harvard style essay structure

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What is Harvard Style?

What you need to know, harvard style tutorial.

• Other Styles
• Annotated Bibliographies
• How to Create an Attribution

Harvard Style

The Harvard referencing system is known as the Author-Date style . It emphasizes the name of the creator of a piece of information and the date of publication, with the list of references in alphabetical order at the end of your paper.

Unlike other citation styles, there is no single, definitive version of Harvard Style. Therefore, you may see a variation in features such as punctuation, capitalization, abbreviations, and the use of italics. 

Always check with your instructor and follow the rules he or she gives you.

• Harvard Style Guidelines Your class handout
• Harvard Referencing Quick Guide From Staffordshire University

Harvard Style will affect your paper in two places:

• In-text citations in the body of your paper, and
• The reference list at the end of your paper
• All in-text citations should be listed in the reference list at the end of your paper.
• Reference list entries need to contain all the information that someone reading your paper would need in order to find your source.
• Reference lists in Harvard Style are arranged alphabetically by first author.
• Begin your Reference list on a new page after your text and number it consecutively.

Sample References List:

Click on the Links Below to See Additional Examples:

• Sample Paper Paper provided by Kurt Olson
• Harvard Citation Examples Document created by The University of Western Australia

Click on the image below to launch this tutorial that was created by the University of Leeds. The section on Citing in Text is especially useful.

• << Previous: Chicago Style
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• Last Updated: Mar 20, 2024 11:36 AM
• URL: https://libguides.mjc.edu/citeyoursources

Except where otherwise noted, this work is licensed under CC BY-SA 4.0 and CC BY-NC 4.0 Licenses .

Harvard Style Citation and Referencing: a Detailed Guide from Experts

Defining What is Harvard Citation Style and Referencing

From the first time we put our pen on paper, we're taught how important it is to give credit where it's needed. Whether a research paper outline or a doctoral dissertation, proper references, and citations are the foundation of academic work in any field. And when it's time to cite sources, there's one style that stands out: Harvard style. In this article, we will explore the nuances of Harvard style citations and help you navigate the complexity of this important academic tool.

Developed by the Harvard Graduate School for Education, the Harvard style citation is a Ferrari of citations designed for the ultimate advantage of your research. Harvard Style, like a sports car, is streamlined, precise, and designed for speed. From its inception at Harvard at the beginning 20th century, this style has become a standard of academic reference and has been praised for its clarity and sophistication.

Intended to be simple and accessible to all, the Harvard style quickly became popular in the mid-20s and is based upon using the date-author citation in the document text, together with the detailed list of references at the document's end. Nowadays that it has gained universal acknowledgment, Harvard referencing is a critical instrument for scientists in multiple disciplines, owing to its simple yet tasteful design that has endured for many years.

Importance of Using Harvard Style Citation Properly

Using Harvard style citations and references correctly is like putting a hidden weapon in the arsenal of your academics. It'll be more than just following rules; it'll be about proving your credibility and that your work is grounded in solid evidence and reliable sources. Therefore, proper citations and references are crucial for a wide range of purposes:

• First, by acknowledging your sources, you avoid plagiarism and demonstrate that you've taken the necessary precautions and are not attempting to pass on someone else's work as yours.
• Secondly, Harvard citation style and references allow readers to track their sources and verify their assertions. This is especially relevant in fields in which precision and accuracy are important, e.g., in the fields of science and technology.
• Thirdly, using Harvard style citations and references shows you belong to a larger academic community and know their standards and norms. By conforming to the customary citation and referencing guidelines, you can communicate that you are a reliable and trustworthy scholar who values their work.

Before finding out more of the important details about the Harvard referencing style, you might want to delegate your ' Do My Math Homework ' request to our experts!

Key Features of Harvard Style Citation and Referencing

Below are a few of the principal characteristics of Harvard Style that make it such a popular choice among scholars:

In-text Citation: For in-text citations, the Harvard citation style adopts a straightforward author-date structure, implying that, after a direct quotation or paraphrase, you should provide the author's last name and the date of publication in parenthesis. This way, your readers can quickly identify your sources of information without looking for a specific reference list.

Example 1: There is considerable debate within the literature on sustainable development about the relationship between sustainable development and economic growth (Mitlin, 1992)

Reference List: A full reference list with complete bibliographic details for each work you referenced in your text is included at the conclusion of your paper. Reference lists in Harvard Style must follow a certain structure containing the author's name, the work's title, the year of publication, and other details.

Example: Mitlin, D., 1992. Sustainable development: A guide to literature. Environment and urbanization , 4 (1), pp.111-124.

Consistency : Consistency is one of the hallmarks of Harvard Style, which means you should adhere to the same structure for all citations and references and include any relevant information.

Flexibility : Books, journal articles, web pages, and other sources can all be formatted in Harvard Style. Depending on the kind of source, it also allows differences in the citation style.

How to Use Harvard Style Citation and Referencing

As was already established, references and citations in the Harvard style are commonly accepted. Therefore, you should take the required actions to ensure accurate citation. Let's adhere to these basic guidelines to give credit where credit is due:

Step 1: Understand the Basics

The Harvard style requires a list of references at the end of the document that contains all the information about the sources and a text citation that includes the author's name and the year of publication. Before you begin, be sure you understand these fundamental principles.

Step 2: Collect Your Sources

Before you begin, gather all the resources you'll need for the paper, such as books and websites. Make sure to write down all the pertinent details for each source, such as the author's name and title, the publication date, and the publisher.

Step 3: Create In-Text Citations

In-text references must be used when using someone else's words or ideas in your writing. Usually, the cited passage or paraphrase is followed by a Harvard style in text citation. As long as it is obvious to whom it refers, it comes at the conclusion of the pertinent phrase. For example, (Neal, 2022).

Step 4: Create a Reference List

Make a list of references towards the conclusion where you can discover all the information about each source. The author's last name and first initial appear at the top of the reference entry. Only the first word of the title and any proper nouns are capitalized. Similar to in-text citations, only the first author should be listed when there are four or more; beyond that, add 'et al.' to the end of the list.

Step 5: Check Your Formatting

Make sure your references are properly formatted in accordance with Harvard Style Guidelines. This may include:

• Use a standard font such as Times New Roman or Arial in size 12.
• Set margins to 1 inch on all sides.
• Use double spacing throughout the document, including the reference list.
• Place a header on each page, which should include the title of your paper and the page number, located in the top right-hand corner.
• Make sure to include a title page with your paper title, your name, the name of your institution, and the date of submission. Or you can always find out more on how to title an essay from our expert writers!
• Use headings as a way to organize and simplify your paper with bold or italic letters.
• Include in-text citations
• Include a reference list at the end of your paper.

By selecting the button below, you may get a template from our research paper writing services that includes a sample of an essay cover page, headers, subheadings, and a reference list.

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Common Errors and Pitfalls in Using Harvard Style

While the Harvard Style citation may seem straightforward, there are several common errors and pitfalls that students and researchers should be aware of to ensure they are using the style correctly.

One common error is forgetting to include page numbers when referencing a source. Harvard style requires that page numbers be included when citing a direct quote or paraphrasing from a source. Failing to include page numbers can make it difficult for readers to locate the information being cited and can result in lost points on an assignment or paper.

Another pitfall is the improper formatting of references. Harvard style requires specific formatting for different types of sources, such as italicizing book titles and using quotation marks for article titles. Failure to follow these guidelines can result in a loss of points and confusion for readers.

Another common mistake is inconsistency in formatting and citation styles. It is important to use the same style throughout a document, including in-text citations and the reference list. Mixing different styles can make the document difficult to read and may result in a lower grade. And, if this problem sounds familiar and you wish 'if only somebody could rewrite my essay ,' get our essay writing help in a flash!

Finally, another pitfall to avoid is relying too heavily on online Harvard referencing generator tools. They can be useful for creating references, although they are not always reliable and might not adhere to the exact rules of Harvard style. To guarantee that the references produced by these tools are accurate and in the right format, it is crucial to carefully review and adjust them.

Meanwhile, if you're not really feeling like dealing with the nitty-gritty of referencing your character analysis essay using Harvard style, no sweat! We've got your back on that one too.

Key Takeaways

In conclusion, knowing what is Harvard citation style and how to properly cite sources using this style is an essential ability for any student or researcher writing academically. The main lesson to be learned is that accurate citation not only shows academic honesty but also strengthens the authority of your work and backs up your claims. You may make sure that your writing is correctly referenced, structured, and accepted in the academic world by including these important lessons in it.

And if you feel like you need extra help, our expert paper writing services will provide you with a high-quality Harvard style citation example paper that demonstrates correct citation and formatting, giving you the knowledge and confidence to cite sources effectively in your own work!

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Harvard Referencing Style Guide

What is referencing.

Whenever you write, the writings of others will influence your work. Although it is difficult to gauge all the influences, many of your ideas can be traced back to the resources and materials that you have consulted. These might be books, images , articles, reports, or, of course, the internet. These sources help enrich your writing by giving you ideas to build on. It is important always to give credit to the original thinkers and authors.

Referencing is the method that gives credit to the sources you have used in your work. You should provide references whenever you use a direct quote, paraphrase someone else’s idea, or borrow conceptual words and phrases.

Referencing not only allows credit to be given where credit is due, but it also helps track the various influences on any original piece of writing. If you do not cite the sources of the ideas that you have used in your work, you run the risk of plagiarism. Plagiarism is not only unethical but is also an actual crime in some of its forms. But how do you reference?

Elements of Harvard referencing style

Harvard referencing is a popular method of adding citations to your work. Its appeal lies in the simplicity of the basic system it uses – the author-date structure. Along with this, in Harvard style, you only need to mention the source in two locations: in the in-text reference(s) and in the reference list. Both elements together incorporate all the necessary details about a source in the most efficient way.

So, while reading something, when you come across a citation that looks something like this:

Furley (1999) or (Furley, 1999)

it is an in-text reference that follows the author-date system.

This is an entry in the reference list for the same in-text reference.

Furley, D. (1999) Routledge history of philosophy volume II: from Aristotle to Augustine . 1st edn. London: Routledge.

These Harvard referencing examples provide details about the citation formats for different types of sources.

In-text reference/citation

As is obvious from the name, Harvard in-text citations are references included within the text, that is, inside the sentences that make up its content. These can either be direct statements or quotes, or a paraphrasing of the original work. This type of reference helps in precisely pointing out which portions of the text are borrowed from or influenced by which particular source.

In his work, Furley (1999) wrote about… OR …from Aristotle’s works (Furley, 1999).

As you can see, in-text references provide the author’s surname and the year of publication. The year is provided because sometimes two or more works by the same author are referenced. In this case, the year helps in distinguishing between these works. Note that if you are citing a direct quotation, the in-text citation should also include the page number of that quote, for example (Furley, 1999, p. 2).

However, in-text citations don’t provide other important details about these resources. Rather, they are short enough that you don’t get interrupted while reading the text. Other details are presented in the reference list that you include at the end of your paper.

Reference list

A reference list presents the details of all the resources cited throughout the text in the form of a list at the end of your paper. It includes detailed entries about each of the referenced sources.

Citation structure:

Surname, Initial. (Publication year) Name of the document . Place of publication: Publisher.

Every in-text citation corresponds to an entry in the reference list. So, the reference list entry for the in-text citations discussed above would be:

Einstein, M. (2004) Media diversity: economics, ownership, and the FCC. New Jersey: Routledge.

This entry can also include other details like page numbers, editor’s name, edition, URL, access date, etc., depending upon the type of resource. A reference list allows you to provide all the necessary information without crowding your paper. With this list, you can keep track of how many materials you have consulted and even see if you need to include any more or any other kind of references in your text.

The difference between a bibliography and the Harvard referencing system

Typically, you’ll refer to multiple sources and materials for writing a text, and just using a bibliography can be confusing. You can use the Harvard referencing system to point out the exact location of all your references.

By marking the in-text reference, you can easily locate which idea or quote corresponds to which author. This makes your work easy to read and understand. This way, you and your reader can easily trace the specific portions of the work back to the original texts.

You can also show how much of your text uses source material (whether directly or indirectly) and how much of it is your own ideas and thoughts.

Format for Harvard Referencing

Typically, a paper that uses Harvard referencing has the following format:

• 2.5 cm OR 1-inch margins on all sides
• Recommended fonts: Arial 12 pt or Times New Roman, with double-spacing
• Title is in the center of the page just above the text
• Left-aligned text, with the first sentence of every paragraph indented by 0.5 inch
• Last name is at the top-right corner of the header, followed by page number
• Title page is centre-aligned
• Subheadings are in sentence case and left-aligned

Key takeaways

• Referencing is a way of crediting the various resources consulted while writing a text. Harvard referencing is a system that allows you to include information about the source materials. It is based on the author-date system.
• It includes references: 1) as in-text citations and 2) in a reference list (which is different from a bibliography).
• In-text citations: (Author Surname, Year Published).
• Reference list entry: Author Surname, Initial. (Year Published) Title . Place of Publication: Name of Publisher.

For more help creating citations in Harvard style, try the EasyBib Harvard referencing generator !

Published October 25, 2020.

Harvard Formatting Guide

Harvard Formatting

• et al Usage
• Direct Quotes
• In-text Citations
• Multiple Authors
• Page Numbers
• Writing an Outline
• View Harvard Guide

Reference Examples

• View all Harvard Examples

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• Referencing
• Harvard Style Bibliography | Format & Examples

Harvard Style Bibliography | Format & Examples

Published on 1 May 2020 by Jack Caulfield . Revised on 7 November 2022.

In Harvard style , the bibliography or reference list provides full references for the sources you used in your writing.

• A reference list consists of entries corresponding to your in-text citations .
• A bibliography sometimes also lists sources that you consulted for background research, but did not cite in your text.

The two terms are sometimes used interchangeably. If in doubt about which to include, check with your instructor or department.

The information you include in a reference varies depending on the type of source, but it usually includes the author, date, and title of the work, followed by details of where it was published. You can automatically generate accurate references using our free reference generator:

Harvard Reference Generator

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Table of contents

Formatting a harvard style bibliography, harvard reference examples, referencing sources with multiple authors, referencing sources with missing information, frequently asked questions about harvard bibliographies.

Sources are alphabetised by author last name. The heading ‘Reference list’ or ‘Bibliography’ appears at the top.

Each new source appears on a new line, and when an entry for a single source extends onto a second line, a hanging indent is used:

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Reference list or bibliography entries always start with the author’s last name and initial, the publication date and the title of the source. The other information required varies depending on the source type. Formats and examples for the most common source types are given below.

• Entire book
• Book chapter
• Translated book
• Edition of a book

Journal articles

• Print journal
• Online-only journal with DOI
• Online-only journal without DOI
• General web page
• Online article or blog
• Social media post

Newspapers and magazines

• Newspaper article
• Magazine article

When a source has up to three authors, list all of them in the order their names appear on the source. If there are four or more, give only the first name followed by ‘ et al. ’:

Sometimes a source won’t list all the information you need for your reference. Here’s what to do when you don’t know the publication date or author of a source.

Some online sources, as well as historical documents, may lack a clear publication date. In these cases, you can replace the date in the reference list entry with the words ‘no date’. With online sources, you still include an access date at the end:

When a source doesn’t list an author, you can often list a corporate source as an author instead, as with ‘Scribbr’ in the above example. When that’s not possible, begin the entry with the title instead of the author:

Though the terms are sometimes used interchangeably, there is a difference in meaning:

• A reference list only includes sources cited in the text – every entry corresponds to an in-text citation .
• A bibliography also includes other sources which were consulted during the research but not cited.

In Harvard referencing, up to three author names are included in an in-text citation or reference list entry. When there are four or more authors, include only the first, followed by ‘ et al. ’

In Harvard style referencing , to distinguish between two sources by the same author that were published in the same year, you add a different letter after the year for each source:

• (Smith, 2019a)
• (Smith, 2019b)

Add ‘a’ to the first one you cite, ‘b’ to the second, and so on. Do the same in your bibliography or reference list .

To create a hanging indent for your bibliography or reference list :

• Highlight all the entries
• Click on the arrow in the bottom-right corner of the ‘Paragraph’ tab in the top menu.
• In the pop-up window, under ‘Special’ in the ‘Indentation’ section, use the drop-down menu to select ‘Hanging’.
• Then close the window with ‘OK’.

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the ‘Cite this Scribbr article’ button to automatically add the citation to our free Reference Generator.

Caulfield, J. (2022, November 07). Harvard Style Bibliography | Format & Examples. Scribbr. Retrieved 25 March 2024, from https://www.scribbr.co.uk/referencing/harvard-bibliography/

Is this article helpful?

Jack Caulfield

Other students also liked, a quick guide to harvard referencing | citation examples, harvard in-text citation | a complete guide & examples, referencing books in harvard style | templates & examples, scribbr apa citation checker.

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Harvard Format (With Example)

Harvard style paper guidelines, harvard style cover page.

Harvard essay format is very specific and organized unlike argumentative essay . It requires a very particular title page with the following instructions:

• The title of the paper is placed halfway down the page and written in capital letters.
• After the title, three lines down write the name of the author in small letters.
• Move four lines down and place the name of the class.
• Move one line down put the name of the professor.
• The next line entails the name of the school.
• Then move to the next and write the city and state located and the final line should have the date.
• The cover page of the Harvard essay format gives you all the information one needs to know about the author in question.

There are several key components to note when using the Harvard format. The title in a Harvard essay format is right justified. A partial title expresses the main idea in the essay between it, and the page number is exactly five spaces. The Harvard essay format cover sheet would like roughly like this:

The Harvard Essay Template

• by (Name of the author)
• Name of the Class (Course)
• Name of University
• City and State where university is located

Here are other essay formatting styles:

Paragraphs in a Harvard Format Essay

The Harvard essay format paragraphs are highly structured. The first section of the article is supposed to be captivating and entertaining. The article may begin with a lively quotation or an interesting fact and information that sheds light on the essay in question.

As in the  definition essay , introduction should smoothly lead to the thesis statement. The thesis statement refers to the main idea of the sentence and a summary of what the article body entails.

The first sentence in the body paragraph should tell the reader what the paragraph is discussing. The topic sentence is followed by supporting facts that relate to it. The details in the supporting sentences can be facts, quotations or analysis.

The paragraph then concludes with a sentence that summarizes what the paragraph is about and leads into the next section smoothly. Subheadings can also be used to introduce new subtopics and are italicized.

Transition between the Paragraphs

Writing an article using the Harvard format one should show the transition from one paragraph to the next and these paragraphs should be interconnected.

The topic should gradually grow from one point to the next. A paragraph in Harvard format has three parts:

– The topic sentence

– Supporting details 

– Closing sentence form

Citations in a Harvard Style Paper

One can use in-text citations. With the Harvard style, a quote uses the author’s name and first initial, year of publication and page number where the information appears. Citation for each fact is provided, if not it is considered plagiarism which is a serious offense. In-text citations for example from J. K. Rowling book published in 2004 page 45 would look like (Rowling J.K,2004,45).These quotes make the Harvard format essay easy to understand and comprehend as one read.

Harvard style uses a standard font such as Times New Roman or Arial at size 12. Fancy fonts are not allowed because the Harvard format is used in writing outstanding academic and research essays. The essay should be double-spaced with smooth left margins. In the Harvard format titles of journals, newspapers or books or websites are italicized in in-text citations while that of poems and short stories is written in “quotation marks”. This helps readers know what they are referring to read quickly through an essay written in the Harvard format.

The conclusion of a Harvard format essay is vital and should be written with high accuracy understanding and mastery. The first sentence of the conclusion is used to put emphasis on the thesis statement and remind the reader what the essay has proved showed or theorized. After the first sentence provides brief information of the main points that were discussed throughout the whole piece to encourage remembrance of the most important points that were discussed. It mainly involves a summary of the main points of the article in other words. The essay should then finish with an outstanding powerful message that leaves the reader still thinking minutes or hours after they have finished reading the article.

The conclusion is followed by the reference page which consists of the reference list and is placed in its page known as the reference page.

Read more! Looke at the argumentative essay example about nutrition

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While Sandel argues that pursuing perfection through genetic engineering would decrease our sense of humility, he claims that the sense of solidarity we would lose is also important.

This thesis summarizes several points in Sandel’s argument, but it does not make a claim about how we should understand his argument. A reader who read Sandel’s argument would not also need to read an essay based on this descriptive thesis.  

Broad thesis (arguable, but difficult to support with evidence) 

Michael Sandel’s arguments about genetic engineering do not take into consideration all the relevant issues.

This is an arguable claim because it would be possible to argue against it by saying that Michael Sandel’s arguments do take all of the relevant issues into consideration. But the claim is too broad. Because the thesis does not specify which “issues” it is focused on—or why it matters if they are considered—readers won’t know what the rest of the essay will argue, and the writer won’t know what to focus on. If there is a particular issue that Sandel does not address, then a more specific version of the thesis would include that issue—hand an explanation of why it is important.  

Arguable thesis with analytical claim 

While Sandel argues persuasively that our instinct to “remake” (54) ourselves into something ever more perfect is a problem, his belief that we can always draw a line between what is medically necessary and what makes us simply “better than well” (51) is less convincing.

This is an arguable analytical claim. To argue for this claim, the essay writer will need to show how evidence from the article itself points to this interpretation. It’s also a reasonable scope for a thesis because it can be supported with evidence available in the text and is neither too broad nor too narrow.  

Arguable thesis with normative claim 

Given Sandel’s argument against genetic enhancement, we should not allow parents to decide on using Human Growth Hormone for their children.

This thesis tells us what we should do about a particular issue discussed in Sandel’s article, but it does not tell us how we should understand Sandel’s argument.  

Questions to ask about your thesis 

• Is the thesis truly arguable? Does it speak to a genuine dilemma in the source, or would most readers automatically agree with it?  
• Is the thesis too obvious? Again, would most or all readers agree with it without needing to see your argument?  
• Is the thesis complex enough to require a whole essay's worth of argument?  
• Is the thesis supportable with evidence from the text rather than with generalizations or outside research?  
• Would anyone want to read a paper in which this thesis was developed? That is, can you explain what this paper is adding to our understanding of a problem, question, or topic?
• picture_as_pdf Thesis

Writing Guide

This guide was created for Harvard Library employees, but we hope it’s helpful to a wider community of content creators, editors, producers — anyone who’s trying to communicate a message online.

If you work at Harvard Library 

This is our website style guide. It helps us create clear and consistent digital content that’s welcoming and useful for our users. Please use it as a reference whenever you’re writing content for library.harvard.edu.

If you work at another organization

We invite you to use and adapt this style guide as you see fit. It — like our entire website — is available under a Creative Commons Attribution 4.0 International License.

Speaking of credit: Several other writing guides inspired this one. Those include: MailChimp’s Content Style Guide , Harvard University Style Guidelines & Best Practices , 18F’s Content Guide , Federal Plain Language Guidelines , and City of Boston Writing Guide . These are great resources for additional reading on the topic.

We love to talk shop. If you have questions about this writing guide or the Harvard Library website contact the Harvard Library communications team at [email protected].

With every piece of content we publish, our goal is to empower our users so they can use our services and tools to get their work done and discover new ideas. 

We do this by writing in a clear, helpful and confident voice that guides our users and invites them to engage with us. Our voice is: 

• Straightforward 
• Conversational 
• Trustworthy 
• Proactive  
• Knowledgeable 

Our voice is also positive — instead of rules and permissions, think options and opportunities. It’s also welcoming and accessible to all audiences. 

The Harvard brand brings with it a lot of history. We want to highlight our association with the positive attributes — credible, trusted, secure, historic, bold. But we also want to do our best to break down barriers, which means overcoming other attributes some people may assign to Harvard, such as elite, academic, exclusive, traditional.

Part of being credible, trusted, and secure is ensuring every bit of content we have on our website is up to date, accurate, and relevant to our users. 

The tips that follow in this guide will help us fulfill these goals. 

"Damn those sticklers in favor of what sounds best to you, in the context of the writing and the audience it’s intended for." —Merrill Perlman, Columbia Journalism Review

Things To Do

Write for the user first.

Before you start writing, ask yourself: 

• Who is going to read this content? 
• What do they need to know? 
• What are they trying to accomplish? 
• How might they be feeling? 

Put yourself in their shoes and write in a way that suits the situation. Remember: You’re the expert, not your users. 

Put the most important information up top

Users tend to scan web pages until they find what they need. Most people will only read 20 percent of a page . Use the “inverted pyramid” technique by putting the most important information at the top of a page. That’s the section users are most likely to read.

Choose clarity over cleverness

Say what you mean and avoid using figurative language, which can make your content more difficult to understand.

Address users directly 

Use pronouns to speak directly to your users, addressing them as “you” when possible. If necessary, define “you” at the beginning of your page. And don’t be afraid to say “we” instead of “the library.” 

• Instead of:  The Harvard Library has staff members who can assist with research.  We’d write: Our expert librarians are here to help answer your research questions. 

Shorter sentences and paragraphs make your content easier to skim and less intimidating. Paragraphs should top out around 3 to 8 sentences. Ideal sentence length is around 15 to 20 words.

Use plain language 

Using words people easily understand makes our content more useful and welcoming. Don’t use formal or long words when easy or short ones will do. 

• Use write instead of compose , get instead of obtain , use instead of utilize , and so on. Plainlanguage.gov has a great list of word alternatives . 

Use the active voice 

The active voice supports brevity and makes our content more engaging. 

Using the passive voice deemphasizes who should take action, which can lead to confusion. It also tends to be more wordy than the active voice. 

• Instead of: Overdue fines must be paid by the borrower. We would write: The borrower must pay any overdue fines. 

How to recognize the passive voice: If you insert “by zombies” after the verb and the sentence still makes sense, you’re using the passive voice.

Write for the user with the least amount of knowledge on the topic

It’s not dumbing down your content. It can actually be harder to to make information simple and easy to understand. The truth is: even experts or people with more education prefer plain language.

Imagine your audience and write as if you were talking to them one-on-one, with the authority of someone who can actively help.  

Try reading your writing out loud and listen for awkward phrases or constructions that you wouldn’t normally say. Better yet, have someone else read your writing to you. 

Create helpful hyperlinks 

When links look different from regular text, they attract users’ attention. That’s an opportunity that shouldn’t be missed. 

When creating hyperlinks, keep these tips in mind:  

• Meaningful links should stand alone and help users with scanning the page.
• Write descriptive and true link text — explain where users are going and why.
• Use keywords to describe the link’s destination — look at the destination page for context.
• The link destination should fulfill the promise of your link text .
• If linking to a PDF, indicate that. 

For example: 

• Instead of:  This collection is available online here . Try:  Browse this collection online.
• For PDFs:   Our pricing guide PDF  provides estimates for various reproduction formats. 

Break up your content 

Large paragraphs of text can lose readers. Using subheads and bullet points is a way to help provide clear narrative structure for readers, particularly those in a hurry.

Tips for breaking up your content: 

• Add useful headings to help people scan the page.
• Use bulleted lists to break up the text when appropriate.
• Write short sentences and short sections to break up information into manageable chunks.

"Look for the clutter in your writing and prune it ruthlessly. Be grateful for everything you can throw away ... Writing improves in direct ratio to the number of things we can keep out of it that shouldn't be there." —William Zinsser, On Writing Well

Things to Avoid

Jargon or acronyms.

Jargon and acronyms are often vague or unfamiliar to users, and can lead to misinterpretation. If you feel an acronym or a jargon term must be used, be sure to explain what it means the first time you use it on a page.

We strongly discourage writing FAQs , or Frequently Asked Questions. Why? Because FAQs:

• Are hard to read and search for
• Duplicate other content on your site
• Mean that content is not where people expect to find it — it needs to be in context

If you think you need FAQs, review the content on your site and look for ways to improve it. Take steps to give users a better experience.

Ask yourself:

• Is the content organized in a logical way?
• Can you group similar topics together?
• Is it easy to find the right answer?
• Is it clear and up to date?

If people are asking similar questions, the existing content isn’t meeting their needs. Perhaps you need to rewrite it or combine several pieces of content. Pay attention to what users are asking for and find the best way to guide them through the process.  

Linking users to PDFs can make your content harder to use, and lead users down a dead end. The Nielsen Norman Group has done multiple studies on PDFs and has consistently found that users don’t like them and avoid reading them.

Avoid using PDFs for important information you’re trying to convey to users. Some supplementary information may make sense as a PDF — or something a user would need to print. 

If you must link users to a PDF, be sure to let them know. For example: 

Our pricing guide (PDF)  provides estimates for various reproduction formats. 

Duplication

If something is written once and links to relevant information easily and well, people are more likely to trust the content. Duplicate content produces poor search results, confuses the user, and damages the credibility of our websites.

Before you publish something, check that the user need you’re trying to address has not already been covered.  

Style Guide

With some exceptions, we’re following Associated Press style guidelines on the Harvard Library website.

Here are some common tips: 

Abbreviations and acronyms

Spell out abbreviations or acronyms the first time they are referenced. Avoid abbreviations or acronyms that the reader would not quickly recognize. 

Capitalization

In general, capitalize proper nouns and beginnings of sentences. For nouns specific to Harvard University and other common academic uses, please refer to the Harvard-specific guidelines below.

As with all punctuation, clarity is the biggest rule. If a comma does not help make clear what is being said, it should not be there. If omitting a comma could lead to confusion or misinterpretation, then use the comma. We do use serial commas.

Compositions

Capitalize the principal words in the names of books, movies, plays, poems, operas, songs, radio and TV programs, works of art, events, etc. Use italics or quotes when writing about them online. 

One word, no hyphen. However, use the hyphen for  e-book and e-reader.

A plural noun, it normally takes plural verbs and pronouns. However, it becomes a collective noun and takes singular verbs when the group or quantity is regarded as a unit. 

Right: The data is sound. (A unit.) 

Also right: The data have been carefully collected. (Individual items.) 

Use figures for date, abbreviated month when used with a specific date. So: January 2018 but Jan. 2, 2018. Use an s without an apostrophe to indicate spans of decades or centuries: the 1900s, the 1920s. 

Headlines/Headers/Subheads

Capitalize all words that aren’t articles.

In general, spell out one through nine. Use figures for 10 or above and whenever preceding a unit of measure or referring to ages of people, animals, events, or things. 

Use figures for: Academic course numbers, addresses, ages, centuries, dates, years and decades, decimals, percentages and fractions with numbers larger than 1, dimensions, distances, highways, monetary units, school grades. 

Spell out: at the start of a sentence, in definite and casual uses, names, in fractions less than one. 

Phone numbers 

123-456-7890 

am, pm, Lowercase, no periods. Avoid the redundant 10 am this morning.

web, website, webcam, webcast, webpage, web address, web browser, internet

Harvard Style Guidelines 

Here are tips for Harvard-specific terms and other terms you may encounter more frequently based on the nature of our website. They're based on guidelines provided in the Harvard University Style Guidelines .

Harvard University Proper Nouns

Capitalize the full, formal names of:

• Departments
• Colleges and schools
• Institutions
• Residential houses
• Academic associations
• Scholarships

However, do not capitalize names used informally, in the second reference. For example, when calling it the center, or the department.

Example: The Science Center contains five lecture halls; you can reserve space at the center by submitting a room request.

The exception is to capitalize College, School, and University when referring to Harvard, as well as the Yard.

Always capitalize Harvard Library. Do not capitalize Harvard libraries. Be careful in referencing Harvard Library, so as not to give users the idea that the Harvard Library is a place. 

Capitalize formal titles when used immediately before a name.

Lowercase formal titles when used alone or in constructions that set them off from a name by commas.

Use lowercase at all times for terms that are job descriptions rather than formal titles.

Named professorships and fellowships are capitalized even following the person’s name.

Academic years and terms

Terms designating academic years and terms are lowercased, like senior, first-year student, fall semester

Class titles

Capitalize the name of classes. Course titles and lectures are capitalized and put in quotes.

Example: June teaches Literature 101. Professor John Doe is teaching “The Art of Guitar Playing” this semester.

Concentrations

Concentrations are not capitalized. 

Harvard academic titles

Unlike AP, use title case for named professors, like Jane Mansbridge, Adams Professor of Political Leadership and Democratic Values.

Treat all other academic titles as formal titles: capitalized when used immediately before a name.

The preferred format is to spell out the degree. Capitalize an individual's specific degree, but do not capitalize when referring to a degree generically.

For example: John Smith holds a Master of Arts in English. She is working toward her bachelor’s degree.

If abbreviating degrees, use capitalized initials with periods: A.B., S.B.

When referring to someone’s year of graduation, capitalize “class.” Example: John Harvard, Class of 1977, was in town for a lecture.

"Writing is an instrument for conveying ideas from one mind to another; the writer’s job is to make the reader apprehend his meaning readily and precisely." —Sir Ernest Gowers, The Complete Plain Words

Tools & Resources

There are tons of tools available online to help you accomplish the goals outlined above and test your content for readability. Here are some to get you started: 

Harvard Essay Formatting and Style Guide for Students

Essays are hard enough to write to begin with, but writing it according to the Harvard Essay format is a whole other beast on its own. If you look at any Harvard Style sample paper, you will realize that it is not just a matter of stringing a couple of sentences together in paragraphs, the structure takes on a life of its own. 

From the cover page to the final page, everything has a place and a specific format in which it has to be written. Regardless of how difficult or technical the Harvard formatting rules are, getting to know it is non-negotiable. 

If you want to enter any major university, admission essay topics for Oxford University , for example, all require a Harvard essay format. It might seem tedious and unnecessary, but it gives a certain distinct appearance to all their essays which is professionally pleasing. 

Whether it’s controversial topics or anything general, handle it with professionalism and never make biased statements or write something that’s offensive. Choosing the right topic is a gamechanger. 

The cover page

The Harvard formatting style requires a very specific format for the cover page or title page. If you look at a Harvard sample paper, you will notice a couple of things. Firstly, the title is always written around the middle of the page in All-caps. 

Secondly, the name and surname of the author are written in small letters three lines below the title. Thirdly, there is another four-line gap and from here you start to write the class, the name of the professor or lecturer, then the name of the school, thereafter comes the city and state and lastly the date. 

Each of these entries is always written on their own line. Once all this info is put in the right order, you can move onto the actual essay.

Putting things in paragraphs

As a novice or an expert essay writer , it sometimes becomes unclear where you need to split your paragraphs. With Harvard formatting, paragraphs also need to adhere to a certain structure. This can be either difficult when your ideas are complex, or it can take the thinking out of your paragraphing and guide you with ease. 

According to the Harvard writing style, the first section is supposed to be captivating and entertaining. It should capture the reader and lead them to want to read further. From there Every paragraph’s first sentence should tell the reader what the paragraph is all about. 

The rest of the paragraph should support the opening statement and the last sentence should summarize what the whole paragraph stated. If the writer wants to highlight certain points or add a bit more structure, he or she can make use of subheadings to introduce subtopics. These subheadings should always be written in italics though. 

Citing and technical formatting in a Harvard Essay

There are many citing formats around, but it makes sense that a Harvard essay would use the Harvard style for in-text references. 

When an author’s work is cited, the author’s surname and initials are used, as well as the year of publication and the page that was referenced. The full citation with the books title and publishing details are then written at the end of the essay in a separate section. 

When it comes to the technical formatting, it is very rigid in what is expected. The essay should always be written in Times New Roman at size 12. Double spacing is always to be used to make the text easy to read and the left-hand margin should be smooth. 

If you struggle to keep to the formatting style, you could always make use of an online essay helper or customessaymeister.com . This will ensure that your essay adheres to the quality that a Harvard essay requires. There isn’t much room to change to the format since it is a format used for the highest quality of essays. 

Transitioning between paragraphs

As mentioned earlier, the Harvard formatting style requires a certain structure to the paragraphs. Putting it all together can become tricky, but on the other hand, when your paragraphs fit into this structure, then you know that your ideas are solid. 

This makes it easy for the reader to follow your train of thought and easier for you to get your message across. 

Generally, a Harvard paragraph has three sections, namely a topic sentence, supporting sentences and a closing sentence. 

The closing sentence is dual purpose as it serves the function to summarize what the paragraph was all about and then also introduces the next paragraph. This affords your essay an easy flow and logical order that the reader can follow. 

To conclude

If you are serious about your academic writing, then you don’t have much choice in the matter. At first, the format is tedious and you will often become frustrated at the rules that you have to follow, but with everything new, it becomes easier as you practice. 

In the end you will come to appreciate the effort that it took for you to master the Harvard formatting style. Your essays will take a step up in terms of its professionalism, purely based on the aesthetics of your paper. When your essay looks professional, it almost also testifies of the quality of the content of your work as well. It testifies of your character and the effort that you put in. 

Author Bio:

Michael Turner is an academic writer helping students with their thesis, dissertation, and college essays. His has a tremendous level of writing skills and loves to share his expertise with budding writers. In his free time, he unwinds by doing yoga, cooking and playing ukulele.

Jul 28th, 2019 IISTE News

education , essay , harvard , ivy league , reference

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Writing Application Essays and Personal Statements

Some applications ask that you write an essay that draws on more personal reflections. These essays, sometimes called Personal Statements, are an opportunity to show the selection committee who you are as a person: your story, your values, your interests, and why you—and not your peer with a similar resume—are a perfect fit for this opportunity. These narrative essays allow you to really illustrate the person behind the resume, showcasing not only what you think but how you think.

Before you start writing, it’s helpful to really consider the goals of your personal statement:

• To learn more about you as a person: What would you like the selection committee to know about you that can't be covered by other application materials (e.g. resume, transcript, letters of recommendation)? What have been the important moments/influences throughout your journey that have led to where (and who!) you are?
• To learn how you think about the unsolved problems in your field of study/interest: What experiences demonstrate how you've been taught to think and how you tackle challenges?
• To assess whether you fit with the personal qualities sought by the selection committee:  How can you show that you are thoughtful and mature with a good sense of self; that you embody the character, qualities, and experience to be personally ready to thrive in this experience (graduate school and otherwise)? Whatever opportunity you are seeking—going to graduate school, spending the year abroad, conducting public service—is going to be challenging intellectually, emotionally, and financially. This is your opportunity to show that you have the energy and perseverance to succeed.

In general, your job through your personal statement is to show, don’t tell the committee about your journey. If you choose to retell specific anecdotes from your life, focus on one or two relavant, formative experiences—academic, professional, extracurricular—that are emblematic of your development. The essay is where you should showcase the depth of your maturity, not the breadth—that's the resume's job!

Determining the theme of an essay

The personal statement is usually framed with an overarching theme. But how do you come up with a theme that is unique to you? Here are some questions to get you started:

• Question your individuality:  What distinguishes you from your peers? What challenges have you overcome? What was one instance in your life where your values were called  into question?
• Question your field of study:  What first interested you about your field of study? How has your interest in the field changed and developed? How has this discipline shaped you? What are you most passionate about relative to your field?
• Question your non-academic experiences:  Why did you choose the internships, clubs, or activites you did? And what does that suggest about what you value?

Once you have done some reflection, you may notice a theme emerging (justice? innovation? creativity?)—great! Be careful to think beyond your first idea, too, though. Sometimes, the third or fourth theme to come to your mind is the one that will be most compelling to center your essay around.

Writing style

Certainly, your personal statement can have moments of humor or irony that reflect your personality, but the goal is not to show off your creative writing skills or present you as a sparkling conversationalist (that can be part of your interview!). Here, the aim is to present yourself as an interesting person, with a unique background and perspective, and a great future colleague. You should still use good academic writing—although this is not a research paper nor a cover letter—but the tone can be a bit less formal.

Communicating your values

Our work is often linked to our own values, identities, and personal experiences, both positive and negative. However, there can be a vulnerability to sharing these things with strangers. Know that you don't have to write about your most intimate thoughts or experiences, if you don't want to. If you do feel that it’s important that a selection committee knows this about you, reflect on why you would like for them to know that, and then be sure that it has an organic place in your statement. Your passion will come through in how you speak about these topics and their importance in forming you as an individual and budding scholar. 

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Can Intel Serve Two Masters?

By Peter Coy

Opinion Writer

This week I interviewed Pat Gelsinger, the chief executive of Intel, which is one of the most important companies in the United States. President Biden seems to think it’s singularly important, anyway: His administration has tentatively agreed to give Intel $8.5 billion in grants and $11 billion in low-cost loans to help it push ahead in computer chip design and manufacturing. It should also qualify for about $25 billion in investment tax credits.

To Biden and Commerce Secretary Gina Raimondo, the special thing about Intel is that it doesn’t just design chips in the United States, as, for example, the current stock market darling Nvidia does. It manufactures them domestically as well. It’s planning to spend $100 billion over five years on manufacturing and research and development projects in Arizona, New Mexico, Ohio and Oregon.

The Biden administration believes semiconductors are a key to the future, so allowing their manufacture to move almost entirely offshore would jeopardize America’s national security and economic leadership. “Leading-edge logic chips are essential to the world’s most advanced technologies like artificial intelligence, and this proposed funding would help ensure more of those chips are developed and made domestically,” the Commerce Department said last week in its announcement of the incentives for Intel.

In chip-making, Intel goes up against T.S.M.C. of Taiwan, Samsung of South Korea, and GlobalFoundries, which is majority owned by an investor based in Abu Dhabi. While all three of those rivals have some U.S. production, Intel is the only one that has U.S. headquarters and its most advanced production and process technology R & D in the United States. Raimondo, at the announcement in Arizona, called Intel “America’s champion semiconductor company.”

For Gelsinger, being unofficially named a national champion brings complications. The money is nice, but it comes with strings attached. All C.E.O.s of public companies work for their shareholders; Gelsinger has to do that, but also please the government. The money is released in tranches as Intel reaches the milestones that the government has set for it, such as construction of chip factories (“fabs”), training of workers and development of new products.

Wall Street isn’t sold on Gelsinger’s commitment to manufacturing, which is expensive and has an uncertain payoff: In October 2021, when Gelsinger announced the long-term financial impact of his manufacturing expansion, “Wall Street was stunned” and Intel lost $25 billion in market value, The Times reported . The company’s shares have fallen about 20 percent over the past five years, while shares are up more than 500 percent at Advanced Micro Devices and 1,800 percent at Nvidia, both of which are fabulously fabless, meaning other companies make their chips for them.

The silver lining for Gelsinger is that at this point, the shareholders who have stuck by Intel presumably share his belief in the importance of doing one’s own manufacturing, or they would have dumped their stock long ago.

“In semiconductors, R & D and manufacturing are inextricable,” Gelsinger told me, defending his commitment to produce chips, not just design them. “A fab is an R & D organism at scale. This isn’t like building a Clorox fab. The invention happens every day.”

It’s tricky, though. To make fuller use of its production expertise, Intel is going into the business of making chips for other companies, including rivals. So for accounting of profits and losses it’s separating its production operation from the business units that design chips. Those arm’s-length business units will be free to contract with rivals of Intel such as T.S.M.C. for their production. Details of the new structure will be announced on Tuesday. It’s not hard to imagine that one day Intel will split into two companies, one for production and one for design.

I asked Gelsinger why Intel needs subsidies, since he had already committed in 2021 to building state-of-the-art fabs “without any presumption of incentives,” as he once put it . He said the subsidies — incentives, as he calls them — level the playing field with competitors who are subsidized by their governments.

Subsidies by foreign governments are the main reason it has been 30 percent to 40 percent cheaper to build a fab in Asia, Gelsinger said. The share of global chip production capacity in the United States and Europe has fallen to 20 percent from 80 percent over three decades, he said. In words that will be music to Biden’s and Raimondo’s ears, he said, “Of course, as the U.S.-born-and-bred R & D, manufacturing and design house, we have a clear bias” to perform those functions in the United States.

I asked him how he deals with conflicts between what his shareholders want and what the government wants. In general, he said, they want the same things. But not always. “We’ve been trying to navigate that turf very carefully,” he said, adding that the negotiations with the government are reviewed with the board, which represents the shareholders. “Unquestioned harmony here? Of course not.”

One potential source of dissonance: Intel still does business in and with China. Although it sold a wafer fab in Dalian, in a deal announced in 2020, it still has two factories in Chengdu that do assembly and testing. Gelsinger told me those are to serve the domestic Chinese market. Lenovo, ZTE, Alibaba and ByteDance “are big, important customers for us,” he told me. He said he has visited China on business 74 times and is about to make it 75.

I asked if U.S. officials are trying to stop Intel from selling state-of-the-art chips to the Chinese. “That’s an ongoing conversation,” he said. “We believe the business community should be a bridge between the U.S. and China.” He chairs the China Center advisory board of the U.S. Chamber of Commerce. “We understand some of the national security implications” of selling to China, he said, “but we also believe that you still want to have good access to the second-largest market in the world.”

I talked to two outside experts about Gelsinger’s challenge. Ellen Hughes-Cromwick, who was the chief economist at Ford Motor and later the Commerce Department, said she likes the U.S. approach to industrial policy because it’s voluntary: Intel and its shareholders will get on board only if they believe it’s in their interest.

“We’re in a once-in-a-generation or once-in-two-generations inflection point,” to rebuild U.S. manufacturing or not, she said. Hughes-Cromwick is a senior resident fellow for climate and energy at Third Way, a think tank. She added by email: “We lost significant capacity since the early 2000s — hollowing out our economy. Many forgot the job multiplier effect associated with manufacturing.”

Willy Shih, an innovation expert at Harvard Business School, warned that “problems that were a long time in the making don’t get solved overnight.” He noted that Donald Trump has assailed parts of the Inflation Reduction Act, a different plank of Biden’s industrial policy. That doesn’t mean Trump would seek to cancel the CHIPS and Science Act — the source of funding for the Intel incentives — but Shih said, “If there is a change of administration, a lot of cards go up in the air.”

Gelsinger realizes that he’s in a tough spot because the company is spending huge sums and not yet seeing a return on the investment. He’s racing through five nodes — essentially, generations of chips and the associated chip-making equipment — in just four years, several years faster than the typical pace. Intel vows to regain world leadership in production technology in 2025 with a generation of chips called 18A.

The hopes of a lot of people — investors, administration officials, members of Congress — are hanging on whether Intel can carry it off. Said Gelsinger: “You have to trust me and you have to be patient.”

The Readers Write

Concerning consent : If regulations were less detailed, companies wouldn’t need to create so much fine print. Make the regulations simpler and let adult consumers, able to read and write, decide on their own.

Udo Hartmann Berlin

What a marvelous essay on the eclipse ! I was in Carbondale, Ill., for the eclipse of 2017 and had perfect viewing conditions, although clouds obscured the view for many others in the near vicinity. I remember thinking, “Oh my God, I’m really going to be allowed to see this thing!”

Dan Coren Philadelphia

Even if most economic value is created by A.I. , it’s still hard to imagine a future in which work ceases to be central to our lives. Deeply ingrained within humans is the desire to contribute meaningfully to society. While paid work is certainly not the only means of doing so, secure employment with a single employer has become embedded as the social and economic norm for well over a century.

Brendan Moore Palo Alto, Calif.

Things were so much more difficult before computers, so why are we all so much busier today? I think the more things are automated and made easier, the more we humans will think of things that could be done and improved. There are always opportunities to do more.

Lisa Meder Brookfield, Wis.

As the publisher of Chicago Agent Magazine , which you cited in your Opinion piece , I am compelled to say that I have been a licensed Realtor since the 1980s and during all this time the National Association of Realtors has never required a certain commission rate in any part of the rules or anywhere else in the association. Any changes from this lawsuit settlement will be mostly in paperwork and the conversations Realtors have with their clients.

Marci Sepulveda Chicago

Quote of the Day

“I want to rock and roll all night and party every day.”

— Kiss, “Rock and Roll All Nite” (1975)

Peter Coy is a writer for the Opinion section of The Times, covering economics and business. Email him at [email protected] . @ petercoy