There should be a smooth transition between the individual issues. However, it is also important to use phrases that make it clear that a new topic is starting. We have listed some useful phrases for presentations here.

Visualize data and statistics and show pictures to underline facts. If you are still looking for good images, we have selected 5 sources of free images for you here.

Focus on the essentials

Focus on what is most important and summarize a bit. You don't have to say everything about a topic because your audience won’t remember everything either. Avoid complicated sentence structure, because if the audience does not understand something, they will not be able to read it again.

Make your presentation interactive

Make your presentation interactive to keep the attention of your audience. Use SlideLizard to include polls in your presentation, where your audience can vote directly from their smartphone and discuss the answers as soon as you received all votes. Here you can also find more tips for increasing audience engagement.

Repeat the main points

The conclusion should contain a summary of the most important key points. Repeat the main points you have made, summarize what the audience should have learned and explain how the new information can help in the future.

Include a Q&A part

Include a Q&A part at the end to make sure you don't leave any questions open. It's a good idea to use tools like SlideLizard for it. Your audience can ask anonymous questions and if there is not enough time, you can give them the answers afterwards. You can read more about the right way to do a question slide in PowerPoint here.

Get Feedback

It is also important to get feedback on your presentation at the end to keep improving. With SlideLizard you can ask your audience for anonymous feedback through star ratings, number ratings or open texts directly after your presentation. You can then export the responses and analyse them later in Excel.

Presentation style

Depending on the type of presentation you give, the structure will always be slightly different. We have selected a few different presentation styles and their structure for you.

Short Presentation

If you are one of many presenters on the day, you will only have a very limited time to present your idea and to convince your audience. It is very important to stand out with your presentation.

So you need to summarize your ideas as briefly as possible and probably should not need more than 3-5 slides.

Problem Solving Presentation

Start your presentation by explaining a problem and giving a short overview of it.

Then go into the problem a little more, providing both intellectual and emotional arguments for the seriousness of the problem. You should spend about the first 25% of your presentation on the problem.

After that, you should spend about 50% of your presentation proposing a solution and explaining it in detail.

In the last 25%, describe what benefits this solution will bring to your audience and ask them to take a simple but relevant action that relates to the problem being discussed.

Tell a Story

A great way to build an emotional connection with the audience is to structure a presentation like a story.

In the introduction, introduce a character who has to deal with a conflict. In the main part, tell how he tries to solve his problem but fails again and again. In the end, he manages to find a solution and wins.

Stories have the power to win customers, align colleagues and motivate employees. They’re the most compelling platform we have for managing imaginations. - Nancy Duarte / HBR Guide to Persuasive Presentations

Make a demonstration

Use the demonstration structure to show how a product works. First talk about a need or a problem that has to be solved.

Then explain how the product will help solve the problem and try to convince your audience of the need for your product.

Spend the end clarifying where and when the product can be purchased.

Chronological structure

When you have something historical to tell, it is always good to use a chronological structure. You always have to ask yourself what happens next.

To make it more interesting and exciting, it is a good idea to start by telling the end of something and after that you explain how you got there. This way you make the audience curious and you can gain their attention faster.

Nancy Duarte TED Talk

Nancy Duarte is a speaker and presentation design expert. She gives speeches all over the world, trying to improve the power of public presentations.

In her famous TED Talk "The Secret Structure of Great Talks" she dissects famous speeches such as Steve Jobs' iPhone launch speech and Martin Luther King's "I have a dream" speech. In doing so, she found out that each presentation is made up of 4 parts:

• What could be
• A moment to remember
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Helena Reitinger

Helena supports the SlideLizard team in marketing and design. She loves to express her creativity in texts and graphics.

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How to Structure a PowerPoint Presentation

Table of Contents

This is the main part of your presentation, which should keep the promises you made in the introduction. This is where you explain your topic and present all your information. 

Depending on the nature of your presentation, divide it into segments/points. Arrange your points in a logical order and then provide information to support each of them. There are many different ways to organize your key points, for example:

• Number your points according to their priority (1, 2, 3, …)
• Place the points in a time frame (past, present, future)
• Use narration (tell a story from beginning to end)
• Present the points with a problem-solution dynamic (state a problem, describe its impact, offer ways to solve the issue)

A good conclusion summarizes the key points you made or highlights what the audience should have learned. It clarifies the general purpose of your presentation and reinforces the reason for viewing it. Here are the slides you may want to include:

• Summary. List what goals your audience have achieved, what knowledge they got, and how this information can help them in the future.
• Conclusion. Here you can thank your audience for viewing the presentation.

Tips for Structuring a Presentation in PowerPoint

Now that you know which parts a typical presentation should consist of, let’s see how to structure it in PowerPoint. 

1. Combine slides into sections

When working with a large PowerPoint presentation (PPT), you can create sections that can be collapsed and expanded. This will help you keep presentation slides organized and facilitate navigation in editing mode. To do that, follow these steps:

• To shift a section, right-click on its name and use the Move Section Up and Move Section Down options.
• To collapse or expand a certain section, click on the collapse icon to the left of the section name. You can also minimize and maximize all sections at once by right-clicking on the section name and choosing Collapse All or Expand All .

As well, you can access these settings by choosing Slide Sorter under the VIEW tab.

This kind of segmentation is a great way to overview the logical flow of your slides all at once and see if there are any changes required. For example, you may decide to break one slide into two or three, or the other way around.

2. Use the Outline View

One other way to structure a PowerPoint presentation in the editing mode is to use Outline View . You can choose it from the VIEW tab.

This view doesn’t display sections, but it shows the title and main text of each slide, which can give you a quick overview of the presentation contents. Here you can go through the entire text and edit it instantly. You can also work with text (on the left) and slides (on the right) simultaneously, as the latter is shown on the right side of your screen.

Note that, to be displayed in an outline, text needs to be typed in a text placeholder, not a text box . A text placeholder is a box with the words “Click to add text” or “Click to add title”, and it appears when you choose a standard layout.

You can also use Outline View to promote bullet text to titles and the other way around. To do that, right-click on a relevant title or text and select the Promote or Demote options.

Be attentive about demoting a title, as this will delete the original slide and move its title and text to the adjacent slide.

PowerPoint only allows users to promote and demote text, not entire slides. Therefore, there’s no possibility to change the hierarchical order of slides.

3. Create a table of contents

All the aforementioned tips help you organize a presentation when formatting it. However, it’s crucial that your viewers can easily navigate through entire presentation too. One sure way to provide them with this opportunity is to create an interactive and structured table of contents.

Though there’s no native automatic outline in PowerPoint, it can be created manually:

• Press Ctrl+A to select all the names, and Ctrl+C to copy them. 
• Then Press Ctrl+V to paste the copied titles on the desired slide. In case there are too many titles and they don’t fit onto a single page, you can divide the table of contents into two columns or place it on two slides.

You’ll need to repeat this procedure to link all the chapters to corresponding slides. For more information, read this step-by-step guide on how to add a hyperlink in PowerPoint .

Now all the chapters can be accessed from a single table of contents, which is very convenient. However, you will also need to link them back to that unifying page. You can do this by inserting an Action Button on every slide of your presentation in Slide Master mode:

Now there is a single page from which all the other pages can be easily accessed. As well, it’s possible to go back to the table of contents at any time with the intuitive Home button.

Depending on the size of your presentation, the time it takes to create an interactive outline may vary, as you will need to add hyperlinks to every chapter manually. Be aware that if you rename a slide or simply delete it, these changes will not be automatically registered in the table of contents. For example, if you delete a slide, its title will still be displayed in the table of contents, but clicking on it won’t lead the viewer to another point in the presentation.

This is what our sample presentation looks like:

A Better Way to Structure a PowerPoint Presentation

Creating a table of contents manually might be fine for a small presentation, but if you have 122 slides, it would require too much time and energy to do so. That’s why, instead of manually creating a table of contents, we took advantage of iSpring Suite and simply enabled the automatic outline.  

iSpring Suite

Fully-stocked eLearning authoring toolkit for PowerPoint. No training required to start!

Note: iSpring Suite turns slides into HTML5 format, so your audience can view them online, right in their browsers. 

As you can see, the new presentation has a pop-up outline and a navigation panel, which make it possible to move to any slide at any time without leaving the slide show mode. 

How to set up navigation

To create navigation in your presentation, follow these simple steps:

• Get a free trial of iSpring Suite.

• When you’ve configured the Slide Properties settings, click on Save & Close in the upper-left corner.

How to configure an outline

Whereas PowerPoint requires the outline to be designed manually, iSpring Suite has already prepared it for you. At the same time, you don’t have to stick with the standard outline template, as you can easily customize the player’s final look and feel:

We recommend leaving Enable Search marked, as this will allow viewers to search for any content at any time, including the texts on the slides. This is especially useful for large presentations with a lot of text.

If you have previously arranged slides into multiple levels in the Slide Properties, then leave Multilevel outline marked. That way, the outline will display the nesting structure of the presentation, facilitating navigation. You can learn more about the other outline options here .

• When you have finished configuring the player, click on Apply & Close in the upper-left corner.
• Now you can publish your enhanced presentation either to HTML5, to make it easily accessible via browser on any device, or MP4 video format. If you’re going to upload your presentation to an LMS, you can publish it to any eLearning format: SCORM, AICC, Tin Can, or cmi5. 

While a standard PowerPoint slideshow is straightforward and limited, iSpring Suite saves viewers from having to follow a strict slide order. An interactive and searchable outline allows non-linear navigation, where any information can be accessed at any time at a glance.

Also read : → How to Convert PowerPoint to MP4 Video

Also read : →  How To Record Presentations With Audio

Another perk

iSpring Suite comes with Content Library , which provides a great collection of presentation templates and allows you to create professional-looking presentations in a matter of minutes. Each template includes basic course elements: a title slide, a table of contents, chapters, a timeline, and info slides. Organize them in the order you prefer, populate them with your texts and images, and your presentation is ready to go.

We hope this article will help you develop an ideal structure for your PowerPoint presentation and do this quickly and easily. Captivate your audience with a powerful and persuasive presentation!

Do you have any other insights on how to simplify PowerPoint slides design? Please share them in the comment section. We’d like to hear from you. 

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Content creator:

Helen Colman

She enjoys combining in-depth research with expert knowledge of the industry. If you have eLearning insights that you’d like to share, please get in touch .

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Setting Standards in PowerPoint: It’s that Easy!

You probably know the following scenario: You had to put a lot of effort into creating a presentation and had to edit every text box and form to create an integrated design.

And then you realize that the fonts look different on every single slide. To edit every slide one by one would take up too much time. In this article, we will show you how to set standards for your presentations so that the above scenario doesn’t happen again.

Forms and text boxes – how to set standards

When adding new text boxes or forms to your slides, they always look the same. This is because PowerPoint sets certain standards. If you don’t change these manually, all inserted forms will adhere to the standards set by PowerPoint.

Once you edit a form so it meets your requirements, you can save these changes and set them as your standard.

This works as follows:

• Insert a new form or text box on your slide.
• Edit the text box or form so that color, font size and contour strength look how you want them to.
• Now select the form with your right mouse button.
• In the drop-down menu, select “select as default”. Depending on which element you are editing, the option adjusts (see example image, here we worked with a text field > “Set as default text field” . If you are working with a shape, the option would be > “Set as default shape”).

From then on, every form or text box inserted on your slide will look the same and adhere to your default settings.

You can also apply this tutorial to tables and make sure that all your future tables look consistent. Simply follow the same steps as in the above tutorial.

Setting fonts in presentations – create integrated slides

If you copy elements from different documents when creating your presentation, it can happen that you end up with different fonts on your slides.

If this only happens on one slide, it is easy to solve the problem by selecting the whole slide and setting one font and size. But what if you have different fonts on different slides?

We will show you how to set one font for your whole presentation in few steps.

• Open the presentation on your PC or laptop and select “replace font” under “start”.
• A drop-down menu will open and you can see the different fonts included in your presentation.
• Then, you can select all the fonts you want to replace and choose a font that you would like to replace the other ones.
• Confirm your selection by clicking “replace” and repeat this step until all fonts are uniform on your slides.

Simplified work thanks to standards

Although setting all standards takes some time, you can save all this time when creating presentations in the future . Our advice: set the standards when you have time. This way you won’t have to stress about editing your presentations in the future.

You can find more information on how to edit fonts in our blog article on “embedding fonts”.

Extra tip: The PowerPoint Slide Master

To set additional elements on your slides, we also recommend that you work with the PowerPoint slide master. Here, nothing is left to chance and the slides of your presentation all look consistent.

For more information and tips, take a look at our blog article on the “PowerPoint slide master”.

Conclusion: Set standards and embed fonts to save time!

Try our tips about PowerPoint standards and fonts and save valuable time when preparing your presentations in the future!

Do you have questions about PowerPoint standards or PowerPoint in general? Do not hesitate to contact us at [email protected] , we will be happy to help you!

If you are looking for great design templates for your online presentation, feel free to browse our store . Here we have many professionally designed templates for different topics!

Further articles, that might also interest you:

• Embed fonts in PowerPoint and use them consistently!
• Present better with PowerPoint presenter view: tips & tricks
• 36 years of PowerPoint: You probably didn’t know these 8 facts before!  

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How to create a PowerPoint template (step-by-step)

• PowerPoint Tutorials
• Presentation Design
• August 1, 2019

We pulled this EPIC blog post together to show you how to create a PowerPoint template. Right off the bat, creating a PowerPoint template for your company, or for your team is no small task. There are both a lot of design decisions to make, and a lot of things that need to be properly set up in PowerPoint.

If you stumbled upon this blog post by accident, you might be wondering what a PowerPoint template is, and why do you need one.

In short, a template is a set of pre-built slide layouts and defined formatting to help you quickly create brand consistent and professional PowerPoint presentations.

Below is an example of the properly built template you’ll learn how to create throughout these PowerPoint tutorials.

Time Saving Tip:  You can save yourself a bunch of time by first buying a professional PowerPoint template and then tweaking it to meet your needs.

To see the 4 best places I recommend finding professional PowerPoint templates online (and why I like them),  read my guide here .

If you and your team make lots of PowerPoint presentations, a properly built template can save you THOUSANDS of hours building and editing your slides (no joke).

On the flip side, if your template is broken (which many are), it can make working in PowerPoint a nightmare.

Chances are that if your current PowerPoint template is difficult to work with, you are using a broken template. This tutorial will help you fix it (fast).

[Watch] How to create a template in PowerPoint

This is the first of three parts for how to create a PowerPoint template. If you prefer to watch over my shoulder as I do this (and explain it to you), click play below.

If you are more of a reader or want to quickly jump around these different template topics, scroll beneath the video for step-by-step instructions.

Both options will help you achieve the same end results, and that is creating a template for your PowerPoint presentations.

You are currently viewing a placeholder content from Youtube . To access the actual content, click the button below. Please note that doing so will share data with third-party providers.

Part #1. Creating Your PowerPoint Template Slide Backgrounds

In the first part of this tutorial, you’ll discover how to create your own slide backgrounds and how to:

• Build the overall frame for your template
• Use and navigate the PowerPoint Slide Master (and how the Parent and Child
• Slides work together)
• Use the different paste special options
• Add a pattern background to your slide
• Crop images to fit your entire slide background
• Add a radial gradient fill to a shape with transparency
• Add new guides and move them around on your Slide Master

1. Set the colors for your template

The first step when creating a template in PowerPoint is to select a color scheme for your template (preferably one that reflects your company’s brand image).

To select a color scheme for your template, inside of PowerPoint, navigate to the Design tab, and open the Variant options .

To choose a color scheme for your PowerPoint template, simply:

• Navigate to the Design tab
• Open the More variants options
• Click on Colors to open the dropdown
• Select the color scheme you want to use

If you want to use a color scheme that isn’t listed here, you can create your own.

Selecting a new PowerPoint theme changes all the default colors you have to work with inside your presentation (allowing you to maintain consistent formatting throughout).

Your theme colors will be reflected in all of your color dropdowns as pictured below (with pre-populated variants for those colors).

2. Set the fonts for your template

To navigate to your PowerPoint Slide Master, simply:

• Navigate to the View tab
• Select the Slide Master command

The next step is to select a font pairing for your template, which you can also do in the Design tab, under Variants.

NOTE:  This is one of my top PowerPoint template tips, and is one you don’t want to mess up. To see my 9 other top tricks for your PowerPoint templates,  read my guide here .

• Click on Fonts
• Select the font combination you want to use

The ability to make this kind of macro level formatting is one of the major benefits of creating a PowerPoint template. You set your formatting in one place, and it updates throughout your entire presentation (amazing!).

Once you have your colors and fonts selected, you are ready to create the framework. This includes your slide backgrounds and other common design elements you will want in your presentation.

3. Navigate to the Slide Master View

In order to properly create the slide backgrounds for your template, you’ll need to create a presentation framework on the Slide Master.

To choose a new font combination for your PowerPoint template, simply:

Inside the Slide Master , you’ll see two sets of slides on the left as pictured below:

#1. The Parent Slide (the bigger slide) is where you want to make the macro-level edits that you want to see reflected on the majority of your slides. For example, this is likely where you will want to see things like your company logo or any corporate branding design element.

#2. The Child Slides (the smaller slides) are where you want to customize the individual layouts. For example, your title slides and divider slides may look quite different from the rest of your slides, which is why they’ll have their own Child Slides.

Warning : Although you can delete the Child Slide layouts within a presentation, I don’t recommend it.

As Julie Terberg and Echo Swinford point out in their book on templates, “Building PowerPoint Templates Step by Step with the Experts”, if you delete these Child Slide layouts, you are likely to encounter formatting issues and errors when copying and pasting between your templates down the road.

So unless you are 300% sure you are never going to use these layouts (and nobody on the planet is ever going to send you a slide deck with one of these layouts), I don’t recommend deleting them.

4. Customize your Parent Slide background

Now that you are on your Slide Master, you’ll want to start by formatting your Parent Slide.

That’s because the formatting that you set on your Parent Slide will affect all of the other slide backgrounds within your template.

A. Choose your PowerPoint template's background

Next, you are going to format your slide background with the various design elements you want for all your slides.

In the example below, I’ve chosen a pattern for my template that is minimalist and modern. You can download and insert any picture or pattern you want to use as your slide background image.

B. Crop to Aspect Ratio

If you are using a picture for your slide background, the fastest way to make it fit on your slide is to crop it using the Aspect Ratio Crop tool. To do that, simply:

• Select the background image you have pasted on the slide
• Navigate to the Format tab
• Open the Crop dropdown
• Open the Aspect Ratio options
• Choose your aspect ratio. In the picture above I chose 16:9 for widescreen to match my slide dimensions (another common aspect ratio is 4:3 for printed slides).
• Adjust your photo within the frame
• Hit the Crop command again or hit Esc on your keyboard

This makes resizing the image to fit your template easier without having to worry about any warping.

Picture Cropping: Want to expand your knowledge and learn more about how to crop pictures in PowerPoint? Read our cropping guide here

C. Fill out your slide background

To make the image fit your entire slide space, there are two options.

Option #1. You can simply drag the handlebars to expand the image. Just make sure you hold the Shift key while you enlarge your image, so you don’t accidentally warp it.

Option #2. You can resize your image more precisely:

• In the Shape Width box, enter 13.33 and hit Enter on your keyboard
• Drag the image in the center to fit the entire slide

NOTE: In my example in the video above, I wanted a smaller pattern. That’s why I duplicated the background image so that I have two smaller images next to each other.

And then I made sure to group the two images together so that they function as a unit.

The final example of the background shown below is the result of that. And because the image is set on the Parent Slide like this, by default it will show up as all the slides in my PowerPoint template.

After resizing your background image, you will want to send it back behind all other elements.

To send the image backward, simply:

• Select your background image
• Navigate to the Picture Tools Format tab
• Click on the Send Backward dropdown
• From the dropdown menu, select Send to Back

This sends the background behind the text as shown in the picture below. This makes all the Parent Slide content placeholders visible again on your slide.

D. Create a semi-transparent gradient layer

With the slide background set for my PowerPoint template, I’m additionally going to make the slide background less visible by adding a semi-transparent layer.

That’s because as you can see in the picture below, the text is not clear against the background image I used. This will make it hard for people to read my slides during a presentation.

In the steps below, I will use the old method (non-Office 365 subscription) for creating a transparent background in PowerPoint. If you have an Office 365 subscription and want to see the brand-new way to create a transparent image, see our guide here .

Step #1. Insert and format a rectangle

To insert and format a rectangle in PowerPoint, simply:

• From the Insert Tab, click on the Shapes gallery, and select a rectangle (mine is on my QAT).
• Draw in the rectangle so that it covers your entire background image (for this to work, your rectangle needs to be the same exact size as the image you want to make transparent).
• Remove its outline by going to the Shape Outline dropdown and selecting No Outline .

Step #2. Add a gradient fill

With the rectangle still selected, make the following adjustments:

• Select your rectangle and click Format Shape to open the Format Shape dialog box. This gives you a wide variety of formatting options you can use to format your shape backgrounds for your template.
• Select the Gradient fill.
• In the Type dropdown, select Radial .
• For the Direction , select the “from center” option (in the middle).
• In the Gradient stops bar, select the first gradient stop, and from the fill Color dropdown, select white. Under Transparency , enter 5 %. So that it almost looks 100% white in the middle.
• Next, select the second gradient bar and drag it to the right. From the fill Color dropdown, select white. For Transparency , enter 10%.
• Then, select the third gradient bar and drag it to the right. From the fill Color dropdown, select white. For Transparency , enter 10%.
• Finally, select the last gradient bar and drag it to the right. From the fill Color dropdown, select white. For Transparency , enter 60%.

Using the gradient fill options described above, your rectangle should look like mine, with some of your text bleeding through it.

Close the Format Shape pane and you’re all set with your gradient formatting.

As a final step, right-click your gradient rectangle and select Send to Back and then Send Forward so that it sits behind your placeholders but on top of your pattern background.

5. Add a slide background design element

As a next step, I’m going to add a bright bar down the right-side of my slide as a nice design element. To do that, simply:

• Navigate to the  Insert tab and select the  Shapes dropdown.
• Select a  Rectangle and draw it on the right-hand side of your slide. Make sure to place it on the edge of your slide.
• Select No Outline

Note:  Make sure you are adding this to your Parent Slide and not a Child Slide. This automatically populates the design element on all the Child Slides.

That’s the power of creating a PowerPoint template – you add a design element in one place, and it shows up throughout your presentation.

6. Add and edit your guides

In PowerPoint, guides help with formatting, positioning, and slide-to-slide consistency.

Consider guides as the anchors on your slide that help you to consistently align your objects. It’ s an optional step, but I recommend adding them to your template.

To add guides to your PowerPoint template, simply:

• Click on the View tab
• Select Guides . Notice that there are two guides: one vertical and one horizontal. 
• To move a guide, place your mouse over it , and when your cursor becomes a double-headed arrow, drag the guide to where you want it on your slide.

For now, I will simply place my guides on the edges of the slide, to create a “bleed area” in case part of the presentation gets cut off in print.

We will look at adding more guides in part #2 of this series.  To add a new guide, simply start dragging an existing one, and then hit the Ctrl key on your keyboard before you let go.

Depending on how you set up your guides, they tell users where they should and shouldn’t be placing content on your slides.

Part #2. Setting up your template placeholders and footers

With your slide background now set up, let’s nail down the following three placeholders on the  Parent Slide :

• Title placeholder
• Content placeholder
• Date and time, Footer, and Slide Number placeholders

And even if you don’t want to use these placeholders on all of your slides, it’s still important to set and format them on your Parent Slide.

Why? Because if you don’t, you run the risk of letting default formatting slip through the cracks and ruin an otherwise perfect template.

Later in this tutorial, you’ll learn how to tweak your slide layouts away from the Parent Slide if that’s what you want to do.

1. Format the Title placeholder

There are a number of ways in which you can format your placeholders and there is no right or wrong formatting.

But before we dive into that, let’s talk about what placeholders are.  Placeholders are blank spaces that are designated for certain types of content.

You set these on your Slide Master so that they are locked when people fill them in when building their PowerPoint slides using your template.

Three keys to remember about your content placeholders are:

• They can only be set and edited (for real) on your Slide Master.
• Only text typed into your placeholders will show in the Outline View of your presentation.
• Only text that has been typed into your placeholders will change fonts automatically when you change your theme’s fonts.

You can change the font size, alignment, size, position, etc. of your placeholders to meet your requirements. Below I’ll run you through the most common formatting elements.

A. Change the font size

Before you start formatting your placeholders, make sure you are on your Parent Slide. We will focus on formatting your Child Slide layouts later.

As a first step, let’s change the font size of the title placeholder:

• Select your title placeholder
• In the Font Size  dialog box, enter 40 (or whatever size you want)

B. Resize and position the placeholder

Next, adjust the size and position of your title placeholder. To do that, simply select the placeholder and:

• Use the four-headed arrow cursor to move the placeholder to where you want it on your slide.
• With the placeholder still selected, drag the resizing handles (the 8 little white circles) in or out to resize the placeholder.

There is no right size and position for your title. You’ll simply want to make sure that it fits your slide.

You’ll also want to think about how much text you’re expecting people to type into the placeholder for their slides. Make sure the placeholder is big enough to fit the typical scenario.

C. Set your vertical text alignment

Next, set the vertical text alignment for your title. To do that:

• From the Home tab, select the Align Text dropdown menu
• Choose your desired vertical text alignment (I’ll choose Bottom for mine)

Unless you have a specific reason to do otherwise, I recommend that you choose Bottom for your vertical text alignment. That way your title text will always stay perfectly aligned at the bottom, from slide to slide.

This helps avoid jumping titles for any slides that have more than one line of text. On the flip side, if you plan on having short titles for all your slides (no more than one line), I recommend using the Middle text alignment instead.

Regardless of what you decide, make sure you test different title lengths to see what will work best for your PowerPoint template.

D. Align the guides to the title

Since we added our guides in the first part of this series, now we’ll set them to align with our title.

• Drag your Horizontal Guides to match the top and the bottom of your title placeholder (add more guides if necessary)
• Drag your Vertical Guides  to match the left-hand and right-hand sides of the title placeholder (add more guides if necessary)

To add a new guide, simply start dragging an existing one, and then hit the Ctrl key on your keyboard before you let go.

Adjusting your guides like this will make aligning objects on your slides much easier as your Smart Guides will automatically snap them together.

Note: If your Guides are not visible, simply right-click on a blank part of your slide and select Grid & Guides, and then Guides. That will turn them on. Alternatively, you can go up to the View tab in the Ribbon and select Guides inside the Show area.

2. Format the Text placeholder

The Text placeholder on your Parent Slide is special in that it will dictate the default formatting of all the other content placeholders in your presentation (except for the Title placeholder and the Footer placeholders).

Setting the default here on the Parent Slide is important because it makes it a lot easier to make fast and consistent changes to swathes of content down the road.

Later in this template series, I will show you how to format away from this default behavior on the Child Slides. But first you want to set its default formatting.

A. Resize and position the Text placeholder

The first thing to do with your Text placeholder is change its position and/or size so that it’s exactly aligned with the Title and Footer placeholders. To do that:

• Select the Text placeholder and when the cursor becomes a four-headed arrow, drag the placeholder to the top and left side so that it is aligned with the Title placeholder.
• With the placeholder still selected, use its sizing handles to adjust its size until it is just right (factoring the amount of text that you predict you’ll type in, as well as the alignment with the other placeholders).

B. Align the guides

In this step, you need to align the horizontal and the vertical guides to that they align with the Text placeholder. To do that:

• Drag the horizontal guides to match the top and the bottom of the Text placeholder.
• Similarly, drag the vertical guides to match the left and right-hand sides of the Text placeholder.

C. Change the font size

The next step is to change the font size of the different levels of text inside the placeholder. To do that:

• Select the first level of text
• In the Font Size box, type in 20 and hit Enter

Repeat these steps for the second, third, fourth, and fifth levels of bulleted text, changing their font sizes to 18,16, 14, and 14 respectively.

D. Adjust and align the bullet points

Once you have set the font size, it is important to adjust the bullets.

• Select all the text styles in the content placeholder
• In the Paragraph group, click on the Bullets and Numbering dropdown
• Click on the square style bullets

Next, you want to adjust the indent of the bulleted lists so that it appears in all your slide layouts. To do that:

• Select the bulleted list you want to adjust
• Click, hold, and drag the desired indent marker. In our example, we’ll drag the hanging indent marker.
• Repeat this for each text level

You can adjust the bullets as per your personal preference. Based on your knowledge of how someone is going to be using this template, you might decide to add more or less space.

Note: My recommendation as per Julie Terberg and Echo Swinford’s book, “Building PowerPoint Templates Step by Step with the Experts,” is to always make sure that you format every single item you have available. That includes formatting each text list level.

You can see their book on templates here .

That way, you have everything set in case someone decides to break the rules or do their own thing. This inevitably happens with templates and you want to be prepared for it!

3. Formatting the footers of your template

The footer section of the Slide Master has three types of placeholders:

• Slide number
• Footer text
• Date and time

A. Set the font size for all your footers

The first step is to change the font size of the footer placeholders. To do that:

• Select all your footer placeholders holding the  Shift  key.
• In the  Font Size  dialog box, type 10 (of whatever your desired font size is) and hit Enter.

B. Resize and position the placeholders

The next thing to do with the footer placeholders is to change their position and/or size so that they’re aligned with the rest of the placeholders. To do that:

• Select each placeholder and when the cursor becomes a four-headed arrow, drag the placeholder to its desired location (use the guides for assistance).
• Repeat this for each placeholder.

If you want to be 100% certain that all the Footer placeholders are the same, select them one at a time and go to the Shape Format  tab in the Ribbon. In the Size section, verify that the height of the placeholders is the same.

In this example, note that I am swapping the positions of the Date & Time and Footer  placeholders.

Remember to also add new guides around these placeholders to help keep them in place. Here, I’m only going to add the top and bottom guides, so as to avoid confusion and overkill.

C. Format the Slide Number placeholder

Next, we’ll need to adjust the formatting of the text inside the slide number placeholder. To do that:

• Right-click the placeholder, click on  Format Shape  and select Text Options
• Open the Text box tab
• Type 0 for the Left margin and hit Tab or Enter on your keyboard

Note: For the slide number placeholder, you can also add symbols as I have here (such as a bar and two spaces), in order to create a visual break from the other placeholders.

D. Format the Date and Time placholder

The next thing is to format the date and time footer placeholder. You can choose any kind of format you like. Below you’ll find the steps that I took in the video tutorial at the top of this page.

First, select the placeholder and hit Ctrl+R on your keyboard to right-align the text to the right (so that it’s flush with the slide number to the right).

Then, you’ll want to choose what kind of date formatting you want. To do that, simply:

• Select the Date and time placeholder and hit Ctrl + R on your keyboard to align the text to the right.
• Go up to the Insert tab and in the Text group, select Header & Footer .
• Click on Date and time so that there is a checkmark next to it.
• Click on the Date dropdown and select the option as required. In this example, we are going to select December 30th, 2017.
• Click Apply to All to save the changes. You can see that the date and time text has changed accordingly.

E. Format the Footer text placeholder

The final default placeholder to format on the Parent Slide here is the Footer text placeholder. This placeholder is designed for a tagline, an author’s name, or cited sources. For helping citing sources in PowerPoint, read our guide here .

All you need to do here is to select the placeholder and hit  Ctrl+L  on your keyboard to left-align the text. This way, it is next to the logo and the text inserted will extend out towards the right.

F. (Optional) Add your logo

While all the default placeholders have now been set up and formatted correctly, there is still one element that you can add on the Parent Slide of your Slide Master; and that is a logo.

This is optional, so don’t feel obligated to add one. In fact, a common practice today is to display the logo more sparingly and only place it on certain Child Slide Layouts.

To add a logo, simply:

• Copy the logo and hit Ctrl+V to paste it on the slide. Make sure you paste it as a PNG because it won’t lose its quality over time, whereas a JPEG will.
• Resize and reposition the logo to make it fit nicely in its desired position. Alternatively, you can click on the Picture Format tab in the Ribbon and set the height to 0.35 to make it even with the other placeholders.

You can also use this same technique to add a watermark to your PowerPoint slides. To see how to add a watermark to your slides (like Draft or Confidential ), read our guide here .

Part #3. Creating Custom PowerPoint Template Slides

In the last part of this creating a PowerPoint template guide, you’ll finalize the slide layouts that you want to use in your PowerPoint presentation by formatting the Child Slides .

The  Child Slides  represent the blueprints for each type of slide included in your template. By default, your Child Slide layouts will inherit your Parent Slide formatting. But as you will see, you can tweak these layouts to meet your individual needs.

The key to designing good Child Slide layouts is to keep in mind how the end-user is likely going to insert content on each type of slide. You want to make it easy for everyone to quickly fill them in when using your template.

In this section you’ll learn how to:

• Remove background graphics so that they’re hidden on your Child Slide layouts,
• Make the slide background an existing picture,
• Rename your custom Child Slide,
• Add prompt text to help the template user properly fill in each layout,

1. Format the Title slide layout

The first step is to edit the Title slide layout. This layout is designed to be filled in with the title and general information about your presentation.

Typically, its looks slightly different than the rest of the layouts. It usually has less text and fewer images/objects, and it stands apart.

That being said, it still needs to match the other layouts overall and look like it’s a part of the same template.

The first thing we need to do when formatting our Title slide layout is to think about the background. Typically, a Title slide will have a slightly different background from the regular Content slides.

However, because the background has been set on the Parent Slide, this means that you will have to deviate from it. There are 2 ways to approach this – let’s go over each one.

A. Hide the background graphics on a Child Slide - Method #1

The first method for hiding anything in the background (graphics such as the logo, background patterns, design elements, etc.) is to insert a blank rectangle to cover it up.

To cover up your slide background with a white rectangle, simply:

• Go to the Insert tab on the Ribbon, click on the Shapes dropdown, select a rectangle.
• Draw in the rectangle so that it fills out the entire slide.
• Change the rectangle’s fill color to White .
• Remove the rectangle’s outline .

Next, we’ll need to make sure the placeholders are visible on the slide, in front of the newly inserted rectangle.

To do that, with the rectangle still selected, go to the Shape Format tab on the Ribbon, click on the Send Backward dropdown and select Send to Back .

Note: Keep in mind that covering up the background elements like this means that the logo (and any other image you’ve pasted onto the Parent Slide) will be hidden. If you want that element to be visible on this Child Layout, you’ll have to copy/paste it in.

B. Hide the background graphics on a Child Slide - Method #2

The “technically better” way to do this is to use the default PowerPoint feature set up to do this for you. Simply:

• Go to the Slide Master tab in the Ribbon
• Click on Hide Background Graphics to add a checkmark next to it

This hides anything from the Parent Slide that isn’t a placeholder. This includes any background images or patterns, logos, and other design elements.

You can easily make them visible again by unchecking the Hide Background Graphics checkbox.

C. Add in a new background for this layout

Now that we’ve removed the background inherited from the Parent Slide layout, we’ll need to add in background elements we want on this particular Child Slide.

While the background image can be different, we want to keep it consistent. So let’s go back up and take some elements we can reuse.

First, navigate back to the Parent Slide and select the pattern image (without the gradient). Then hit Ctrl + C on your keyboard to copy it.

Then, go back to your Title slide layout and:

• Right-click a blank area on your slide and select Format Background .
• In the Format Background tab, select Picture or texture fill .
• Select Clipboard .

This pastes whatever is currently copied on your clipboard into your slide background.

Note: Pasting an object directly into your slide background like this means that it can no longer be edited in your PowerPoint template.

If instead you paste it directly onto the slide as an image, you can always go back in and make adjustments to the image, and therefore to the background too.

It’s up to you whether you want your template’s users to be able to edit the background image or not.

So if you’re putting the image directly into the slide background, I recommended that you only do so when you are sure that this is the final background image you want to use.

D. Add in an extra design element

The next step is to add in a design element that matches the general theme and style of the template. To do that:

• Go to the Insert tab on the Ribbon, click on the Shapes dropdown and select a rectangle.
• Draw in the rectangle (it should be filled with the first accent color of your theme) so that it fills about 80% of your slide.
• Make sure the rectangle is centered and in the middle of the slide.

Next, let’s send the rectangle behind the placeholders.

To do that, right-click the rectangle, open the Send Backward dropdown and select Send to Back .

E. Adjust the placeholders

First, adjust your Title and Subtitle placeholders. To do that, simply select the two placeholders and:

• Change their Font color to white.
• Adjust their position and size on the slide, keeping in mind how much room you need to leave for the text.

Next, let’s address the Footer placeholders.

Even if you don’t want footers visible on the Title slide of your template, I don’t recommend deleting them here in the Slide Master View.

Why? Because if someone decides to use them despite your instructions, you still want them to appear correctly and match the rest of the template.

F. Format and hide your Footer placeholders

To format and hide your footer placeholders, simply:

• Format the footer placeholders the way you’d like them to appear if they were used.
• Go up to the Slide Master tab in the Ribbon and deselect the Footers  checkbox.

Note:  Even if your footers stay selected on this Title slide layout in the Slide Master View, they typically don’t appear on that Title slide in the Normal View.

To turn them on, you have to go to the Insert tab in the Ribbon and select Header & Footer. There, you can turn them on.

So, unless you truly want someone to NEVER be able to add a page number, date and time, and footer text to the Title layout, then I recommend leaving them on the Child Slide, to keep that option open.

If you deselect the Footers checkbox in the Slide Master View as we did above, then when someone tries to insert footers in the Normal View, they will not appear.

To learn all about how to add slide numbers in PowerPoint (and troubleshoot ones that won’t show up), read our guide here .

One more thing you might notice is that the guides are not visible on the Title slide. Since this is a Child Slide, you can’t edit the guides here.

Unfortunately, the guides you set on the Parent Slide will likely not match the content you have on the Title slide (and any Child Slide whose content deviates from it). There is no way around this in PowerPoint at this point in time.

2. Format your Title and Content layout

The next step is to edit the most commonly used PowerPoint slide in any presentation, the Title and Content layout.

This specific slide layout will look almost identical to to the Parent Slide layout that we’ve already set up at this point. This means that there isn’t much we have to do to change it.

However, in this example, we are going to add one more design element to the layout, which is a straight line. To do that simply:

• In the Insert  tab on the Ribbon, click on the  Shapes dropdown and select the straight line. To make sure it’s 100% straight, hold the Shift key as you draw in the line.
• Drag the straight line and place it underneath the title. It should perfectly fit in thanks to the Smart Guides . Make sure that it’s long enough to go past the text in the Title placeholder .

The reason you don’t add this line to the Parent Slide is that the layout has to be formatted to work for the majority of the layouts in your template.

That means that the Parent Slide has to be relatively bare-bones. You can always add extra elements in the Child Slides.

3. Format the other Child Slides

From here onward, you will need to format each of the Child Slides to match the content that goes in them.

You will want to follow the same procedure as in Step #2 above, keeping in mind what each Child Slide is designed for and how the content should be placed.

Some layouts will require more custom formatting and design elements.  For example, for the Divider slide (the first slide in the examples below,) I have added a rectangle that matches the design elements on the Title Slide layout.

4. Optional step: Create your own Child Layouts

In addition to the default Child Slides that PowerPoint gives you, you have the option to create your own.

You can choose to create your own if you have a very specific type of slide that you’ll need to create over and over in your presentation.

If you make the slide under 10 times, it may not be worth clogging up your Slide Master area. But if you use it frequently, creating a layout template for that type of slide will save you countless hours.

Here are the kinds of slides you may want to create a custom layout for:

• Table of Contents / Agenda
• Team bios / Team headshots
• Case studies
• Thank you / Learn more
• Data dashboard

Keep in mind that the blank layout (and other blank variations) can always be used to create more one-off slides.

Creating a custom agenda slide

In this example, we’re going to add a custom Agenda Child Slide. To add this custom layout:

• Go to the Slide Master tab in the Ribbon and click Insert Layout . You’ll see that a new Child Slide gets added in with just a Title placeholder and the Footer placeholders.
• Add any additional placeholders you need (Slide Master tab > Insert Placeholder) and format them as per your requirements. In this example, I’ve added 20 text placeholders that I’ve resized and formatted.
• Adjust the prompt text in the placeholders to fit the respective content need. For example, in the image below you can write “Type in item” so that the user knows to type in the right text into each placeholder.

Note: You can change the shape of a placeholder, as well as adjust all other properties of a typical shape. That means that you can also add fill, outline, effects, etc.

This is how I was able to create the circular TOC numbers in this layout:

You can also rename the custom Child Layout by:

• Right-clicking it in the Thumbnail View on the left-hand side and selecting Rename Layout .
• Type in a helpful name and click Rename .

Note: You can perform these steps for all custom Child Slides. You can also create custom layouts for a lot of slides such as for products, case studies, contact us, etc.

However, try not to go overboard because you don’t want to have a layout area packed full of slides, which will confuse the user.

But for very frequently occurring slides, I highly recommend making a custom layout.

There are also other slides in the template such as the content slide with subtitles or a blank slide with a title. You can format them per your requirements.

5. Finalize your PowerPoint template

Although your PowerPoint template is almost finished, there are still a few critical steps I recommend taking. Take a deep breath, you are almost there.

A. Set your PowerPoint animations and transitions

The first thing is to set the animations and transitions for your slides. For all placeholders that you want to automatically animate in your template, simply select it and apply your animation.

Note: Keep in mind that animations should be used in your template VERY sparingly. That’s not only because animations can be overly distracting, but it’s also because the user of your template may not want to have animations set automatically for them.

In short, make sure you create the template in a way that makes your users’ life easier, rather than harder.

Once that’s done, let’s set the slide transitions. To do that, simply:

• Select all of the slides in your template (in the Slide Master View).
• Click into the Transitions tab in the Ribbon and select your preferred slide transition.

Next, let’s make sure we close the Slide Master View since we are done with it. From the Slide Master  tab in the Ribbon, click  Close Master View .

Note: There is also a Notes Master and Handout Master in PowerPoint that you can set up and format. These masters determine the look and feel of your PowerPoint handouts when you print them.

B. Stress test your template to make sure it works

It is highly recommended that you test your template before you distribute it. That way you catch any errors before your users do.

Here are some ways you can stress test your template:

• Try to use it in a variety of different ways to see if it breaks
• Type in all kinds of dummy text
• Delete things and turn them back on again
• Paste slides in from other templates to see what happens in your template

And that’s how to create a PowerPoint template that works the way it is supposed to.

You now have the foundational skills to start creating your own PowerPoint templates and building beautiful and tailor-made presentations. 

If you want to learn more about building and deploying your template in professional settings, I recommend checking out my step-by-step training course, see details here .

As a quick recap of everything we covered, you learned how to:

• Navigate the Slide Master View,
• Create and insert slide backgrounds, as well as hide background graphics,
• Format each of the elements on the Parent Slide layout,
• Format each Child Layout and create your own custom Child Slide layouts,
• Add and adjust the Guides on your Parent Slide layout,

If you enjoyed this in-depth tutorial, you’ll love our PowerPoint training courses and tutorials that you can learn more about here .

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Such a great GREAT walkthrough! I’ve learned so much. You shared so many little golden nuggets that are pricesless!

Very happy to hear you found this useful!

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5 Free Alternatives To Microsoft PowerPoint

M icrosoft PowerPoint has always been the default choice for creating professional meeting briefs or fun little project demonstrations in schools. Its inclusion as a free service for students or working professionals makes it a no-brainer to use. However, for the general public, it can get quite expensive to pay for a subscription just to be able to create simple presentation slides. Although you can subscribe to Microsoft's Office Suite and get more bang for your buck, the pricing still doesn't hit the affordable range for most. 

Fortunately, completion has been growing, and a sea of strong contenders offer similar services to PowerPoint. After considering feature sets, here are five of the best free alternatives to Microsoft PowerPoint. At the end of the article, you can find a detailed explanation of why we've chosen the services, alongside useful comparisons that may help you make your decision easier.

Read more: The 20 Best Mac Apps That Will Improve Your Apple Experience

When it comes to productivity apps, Zoho makes some of the better ones in the market. Zoho Sheet, for example, is one of the best Microsoft Excel alternatives out there  —  owing to its extensive product catalog, there is a great way to view and edit presentations. The aptly named Zoho Show lets you design and demonstrate professional-looking slides, all without having to download the program.

Zoho takes a minimal approach to most of its services, and its PowerPoint application is no different. You'll find that most menus are contextually aware of what tasks you're currently performing, which helps keep unnecessary tools out of the way and bring the important ones in focus. There is also a huge library of customizable templates you can choose from, making it easier to kickstart your presentation work. 

Zoho Show is completely free to use for individuals and offers unlimited cloud storage. No features are locked behind a paywall, and rest assured, you can fully rely on this online presentation-making tool for all your needs, be it for school or work. 

Canva is a service that can easily climb up to becoming everyone's favorite once they start using it. While most applaud it for its graphic designing prowess, there are many other things Canva can do that you probably aren't aware of . Among them is the ability to craft beautiful slides for your presentations and projects. 

By creating a free account, you can access thousands of templates on Canva. You can filter these by use case—maybe you need one for a professional business briefing or a casual one explaining why your pet dog is the best canine. There is a whole section of ready-to-use templates dedicated to mobile-friendly viewing as well, which is something you don't usually find to be as accessible with other tools. 

Like most presentation apps, Canva lets you collaborate with your team members and work across devices seamlessly. The Canva app for mobile also lets you control your slides remotely during your presentation. Some menus also feature AI-featured tools to add one-click enhancements to your slides -- unfortunately, these are locked behind premium subscription tiers. However, for the cent percent of the population, Canva can be used without spending a dime to meet a plethora of creative needs. 

Apple takes great pride in developing in-house solutions to meet every user requirement. While most of its products dominate the competition in popularity, the same cannot be said for Keynote , the company's version of Microsoft PowerPoint. The program was first released in 2003 with macOS Big Sur and has largely remained one of those icons you glance over and forget about. 

However, recent versions of Keynote have made it a compelling alternative to PowerPoint. Not only is it pre-installed on every Apple device, including your iPhone, but it also works best with the iPad touchscreen. Keynote has a largely clean and professional approach to the built-in templates, but nothing is stopping you from going creative. Animations are one of Keynote's strongest suits, allowing you to create near cinematic-looking presentations with just a few clicks. 

While you can still use Apple Keynote through iCloud on Windows devices, this alternative is clearly meant for people surrounded by the walled garden of Apple technology. It makes use of features like AirDrop, Live Photos, and VoiceOver  — all of which are technologies available across Apple devices. Using Apple Keynote is completely free, and the app has easy exporting tools that make working with Microsoft PowerPoint less of a hassle.

WPS Presentation

WPS Office makes some of the best solutions for creating and editing documents on smartphones , but their service offerings extend to Windows, macOS, and even Linux. WPS Presentation is perhaps the closest you'll get to Microsoft PowerPoint in terms of the user interface and how most tools are bundled in familiar locations.

This PowerPoint app offers real-time collaboration where you can invite your team members and work on the same document remotely. Like most collaboration tools, users can leave comments to suggest changes or add information for other people on the team.

WPS Presentation is not the only free product; you can utilize every app in the WPS Office suite. Unlike most competitors, you don't need to download or use a separate mini-app to make presentations. WPS Office has a document editor, PowerPoint creator, spreadsheet manager, and other tools all within its umbrella. Premium plans for this service exist, but they mostly cater to unlocking features for editing PDFs. 

Google Slides

As a netizen, you most likely already have a Google account. Not only is it required to make any meaningful use of your Android phone, but popular services that we take for granted, like Gmail and Drive, all fall under Google's umbrella. One such free service that the tech giant has at its disposal is Google Slides . While the barebones UI might seem lackluster at first, Slides has nearly the same level of functionality as Microsoft PowerPoint and can even be supercharged by add-ons. 

All of Google's workspace apps, such as Docs, Sheets, and Slides, provide an intuitive way to work in a team. You can add comments, use annotations, and share the presentation with limited access to others. You can use one of the many predesigned Google Slides templates for simple presentations , or browse for templates that cater to specific needs. Being part of a bigger service catalog has its obvious advantages, such as seamless integration with Google Meet, Gmail, and other products from Google that you already use. 

We recommend Google Slides to anyone who needs to create and edit PowerPoint presentations on the go and can't be bothered with working in a complicated environment. The service is also available as an app for Android and iOS, and you can export your presentations in a wide range of formats, including PPT, PDF, or PNG for individual slides. 

To Pay Or Not To Pay?

You'll notice that all the services we've mentioned on this list are free to use. In fact, you can use Office 365 apps online for free   — including PowerPoint, which makes purchasing a standalone subscription to the Microsoft PowerPoint app quite redundant. However, nearly every free alternative here short of Keynote also offers premium plans, but should you consider buying one?

For the vast majority of people who are looking for a robust software to create, edit, and share presentations with  —  these free options deliver exceptionally well in every aspect. Some apps like Google Slides and Apple Keynote let you work in smaller teams with the free tier as well. Apps like WPS Office and Canva tend to lock new and exciting features like AI tools behind a paywall, and while these are nice to have, you definitely can do without them. 

If you're looking for a presentation tool for a company with multiple people, you can scale up using any of the alternatives mentioned on this list. Both Google Workspace and Zoho offer reliable and enterprise-level plans you can upgrade to. For everyone else  — enjoy creating and demonstrating your PowerPoint presentations for free.

Read the original article on SlashGear .

View, manage, and install add-ins for Excel, PowerPoint, and Word

When you install and use an add-in, it adds custom commands and extends the features of your Microsoft 365 programs to help increase your productivity.

Note:  This article only applies to add-ins in Excel, PowerPoint, and Word. For guidance on how to view, install, and manage add-ins in Outlook, see  Use add-ins in Outlook .

View installed add-ins

You can directly install add-ins from this page or select  More Add-ins  to explore.

In the Office Add-ins dialog, select the  My Add-ins  tab.

Select an add-in you want to view the details for and right-click to select  Add-in details  option.

Install an add-in

Tip:  If you selected  Home  >  Add-ins , directly install popular add-ins from the menu that appears, or select  More Add-ins to view more options. 

Select  Add  from the add-in you want to install.

Manage installed add-ins

To manage and view information about your installed add-ins, perform the following:

Select  File > Get Add-ins .   Alternatively, select  Home  >  Add-ins > More add-ins .

In the Office Add-ins dialog, select the  My Add-ins tab.

Select  Manage My Add-ins . This opens the Office Store page in your preferred browser with a list of your installed add-ins.

Remove an add-in

To remove an add-in you installed, follow these steps.

Select  File  > Get Add-ins . Alternatively, select  Home > Add-ins .

In the Office Add-ins dialog, select  My Add-ins  tab.

Select an add-in you want to remove and right click to select  Remove  option.

Note:  Add-ins that appear in the  Admin Managed  section of the Office Add-ins dialog can only be removed by your organization's administrator.

Cancel an add-in subscription

To discontinue your subscription to an add-in, do the following:

Open the Microsoft 365 application and select the Home  tab.

Select  Add-ins from the ribbon,   then select  More Add-ins .

Select the My Add-ins tab   to view your existing add-ins.

Select  Manage My Add-ins .

Under the Payment and Billing section, choose Cancel Subscription .

Select  OK ,   then Continue .

Once you've cancelled your subscription, you should see a message that says "You have cancelled your app subscription" in the comments field of your add-in list.

Manage an add-in's access to your devices

Note:  The information in this section only applies to Excel on the web, Outlook on the web, PowerPoint on the web, and Word on the web running in Chromium-based browsers, such as Microsoft Edge and Google Chrome.

When an installed add-in requires access to your devices, such as your camera or microphone, you will be shown a dialog with the option to allow, allow once, or deny permission.

If you select  Allow , the add-in will have access to the requested devices. The permission you grant persists until you uninstall the add-in or until you clear the cache of the browser where the add-in is running.

If you select  Allow Once , the add-in will have access to the requested devices until it's relaunched in the browser.

If you select  Deny , the add-in won't be able to access the requested devices. This persists until you uninstall the add-in or until you clear the cache of the browser where the add-in is running.

If you want to change an add-in's access to your devices after selecting  Allow  or  Deny , you must first uninstall the add-in or clear your browser cache.

Add or load a PowerPoint add-in

Add or remove add-ins in Excel

Get a Microsoft 365 Add-in for Excel

Get a Microsoft 365 Add-in for Outlook

Help for Excel for Windows add-ins

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