how to write a phd subject

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10 tips for writing a PhD thesis

Ingrid curl shares simple rules for keeping your work clear and jargon-free.

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Writing up a PhD can often take place in a frenzy of activity in the last few months of your degree study, after years of hard work. But there are some steps that you can take to increase your chances of success.

• Do not be daunted by the task of “writing up”. Work on the text as your PhD takes shape, remember that all writers need editing, and help yourself by using these basic tips to make life easier. Read what great writers say about how to write before you start, and take their advice to heart. There is no dark art to clear, concise work; it is mostly a result of editing, and editing again. Above all, keep Elmore Leonard’s advice in mind: “If it reads like writing…rewrite it.”
• Plan the structure of your thesis carefully with your supervisor. Create rough drafts as you go so that you can refine them as you become more focused on the write-up. Much of writing comprises rewriting so be prepared to rework each chapter many times. Even Ernest Hemingway said: “The first draft of everything is shit.”
• Academic writing does not have to be dry. Inject some flair into your work. Read advice on writing and remember George Orwell’s words in Why I Write : “Never use the passive where you can use the active”; and Mark Twain’s on adjectives: “When you catch an adjective, kill it.” If you prefer, Stephen King said: “The road to hell is paved with adverbs.”
• Do not write up in chronological order. Work on each chapter while it is fresh in your mind or pertinent to what you are doing at that moment, but come back to it all later and work it up into a consistent, coherent piece, restructuring sections where necessary.
• Think carefully about your writing. Write your first draft, leave it and then come back to it with a critical eye. Look objectively at the writing and read it closely for style and sense. Look out for common errors such as dangling modifiers, subject-verb disagreement and inconsistency. If you are too involved with the text to be able to take a step back and do this, then ask a friend or colleague to read it with a critical eye. Remember Hemingway’s advice: “Prose is architecture, not interior decoration.” Clarity is key.
• Most universities use a preferred style of references. Make sure you know what this is and stick to it. One of the most common errors in academic writing is to cite papers in the text that do not then appear in the bibliography. All references in your thesis need to be cross-checked with the bibliography before submission. Using a database during your research can save a great deal of time in the writing-up process. Helpful software includes EndNote or Paperpile. Managing your bibliography from day one may seem obsessive but it will save you a great deal of time and stress by the end of the PhD process.
• Use a house style. Professional publications such as Times Higher Education use a house style guide to ensure consistency in spelling. For example, do not use both -ise spellings and -ize spellings, stick to British spelling and be consistent when referring to organisations or bodies. Because dictionaries vary in their use of hyphenation, use one dictionary and stick to it throughout the writing process. If you consult the New Oxford Dictionary for Writers and Editors , you will note the extraordinary number of words with alternative spellings. It can also be a very useful guide to preferred spellings, use of italicisation and foreign phrases.
• Take care when quoting from other sources. Ensure you note whether the italic emphasis is in the original and take careful notes when you are collecting quotes for your thesis. Transcribe them accurately to save work later and keep original spellings (even if they differ from your chosen style) to ensure fidelity to your source.
• Think about plagiarism. If you are quoting from works, quote from them accurately and paraphrase where necessary for your argument. This is where careful note-taking and use of references is invaluable and will help you to avoid even inadvertently plagiarising another work.
• Remember that your thesis is your chance to present your work in the best possible light. Consider your opening paragraphs, entice your reader with your writing and above all be clear about your hypothesis and your conclusion. Append material where it adds value but not where it merely bulks out your work. Consider your reader at all times. This is your chance to showcase your work.

If you stick to these simple rules, your writing will be clear and jargon-free. Above all, take to heart Orwell’s advice: “Never use a foreign phrase, a scientific word, or a jargon word if you can think of an everyday English equivalent.”

Ingrid Curl is associate editor of  Times Higher Education , and a former PhD student.

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• Starting the research process

How to Choose a Dissertation Topic | 8 Steps to Follow

Published on November 11, 2022 by Shona McCombes and Tegan George. Revised on November 20, 2023.

Choosing your dissertation topic is the first step in making sure your research goes as smoothly as possible. When choosing a topic, it’s important to consider:

• Your institution and department’s requirements
• Your areas of knowledge and interest
• The scientific, social, or practical relevance
• The availability of data and resources
• The timeframe of your dissertation
• The relevance of your topic

You can follow these steps to begin narrowing down your ideas.

Table of contents

Step 1: check the requirements, step 2: choose a broad field of research, step 3: look for books and articles, step 4: find a niche, step 5: consider the type of research, step 6: determine the relevance, step 7: make sure it’s plausible, step 8: get your topic approved, other interesting articles, frequently asked questions about dissertation topics.

The very first step is to check your program’s requirements. This determines the scope of what it is possible for you to research.

• Is there a minimum and maximum word count?
• When is the deadline?
• Should the research have an academic or a professional orientation?
• Are there any methodological conditions? Do you have to conduct fieldwork, or use specific types of sources?

Some programs have stricter requirements than others. You might be given nothing more than a word count and a deadline, or you might have a restricted list of topics and approaches to choose from. If in doubt about what is expected of you, always ask your supervisor or department coordinator.

Start by thinking about your areas of interest within the subject you’re studying. Examples of broad ideas include:

• Twentieth-century literature
• Economic history
• Health policy

To get a more specific sense of the current state of research on your potential topic, skim through a few recent issues of the top journals in your field. Be sure to check out their most-cited articles in particular. For inspiration, you can also search Google Scholar , subject-specific databases , and your university library’s resources.

As you read, note down any specific ideas that interest you and make a shortlist of possible topics. If you’ve written other papers, such as a 3rd-year paper or a conference paper, consider how those topics can be broadened into a dissertation.

After doing some initial reading, it’s time to start narrowing down options for your potential topic. This can be a gradual process, and should get more and more specific as you go. For example, from the ideas above, you might narrow it down like this:

• Twentieth-century literature   Twentieth-century Irish literature   Post-war Irish poetry
• Economic history   European economic history   German labor union history
• Health policy   Reproductive health policy   Reproductive rights in South America

All of these topics are still broad enough that you’ll find a huge amount of books and articles about them. Try to find a specific niche where you can make your mark, such as: something not many people have researched yet, a question that’s still being debated, or a very current practical issue.

At this stage, make sure you have a few backup ideas — there’s still time to change your focus. If your topic doesn’t make it through the next few steps, you can try a different one. Later, you will narrow your focus down even more in your problem statement and research questions .

There are many different types of research , so at this stage, it’s a good idea to start thinking about what kind of approach you’ll take to your topic. Will you mainly focus on:

• Collecting original data (e.g., experimental or field research)?
• Analyzing existing data (e.g., national statistics, public records, or archives)?
• Interpreting cultural objects (e.g., novels, films, or paintings)?
• Comparing scholarly approaches (e.g., theories, methods, or interpretations)?

Many dissertations will combine more than one of these. Sometimes the type of research is obvious: if your topic is post-war Irish poetry, you will probably mainly be interpreting poems. But in other cases, there are several possible approaches. If your topic is reproductive rights in South America, you could analyze public policy documents and media coverage, or you could gather original data through interviews and surveys .

You don’t have to finalize your research design and methods yet, but the type of research will influence which aspects of the topic it’s possible to address, so it’s wise to consider this as you narrow down your ideas.

It’s important that your topic is interesting to you, but you’ll also have to make sure it’s academically, socially or practically relevant to your field.

• Academic relevance means that the research can fill a gap in knowledge or contribute to a scholarly debate in your field.
• Social relevance means that the research can advance our understanding of society and inform social change.
• Practical relevance means that the research can be applied to solve concrete problems or improve real-life processes.

The easiest way to make sure your research is relevant is to choose a topic that is clearly connected to current issues or debates, either in society at large or in your academic discipline. The relevance must be clearly stated when you define your research problem .

Before you make a final decision on your topic, consider again the length of your dissertation, the timeframe in which you have to complete it, and the practicalities of conducting the research.

Will you have enough time to read all the most important academic literature on this topic? If there’s too much information to tackle, consider narrowing your focus even more.

Will you be able to find enough sources or gather enough data to fulfil the requirements of the dissertation? If you think you might struggle to find information, consider broadening or shifting your focus.

Do you have to go to a specific location to gather data on the topic? Make sure that you have enough funding and practical access.

Last but not least, will the topic hold your interest for the length of the research process? To stay motivated, it’s important to choose something you’re enthusiastic about!

Most programmes will require you to submit a brief description of your topic, called a research prospectus or proposal .

Remember, if you discover that your topic is not as strong as you thought it was, it’s usually acceptable to change your mind and switch focus early in the dissertation process. Just make sure you have enough time to start on a new topic, and always check with your supervisor or department.

If you want to know more about the research process , methodology , research bias , or statistics , make sure to check out some of our other articles with explanations and examples.

Methodology

• Sampling methods
• Simple random sampling
• Stratified sampling
• Cluster sampling
• Likert scales
• Reproducibility

 Statistics

• Null hypothesis
• Statistical power
• Probability distribution
• Effect size
• Poisson distribution

Research bias

• Optimism bias
• Cognitive bias
• Implicit bias
• Hawthorne effect
• Anchoring bias
• Explicit bias

Formulating a main research question can be a difficult task. Overall, your question should contribute to solving the problem that you have defined in your problem statement .

However, it should also fulfill criteria in three main areas:

• Researchability
• Feasibility and specificity
• Relevance and originality

All research questions should be:

• Focused on a single problem or issue
• Researchable using primary and/or secondary sources
• Feasible to answer within the timeframe and practical constraints
• Specific enough to answer thoroughly
• Complex enough to develop the answer over the space of a paper or thesis
• Relevant to your field of study and/or society more broadly

You can assess information and arguments critically by asking certain questions about the source. You can use the CRAAP test , focusing on the currency , relevance , authority , accuracy , and purpose of a source of information.

Ask questions such as:

• Who is the author? Are they an expert?
• Why did the author publish it? What is their motivation?
• How do they make their argument? Is it backed up by evidence?

A dissertation prospectus or proposal describes what or who you plan to research for your dissertation. It delves into why, when, where, and how you will do your research, as well as helps you choose a type of research to pursue. You should also determine whether you plan to pursue qualitative or quantitative methods and what your research design will look like.

It should outline all of the decisions you have taken about your project, from your dissertation topic to your hypotheses and research objectives , ready to be approved by your supervisor or committee.

Note that some departments require a defense component, where you present your prospectus to your committee orally.

The best way to remember the difference between a research plan and a research proposal is that they have fundamentally different audiences. A research plan helps you, the researcher, organize your thoughts. On the other hand, a dissertation proposal or research proposal aims to convince others (e.g., a supervisor, a funding body, or a dissertation committee) that your research topic is relevant and worthy of being conducted.

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McCombes, S. & George, T. (2023, November 20). How to Choose a Dissertation Topic | 8 Steps to Follow. Scribbr. Retrieved April 15, 2024, from https://www.scribbr.com/research-process/dissertation-topic/

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• CAREER COLUMN
• 20 March 2023

How to cold e-mail for a PhD

• Melissa Hart 0

Melissa Hart is graduate director in the Australian Research Council Centre of Excellence for Climate Extremes. She has developed a national, cross-institutional graduate programme that has reimagined the conventional Australian PhD to include an essential combination of breadth, depth, support and collaboration.

You can also search for this author in PubMed   Google Scholar

I lead a national, graduate programme and receive multiple e-mails each week from prospective PhD students. I assess these applicants’ academic backgrounds in my discipline of climate science, as well as their interest in, and understanding of, the research my centre does. When I receive a well-written enquiry that ticks all the boxes, I experience a genuine feeling of joy. I’ve been known to forward such e-mails to a colleague with the simple addition of “this student is good!”.

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doi: https://doi.org/10.1038/d41586-023-00786-8

This is an article from the Nature Careers Community, a place for Nature readers to share their professional experiences and advice. Guest posts are encouraged .

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Applying to a PhD

Find out what’s involved in each stage of the PhD application process, from writing a Research Proposal to attending an interview. We’ll help you stand out from the crowd.

Key Resources

Guide to PhD Entry Requirements

Although undertaking a PhD can be an exciting challenge, understanding the numerous entry requirements is an important first step. These

How to Apply for a PhD – Application Process Explained

You’ve decided you want to apply for a PhD project. Find out how to start the application process, where do you apply, and which documents to prepare.

How to write an Academic CV for a PhD Application

Advice on how to write a great academic CV for your PhD application. We answer common questions such as “how long should a CV be” and “what should I include”.

Writing an Academic Cover Letter for a PhD Application

What is a PhD cover letter? How long should it be? What should you talk about? We answer these questions and give advice on writing a strong PhD cover letter.

How to Write a PhD Research Proposal

Find out how to write a PhD Research Proposal that any supervisor will be impressed with – find out what to include, how to structure it and more!

Common PhD Interview Questions

The PhD interview is a key milestone in your application. We share 11 commonly asked PhD interview questions and our suggestions on how to answer them.

Supporting Resources

How to Write a PhD Motivation Letter

What is a PhD Motivation Letter? How do you write one and how long should they be? Get all your questions answered through our in-depth guide.

How to Email a Potential Supervisor

Contacting a potential PhD supervisor before applying to their position can greatly increase your chances of success; learn more here.

Can You Get a PhD without a Masters?

The short answer is yes you can, however there’re are several advantages and disadvantages to be aware of when making this decision.

How to Apply for A PhD Abroad – International Study

So you’ve decided to enrol onto a doctoral degree and study abroad at the same time. But how do you actually go about securing a PhD as an international student? This guide explains how to apply for a PhD in foreign universities.

Gain valuable insight from our collection of exclusive interviews with both current and past PhD students. Learn from their best advice, personal challenges and career path after completing their doctorate.

Home → Careers → How to Apply for a PhD: Unlocking Your Path to Success

How to Apply for a PhD: Unlocking Your Path to Success

Jordan Kruszynski

• January 4, 2024

Interested in pursuing a PhD?

Looking to enter the marble halls of respected academia?

In this comprehensive guide, we’ll walk you through the whole process of how to apply for a PhD programme. Whether you’re a recent graduate or a professional looking to further your academic journey, you’ll discover valuable insights on how to apply for a PhD. From understanding the requirements and researching potential programmes, to crafting a strong application, we’ll equip you with the knowledge to navigate the application process successfully.

Ready to get started?

Let’s begin!

Understanding the PhD: What Is it and Why Is it Important?

A PhD, Doctor of Philosophy or, in Latin, Philosophiae Doctor , is the highest level of academic degree that can be achieved in a particular discipline. Typically, it takes three or four years to attain, during which time you’ll devote yourself to the honourable pursuit of new knowledge in your field, writing up your findings into a dissertation – a grand volume proving your academic pedigree.

Naturally, a PhD holds great significance in the academic and professional worlds, and can open up a wide range of career opportunities. The various professional paths it can lead to include academia, industry research, consulting, entrepreneurship, and more.

Researching Potential PhD Programmes

What is the key to success when you need to know how to apply for a PhD? Thorough research, both before and after you find the programme you’re looking for. It all starts with selecting the right PhD for you:

• Broadly, gather all the necessary information about any programmes you think might work for you.
• Start with your subject, and try to get a feel for which universities nurture your specific discipline.
• Explore university websites, independent publications , and best of all, visit campuses to start narrowing down your options. Information sessions, postgraduate study fairs and online forums can all connect you with current PhD students or university faculty, helping you to glean as much information as you possibly can.
• Pay close attention to faculty research interests at the institutions you look at. Aligning yourself with the right potential supervisor during your application can really help your entry stand out, and shows your passion for your subject.
• You can even get in direct contact with the supervisor of your choice to talk about your research interests and whether you would be a good fit in their department.
• Check funding opportunities and scholarships at the universities that interest you, and don’t forget the importance of location and resources. After all, you’ll be spending at least three years at your university of choice!

Making the Application: What Do You Need to Include?

It helps to plan, but at some point you’ll need to get on with the hard work of making those PhD applications. For this, you’ll need to gather various documents and resources as well as prepare some new ones.

Academic Qualifications : Each programme has different requirements, and normally an undergraduate and relevant master’s degree will be necessary before progressing to PhD level. Grades are important, and some institutions will set target grades which they prefer their candidates to have attained.

However, what really matters here is your ability to demonstrate your potential as a researcher. Don’t forget that you can set your academic achievements in context within your personal statements, to tell the story you want to tell about your work. Present your achievements with pride and confidence, and frame them within the bigger picture of your ongoing academic career.

Language Proficiency Tests : These might be necessary if you’re an international student or taking part in a programme taught in a language other than your mother tongue. The two most common tests accepted for degrees in English are IELTS and TOEFL. It’s worth noting that in some countries, like the UK, degrees acquired in certain countries may be accepted as sufficient proof of your language proficiency.

Transcripts : These are connected to your academic qualifications – be ready to gather transcripts of achievement form your previous few qualifications.

Letters of Recommendation : Letters of recommendation are an extremely important part of your application, and can make the difference between success and failure.

• Look for a referee who has a strong academic standing and is respected within the research community. A distinguished, experienced voice could make all the difference.
• It’s critical that your referee knows you and your work well. They should be able to talk about your strengths and qualities, as well as recommend you wholeheartedly to a a particular institution or programme.
• Be sure to have a full discussion with your referee about what you’re hoping to achieve and why you want to pursue the programme you’re applying for. This will allow them to tailor their reference and pick up on specific details.

Statement of Purpose: Communicating Your Passion and Goals

Knowing how to apply for a PhD means understanding your strengths. The statement of purpose is your opportunity to talk about what you want to do, and how you plan to use the PhD you’re applying to achieve something valuable.

• Above all, work your passion for your subject, your specific research interests, and your overarching career goals into your words. Going into detail on these things illustrates how serious you are, and just how much this opportunity means to you.
• Ensure that you line up your statement of purpose with the specific department you’re applying to and their research interests. If the department can see that you’re going to be a good fit with them, then they’re likely to be a lot more interested in your application.
• Explain what you have to offer to the institution you’re applying to. This is connected to the previous point, but if you show that you intend to add value to their department, you’re likely to appear a better candidate.

Research Proposal (optional) : Some PhD programmes may require a research proposal as part of the application. This is slightly different from a statement of purpose and in some ways echoes the structure of a finished research paper. It is likely to include the following sections:

• Abstract – state the central question or problem of your proposed research.
• Research Context or Literature Review (link to lit. review article once it’s published) – set the academic backdrop against which you will carry out your research, identifying relevant influences, trends or arguments.
• Research Questions – what questions do you hope to answer?
• Methodology – how will you carry out your research?
• Research Significance – what is the importance of your research?
• Bibliography – what works will guide your research?

Once you’ve gathered together all the different pieces of your application, it’s time to prepare for submission.

• Ensure that you have every single individual item you need. Each PhD programme will have a different procedure and requirements, so pay attention to detail, especially if you’re applying to multiple programmes.
• Double-check all of your documents. Edit, proofread, and make sure that your work reads well and is free of mistakes.
• Try to submit well ahead of the deadline. It may sound elementary, but getting everything finished and submitted before that deadline starts to loom will save you a lot of hassle (as well as a lot of stress).

Final Thoughts

Congratulations! You’ve reached the end of our comprehensive guide on how to apply for a PhD. We know there’s a lot to take in, but if you follow our guidelines as you make your way through the application process, you’ll be able to keep on top of it all and come out one step closer to fulfilling your academic and research aspirations. Remember, the journey may be challenging, but the rewards are immense.

Looking for more inspiration for your PhD journey? Give Audemic a try, where you can listen to papers on some of today’s most fascinating research, written by those who have already braved the PhD gauntlet and come out the other side.

Keep striving, researchers! ✨

Table of Contents

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