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What Is a Project Executive? Role, Responsibilities and Salary

Most projects are hierarchical. There’s someone at the top of the project management team who answers to the stakeholders and directs the project manager and project team. That position is called a project executive.

Of course, it’s more complicated than that, so it’s important to first define the term project executive and explain what that person does, including their main responsibilities. We’ll also help you understand what a project executive is by comparing them to the project manager.

What Is a Project Executive?

A project executive is the leader of an organization’s project management team. They’re experienced, usually with at least 10-15 years of project management and leadership roles behind them. The project executive has the final responsibility for the projects under their purview.

The project executive has support on the customer side from the senior user and on the supply side from the senior supplier. The project executive is the main decision-maker and tends to be employed for larger, more complex projects as opposed to smaller ones that don’t usually have this position.

There are other names that are sometimes used for a project executive. For example, they can be called a project owner, though they shouldn’t be confused with a product owner. Also, a project owner is used to define various roles from the project sponsor to the project champion or the owner’s project manager. For our purposes, project executive is the best title to avoid confusion.

What Does a Project Executive Do?

The project executive works at a high level and helps develop and implement the organization’s strategic planning. The project executive monitors the progress of the organization’s various projects and they’re responsible for evaluating the project team and staff.

In terms of projects, the project executive will monitor their progress and ensure they’re when they should be according to the project timeline. They do the same in terms of the budget, making certain that the project isn’t overspending and keeping track of costs to deliver the project within its budget.

The project executive communicates with the project manager and project team, informing them of staffing decisions and making sure they’re aware of project priorities. They’ll also check in with the project clients to make sure the project is meeting their expectations and specifications.

This gives you a general idea of what a project executive does. We’ll get into greater detail later, but it’s clear that project executives need to have an overview of the project’s progress. ProjectManager has real-time project dashboards and portfolio dashboards so project executives can get a high-level overview of one or many projects whenever they want to. The dashboard captures live project data and displays it in easy-to-read graphs and charts that show metrics such as time, cost and more. Unlike lightweight project management software, there’s no time-consuming setup required. Our dashboard is plug-and-play.

Main Duties and Responsibilities of a Project Executive

A project executive is responsible for many aspects of the project. One of their duties is to lead the project team through all phases of the project , from initiation through closure. They’ll also interview potential project team members when it’s necessary to fill an empty position.

The responsibilities of a project executive don’t only reside within the project team, but also with the project client and vendors. They’ll develop relationships with both to identify and leverage opportunities as they show themselves.

Back to the project, though, where many a project executive’s duties reside. They serve the client and the vendors in this regard, as well as the project team , by ensuring the project is operating on schedule and supporting the high-level business objectives of the organization.

Project Executive vs. Project Manager

A project executive and a project manager might on the surface appear to share many of the same responsibilities, but they’re two distinctly different positions in the project hierarchy. The project executive is more of a high-level position as compared to the project manager.

The project manager, on the other hand, is responsible for the daily running of the project. The project manager will monitor the project, but so does the project executive. Both are looking at how the actual progress compares to the planned progress, but the executive is also looking at the project through the lens of the organization’s strategic goals and objectives.

Another difference is that the project executive’s duty is to oversee the success of the project from its conception to its completion. Therefore, they’re included in the creation of the project plan, scheduling, organizing resources, and, as mentioned, monitoring progress. They communicate with the project stakeholders , address issues as they arise and ensure the project is completed on time and within budget.

If that sounds similar to a project manager, it is at least for a smaller project. As noted, in larger, more complex projects, these responsibilities will fall on the shoulders of the project executive, where the creation of the project timeline , assigning tasks to the team and tracking their progress will fall under the duties of the project manager.

The difference is a matter of scope. Their responsibilities differ in that a project executive is going to be involved in the project planning and decision-making process. The project manager is dealing with the day-to-day management of the project.

Project Executive Skills & Education

Project executives need many skills and education to make them applicable for an open position. Some of the skills they need are experience with industry regulatory processes and agencies.

Leadership skills are also important but difficult to identify in a job interview. But a resume or cover letter can show how post positions illustrate the candidate’s leadership skills, such as being in charge of large teams, leading projects and motivating and managing teams and stakeholders.

Another important skill for project executives is communication. They must be clear in their communication and listen as well. Organizational skills will also serve them in their position. In terms of education, project executives tend to have advanced degrees in business administration, project management and other related fields.

Project Executive Job Description

If you’re looking to fill a project executive position or are a project executive looking for work, we’ve taken the information above and formatted it into a job description. Organizations that are looking for a qualified candidate can cut and paste the following into their job posting, editing as needed.

If you’re looking to move into a project executive position, then the following project executive job description will help you make a competitive resume. The project executive job description is broken into three sections, opening with a summary of what the organization is looking for, followed by the duties and responsibilities and ending with requirements and qualifications.

The project executive is responsible for high-level management of medium-to-large-sized projects, some short-term and others long-term. The project executive will develop the strategic goals and objectives for the organization’s projects, monitoring their progress and performance, and stepping in to resolve any issues that may arise during the project’s life cycle. The project executive will also build relationships with clients and manage their expectations.

Duties and Responsibilities

• Communicate with upper management and work on developing strategic goals and objectives
• Create a strategic plan to achieve agreed-upon strategic goals and objectives
• Manage the organization’s fiscal operating and capital budget and expenses
• Create a project plan, including work breakdown structure (WBS)
• Overseer project planning, organizing and supervising project team
• Review project documentation
• Track project progress
• Approve spending levels and plans
• Coordinate with clients to ensure satisfaction and expectations
• Follow performance metrics
• Respond to approvals and notifications
• Supervise project team through the project’s life cycle
• Communicate with stakeholders
• Responsible for hiring and filling vacancies
• Build client and vendor relationships

Requirements and Qualifications

• PMP certification preferred
• Must have at least a bachelor’s degree, but a master’s in business/administration, engineering, or project management is preferred
• At least 10 years of relevant experience
• Skills in financial operations, contract management and communication

Project Executive Salary

The salary for a project executive is dependent on skills and experience, but on average, the pay rate in the United States is between $180,000 and $230,000. The location of the position will also impact the salary. Base salary doesn’t include any bonuses, which are usually part of the benefits package offered on employment.

ProjectManager Is Ideal for Project Executive

Once you hire a project executive or get hired as a project executive, you’ll need the right project management software to do your job effectively. ProjectManager is award-winning project management software that provides project executives with the project management tools they need to make sure the projects they’re working on are delivered on time and within budget while meeting stakeholder expectations.

Manage Schedule and Resources With Powerful Gantt Charts

Project executives are responsible for planning and monitoring the project. While the project manager will be responsible for the day-to-day management of the project, the project executive is on hand as they create a project plan. Our robust Gantt charts organize all project tasks, link all four types of task dependencies to avoid costly delays and filter for the critical path to identify the essential work that must be completed to deliver the project successfully. You can also set a baseline to monitor the actual effort against the planned effort in real time to make sure the project is on track.

Customize Reports for the Data You Want to See

Dashboards are fine for a high-level view of the project, but project executives will often need to get more detail, which is when they turn to our live reporting features . Reports are easy to generate and can be filtered to show only the data you’re interested in seeing. There are reports on the status and portfolio of those project executives tasked with overseeing a portfolio or program of projects. There are also reports on workload, timesheets and more. All reports can be shared across a number of different formats and even printed for stakeholder presentations.

That’s just the tip of the iceberg. Our software has risk management features to help you identify and track issues until they’re resolved. Resource management tools allow you to allocate resources easily and always know the availability of your team when you need to assign them. Plus, use our task management features to keep teams working at capacity and productive.

Related Content

• 10 Key Project Roles & Their Responsibilities
• Top 30 Project Management Skills
• Top 10 Project Management Qualifications
• Best 12 Project Management Certifications

ProjectManager is online project management software that connects teams in the office, out in the field or anywhere in between. Share files, comment on tasks and more to foster better communication. Join teams at Avis, Nestle and Siemens who use our software to deliver successful projects. Get started with ProjectManager today for free.

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Project Management Strategies for Research Team Members

Webinar series on the principles of project management

For more information:

• Understand the foundational principles of project management.
• Explore how project management principles and strategies can influence your work with colleagues and stakeholders on various projects.

Managing projects is a detailed and systematic process. Yet, the applications of this process vary across disciplines and teams. This webinar series will introduce how to troubleshoot, forecast, and problem solve using project management in various contexts while considering how these elements impact the work of teams. Each of the four independent sessions will be led by David Vincenti, PMP, a certified project management professional. This series will identify the principles of project management and how to apply templates and skills to your work and experiences in team settings. The last session will feature a panel of guest speakers who utilize successful project management strategies in their respective roles and professions. Those without official training in this area will gain skills and confidence in project management during this series.

Boundary-Crossing Skills for Research Careers

This session explores approaches to developing a broad range of competencies integral to establishing and maintaining a successful research career. The series delves into the following competencies: team science, mentorship, project management, communication, leadership, and funding research. For more information and to access other resources and webinars in the series, please visit  Boundary-Crossing Skills for Research Careers.

Meet the Presenter

Vincenti has presented to academic and professional audiences on project management, professional development, and other topics, and has been recognized for his work with career planning for early-career technical professionals. He holds degrees in materials engineering and technology management from Stevens Institute of Technology.

Meet the Panelists

Sarita Patil, MD:  Assistant Professor of Medicine, Harvard Medical School and Assistant Physician, Massachusetts General Hospital

Jane Shim, BA : Clinical Research Coordinator, Food Allergy Center, Massachusetts General Hospital

Neal Smith, MSc : Senior Computational Biologist, Center for Immunology and Inflammatory Diseases, Massachusetts General Hospital

Yamini Virkud, MD, MA, MPH : Pediatric Allergist/Immunologist and Assistant Professor, University of North Carolina at Chapel Hill

Session dates

Session 1: Defining the Work November 1, 2022 | 12:00pm ET This session introduces basic project management principles. You will learn the definition of a project, how to manage project scope, and how to draft the baseline of a project while considering how projects can be connected.

Session 2: Creating the Plan November 3, 2022 | 12:00pm ET In this session, you will learn to apply project planning terms and understand how to break a project into manageable parts, sequence tasks, and manage time while considering how these components affect your work and the work of your team members.

Session 3: Finalizing the Plan November 8, 2022 | 12:00pm ET In this session, you will explore project management principles further by calculating risks, managing a process, reviewing a project plan, and forecasting the execution and completion of a project while considering how these elements impact your work and the work of your team members.

Session 4: Panel Discussion November 10, 2022 | 12:00pm ET This culminating session features a panel discussion with four successful project management practitioners. The panelists will share their experiences in their respective roles and professions, and discuss how they engage in project management work within team settings.

Time commitment

50-minute sessions on Zoom

This series is designed for team members in the clinical and translational (c/t ) workforce who are familiar with project management but have no formal training. Attendees are welcome to attend on their own or with their team members.

We believe that the research community is strengthened by understanding how a number of factors including gender identity, sexual orientation, race and ethnicity, socioeconomic status, culture, religion, national origin, language, disability, and age shape the environment in which we live and work, affect each of our personal identities, and impacts all areas of human health.

Eligibility

There are no eligibility requirements. Prior session attendees have included: PhD, MD, postdocs, junior faculty, and medical students.

Registration is currently closed. Please check back for future opportunities.

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Research Project Manager Job Description

Research project manager duties & responsibilities.

To write an effective research project manager job description, begin by listing detailed duties, responsibilities and expectations. We have included research project manager job description templates that you can modify and use.

Sample responsibilities for this position include:

Research Project Manager Qualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications for Research Project Manager

List any licenses or certifications required by the position: PMP, PMI, GCP, IATA, SAS, SOLE, NACE, SMRP, ASQ, CITI

Education for Research Project Manager

Typically a job would require a certain level of education.

Employers hiring for the research project manager job most commonly would prefer for their future employee to have a relevant degree such as Master's and Bachelor's Degree in Writing, Project Management, Public Health, Management, Social Sciences, Communication, Science, Spanish, Education, English

Skills for Research Project Manager

Desired skills for research project manager include:

Desired experience for research project manager includes:

Research Project Manager Examples

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
• Image File (.png) .PNG
• To be responsible for the completion of annual financial reports
• To set up reporting processes for partners, and set deadlines for interim meetings reports and collate these for circulation to partners
• To collate technical and management reports from partners, and ensure that they are processed by the required deadlines, by ensuring that partners are provided with the necessary information, guidance and support required in order for these deadlines to be met
• To monitor the budget and check all claims from project partners
• Organisation of and attendance at project meetings involving partners, presenting their work and take minutes at meetings
• To ensure that all records relating to the University and partners are maintained
• To act as main liaison point between the University and project partners in Ghana, Botswana, Namibia and South Africa
• To keep abreast of the rules and conditions of the Royal Society-DFID programme
• To advise on eligibility of all project expenditure, including requirements regarding supporting documentation
• To participate in the further development of quality systems within the University
• Must demonstrate effective communication, consulting, interpersonal and project management skills
• The ability to make contributions to research projects and strategic planning at a conceptual level
• Demonstrated ability to apply a broad and integrated perspective when planning, problem solving, and assessing impact across functional areas
• Bachelor of Arts or Sciences degree required, Master’s Degree preferred
• Clinical Research Certification (CCRC, CCRA or CCRP) preferred, or willing to obtain
• Analytical and detail oriented skills
• Project leadership - Leads local and cross-functional projects with limited complexity and or sub-project of a complex project as responsible for all elements of the projects
• Project execution and control - Manages the project team allocated to the project, defining, with key stakeholders, the scope of work, cost/budget, resources required, time schedule and detailed work allocation
• Manage uncertainties and risks - Identifies, contains and reduces risk
• Networking - Manages relationships with stakeholders, internal functions, other R&D teams in Technology Center and/or Corporate Research Centers and external relevant parties
• Producing/completing the bibliography on the subject
• Determining and contacting partners who may be able to support us with this project
• Setting up test protocols and validating them
• Putting forward potential plans for optimising home cooking
• Conduct team meetings with internal and external stakeholders
• Ensure project scope is clearly defined
• Analyzes staff performance
• Demonstrated experience applying multi-variate research techniques to decisions
• Minimum of 3 years project experience in assigned area which may include progressively responsible experience supporting a clinical system and/or data/financial analysis
• Must have normal or corrected vision and be able to clearly communicate verbally by phone or in person
• Ability to use statistical and web applications, such as ArcGIS, SPSS , ASP.net
• Provide support to project principal investigator
• Prepares internal, project-specific budgets to monitor cost and timeline performance
• Reports to company executives on status of projects and problems related to meeting performance goals
• Ensures tasks are completed on-time and work is of the highest quality possible
• Performs related duties as required to ensure successful management of ongoing projects
• Reviews scientific literature & evaluates & recommends applicable techniques & procedures
• Identifies funding opportunities and writes grant proposals in cooperation with principal investigators and university partners
• Convenes topic-focused faculty working groups and supports the work of multidisciplinary teams
• Engages and interacts with external institutions, agencies, and potential funders
• Works with the Director of Global Health and faculty on study design and development, and implementation of study protocols
• Develops objectives, methodology, evaluation, and budgets, and conducts research and analyses
• Experience developing and managing budgets, preferably research project budgets
• Ability and/or experience in developing and implementing research instruments
• Conducts and interprets quantitative and/ or qualitative analyses
• Ability and/or experience developing and implementing research instruments
• Prior experience as a Project Manager on at least four medium to large projects
• Leads and manages other professionals through influence and collaboration
• Create proposal specs and costs, and submit for review
• Act as operational liaison between internal client service teams (industry groups) and the qualitative team
• Provides strategic management and leadership support for Principal Investigator’s (PIs) research programs
• Establishes systems for the orderly functioning of the (PIs) projects
• Oversees completion of study activities per protocol and according to timeline
• Develops research designs for studies that involve quantitative data analysis, including for evaluating the effect of specific education and workforce programs on participants’ employment and earnings and future educational attainment
• Identifies and calculate appropriate performance measures for tracking the effectiveness of education and workforce programs
• Identifies and implement the most appropriate statistical models for conducting quantitative studies of data
• Devise and implement plan for a concept or technology
• Run data queries and data analysis reports to identify and ensure appropriate patient population for study design
• Formal Project qualifications PMI
• Attention to detail and demonstration of quick follow-up to client needs, commits to quality
• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in economics, social sciences, public policy, or related fields
• Master's level or equivalent degree or 4 years of relevant experience
• Experience developing and presenting professional reports and presentations to senior-level audiences
• Four years direct experience with Process Improvement and Project Management required
• Develops, manages, and maintains systems for collecting data important to central administration, school, and departmental administration, and faculty, in partnership with a team
• Delivers and maintain data reports, ensure data integrity, and reconcile data discrepancies
• Provides support for the Office’s data system operations
• Work closely with existing staff responsible for day-to-day operations of participant enrollment, tracking and follow-up biospecimen collection
• Design and implement models to forecast expenditures on existing projects and the likelihood of future funding via pending or planned research proposals
• Participate in the establishment of sales and service accounts to support department provision of scientific services to external clients
• In addition to highly sophisticated, non-routine analyses of data, and selection and interpretation of appropriate statistical modeling methods, provides training and direction as appropriate to graduate research assistants
• Develops and manages project plans and work plans for carrying out analyses of data
• Provides technical advice to faculty researchers
• Plans, coordinates and implements complex data analyses, works with research teams to implement analyses
• Minimum 1 year experience (2 or more years preferred) in project management for complex projects/business processes, preferably market research projects
• Strong attention to details, process oriented, and organized
• Highly adoptable to new business areas and fast-paced environment
• Superb documentation skills on MS Office, Confluence
• 5+ years’ experience managing research studies, preferably in a business setting including end-to-end project management experience
• Organizational skills including planning

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How to use a project management approach to help run research projects

Jon Gunnell explains how to adopt the PRINCE2 project management method to help overcome the many challenges of running a multi-year research project

Jon Gunnell

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Academics face numerous pressures on their time even before managing the process of, for example, a five-year research project that needs to deliver real-world benefits.

Such a project at the University of Sheffield’s School of Law – titled Fortitude and funded by the European Research Council – aims to improve the “legal capability” of children in the UK. The project’s ultimate goal is to create gamified learning for children aged from three to 15 that will help them deal with legal issues they encounter in their everyday lives. For example, how does a child engage with a shop assistant who gives them incorrect change?

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It is crucial – and difficult – for an academic team to ensure that a project like this is managed effectively and delivers its objectives. Managing research involves responsibility for other academics who, while accustomed to working independently, may be less familiar with delivering the outputs a project needs – and within a specific deadline. Plus, there may be a requirement to translate theoretical materials into something meaningful in the “real world” – in our case, devising gamified learning that children will use.

Adopting a project management approach in an academic setting – such as the PRINCE2 method , originally devised by the UK government to improve public sector project success and now used worldwide – can address the challenges of running a multi-year research project and avoid overwhelming academic teams.

Project management: the right discipline for managing research projects

A project – according to the PRINCE2 project management method – is defined as ‘‘a temporary organisation that is created for the purpose of delivering one or more business products according to an agreed business case’’.

Having a method to manage this entity means you have a safe and robust framework to operate in. It also helps ensure creativity and effective communication between team members. This is important because, without it, people tend to work in isolation. With a project management structure – including regular team meetings where people discuss problems and identify solutions – a team collaborates and tasks become actions and outputs.

The value of using a best practice method

Best practice project management methods such as PRINCE2 are the result of experts combining knowledge, experience and proven techniques gained from running various projects around the world.

Therefore, by either hiring a qualified project manager to run an academic research project, or training a relevant team member in the method, your project will be run according to clear principles:

− Defined project roles and responsibilities, which means people have clarity and there is less risk of just muddling through.

− A focus on deliverables (products or outputs), which ensures that everyone knows what the project aims to deliver.

− A business case to ensure that the project remains viable during its lifetime.

− Assurance, troubleshooting and audits to keep things on track.

− Learning and continuous improvement to avoid repeating mistakes and enhance quality.

− The ability to work with both an “agile” delivery approach (an evolving way of working involving regular testing and feedback) and a traditional “waterfall” project approach (linear and based on a plan agreed up front). For example, while our overall project approach is waterfall, briefing gaming companies to develop digital games for children is better handled with agile. But in either case, project management provides structure and control.

The key elements in PRINCE2 that help the research management process

There are numerous ways of working outlined in PRINCE2 that can support the management of a research project. These include:

1. The project plan

Having a project plan from the outset helps identify what a long-term project will look like, but with flexibility, as things might change. It also means that everyone involved can see the key milestones throughout the project.

2. Business case

Developing and revisiting a business case ensures that the project either remains viable or otherwise closes. In our project, this involved completing the European Research Council Grant Agreement: a document that brings together all the information necessary to obtain funding for the research project. On an annual basis, we also need to provide financial and scientific reports that outline what’s been spent, what’s been achieved and what’s planned.

3. Project benefits

Identifying benefits acknowledges that a successful project should change something for the better. In a research management context, that could mean discovering something groundbreaking.

4. Specifying business requirements

Identifies what the project requires for success and helps when tendering for suppliers. In our case, we’re now going out to tender with gaming companies to produce digital or physical games for children based on our research. Therefore, we have produced a specification document for the requirements.

5. Identifying risks

Pinpointing risks means anticipating what could impede the project and allows a project manager to find ways of minimising the risks and keeping stakeholders informed. For our project, we have a risk log that captures factors such as teachers’ strikes, which might mean school participants are unavailable at a crucial point. This helps us to replan an activity and keep the project on schedule.

6. Engaging stakeholders

Knowing who the project stakeholders are, mapping them according to their importance and agreeing how to interact with them ensures that they remain engaged throughout. For us, that can include internal stakeholders, such as the head of department in the university and external stakeholders, such as schools, who can support the project – and knowing how often we need to engage with them.

7. Developing a communication plan

Having different methods and channels to communicate with stakeholders is vital to demonstrate the work you’re doing and to share results and learnings. For example, we’ve communicated research findings and successes of the project periodically when attending external conferences and academic events at the university.

8. Regular, formal reporting

Delivering regular reports to a research project’s funding body might cover the latest research findings and how you are managing the budget. Without such reports, your funding could be at risk.

9. Documenting lessons learned

This helps the project team to reflect on different activities and how they could be improved next time. Questioning and capturing what’s gone well, what hasn’t and what you would do differently is also important for future projects.

How a project management method improves project outcomes

A project’s purpose is to deliver something new that will benefit an organisation or department. In other words, provide a positive outcome. In our case, having a project management method in place has helped us to deliver:

− An ethics approach for the project that meets both the University of Sheffield’s and the European Research Council’s requirements.

− A child-centred framework to measure legal capability, developed through research with children from a number of our partner schools.

− A GDPR approach that meets the requirements of the university and ensures the security of all personal data.

− A project website, which we have used as our key channel of communication for both project participants and stakeholders.

Replicating the value of project management in your institution

By including a project manager at the bid stage of a research project, the academic team can get dedicated support for the development of a project plan, which could then accompany their funding bid. And by sharing lessons learned and experiences gained across an institution, this can become the basis for developing and embedding best practice project management within any future projects.

Jon Gunnell is project manager at the University of Sheffield School of Law, UK.

If you would like advice and insight from academics and university staff delivered direct to your inbox each week, sign up for the Campus newsletter .

Click here for more information about the PRINCE2 project management method.

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Project Management for Research

The tools you need to make your research project a success.

This toolkit includes a variety of tools for managing your research projects including recommendations for general project management software and tools to help you and your team manage activities from grant writing to implementation and project closeout.

Explore the toolkit below:

Grant Writing + Project Development

A Gantt Chart is a popular project management tool; it is a type of bar chart that illustrates a project’s schedule. The chart allows for organizing and viewing project activities and tasks against pre-established timeframes.

Gantt Chart Template Gantt Chart Instructions Gantt Chart Example

Graphic display of the flow or sequence of events that a product or service follows; it shows all activities, decision points, rework loops and handoffs.

Process maps allow the team to visualize the process and come to agreement on the steps of a process as well as examine which activities are duplicated. Process maps are used to:

• Capture current and new process information
• Identify the flow of a process
• Identify responsibility of different business functions
• Clearly show hand-off between functions
• Identify value added and non-value added activities
• Train team members in new process

Process Map Template Process Mapping Guide Process Map Example 1 Process Map Example 2

The Data Management Plan (DMP) defines the responsibilities related to the entry, ownership, sharing, validation, editing and storage of primary research data.

A data management plan must not only reflect the requirements of the protocol/project but also comply with applicable institutional, state and federal guidelines and regulations. The DMP Tool details your agencies expectations, has suggested language for REDCap and exports a properly formatted plan.

DMP Tool NIH Data Management & Sharing (DMS) Policy

The Project Charter's purpose is to define at a high level what the Project Team will deliver, what resources are needed and why it is justified.

The Project Charter also represents a commitment to dedicate the necessary time and resources to the project. It can be especially useful when organizing a multi-disciplinary, internally funded team. The document should be brief (up to three pages maximum).   

Project Charter Template Project Charter Instructions Project Charter Example

Milestones are an effective way to track major progress in your research project.

A Gantt Chart is an effective tool for setting and tracking milestones and deliverables. It is a type of bar chart that illustrates a project’s schedule.  

The proposal budget should be derived directly from the project description.

The proposal budget should follow the format specified by the sponsor. The Office of Sponsored Programs Budget Preparation webpages provide descriptions of the standard budget categories, lists of typical components of those categories, Ohio State rates where appropriate and other details to help ensure your budget is complete. Budget Preparation Resources from Office of Research The 398 grant form from the NIH is a template that includes standard categories required for an NIH grant (and many others) that you can use to develop a preliminary budget.

PHS 398 Forms PHS 398 Budget form for Initial Project Period Template PHS 398 Budget Form for Entire Proposal Project Template

The Risk Assessment and Mitigation Plan first assists the research team in anticipating risk that may occur during the research project before it happens.

The plan then specifies when to act to mitigate risk by defining thresholds and establishing action plans to follow. As a fundamental ethical requirement research risks are to be minimized to the greatest extent possible for all research endeavors. This includes not only prompt identification measures but also response, reporting and resolution. Risk Assessment and Mitigation Plan Template Risk Assessment and Mitigation Plan Example

The Work Breakdown Structure (WBS) organizes the research project work into manageable components.

It is represented in a hierarchical decomposition of the work to be executed by the research project team. It visually defines the scope into manageable chunks that the team can understand.  WBS Instructions and Template WBS Structure Example

Implementation

A Gantt Chart is a popular project management tool; it is a type of bar chart that illustrates a project’s schedule.

The chart allows for organizing and viewing project activities and tasks against pre-established timeframes. A Gantt Chart can also be used for tracking milestones and major progresses within your research project.

The purpose is to define at a high level what the Project Team will deliver, what resources are needed and why it is justified.   

It is represented in a hierarchical decomposition of the work to be executed by the research project team. It visually defines the scope into manageable chunks that the team can understand.  WBS Instructions + Template WBS Structure Example

A communications plan facilitates effective and efficient dissemination of information to the research team members and major stakeholders in the research project.

It describes how the communications will occur; the content, security, and privacy of those communications; along with the method of dissemination and frequency.

Communications Plan Template Communications Plan Example

The Data Management Plan (DMP) defines the responsibilities related to the entry, ownership, sharing, validation, editing, and storage of primary research data.

A data management plan must not only reflect the requirements of the protocol/project but also comply with applicable institutional, state, and federal guidelines and regulations. The DMP Tool details your agencies expectations, has suggested language for REDCap, and exports a properly formatted plan.

DMP Tool DMP Tool Instructions Ohio State Research Guide: Data

The chart allows for organizing and viewing project activities and tasks against pre-established timeframes. Gantt Chart Template Gantt Chart Instructions Gantt Chart Example

This tool helps you capture details of issues that arise so that the project team can quickly see the status and who is responsible for resolving it.

Further, the Issue Management Tool guides you through a management process that gives you a robust way to evaluate issues, assess their impact, and decide on a plan for resolution.

Issue Management Tool Template Issue Management Tool Instructions Issue Management Example

A Pareto Chart is a graphical tool that helps break down a problem into its parts so that managers can identify the most frequent, and thus most important, problems.

It depicts in descending order (from left to right) the frequency of events being studied. It is based on the Pareto Principle or “80/20 Rule”, which says that roughly 80% of problems are caused by 20% of contributors. With the Pareto Principle Project Managers solve problems by identifying and focusing on the “vital few” problems. Managers should avoid focusing on “people” problems. Problems are usually the result of processes, not people.

Pareto Chart Template Pareto Chart Instructions Pareto Chart Example

Closeout, Transfer + Application

Completing a project means more than finishing the research. 

There remain financial, personnel, reporting, and other responsibilities. These tasks typically need to be completed within a timeline that begins 60 to 90 days before the project end date and 90 days after. Specifics will vary depending on the project and the funding source. The Office of Sponsored Programs “Project Closeout” webpage provides a description closeout issues, a list of PI Responsibilities and other details to help ensure your project is in fact complete.  Project Closeout Checklist Project Closeout Resources from Office of Research

A communications plan facilitates effective and efficient dissemination of information to the research team members and major stakeholders in the research project. 

It describes how the communications will occur; the content, security and privacy of those communications; along with the method of dissemination and frequency.

Project Management Software

An open-source project management software similar to Microsoft Project.

OpenProject  has tools to create dashboards, Gantt Charts, budgets, and status reports. Activities can be assigned to team members and progress monitored. OpenProject also has a tool for Agile Project Management. While the software is free, OpenProject must be installed and maintained on a local server and there will probably be costs associated with this. Talk to your departmental or college IT staff.

A secure, web-based project management system.

Basecamp  offers an intuitive suite of tools at a minimal cost: ~$20/month or free for teachers. Basecamp facilitates collaboration between research team members with features such as to-do lists, messaging, file sharing, assignment of tasks, milestones, due dates and time tracking.  

A project management tool that organizes tasks, activities, responsibilities and people on projects.

Trello can help manage research projects by keeping everyone on time and on task. It uses a distinctive interface based on cards and lists and may be especially useful for smaller projects.

If you have a disability and experience difficulty accessing this content, please submit an email to [email protected] for assistance.

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Project Senior Manager

How to apply.

A cover letter and resume are required for consideration for this position; include the cover letter as the first page of your resume. It should specifically address your interest in this position and outline particular skills and experience directly related to this position.

The mission of the University of Michigan Office of the Vice President for Research is to catalyze, support, and safeguard U-M research. To that end, our team is constantly striving to foster new research, build partnerships, and provide support to our researchers in order to realize our vision of research that serves the world. 

OVPR has numerous reporting units conducting research as well as units focused on services and support of our researchers. The service and support units all provide critical support to position our researchers for success. In addition, OVPR is led by a strong leadership team supporting the Vice President for Research that consists of Associate and Assistant Vice Presidents for Research and Executive Directors. The Office of the Vice President for Research is seeking a project manager working closely with the leadership team, to help manage projects and services within our office that will serve the research community.

Responsibilities*

Under general direction, responsible for the management, performance, and completion of multiple concurrent projects, and provide a single point of contact for those projects.

Develops detailed work plans, schedules, project estimates, resource plans, status reports progress tracking and projections. Manages project scope. Maintains effective and transparent documentation for the project owner or leadership team.

Measure project performance and tasks using appropriate tools and techniques in order to monitor the progress of the project, identify and quantify any variances, perform any required corrective actions and communicate to all stakeholders.

Collaborates with business process owners and provides project scoping direction and set up. Ensure a common understanding by setting expectations in accordance with the project plan, in order to align the stakeholders and team members.

Effectively communicates stakeholder requirements to team members and communicates project progress to all stakeholders.

Prepares written communications, such as committee reports and presentations, for a variety of audiences, including senior leadership. Effectively coordinates and facilitates communication planning and deliverables for projects and initiatives.

Takes projects from original concept through completion, on time and on budget (if applicable), using appropriate tools.

Identifies and assesses issues, risks, and interdependencies, and escalates appropriately. Proactively makes recommendations, before such information is requested.

Build mutual trust and encourage respect and cooperation among team members.

Required Qualifications*

Bachelor's degree or an equivalent combination of education and experience.

At least 7-10 years of considerable progressively responsible experience in project management or similar type experience.

Strong analytical ability is required to gather and summarize information, solve administrative problems, and prioritize work assignments independently.

Experience with preparing reports and presenting findings.

Ability to independently manage complex projects.

Knowledge of both theoretical and practical aspects of project management, techniques, and tools.

Excellent interpersonal and written and verbal communication skills.

Demonstrated ability to communicate effectively in order to achieve results.

Ability to manage and prioritize multiple projects at once.

Ability to provide outstanding customer service.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.  Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

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Project Management Certificate

Earn a Valuable Credential, Gain Skills

This online graduate certificate program is designed for professionals who want to become more effective and efficient team leaders and who may be interested in preparing for the Project Management Institute (PMI ®) certification – the gold standard for project managers across industries.

Courses align with the PMI® knowledge areas, including both the Traditional and Agile Project Management approaches, and cover critical topics such as project risk management, team leadership, scheduling, cost, and budget control.

If you have little to no formal project management experience, this program will give you a robust foundational education of the industry from expert instructors at a moderated pace. You’ll achieve the experience you need while you’re learning so you feel more comfortable transitioning it into the work environment.

If you are already a project manager or if you already have a PMI® certification, this program will help you improve your professional performance, providing you with the most up to date strategies, skills, techniques and taxonomy from PMI®, including both Traditional and Agile Project Management. Hours in this program may be used for Professional Development Units (PDUs) via PMI® or Continuing Education Units (CEUs) for other project management related certifications.

In comparison with a Project Management bootcamp, this online certificate program offers you the ability to prepare for a PMI® certification while learning at a comfortable pace. Our instructors understand the demands on working adults, and structure courses so you can balance your personal and professional life while learning. You’ll gain in-depth learning and hands-on experience while completing classwork and participating in engaging discussions with faculty and classmates. More than just learning the taxonomy needed to attain a PMP certification, this program will teach you how to apply knowledge to project management work you do on a team or leading a team.

Key Takeaways

• Graduate-level certificate
• 18 graduate credits / 6 courses
• Start dates: August, January, May
• Online courses, primarily delivered asynchronous, for professionals
• Regardless of your level of project management experience, you’ll benefit from our industry expert instructors and the experience your classmates bring from their own professions.
• Courses focus on the Traditional and the Agile Project Management approaches, both fulfilling requirements for the PMP certification.
• For students who already have PMI® certifications, you can update your project management skillset with the newest methodologies while earning up to 45 PDUs per course. Project Management and Leadership courses are eligible.  You may take up to two classes as a visiting student prior to applying and being accepted into the program.

Key Industry Information

Project Management skills are needed in nearly every industry, and demand for Project Managers is forecasted to increase. 

Project Managers

(Source: Bureau of Labor Statistics, U.S. Department of Labor: Project Management Specialists.)

SCPS’ Program Offers Advantages:

• Flexible programming : with core courses offered regularly, you can stay on your desired learning journey.
• One tuition rate : you’ll pay the same tution whether you reside in Virginia or out-of-state.
• Expert Faculty who understand adult learners: learn from Faculty who are experts in their industries and are experts at teaching. They understand the demands adult learners need to juggle and structure courses so you can balance your personal and professional life while learning.
• Synchronous learning opportunities : you’ll join online classes and can ask questions, dig deeper, and learn from instructors and classmates.
• Estimated cost : $611 per credit hour or $10,998 for the entire program. Students pay per course, per semester.
• Pay the same tuition rate whether you are in-state or out-of-state.
• This program is not eligible for financial aid but may be covered by your employer’s education benefits program. 
• You may take advantage of an optional, interest-free semester-based payment plan offered by the University to help spread the cost of eligible charges over monthly payment.
• Additional fees may apply, including course materials. Tuition rates are adjusted annually.

See Tuition Details

New and returning students in certificate or degree programs in the School of Continuing and Professional Studies are eligible to apply for the Enslaved Ancestors College Access Scholarship Program . 

DEADLINE INFORMATION

• To begin in the fall (August): application must be submitted by July 1
• To begin in the spring (January): application must be submitted by November 1
• To begin in the summer (May): application must be submitted by April 1

APPLICATION INFORMATION

This is a graduate-level certificate course. Applicants must have an undergraduate degree.

• Submit your unofficial transcripts. Offers of admission are not binding until official transcripts are received and verified.
• Application for Virginia In-State Education Privileges to establish residency.

START YOUR APPLICATION

Because the program was organized asynchronously, you could always find time in your schedule to complete your assignments.

Required Courses (5)

• Course schedules and program electives are currently under review in order to increase student options and flexibility.
• Current and prospective students may contact [email protected] with questions related to their journey and course schedule. 

Introduces students to the various aspects of the project life cycle and project management. Explores best practices and the application of these best practices for project success.

Introduces students to a variety of project scheduling and cost control techniques that are vital for a project to meet its schedule and cost goals and objectives. Concentrates on the variety of scheduling techniques (Gantt Chart, Critical Path Method, and Program Evaluation Review Technique) that can be used to guide and monitor project performance. Activities that are critical in preparing a realistic schedule are explored, discussed, and practiced. Students are then introduced to a variety of budgeting, cost estimating, and cost control techniques.

Introduces students to various concepts and techniques that can be used to effectively manage project risks including cost, schedule, technical, quality, managerial, and organizational.

Analyzes the difference between leadership and management in the project management environment. Evaluates the role of the project manager as team leader, and reviews the application of various leadership and management techniques to project management.

Introduces Agile Project Management as an iterative and incremental method of managing the project design and build activities for engineering, information technology, and new product or service development projects in a highly flexible and interactive manner. Provides thorough exposure to agile and lean methods, and explores differences between these methods and traditional techniques.

Elective Courses (1)

Introduces students to various styles and theories of leadership. Through self-assessment and guided inquiry, students examine and create their own unique style of leadership. Students will develop approaches to adapt and modify leadership styles to various situations and individual personalities to influence organizational outcomes.

Prepares today's leaders for success in communication skills with diverse audiences, as well as effective team building and management. Communication topics address technical and non-technical audiences using presentations, interpersonal skills, and writing skills. Team development instruction focuses on managing teams, identifying and understanding the leadership role, the importance of shared leadership, and team decision making.  

Ensuring Client Satisfaction Aims to provide project managers with the tools and processes they need to meet the quality standards imposed by their projects and customers. Student will be able to identify and address quality concerns throughout all phases of a project’s life cycle after finishing this course. Training will be delivered through lectures, case analyses, and team projects.

Addresses how we stay in sync with stakeholders’ needs and respond appropriately to changing conditions to support delivering value and customer satisfaction for our projects. Designed to provide students with tools and techniques for balancing stakeholder engagement and change management.

The information contained on this web site is for informational purposes only. The  Undergraduate Record and Graduate Record  represent the official repository for academic program requirements

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KU announces 2 more candidates for vice chancellor of research position

photo by: Submitted

Marc Medonca

A research executive at the University of Indiana and a former director of research and innovation at the University of Louisville have been announced as candidates for a vice chancellor position to lead University of Kansas research initiatives.

Marc Mendonca, director of research development at Indiana University, and Kevin Gardner, the past vice president for research and innovation at Louisville, have been announced as the second and third candidates for KU’s vice chancellor of research position.

Mendonca is an expert in the field of radiology, serving as professor of radiation oncology and molecular genetics at Indiana’s school of medicine, in addition to serving as the director of research development for the university.

Mendonca’s research has focused on how radiation can induce certain types of cancers, and methods to prevent such incidents. Since 2011 he has served as editor-in-chief of the scholarly journal Radiation Research.

In his current administrative role, Mendonca has helped lead the development of the research strategic plan for Indiana University, which like KU is a longtime member of the prestigious research group Association of American Universities.

Mendonca has a doctorate in biophysics from the University of California, Berkeley, and an undergraduate degree in biology from the College of the Holy Cross.

Kevin Gardner

Gardner currently is a professor of civil and environmental engineering at the University of Louisville, but recently served as the university’s executive vice president for research and innovation for years.

In that role, Gardner oversaw growth in research activity at Louisville, with research expenditures hitting the $230 million mark. Gardner previously worked as a vice provost for research and director of strategic initiatives for the University of New Hampshire.

His research focuses on contaminants and how they behave in aquatic environments.

Gardner will give a public presentation about his vision for the KU position at 3 p.m. on Thursday at the Lied Center Pavilion on West Campus. Mendonca gave a public presentation last week. It, and the presentations of all candidates for the position, can be viewed at the KU webpage devoted to the vice chancellor search, https://provost.ku.edu/vice-chancellor-research-search-page .

KU intends to interview four candidates for the vice chancellor position. Shelley Hooks, an associate vice president for research at the University of Georgia, interviewed last week. A fourth candidate will be announced in the coming days and will make a public presentation on May 1.

The vice chancellor position, which oversees all research activity at KU, became available after Simon Atkinson left the post to take a similar research position at the University of California, Davis.

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Be Part of the Story

Senior Manager, Compensation Project Management - Disney Experiences

Job summary:, about the role & team.

We have an exciting leadership opportunity for Senior Manager, Compensation within our Disney Experiences segment! This person will lead large-scale compensation projects including, but not limited to the annual compensation planning process, annual market assessments, implementation of HR and compensation systems and establishing new processes/tools to drive process improvements and efficiencies. Additionally, this role will be responsible for conducting analysis to provide recommendations to senior leaders within the organization around compensation and regulatory matters.

What You Will Do

• Lead large-scale compensation projects by effectively managing a team of compensation professionals and partnering with collaborators across the company
• Develops, implements and administers compensation, such as salaries, short- and long-term incentives, job evaluations, performance appraisals, salary increases and salary surveys
• May provide services in Executive Compensation, International Compensation, Sales Compensation, and other specialized areas of compensation
• Develop detailed project plans and infrastructure and identify and lead appropriate resources to oversee the planning and implementation of multiple compensation projects at a time
• Direct various teams, including compensation peers and other HR partners, on roles and responsibilities, processes and timelines to ensure project milestones and deliverables are met
• Motivate change and decision-making through compelling storytelling and presentation of data and information to senior executives

Required Qualifications & Skills

• 7+ years dynamic experience in compensation, human resources or project management field
• Demonstrated leadership experience identifying and developing talent
• Strong project management in leading teams through multiple projects simultaneously
• Knowledge and hands-on experience with total rewards philosophies
• Experience with HR systems, including Workday and SAP/Success Factors, as well as Microsoft Office applications, specifically Excel
• Proven track record of working creatively in a fast-paced, problem-solving environment demonstrating collaboration, innovation and excellence
• Capable of communicating effectively to various partners to drive to decisions and deadlines
• Strong analytical skills and ability to apply data to tell a compelling story
• Bachelor’s degree in HR, Business Administration, Finance, Economics or related field required
• Master’s degree in Business Administration, Human Resources or related field preferred

About Disney Experiences:

Disney Experiences brings the magic of Disney stories and franchises to life through theme parks, resorts, cruise ships, unique vacation experiences, products and more around the world. Disney shines in the travel industry with six resort destinations in the United States, Europe and Asia; a top-rated cruise line; a popular vacation ownership program; and an award-winning guided family adventure business. Plus, Disney's global consumer products operations include the world's leading licensing business; the world's largest children's publishing brands; one of the world's largest licensors of games across all platforms; and Disney store locations around the world and on the web.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Parks and Resorts U.S., Inc. , which is part of a business we call Disney Experiences .

Walt Disney Parks and Resorts U.S., Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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