presentation slide on time management

Guide to Inspiring Time Management Presentation (+ Free Template) in 2024

Astrid Tran • 05 Apr 2024 • 5 min read

One of the biggest challenges with time management is that there are only 24 hours in a day. 

Time flies. 

We can’t create more time, but we can learn to use the time we have more effectively.

It is never too late to learn about time management, whether you are a student, researcher, employee, leader, or professional. 

So, an effective time management presentation should include what information? Should we put effort into designing a compelling time management presentation? 

You will find out the answer in this article. So let’s get over it!

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Table of Contents

• Time management presentation for employees
• Time management presentation for leaders and professionals
• Time management presentation for students
• Time management presentation ideas (+ Downloadable templates)
• Time management presentation FAQs

Time Management Presentation for Employees

What makes a good time management presentation for employees? Here is some key information to put on the presentation that certainly inspires employees.

Start with the Why

Begin the presentation by explaining the importance of time management for personal and professional growth. Highlight how effective time management can lead to reduced stress, increased productivity, better work-life balance, and career advancement.

Planning and Scheduling

Provide tips on how to create daily, weekly, and monthly schedules. Encourage the use of tools like to-do lists, calendars, or time-blocking techniques to stay organized and on track.

📌 Brainstorm your planning with idea board , by asking the right open-ended questions

Share Success Stories

Share real-life success stories from employees or colleagues who have implemented effective time management strategies and witnessed positive outcomes. Hearing relatable experiences can inspire others to take action.

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Time Management Presentation for Leaders and Professionals

Presenting about time management training PPT among leaders and professionals is a different story. They are too familiar with the concept and many of them are masters in this field. 

So what can make the time management PPT stand out and attract their attention? You can learn from TedTalk to get more unique ideas to level up your presentation.

Customization and Personalization

Offer personalized time management recommendations during the presentation. You could conduct a brief survey before the event and tailor some of the content based on the participants’ specific challenges and interests.

Advanced Time Management Techniques

Instead of covering the basics, focus on introducing advanced time management techniques that these leaders might not be familiar with. Explore cutting-edge strategies, tools, and approaches that can take their time management skills to the next level.

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Time Management Presentation for Students

How do you talk to your students about time management?

Students should equip themselves with time management skills in early childhood. It is not only helpful to help them stay organised, but also leads to a balance between academics and interests. These are some tips that you can make your time management presentation become more interesting:

Explain the Importance

Help students understand why time management is crucial for their academic success and overall well-being. Emphasize how effective time management can reduce stress, improve academic performance, and create a healthy work-life balance. 

The Pomodoro Technique

Explain the Pomodoro Technique, a popular time management method involving the brain working in focused intervals (e.g., 25 minutes) followed by short breaks. It can help students maintain focus and increase productivity.

Goal Setting

Teach students how to set specific, measurable, achievable, relevant, and time-bound (SMART) goals. In your time management presentation, remember to guide them in breaking down large tasks into smaller, manageable steps.

Time Management Presentation Ideas (+ Downloadable Templates)

To add more effectiveness to the time management presentation, don’t forget to create activities that make it easy for the audience to retain information and engage in discussion. Here are some ideas to add to the time management PowerPoint.

Q&A and Interactive Activities

Good ideas of time management PPTs with activities can be interactive elements like polls , quizzes , or group discussions to keep employees engaged and reinforce key concepts. Also, allocate time for a Q&A session to address any specific concerns or questions they might have. Check out the top Q&A apps you could use in 2024!

Time management presentation PowerPoint

Remember, the presentation should be visually appealing, and concise, and avoid overwhelming employees with too much information. Use relevant graphics, charts, and examples to illustrate the concepts effectively. A well-designed presentation can ignite employees’ interest and drive positive changes in their time management habits.

How to start a time management ppt with AhaSlides?

Leverage AhaSlides to deliver creative time management slides. AhaSlides provides all kinds of quiz templates and games that definitely enhance your slides. 

How it works:

• Log in to your AhaSlides account or create a new one if you don’t have it yet.
• Once logged in, click on the “Create New” button and select “Presentation” from the options.
• AhaSlides offers various pre-designed templates. Look for a time management template that suits your presentation’s theme.
• AhaSlides integrates into PowerPoint and Google Slides so you can add directly AhaSlides into your ppt.
• You can set a time limit to your questions if you tend to create interactive activities during your presentation.

Looking for time management templates? We have a time management template free for you!

⭐️ Want more inspiration? Check out AhaSlides templates right away to unlock your creativity!

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Time Management Presentation FAQs

Is time management a good topic for presentation.

Talking about time management is an interesting topic for people of all ages. It is easy to add some activities to make a presentation engaging and captivating.

How do you manage time during a presentation?

There are several ways to manage time during a presentation, for example, set a time limit for each activity that engages with participants, rehearse with a timer, and use visuals effectively

How do you start a 5 minute presentation?

If you want to present your ideas within 5 minutes , it is worth noting to keep slides up to 10-15 slides and use presentation tools like AhaSlides.

Ref: Slideshare

Astrid Tran

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Time Management for Students

Jul 09, 2014

6.09k likes | 13.07k Views

Time Management for Students. Time Management = Self Management. You’re not learning how to manage your time as much as you are learning how to manage yourself. Effective Time Management. Helps to reduce stress Helps you get more things done well Helps ensure your well being

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• nonessential tasks
• use time management tools
• healthy lifestyle
• interruptions
• truly important

Presentation Transcript

Time Management = Self Management You’re not learning how to manage your time as much as you are learning how to manage yourself.

Effective Time Management • Helps to reduce stress • Helps you get more things done well • Helps ensure your well being • Helps improve quality of life

Poor Time Management • Causes stress at school, home, and at work • Long term stress leads to health issues • Can lead to problems in relationships • Can lead to quitting your job or school

Time • No matter how organized we are, there are only 24 hours in a day. • All we can actually “manage” is ourselves and what we do with the time that we have. • You can change your behaviors, but you can not change time.

Wasting Time • What do you tend to waste time on? • telephone calls, TV, internet, email, etc. • When do you tend to lose time? • Interruptions, mistakes, falling behind, waiting, etc. • Procrastination? • Do you put things off or do “fun” things first?

Try some of the following strategies and see if they help.

Plan Each Day • Planning your day can help you accomplish more and feel more in control of your life. • Keep to-do lists, the most important tasks at the top. • Keep a schedule of your daily activities to minimize conflicts and last-minute rushes. • If you’re a night person, at the end of each day, plan for the following day. • If you’re a morning person, plan the day ahead as you’re getting started.

Jump Right In • Begin each assignment the day it is assigned. • Figure out what needs to be done to complete the assignment • Figure out when you are going to do each task • Give yourself deadlines for each task • Don’t fall behind on other assignments while you’re working on “something big” • Address your assignments daily

Prioritize Your Tasks • Time-consuming but relatively unimportant tasks can consume a lot of your day. • Prioritize tasks to ensure that you spend your time and energy on those tasks that are truly important to you. • Set a time limit on “time wasters” like internet surfing or reading email, and stick to it.

Establish Routines • Stick to routines as much as possible • If emergencies arise, you'll be much more productive if you usually follow routines most of the time. • If emergencies arise, you’ll have the energy and flexibility to adjust and deal with them effectively, if you follow routines most of the time.

Limit Distractions • Turn off your phone (really!) • Close out your email (leave an “away” message) • Put a “do-not-disturb” sign on your door • Turn off the TV, stereo, ipod, etc.

Use Time Management Tools • Know what works best for you: a planner, a calendar, an Outlook calendar, your cell phone, etc. • Color code tasks for school, work, church, family, and yourself. This helps to visually organize notes on your calendar . • Set your technology to send you reminders of events in advance. • It is helpful to post a large month-at-a-glance calendar where the whole household can see obligations and deadlines.

Say No to Nonessential Tasks • Consider your schedule before agreeing to take on additional work. • Turn off your phone, and call people back when you’re done with your tasks. • Learn to say “no” once in a while.

Delegate • Take a look at your to-do list and consider what you can pass on to someone else. • For effective time management, you need to let other people carry some of the load. • Delegate chores or errands to your spouse, your children, roommates, family, or friends. • Ask for favors, and learn to say “no” once in a while.

Do Quality Work • Perfection isn’t usually possible or necessary. • Doing work right the first time may take more time in the beginning, but you will save time and avoid stress. • Errors usually result in spending time making corrections, or doing something over again, which wastes your time. • This can cause more stress, too.

Break Projects into Smaller Tasks • Begin your project the day it is assigned! • Assign yourself small tasks to do over time to complete the overall project. • Work on tasks a few minutes at a time, perhaps a little each day, until you get them all done. • This allows time for corrections or changes before the deadline. • Work on tasks you dread for just 10 minutes, and once you get started, you may find you can finish it.

Evaluate How You Spend Your Time • Look for time that can be used more wisely. • When you are waiting somewhere you don't need to just sit there with nothing to do.. • Always take something along to do, such as: • a report you need to read • a checkbook that needs to be balanced • notes you need to review or re-write • just a blank pad of paper that you can use to plan, make to-do lists, organize your thoughts or assignments, or shopping lists

Take Care of Yourself! • Get plenty of quality sleep • Maintain a healthy diet • Exercise regularly • A healthy lifestyle: • improves your focus and concentration, • improves your efficiency so you complete your work in less time. • avoid illness and stay well so you can be your best

Take a Break • When you need a break, take one. • Take a walk, and then get back to work. • Do some quick stretches at your workstation, and then get back to work. • Take a “ten minute vacation” and then get back to work. • Take a mental health day to rest and re-energize, but plan it appropriately.

How Do You Spend Your Time? Use the following link to determine how you spend your time on daily activities. This exercise may help you find more time in your schedule for studying. • http://www.studygs.net/schedule/index.htm

Daily Calendar Example

Monthly Calendar Example

Links • http://www.studygs.net/timman.htm • http://www.collegeboard.com/student/plan/college-success/116.html • http://www.mayoclinic.com/health/time-management/wl00048 • http://www.mindtools.com/pages/article/newHTE_00.htm

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Ace the Presentation

How to Effectively Manage Time During a Presentation? Short and Long Ones!

Slides are one of the best ways to engage an audience and nail a presentation. Nowadays, people use the most efficient and practical skills to make the slides clear, easy to understand. However, most people struggle to plan and manage time in their presentations.

How Many Slides are Suitable for Finishing a Presentation on Time?

The general rule says 1 to 2 slides per minute. However, it is critical to note that the presentation’s number of slides will vary according to the topic complexity, audience, available time, presentation structure and format, and goal. Good planning, rehearsal, and delivery skills are essential!

To be more specific, if you have too many slides in a presentation at the range of 3 to 15 minutes, you will end up confusing your audience or spending a significant part of your time explaining the slides. It does not mean you have to prepare a lot of information and squeeze it into few slides, and the best practice is to summarize your content to understand it easily.

From 25 minutes to 60 minutes, you can make a considerable number of slides. Some experts recommend 1 to 2 slides per minute, but as I said before, it will depend on the topic. Imagine that one of your slides contains graphs about some work you have been doing that can take more than 2 minutes, and it is important to explain it in detail to the audience.

It all starts with planning, researching, organizing all the collected data, prioritizing your key points, and making a structure. After this exercise, it will be easier to know how many slides you will have according to your given time.

To sum this up, there is no exact rule to set a number of slides for a given time frame, and it will vary according to the topic, your research, and your presentation skills. All you have to do is to balance the slides with your speech and time.

How many Slides for a 3-minute Presentation?

For a 3-minute presentation, the presenter should use four slides. Depending on how the slides are structured, 15 seconds to 2 minutes can be spent on each slide.

What really matters is not the amount of the slides but the quality. You can make three powerful slides and nail your presentation or make 5 with too much content and ending up having a boring presentation.

A good practice for a 3 minutes presentation is to keep it clean and straightforward. Keep in mind that slides are more engaging with visuals rather than texts. And on your speech, be as brief as possible, make a 15 to 20 seconds introduction, and do the same on the conclusion.

How many Slides for a 5-minute Presentation?

Five minutes is enough time to deliver your message and engage your audience with content that is straight to the point. The only thing you need to do is keep in mind that every second of your time counts a lot for your presentation.

How many Slides for a 10-minute Presentation? 

The Rule of Thumb for a 10-minute presentation is having 10-12 slides. Presenters with good skills use up to 30 seconds per slide to keep it nice and engaging. This time frame is suitable for elaborately introducing the subject or topic, diving deep into it, and highlighting the key points.

According to your topic, you can even make eight slides considering the fact that slides are only the guide of your presentation. That is why it is essential to make an excellent structure to organize your content on the slides properly; this will help you to put aside unnecessary data and focus only on what is essential for the audience.

How many Slides for a 20-minute Presentation?

According to  Guy Kawasaki , a 20-minute presentation should have ten slides where each slide utilizes a 30 point font. Using this rule of 10/20/30, the speaker would spend up to 1 minute per slide, which gives time for even allowing 1 or 2 questions from the audience.

To structure a 20 minutes presentation using the rule of 10/20/30 from  Guy Kawasaki , you have to use the first slide to introduce your subject, case study, or others, and from the second slide, start diving deep until you get to the conclusion.

In some cases, each slide has a different theme, and you will need to approach them differently. Having different themes per slide will require you to summarize each slide’s content in under a minute.

Although the Rule of Guy Kawasaki is suitable for a 20-minute presentation, you can set your own number of slides according to your subject and how much time you spend on a single slide as long as you deliver the message properly and engage your audience.

How many Slides for a 25-minute Presentation?

For a 25-minute presentation, the general rule is to use 20 to 30 slides. By spending up to two minutes per slide and focusing on the main subject, the speaker can keep the audience engaged for this period of time. 

Kawasaki believes that a human being can comprehend at least ten concepts in a meeting. In other words, you have to include in your topic or subject up to ten themes to be discussed. Any More than that can make your audience get confused or bored.

In this given time frame, you now have the opportunity to interact more with the audience, start with a quote, let them raise some clarification questions, and get more involved with them. 

How many Slides for a 30-minute Presentation?

Experts recommend 30 to 40 slides to make a memorable presentation. With 30 minutes, the presenter has more options compared to when the given time frame is short. Consider making the content as straightforward as possible. Also, make two paragraphs per slide at the most.

This technique will allow the audience to read all the information on the slide easily and quickly and move to the next one alongside you. If you add too much content on one slide, the audience will likely read something that you are not explaining yet or the opposite.

But you can make more than 40 slides and still have a memorable presentation in just 30 minutes, and I will explain to you how. Well, if you want your audience to understand clearly each content of your slide, make it one paragraph or one sentence, and use more visuals.

Using this method, you will spend 1-2 seconds per slide, and the audience will understand way better seeing the visual (which counts more than text). The explanation is gradual from the beginning to the end.

How many Slides for a 45-minute presentation?

As a general rule, for a 45-minute presentation, between 20 and 50 slides would grant a memorable presentation. Spending 1-2 minutes per slide, the speaker will have time to make a great introduction, interact more with the audience and have a questions and answers session.

A 45-minutes presentation is in the range of long times ones, and in these cases, you have to use the slides very carefully, making them proportional to your presentation time. Consider having a wristwatch to control your time.

A good practice is to use the slides only to guide your speech during the presentation, but you will need to master them. Rehearse the most important of each slide to make sure you spend the right time, or even less. This time management will give you an advantage because you will have enough time to make a great conclusion.

How many Slides for an hour Presentation?

Experts recommend 30 to 60 slides for a 60-minutes presentation. This period of time gives the speaker two main options: summarize the content in 30 slides or make a structure that allows one theme per slide. These two options also give more time to interact with the audience make a great introduction and conclusion.

Both of them are OK. But there are aspects that you have to consider; if you are preparing few slides, you will need to train how to summarize content to make sure you don’t spend too much time explaining all the points or having your audience stuck on reading your slide. 

And if you are planning to make one theme per slide to facilitate the understanding to the audience, make sure you spend 30 seconds at the most. But also consider having black screen slides to make pauses or small breaks and entertain or reengage your audience.

How many Slides for a 90-minute Presentation?

A 90-minutes presentation should have not more than 60 slides. In this situation, the speaker will need to know how to keep time on presentations. Experts recommend up to 2 minutes per slide, but depending on how the presentation is flowing, spending more than 2 minutes per slide is possible.

If you fail to make these pauses to double-check if the audience is on the same page with you, you will be running a risk of going back from almost the end of the slides to the first ones to explain something that the audience did not get very well.

How many Slides for a two-hour presentation?

A two-hour presentation would need 60-80 slides to deliver the message memorably. Some experts recommend one theme per slide to make it clear and easily understandable. Keep in mind that a presentation this long requires careful planning and a very well-organized structure.

Generally, a presentation with more than one hour of duration is for professional speakers who can deal with time management. The best way to not have your audience boring is to use the method of one idea per slide; it will make them easily understand each part of your content.

How many Slides for 2+ hours presentations?

Presentations with more than two hours should have not more than 80 slides. Long presentations with over 2 hours, the speaker can organize the information in order to spend 2-3 minutes per slide. 

120+ minutes is considered an extended time frame; a good practice is to keep the slides brief and clean to ensure your audience won’t get exhausted.

What are the skills needed to Deliver Long Presentations or Speeches?

For long presentations, several skills are required to ensure successful delivery, such as:  

• Time management;
• Engaging the audience
• Solid posture
• Good eye contact
• Controlling your voice, and more. 

All these skills will keep your audience engaged and entertained, and make sure you reserve 15-20 minutes for questions and answers after a long presentation or speech.

How to keep time in your presentation?

First of all, to have complete control of your time on stage, you have to write the schedule of time you will spend on each part of your presentation, something like setting time for your opening, how long time you will spend on the introduction, how long time you reserve for questions and answers, etc.

Make sure you start your presentation on time. If you fail this step, then everything that comes ahead may also delay and end the presentation after the scheduled time. You also need to plan how long your speech will take and have a clock to control it.

Planning is also crucial to keep time on your presentation. The main thing in the plan to deliver your message is the structure of your content. A good structure will allow you to know how much time you will spend on each point.

I have an excellent article with  a guide for outlining your speech , which should help you nail this part of the process. A  good speech outline  is key in managing presentation time.

And last but not least, you need to rehearse before you go on stage. It will allow you to know how much time you need for the presentation and practice to see if you need to remove or add something to your presentation to make it perfect.

Why do people usually fail to finish a presentation within the stipulated time?

Generally, people fail to finish a presentation on time because they do not make a good plan, underestimate rehearsing, and fail at an impromptu delivery attempt at the last minute. What commonly happens is that people make too many slides and fail to go from one to another on time. The rule of thumb says that 1-2 minutes per slide is enough using standards.

Another session that makes speakers fail to finish the presentation in time is the question and answers. This mistake happens when the speaker does not practice enough or predict questions that may come and end up thinking about the answer when the question is raised.

Not setting time for each session of your presentation also makes you not finish on time. This mistake will cause you to take longer at one point or another, especially if you don’t have a clock to keep track of the time.

How to keep your Presentation Brief and Clear

To keep a presentation brief and clear, organize your content to be only one theme per slide. To be more specific, consider having one paragraph or idea per slide, one that is concise, straightforward, and should also include minimalist visuals. 

The design is also essential to help you get a clean design. Choose a layout that comfortably suits your text and image. Another detail is the color, which has to be neutral to help the reader focus on the content only. 

For More Tips on Designing and Nailing a Presentation, open the recommended articles below.

Designing a Killer Presentation in 8 Steps

Planning and performing a presentation that meets expectations and involves the public requires a lot of care. The details involved in holding a talk will be super important to ensure her success and approval from those who participated. Therefore, we have prepared a post with a few crucial steps that you should follow to organize…

What Makes a Great Presenter? 9 Key Qualities to Look for!

Want to Stand Out? 15 Key Tips for an Awesome Presentation

In conclusion, the number of slides a presentation should have for a given time depends on who is presenting and the topic or subject. And also, it varies according to the methods that you use to deliver your message. As long as it reaches the audience properly and on time, the number of slides should be the least of your concerns. 

But you can follow the standards that some experts recommend for a presentation from 3 minutes to 120+ minutes. For example, Guy Kawasaki recommends the rule of 10/20/30 for a 20 minutes presentation. This rule of thumb allows you to have ten slides to be presented in 20 minutes, and the font should be 30 points. 

This example shows that you can follow the standards and still have a successful presentation. the main thing you have to do, is a good planning, a good structure, and make your content brief and clear, that will help them understand and enjoy your presentation 

References and Further Reading

How to Create a Killer 5-Minute Presentation (hubspot.com)

How Many Slides For A Whatever-Minute Presentation? (slidecow.com)

https://www.soappresentations.com/how-many-slides-should-be-used-for-a-60-minute-presentation/

The ideal number of slides for an hour-long presentation, and other thoughts on preparing slides | I’d Rather Be Writing Blog (idratherbewriting.com)

Presentation Slide Counts (duarte.com)

3 Ways to Choose the Right Number of Slides for a Powerpoint Presentation (wikihow.com)

Brevity, Clarity and Wit: 10 Commandments for a 10-Minute Talk | Cath Lab Digest | HMP Global (hmpgloballearningnetwork.com)

How Many Slides to Use For a 5, 10, 15+ Minute Presentation (tutsplus.com)

The 10/20/30 Rule of PowerPoint – Guy Kawasaki

How Many Slides to Use in a Presentation? 5 Tips | Design Shack

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April 2024 – MacAdmins Meeting Archived Presentations and Slides Online

19 apr april 2024 – macadmins meeting archived presentations and slides online, april 17th, 2024 – university of utah, macadmins meeting archived presentations and slides online.

The University of Utah, MacAdmins Meeting is held monthly virtually on the 3rd Wednesday of each month at 11 AM Mountain Time. Presentations cover Apple technology and integration in a heterogeneous university enterprise environment. This month’s meeting will be held on Wed, April 17th, 2024 at 11 AM MT and we will provide live broadcasts  and  archives  that will be made available 2-3 days after the meeting.

Patch Management – Matthew Mitchel l , jamf

• Video – To view the archived presentation video, click here .
• Slides – To view the archived presentation slides, click here .

Privilege Elevation using Jamf Connect – Sean Rabbitt, jamf

Archive & live presentation(s).

Archives of the presentations will be available on this  web page .

Future Presentation & Suggestions?

If you have any suggestions or are interested in presenting at a future meeting, please use the  Contact Us  option to let us know.

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