cover letter for administrative assistant without experience

Best Administrative Assistant Cover Letter with No Experience

Administrative assistants are responsible for supporting office managers, workers, and visitors. Some of their typical responsibilities include:

• Handling office organization tasks and setting up meetings • Assist via a phone call or email • Generating reports and creating the presentation • Making reservations, arranging travel, and booking appointments • Taking care of the office employees • Organizing the filing system or electronic documents to track employers work • Developing a level of professionalism among clients, workers, and other staff • Arranging special events for staff appreciation, fundraising, and other corporate events

How to Write Administrative Assistant Cover Letter with No Experience?

Job seekers have a great opportunity to show their talents, interests, and personality through their cover letter to impress potential employers. Therefore, it must be well created by keeping the following points in mind:

• Writing in clear fonts and sending it as a PDF • Keeping it short and adding information that’s missing in the resume • Mentioning skills, education, and experience • Proving enthusiasm to work at the company • Giving a call to action to the recruiters

Administrative Assistant Cover Letter No Experience

Anthony Silverstein 628 Hill Haven Drive Temple, TX 76501 [email protected] (000)-298-9244

Sep 30, 2019

Ms. Christine Blair HR Manager 1803 Marcus Street Huntsville, AL 35816

Dear Ms. Blair,

I’m writing to apply for the Administrative Assistant position at Global Solutions Network Inc., as advertised on Indeed. My associate’s degree in administration, excellent computer expertise, fast typing speed, multilingual capability, strong written and verbal skills make me the right fit.

As can be seen in the attached resume, I’m able to meet deadlines, handle stress, maintain schedules, as well as prioritize tasks. Specifically, my skills and knowledge include:

• Providing exceptional clerical support to staff and executives • Screening and answering telephone inquiries • Greeting visitors, and directing them to the proper location • Able to arrange meetings with supervisor, CEO and other companies • Proficient in taking minutes of meetings • Monitoring employees workflow to ensure timely completion • Protecting client’s confidentiality • Preparing travel vouchers, performance evaluations, meeting notes, and other documents • Skilled in using Microsoft excel, word, powerpoint and outlook • Bilingual: English/Spanish

As shown above, I can bring a unique skill set to handle the operations of your company. I look forward to meeting with you to further discuss my talents in detail. You can call me anytime at (000)-298-9244 to schedule an interview.

Thank you for your time and consideration.

Anthony Silverstein

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Administrative Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more job offers as an Administrative Assistant?

A great cover letter will be key. This guide will cover everything you need for writing a job-winning Administrative Assistant cover letter (including proven strategies, skills, templates, & examples).

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that administrative assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Administrative Assistant Cover Letter
• The Best Skills To Include On An Administrative Assistant Cover Letter

How To Address An Administrative Assistant Cover Letter

• 3 Administrative Assistant Cover Letter Examples

The 8 Best Administrative Assistant Cover Letter Templates

3 tips for writing a job-winning administrative assistant cover letter.

Here's the step-by-step breakdown:

Administrative Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Administrative Assistant?

When hiring an administrative assistant, companies seek candidates who possess a range of skills and qualities. Firstly, organizational skills are essential, as administrative assistants need to manage multiple tasks and prioritize their workload effectively. Attention to detail is also important to ensure that all tasks are completed accurately and on time. Strong communication skills, both in writing and verbally, are necessary to interact with colleagues, clients, and customers. Proficiency in using computers and various software programs is a must for administrative assistants.

Administrative Assistants also need to be able to manage their time effectively, handle competing demands, and adapt to changing situations in a fast-paced work environment. Additionally, they should be friendly, approachable, and professional while maintaining confidentiality and discretion when handling sensitive information. In summary, administrative assistants must work independently, be self-motivated, and able to handle a variety of tasks efficiently and accurately.

Additionally, there are a few best practices you want to follow to write a job-winning administrative assistant cover letter:

• Customize the cover letter: Address the cover letter to the hiring manager, and customize it to the specific job you're applying for. Highlight why you're a great fit for this particular position and company.
• Use a professional tone: Use a professional tone throughout the letter, and avoid using slang or overly casual language.
• Start with a strong opening: Start your letter with a strong opening that grabs the reader's attention. For example, you might mention a recent news article about the company that impressed you.
• Highlight your relevant skills and experience: In the body of the letter, highlight your relevant skills and experience, using specific examples to demonstrate your abilities. Whenever possible, include quantifiable achievements, such as “increased efficiency by 30% through the implementation of a new filing system.”
• Show enthusiasm: Show enthusiasm for the position and the company, and explain why you're excited about the opportunity to work there.
• Conclude with a call to action: Conclude your letter with a call to action, such as asking for an interview or expressing your interest in discussing your qualifications further.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App to do this.

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Administrative Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Administrative Assistant Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for a administrative assistant cover letter.

These keywords were selected from an analysis of  real administrative assistant  job descriptions sourced from actual job boards. Here they are:

• Communication
• Organization
• Correspondence
• Presentations
• Time Management
• Ability to prioritize
• Problem Solving
• Meet Deadlines

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target administrative assistant job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Administrative Assistant Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for administrative assistant roles:

Administrative Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience as an administrative assistant. Here is what an example of their cover letter might look like:

Administrative Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from working as a legal assistant to an administrative assistant role. This cover letter illustrates how they identify and speak to their transferable skills:

Administrative Assistant Cover Letter Example #3: An Experienced Administrative Assistant With a Resume Gap

For our third administrative assistant resume example, we have a candidate who has 8+ years of experience, and is looking to re-enter the workforce after a 2+ year gap. Here's an example of what their resume might look like:

At this point, you know all of the basics you'll need to write an administrative assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an administrative assistant role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible For Increasing Customer Satisfaction Rates.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage of projects you completed on time
• The percentage by which you increased the efficiency of administrative processes
• The average satisfaction rate of your clients
• The percentage by which you were able to reduce operational costs

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning administrative assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each administrative assistant role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your administrative assistant cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more administrative assistant interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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3 Smashing Administrative Assistant Cover Letter Examples

Posted by CV Nation on May 25, 2021

The definitive guide to writing an administrative assistant cover letter, with 3 admin assistant cover letter samples and everything you need to know to write a great cover letter for administration jobs.

Preparing a cover letter for an administrative assistant job that makes a positive impact isn’t an easy task. How do you communicate your value to recruiters and make yourself stand out from the crowd in just one page?

With an average of 118 people applying for each available job , your cover letter is your first, and possible only, chance to show recruiters why you’re the right person for the job.

But don’t fret.

This guide will show you exactly how to write a great cover letter for administrative assistant jobs. We’ll show you how to structure your admin assistant cover letter and present your skills, experiences and qualifications in the most effective way.

This guide also includes a cover letter sample for entry level administrative assistants/administrative assistants with no work experience.

How to Structure Your Administrative Assistant Cover Letter

When writing a cover letter for a job, it’s always beneficial to use a specific structure. This will give you a roadmap to follow and ensure you sell yourself as effectively as possible.

So feel free to follow CV Nation’s cover letter structure.

1. Introduction

2. overview of experience and expertise, 3. key selling points, 5. key skills, 6. ending and call to action.

Let’s take a look at these six steps in more detail.

Start your cover letter with a professional introduction, briefly explaining who you are and the position you are applying for.

Follow this with an outline of your experience and expertise, showing why you’re a good candidate for the job and how your experience aligns with the requirements of the job.

Of course, for administrative assistants, this is where you can highlight your administrative experience.

Focus on your key selling points and what makes you stand out.

For example, have you been recognised for improving administrative processes? Have you got a reputation for reducing costs or improving efficiency in office environments?

Identify your key selling points and ensure to highlight them in your cover letter.

When writing a cover letter for admin assistant jobs, it’s important to do your research. This will enable you to tailor your cover letter to the company you’re applying to.

Take a look at the administrative assistant cover letter templates in this guide. Note how research has allowed the cover letters to be tailored to the companies, resulting in unique, personal letters that make a connection with the reader.

Draw attention to a number of your key skills. Provide examples of times you’ve used the skills to achieve success.

Consider using bullet points to draw attention to your skills, and provide examples of times you have used your skills to achieve success.

End your cover letter with a clear call to action. A call to action refers to the action you want the reader to take. When applying for jobs, your call to action will most likely ask the reader to get in touch with you regarding your job application.

Administrative Assistant Cover Letter Example

Skills for Administrative Assistant Cover Letters

As we mentioned earlier, it’s important to showcase your key skills in your cover letter.

Here, we list the five most sought-after skills for administrative assistants and explain how to show them on your cover letter.

1. Organisation

Without good organisation, offices don’t operate efficiently.

As such, it’s beneficial to highlight your organisation skills on your cover letter (if you do in fact possess good organisation skills, of course).

How do you show your organisation skills on your cover letter?

Touch on how you used your organisation skills to get results as an administrative assistant. For example, this may include restructuring a filing system or implementing new scheduling software.

If you can show how your organisation skills led to positive outcomes, you’ll make a positive impact on recruiters.

2. Attention-to-Detail

Administrative assistants perform a range of daily tasks that require a high level of accuracy, such as scheduling bookings, completing reports and making appointments. To ensure these tasks are completed accurately, attention-to-detail is essential.

How you show your attention-to-detail on your cover letter?

The way your cover letter is written, formatted and presented can indicate your level of attention-to-detail. If you submit your cover letter with typos, spelling errors and inconsistent formatting, recruiters may envision the writer to be someone who lacks attention-to-detail.

So it’s important to ensure your cover letter is void of mistakes and professionally written.

3. Communication

Admin assistants engage with many different people on a regular basis, including colleagues, internal departments, suppliers and other companies.

To ensure the smooth-running of daily operations, administrative assistants should be comfortable communicating with people at all levels and from all backgrounds.

How do you show your communication skills on your cover letter?

As with attention-to-detail, the way your cover letter is written can speak a lot about your communication skills.

When you’re writing a cover letter, you’re communicating with the reader. So ensure your cover letter is well-written and uses engaging language.

4. Problem-Solving

Administrative Assistants are often the first point of call for problems. Whether it’s problems with schedules, incorrect paperwork or changes to events, admin assistants need to be ready to provide swift resolutions to arising problems.

How do you show your problem-solving skills on your cover letter?

The best way to highlight your problem-solving skills on your cover letter is to provide examples of times you have overcome problems and achieved positive results.

5. IT and Technology

IT, technology and software play a big role in the daily work of an administrative assistant. In fact, the majority of tasks performed in offices are carried out via IT and technology.

Specific technical requirements for admin assistants vary from job to job. Common requirements include Microsoft Excel, Microsoft Word and internal systems.

How do you show your IT and technology skills on your cover letter?

Dedicate a few lines to explaining your technical/IT proficiency. Simply state which systems and software packages you’re adept with to show recruiters that you’re ready to jump straight into the job.

Before writing your cover letter, ensure to research the company you’re applying to. By researching the company, you can tailor your cover letter to the job and show how you’re aligned with the company’s values and culture.

This also shows that you genuinely care about working for the company, rather than bulk distributing cover letters to many different employers.

Study the administrative assistant cover letter templates in this guide and note how research makes the letters personal and unique.

How to Write an Administrative Assistant Cover Letter with No Experience

If you’ve got no experience in administration, the key is to focus on your transferable skills and related experiences.

For example, have you got experience corresponding with vendors over the telephone? Or have you carried out administrative tasks while organising groups at university? Try to identify such skills and experiences that are relevant to administration, and focus on them in your cover letter.

If you’ve undertaken any administration-related work on a voluntary or free basis, highlight this on your cover letter to showcase your administrative experience.

Here is an example of an administrative cover letter for someone with no experience:

Administrative Assistant Cover Letter Example (No Experience)

Further Tips for Your Administration Assistant Cover Letter

How should you format your administrative assistant cover letter for emails.

When sending your cover letter by email, the letter should be formatted slightly differently.

The key difference is that you don’t need to include your address at the top of the letter as you do with hard copies of your cover letter. Instead, simply include your email address and contact number under your name at the end of your cover letter.

Here is an example:

‘Your sincerely,

Email: [email protected]

Tel: +44 (0) 123 4567 890

Furthermore, when sending cover letters by email, you should not insert your name at the top of the email, as you would in a document.

Salutations

If you know the name of the person who will be reading your cover letter, use the salutation ‘Dear [Name]. If you don’t know their name, use the salutation ‘Dear Sir/Madam’ or 'Dear Recruitment Team'.

Cover letters for those in Britain should end with ‘Yours sincerely’ if using ‘Dear Name’ or 'Dear Recruitment Team'. If you’re using ‘Dear Sir/Madam’, end your letter with ‘Yours faithfully’.

In the United States, end your letter with either ‘Yours faithfully’ or ‘Yours truly’.

State That Your CV is Enclosed

If you’re submitting your cover letter alongside your CV, it’s appropriate to inform the reader that your CV is attached.

Stating that your CV is enclosed couldn’t be easier. Simply insert ‘Enc.: CV’ under your name at the end of your cover letter.

Word or PDF?

When attaching or uploading your cover letter, should you use Word or PDF format?

Attach your cover letter in PDF format. Unlike Word format, PDF maintains its shape on all devices, ensuring your cover letter doesn’t become unreadable.

Hopefully you’ve found this administrative assistant cover letter guide helpful.

For further help with your administrative assistant job search, view our guide to admin assistant job interviews . This guide includes 20 of the most common administrative assistant job interview questions and example answers.

Don’t forget to ensure your CV is fine-tuned before you send off your applications. If you need help with your CV, check out our ultimate guide to writing a CV , which includes 27 CV templates.

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Experienced Administrative Assistant Cover Letter Example

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You should start your Experienced Administrative Assistant cover letter by addressing the hiring manager directly, if possible. Then, introduce yourself and mention the position you're applying for. Highlight your years of experience as an administrative assistant and briefly mention the key skills and achievements that make you a strong candidate for the job. For example, "Dear [Hiring Manager's Name], I am writing to apply for the Administrative Assistant position at [Company's Name]. With over [number] years of experience in administrative roles, I have developed strong organizational and multitasking skills, honed by managing complex calendars, coordinating extensive travel arrangements, and overseeing large-scale projects." This introduction is professional, direct, and showcases your experience and skills right from the start.

The best way for Experienced Administrative Assistants to end a cover letter is by summarizing their interest in the role and their qualifications. They should reiterate their enthusiasm for the opportunity and express their eagerness to contribute their skills and experience to the team. It's also important to thank the hiring manager for their time and consideration. For example: "I am excited about the opportunity to bring my unique blend of over X years of administrative experience, problem-solving skills, and passion for excellence to your team. Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you." This ending is assertive, confident, and leaves a positive impression.

Experienced Administrative Assistants should include several key elements in their cover letter to highlight their skills, experience, and suitability for the role they are applying for. 1. Introduction: Start with a brief introduction about yourself and the position you are applying for. Mention where you found the job posting or how you heard about the job. 2. Relevant Experience: As an experienced administrative assistant, you should highlight your past experiences in similar roles. Discuss the tasks you were responsible for, such as managing schedules, organizing meetings, or handling correspondence. Be specific about the skills you used and the impact you made. 3. Skills: Highlight the skills that make you a strong candidate for the role. These might include proficiency in office software, strong organizational skills, excellent communication abilities, and a knack for problem-solving. If the job description mentions specific skills, be sure to address those in your cover letter. 4. Achievements: Mention any notable achievements from your previous roles. For example, you might have implemented a new filing system that increased efficiency, or perhaps you were recognized for your exceptional customer service. 5. Understanding of the Company: Show that you've done your research and understand what the company does and what they value. Explain why you're interested in working for them specifically and how you can contribute to their goals. 6. Closing: In your closing paragraph, express your enthusiasm for the role and your interest in an interview. Thank the reader for their time and consideration. Remember, your cover letter should complement your resume, not repeat it. Use it as an opportunity to tell a story about your professional journey and to demonstrate how your experience and skills make you the ideal candidate for the role.

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