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• IEEE Paper Format | Template & Guidelines

IEEE Paper Format | Template & Guidelines

Published on August 24, 2022 by Jack Caulfield . Revised on April 6, 2023.

IEEE provides guidelines for formatting your paper. These guidelines must be followed when you’re submitting a manuscript for publication in an IEEE journal. Some of the key guidelines are:

• Formatting the text as two columns, in Times New Roman, 10 pt.
• Including a byline, an abstract , and a set of keywords at the start of the research paper
• Placing any figures, tables, and equations at the top or bottom of a column, not in the middle
• Following the appropriate heading styles for any headings you use
• Including a full list of IEEE references at the end
• Not including page numbers

To learn more about the specifics of IEEE paper format, check out the free template below. Note that you may not need to follow these rules if you’ve only been told to use IEEE citation format for a student paper. But you do need to follow them to submit to IEEE publications.

Table of contents

Ieee format template, ieee heading styles, frequently asked questions about ieee.

The template below can be used to make sure that your paper follows IEEE format. It’s set up with custom Word styles for all the different parts of the text, with the right fonts and formatting and with further explanation of key points.

Make sure to remove all the explanatory text in the template when you insert your own.

Download IEEE paper format template

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IEEE recommends specific heading styles to distinguish the title and different levels of heading in your paper from each other. Styles for each of these are built into the template.

The paper title is written in 24 pt. Times New Roman, centered at the top of the first page. Other headings are all written in 10 pt. Times New Roman:

• Level 1 text headings begin with a roman numeral followed by a period. They are written in small caps, in title case, and centered.
• Level 2 text headings begin with a capital letter followed by a period. They are italicized, left-aligned, and written in title case.
• Level 3 text headings begin with a number followed by a closing parenthesis . They are italicized, written in sentence case, and indented like a regular paragraph. The text of the section follows the heading immediately, after a colon .
• Level 4 text headings begin with a lowercase letter followed by a closing parenthesis. They are italicized, written in sentence case, and indented slightly further than a normal paragraph. The text of the section follows the heading immediately, after a colon.
• Component headings are used for the different components of your paper outside of the main text, such as the acknowledgments and references. They are written in small caps, in title case, centered, and without any numbering.

You should use 10 pt. Times New Roman font in your IEEE format paper .

For the paper title, 26 pt. Times New Roman is used. For some other paper elements like table footnotes, the font can be slightly smaller. All the correct stylings are available in our free IEEE format template .

No, page numbers are not included in an IEEE format paper . If you’re submitting to an IEEE publication, page numbers will be added in the final publication but aren’t needed in the manuscript.

IEEE paper format requires you to include an abstract summarizing the content of your paper. It appears at the start of the paper, right after you list your name and affiliation.

The abstract begins with the word “Abstract,” italicized and followed by an em dash. The abstract itself follows immediately on the same line. The entire section is written in bold font. For example: “ Abstract —This paper discusses … ”

You can find the correct format for your IEEE abstract and other parts of the paper in our free IEEE paper format template .

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Contained in this page are some basic guidelines for formatting a paper in IEEE style. The best way to format your paper may vary slightly depending on which field you’re working in and the specifics of where your paper is being submitted, so remember to double-check against any submission guidelines provided by the organization, instructor, or supervisor to whom you are submitting your paper.

• The paper title should be centered at the top of the first page, in 24-point type.
• Author’s name (or authors’ names)
• Author affiliation(s)
• City & country location(s)
• E-mail address(es).
• The body of the paper should be in 10-point type, and formatted to appear in two columns. The columns on the last page should be the same length; this may require adding a column break after you have finished the body of your paper.
• All papers must begin with an abstract and index terms.

Note to Practitioners

Nomenclature.

• Acknowledgements
• Papers may be divided into sections and subsections; IEEE has guidelines for primary, secondary, tertiary, and quaternary section headings.
• IEEE papers begin with a drop cap two lines deep, followed by the next 8-12 characters (or 1-2 words, whichever is appropriate) in all caps.
• Figures, tables, and equations should each be numbered consecutively, but separately. They should also be centered in the column in which they appear.

An IEEE abstract should be written as a single paragraph roughly 200 words long, give or take 50 words. (Abstracts shorter than 150 words or longer than 250 risk incurring the irritation of the editors.) It should be self-contained, and should concisely & accurately summarise the contents of your paper. It is encouraged to try and include three or four keywords or key phrases to help interested readers to find your article.

Abstracts should be simply formatted, without anything that requires specialized typesetting or consultation of material outside the abstract. Abbreviations, footnotes, references, tables, graphs, charts, figures, and displayed mathematical equations are specifically forbidden. The goal of an abstract is to be a simple, accessible, and self-contained microcosm of your paper.

Here is an example of how you might format an abstract:

The abstract should be followed by index terms. These should be in a paragraph separate from the abstract. Index terms are similar to keywords and are provided by the paper’s author to help journals, editors, and readers categorize, archive, or locate your paper. IEEE maintains a standardized list of index terms to make this process easier and its categories more consistent. The most recent version of the  IEEE Taxonomy  can be found on the IEEE website. Here is a link to the 2019 version of the taxonomy .

Index terms should be given in alphabetical order; the first should be capitalized, and the rest lowercase unless they contain acronyms or other components that inherently require capitalization.

Here is an example of how you might format a set of index terms:

Section Headings

Dividing one’s paper into clearly labelled sections increases readability, and is encouraged. Typical sections include Introduction and Conclusion sections as well as sections within the body of the paper that relate to aspects of its content.

Primary headings are enumerated with Roman numerals followed by a period, set in small caps, and centered above the text.

Secondary headings are enumerated with capital letters followed by a period,   set in italics and title case, left-aligned, unindented, and separated from the text by a line break.

Tertiary headings are enumerated by Arabic numerals followed by a close-parenthesis, set in italics and title case, left-aligned, indented one em, and separated from the text by a colon. There is no line break between the heading and the text. 

Quaternary headings are enumerated by lowercase letters followed by a close-parenthesis, set in italics and sentence case, left-aligned, indented two ems, and separated from the text by a colon. There is also no line break here.

Here is an example of what the various headings should look like in your document:

I. Primary Heading

                  Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Fermentum leo vel orci porta non pulvinar neque laoreet suspendisse.

A. Secondary Heading

                  Odio ut enim blandit volutpat maecenas volutpat blandit aliquam. Amet consectetur adipiscing elit pellentesque habitant morbi tristique senectus et.

         1) Tertiary Heading:  Libero justo laoreet sit amet cursus sit. Enim nec dui nunc mattis enim ut tellus elementum sagittis.

                  a) Quaternary heading:  Nibh ipsum consequat nisl vel pretium lectus. Malesuada proin libero nunc consequat interdum varius.

Special Headings

In addition to the standard headings above, there are a few special cases. References and Acknowledgments are formatted like primary headings, but are not enumerated.

Appendix headings should be arranged under a separate system, though formatted like primary headings; if there is only one appendix, it requires neither a number nor a name, but is simply labelled Appendix. If there are multiple appendices, they should be numbered and titled, though one should note that the numbering system for appendix headings is wholly separate from that of section headings; they start at one, regardless of how many sections were present within the paper. Appendices may be enumerated either with Roman numerals or with capital letters, according to the preference of the author, as long as it is done with consistency. Unlike section headings, the number will come after the word “Appendix”: Appendix A rather than A. Appendix. They should have titles, set on the line below them but still formatted like a section heading.

Here is an example of how you might format the beginning of an appendix:

Regarding the Vermiform Process

                  Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. At augue eget arcu dictum varius.

If at any point you wish to refer back to a previous section within the text of your paper – e.g. “As mentioned in [section]…” – you should capitalize the word “Section” and separate subsections from the primary section numeral with a hyphen. E.g., “Section IV,” “Section II-A,” “Section III-B4c,” etc.

The Note to Practitioners, if you choose to include one, goes below your abstract. The aim of the Note is to, without repeating any of the information from your abstract, explain the practical applications of your work without use of jargon. This is so that engineers working on practical problems, who may not have significant background in your particular field, will be able to understand the application of your work to theirs.

A Note to Practitioners can be more than one paragraph, but is otherwise formatted like the abstract.

Here is an example of what a Note to Practitioners might look like:

                  Note to Practitioners – Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut labore et dolore magna aliqua. Enim sit amet venenatis urna cursus eget nunc scelerisque. Feugiat vivamus at augue eget arcu dictum. Lorem donec massa sapien faucibus et molestie. Pellentesque nec nam aliquam sem.

                  Vel quam elementum pulvinar etiam non quam lacus suspendisse. Velit scelerisque in dictum non consectetur a. Phasellus vestibulum lorem sed risus ultricies tristique nulla. Gravida neque convallis a cras semper auctor. At elementum eu facilisis sed odio morbi quis commodo.

                  Cursus eget nunc scelerisque viverra mauris in. Fames ac turpis egestas integer eget. Viverra mauris in aliquam sem fringilla ut morbi.

If your paper uses a number of different symbols, variables, and so forth, you may want to avoid having to define them within the body of your paper by providing a list of definitions up front; this is called the Nomenclature section. If you choose to include a Nomenclature section, it goes immediately before the Introduction section.

The heading for the Nomenclature section is formatted like a primary heading with no numeral, and the section itself is formatted generally the same as body text, including the italicization of variables. The main difference is the way in which the text must be aligned: the terms being defined are flush against the left margin, and the definitions are aligned one em-space after the longest defined term.

If you are working in a word processor, the easiest way to do this is often to insert a table into your document with invisible borders below the Nomenclature heading. See the images below for an example. Note that the images have been zoomed in to enlarge the text for clarity purposes.

Example of a nomenclature section

Example of a nomenclature section with the borders of the table used to format the section set to visible

Presentation Guidelines

Important dates.

August 7, 2021 – Final Paper, PowerPoint PDF, Electronic Copyright Submission Deadline

August 7, 2021 – Author Registration Deadline

Oral presentation Instructions

Presenters are required to present their paper as a live, online Zoom presentation, followed by Q&A during their scheduled timeslot. Live presentation of Oral papers is a requirement for publication in IEEE Xplore. Time slots for Oral papers will be 15-minutes total, consisting of a 10-minute live presentation and a 5-minute Q&A.

Presentation duration : 10 minutes + 5 minute Q&A

Presentations should be clearly structured and should contain the essential elements of the accepted formal paper.  Please include such content as the problem, the background, the innovative approach, the new results, and any comparative evaluation that the author wishes to present.  The presenter should prepare a reasonable number of PowerPoint slides, so as not to exceed the time limit. Typically, 1 slide is presented in 1 minute. Slides should not be overcrowded by text and graphics. Too much text should be avoided. Slides should support the presentation, they should not simply be read by the presenter. Graphics help in communication, are more understandable and point out the basic ideas. Use large fonts so as they are readable without efforts; typically, 20 point fonts should be used.

Please fill out the presenter biography within your EDAS account. This will help the session chair introduce you during the session.

Publishing your paper

All accepted papers are expected to be presented. If the primary author or co-author(s) are not able to attend due to extenuating circumstances, a substitute presenter should be found.

If authors like to post their papers electronically on any web site, any ftp site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material. Additional information is available  here .

ANY PAPER NOT PRESENTED AT IST 2021 WILL NOT BE INCLUDED IN THE OFFICIAL PROCEEDINGS PUBLISHED IN IEEE XPLORE.

Well constructed visuals can make your presentation more exciting, effective and memorable. However, in order for the visuals to accomplish this, it is critical that they be properly planned and prepared or they can become a liability rather than an asset. The guidelines on these pages are designed to help you make the most of your visual presentation.

General Guidelines

• Keep it simple. It is easier for the audience if you use three simple visuals than a single complex one.
• Keep your audience in mind when designing your visual aids. What terminology will they understand? What examples have meaning for them?
• Proofread very carefully. Try to have someone else proof in addition to yourself. It is hard to overlook errors when they are magnified in front of an audience. Remember, even a small error in such a focal part of your program can undermine the credibility of your entire presentation.
• Fonts should be clear and easy to read. Use Helvetica or similar sans serif fonts. Decorative fonts are not recommended. Use only one typeface per visual. Add variety by using different sizes and bolding title lines.
• Colored fonts should have a dark background (dark blue is best) with primary titles in either yellow or white and secondary titles in the remaining color. Details should be shown in clear bright, light contrasting colors. Use no more than three colors per visual.
• Avoid using shades of the background color for titles or details.
• Avoid commercial endorsements. A photograph of apparatus which incidentally includes a trade name is allowed, but a table comparing attributes of identified vendor’s products will not be allowed. There is much gray area in between these two examples; discuss any concerns you may have with your session chair. The display of the logo of the company with which you are associated is restricted for use to the first and last PowerPoint slides or visuals (usually the title slide). This restriction applies to logos of educational institutions as well.
• Test your presentation ahead of time. Make sure it is easy to read from an appropriate distance, and that everything is in the proper order.

Graphs, Charts and Diagrams

Tabular charts.

Tabular charts are used to show raw data and numerical relationships. Use only a few key examples on the visual to illustrate your point. Bar Graphs

Bar graphs are used to show absolute data or relationships and comparisons. Be sure to include scales and values. Be sure the type is legible. Pie Charts

Pie charts are good for illustrating percentage relationships or parts of a whole. No more than eight segments are recommended. Line Graphs

Line graphs are ideal for illustrating trends or performance over time. Your scale should include significant dates and milestones. Graphs should include no more than three lines. In black and white visuals, the lines should be distinctly different, e.g., dashed, solid, dots, etc. In color visuals, the lines should be easily differentiated colors which contrast well with the background. Block or Process Diagrams

Block or process diagrams are good for illustrating structural relationships and designs. Graphics of this type show how each piece contributes to the whole. Avoid overcrowding. Limit your chart to no more than 10 simple geometric shapes and titles connected by lines and arrows. One-Line Diagrams

IST 2021 papers often contain electrical one-line diagrams which are an integral part of a technical discussion. You should limit applying these to needed segments of a system to make them legible to the audience. Photographs

Good quality photographic visuals can make a major contribution to your presentation. Be extra careful with photographs: they must be very crisp and clear, with high contrast between light and dark areas. Do not superimpose text over the image. If text is needed on the visual, it should be placed in areas that have been cleared of the image. Be sure to test your photos, projecting them to the size they will be when used to ensure that they are clear and easily recognizable.

Text Pointers

The text (or word) portion of presentations is used to state facts or objectives. When lines of text alone do not illustrate your point, a chart, graph or graphic might be more appropriate.

• Avoid using more than six or seven words (30–40 characters) per line, six or seven lines per visual. Make sure type is well spaced and not crowded.
• Eliminate words that do not add meaning, for example: the, an, etc.
• Avoid complete sentences. Use bulleted phrases.
• Be consistent in grammatical construction of lists; for example, use all verbs or use all noun phrases.
• Use 36 point type for all titles, and for the text of visual aids to be used in very large rooms.
• Use at least 18 point type for the main text in other than the largest rooms.
• Use bullets at beginning of lines to separate ideas.
• Use functions in PowerPoint that allow you to build information, bullet by bullet, on a slide, to keep the audience from reading ahead.

Title Pages

Use title pages to introduce new topics or add special emphasis to a very important point. The best titles are a few simple lines in large type.

Special Thanks

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Instructions for All Technical Paper Presentation

These instructions apply to all accepted technical papers, presentations in Workshops, Special Sessions, and Industry Forums. You will need to prepare a presentation and a recording of your presentation. The duration of the presentation should be 20 minutes in length for technical papers. If you are presenting in a Workshop, Special Session, or Industry Forum, please follow the instructions for the length of the presentation from the organizer. You will also need to attend the discussion of your paper as scheduled in the program during the week of June 28th- July 1st, 2021. All presentation recordings will be available online for viewing June 20th – July 1st, 2021.

Deadline for uploading recorded videos and presentations: May 31st, 2021.

There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam (if you would like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

• WebEx: Video Conferencing – Record a Cisco Webex Meeting
• Skype: Skype for Business: Recording a Meeting | Information Technology Services | Bemidji State University
• Google Meet: Record a video meeting – Meet Help
• Zoom: Local Recording – Zoom Help Center
• Gotomeeting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings
• Microsoft Teams: Record a meeting in Teams – Office Support
• Create Voice Over Power point and convert to MP4

Audio/Video File Requirements:

• All files must be in MP4 Format
• 1mbps bitrate: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
• Resolution = maximum 720p HD
• The length of the presentation must comply with the specification of your session.
• Please use the following naming convention: SID.pptx, SID.pdf, SID.mp4, where SID is your session ID, the code that was entered in front of your paper/poster title in the program.

Tips for Recording:

• Use as quite an area as possible
• Avoid areas that have echo
• Rooms should be fairly small
• Sound dampening with carpeting, curtains, furniture
• Strong Wi-Fi connection
• Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Avoid using default built-in microphone on computer.
• Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.

Standards and Templates (for PPT, PPTX, and PDF):

As a reminder, your accepted paper will be published to the proceedings and to IEEE Xplore after your presentation at the conclusion of the Virtual World Forum.

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