sample of application letter as manager

Management Cover Letter Example (With Full Guide for 2024)

From your early days orchestrating playground games to leading group projects in school, you've always had a knack for leadership.

You've nurtured that innate ability, and now you're building a career out of it.

Your ambition is crystal clear, but there's a stumbling block: crafting that compelling cover letter.

We get you. Writing about your strengths and managerial abilities to a hiring manager is not the easiest thing to do. 

But worry not!

In this article, we’re going to show you how to show off your managerial expertise, step by step.

Here’s what we’ll cover: 

An Inspiring Management Cover Letter Example

5 Steps to Drafting Your Management Cover Letter

3 Essential Management Cover Letter Tips 

...and so much more!

Let's chart the course to your next leadership role!

Management Cover Letter Example

5 Steps for the Perfect Management Cover Letter

We just showed you what a job-winning cover letter looks like. 

Feeling ready to whip up your own cover letter ? Just follow these steps: 

#1. Put Contact Information in the Header

Let's dive into how you can format a management cover letter that stands out:

Always kick off your management cover letter with your contact details. Position these at the top, mirroring how you've set them out on your resume .

Here's the rundown:

• First and Last Name. Lead with your full name.
• Job Title. Align the job title on your cover letter with the specific management position you're aiming for. Hiring managers handle a ton of applications for various roles; being precise about the job you're referencing streamlines things.
• Email Address. Opt for an email that's straightforward and professional, often a blend of your names. Leave the fun, old-school email addresses out of it. So, instead of [email protected], go with something like [email protected].
• Phone Number. Ensure the number you list is current so they can contact you without hiccups. If you're hunting for an international role, don't forget the dial code.
• Location. Typically, your city and state or country will suffice. If you're in the market for a remote role or contemplating a move, state that on your contact info.
• Relevant Links (optional). Toss in links to relevant sites or profiles, like your LinkedIn profile .

Once your details are in order, write down the company's information::

• Company Name. Start with the company’s exact name.
• Manager's Name. Try to get the name of the department's manager. The job listing, company site, or LinkedIn might help you find the information.
• Manager’s Title. If you pinpoint the specific manager, and discover they helm the department, list their title rather than the generic “Manager.”
• Location. The city and state or country are key, especially for multinational firms. If you wish to be more detailed, you can include the full address.
• Email Address (Optional). If you can, include the manager’s professional email.
• Date of Writing (Optional). Pin the date on your cover letter for that polished feel.

Need some help writing your resume, too? Read our guide to help you write the perfect office manager resume . 

#2. Address the Hiring Manager

After jotting down all your essential contact details, take a moment to tailor your greeting to the person who’ll be reading your cover letter.

Steer clear from the old "To Whom It May Concern." Trust us; a personalized touch can set the right tone and make your cover letter stand out.

So, do some digging. Check the job advert, navigate the company's website, or skim through LinkedIn to identify the hiring manager for the management role you're aiming for. This could help you find their name and perhaps even their email.

If you find the hiring manager’s name and title, address them with a touch of formality. "Mr." or "Ms." followed by their surname, for example, is a perfectly acceptable greeting. But if you're treading murky waters concerning their gender or marital status, it's perfectly fine to use their entire name. 

• Dear Mr. Thompson,
• Dear Alex Thompson,

Drawn a blank on the hiring manager? No worries! Direct your letter to the broader management team or the company as a whole:

• Dear Management Department,
• Dear Management Hiring Team,
• Dear Human Resources  Team,
• Dear Head of Management,

#3. Write an Eye-Catching Opening Statement

Hiring leads typically spend seven seconds to decide whether a prospective manager's application is worth a thorough read.

So, making a stellar first impression is pivotal for an effective management cover letter.

Your opening statement should state your name and express your keen interest in the managerial position. Demonstrating genuine enthusiasm for the sector or the specific role can significantly enhance the hiring lead's eagerness to learn more about you.

Doing your homework about the organization is also beneficial. The deeper your knowledge about the company, the better you can emphasize how harmoniously you'd fit into their company culture. This shows the hiring manager that you’re not just applying left and right, you're genuinely drawn to this specific role.

Depending on your professional experience , consider launching your cover letter with a significant accomplishment or the skills that make you the ideal candidate for the managerial role.

However, it's essential to keep your opening statement short and sweet. Your aim here is to pique the hiring manager’s curiosity and get them to go through the rest of your cover letter. 

Oh, and whatever you do, steer clear of these typical cover letter mistakes that job seekers make while looking for jobs. 

#4. Use the Cover Letter Body for the Details

You can use the body of your cover letter to delve deeper into why you're the right fit for the position.

The key here is not to just repeat your resume. This is your chance to elaborate on your managerial prowess and distinctive qualifications. Your mission is to convince the hiring manager that you stand out from the other candidates. 

Hence, write about your notable achievements and leadership initiatives that align with management. The job ad can help you mention just the right things. 

Customizing your cover letter to the specific demands of the advertised role is a winning strategy. If the job calls for experience in project management or a knack for team leadership, hone in on these aspects rather than, for instance, your expertise in a non-management-related area.

In addition, showing that you know the organization, its operations, or its industry dynamics can substantially enhance your appeal. If you have prior interactions with the company's projects or have insights into its market strategies, weave that into your cover letter. This portrays your alignment with their objectives and organizational culture.

Lastly, use the space in your cover letter to explain in more detail anything you didn’t have space for in your resume. For example, you can explain why you’re looking for a remote role and how you’ve successfully worked remotely in the past. 

Are you worried about that employment gap on your resume ? Your management cover letter is your chance to talk in more detail about it. 

#5. Wrap It Up and Sign It

Wrapping up your cover letter the right way is the cherry on top of your job application. 

It's crucial to leave the hiring manager with a lasting impression that you’re a good fit for a role, by reiterating your most relevant skills and enthusiasm.

This is where you can also include a call to action. Encouraging them to give you a callback or send you a follow-up email to further discuss your candidacy and what sets you apart from other candidates can land you that coveted interview .

Finally, end your cover letter with poise. Use a professional but also personal signing line and then add your full name. 

I'm eager to share more about how my managerial experiences align with your team’s goals. Please feel free to reach out at the contact details provided for a deeper discussion. Anticipating the possibility to delve into how I can contribute.

Warm regards,

If you feel “Warm regards” is too commonplace, consider these alternatives:

• Yours sincerely,
• Best regards,
• In appreciation,
• Thank you for your time and consideration,

3 Essential Management Cover Letter Tips

You've got a solid grip on cover letters by now! Let's fine-tune it with some top-tier cover letter tips tailored for the management arena. 

#1. Match Your Resume

Stepping into the management world means presenting your best foot forward.

Make sure your cover letter's look and feel match your resume . Applying with an aesthetically and visually aligned resume and cover letter is sure to show off your professionalism and attention to detail. 

Keep your text and details neatly organized on the page, maintaining uniform font styles and sizes. And don't forget to set those margins and line spacings just right. 

A quick tip: always aim to keep your cover letter concise and on a single page. It makes a world of difference!

Or Use A Cover Letter Template Instead

Wanna skip all the hassle? Use our free resume builder. 

After you create the perfect manager resume, you can pick a cover letter template that fits it like a glove. 

All our templates are created in collaboration with global hiring pros, they're not just snazzy – they're spot on. 

Snag one, align it with your resume, and complete your application in the blink of an eye. 

#2. Emphasize Your Achievements

Here's the thing: a long list of tasks you've handled isn't as gripping as the wins you've scored. 

When writing your cover letter, spotlight your achievements instead of your responsibilities. It tells hiring managers you're result-oriented and adds weight to your application. 

But remember — don't merely regurgitate your resume. Weave those accomplishments into a compelling story, painting a clear picture of why you're the right fit for the role. It's about connecting the dots for them and strengthening your case.

#3. Keep It Relevant

In the management world, time is gold. So, when writing your cover letter, get straight to the point. 

This means highlighting experiences and skills that directly relate to the role you're eyeing. By keeping things concise and relevant, you show the hiring manager that you understand what the role requires and can prioritize effectively. 

Not to mention, it respects their time but hits at your ability to identify and focus on what truly matters. 

Key Takeaways

And there you have it! An amazing management cover letter example to inspire you to write your own. 

Before you start, here is a quick recap of what we covered:

• Kick off your cover letter with a captivating opening paragraph to pique the hiring manager’s interest and get them to read the rest of it. 
• Use the main body of your cover letter to elaborate on what makes you the best fit for the job, including your specific skills and achievements. 
• Conclude with a strong call to action that will encourage the hiring manager to give you a callback. 
• Make sure to match your cover letter to your resume so that your entire job application is visually appealing and reader-friendly.

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Manager Cover Letter Examples For 2024 (20+ Skills & Templates)

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Are you looking to land more Manager job offers?

You're going to need a strong cover letter. This comprehensive guide is packed with everything you need to know in order to write a job-winning Manager cover letter. It's got everything from effective strategies and essential skills to helpful templates and real-life examples.

You can trust that all the insights and tips in this guide are based on data from coaching thousands of job seekers, just like you, who have gone on to secure positions at some of the world's most reputable companies.

Whether you're an experienced manager or just starting out, reading this guide from start to finish can help you land your dream role. But if you're short on time and looking for specific information, here's a breakdown of what's included:

• What To Know About Writing A Job-Winning Manager Cover Letter
• The Best Skills To Include On An Manager Cover Letter

How To Address A Manager Cover Letter

• 3 Manager Cover Letter Examples

The 8 Best Manager Cover Letter Templates

3 tips for writing a job-winning manager cover letter.

Here's the step-by-step breakdown:

Manager Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when hiring for a manager role?

When hiring for a manager role, companies look for candidates with a combination of technical expertise, leadership skills, and interpersonal abilities. Effective communication, decision-making, problem-solving, and organizational skills are also essential for success in a managerial position.

Managers should also possess technical knowledge that's relevant to the industry, and have strong interpersonal skills that are necessary for building strong relationships and working effectively with others.

Typically, organizations also look for candidates with prior management experience, as it demonstrates a track record of success in a leadership role. However, this isn't a requirement. Overall, companies seek candidates who can lead their team to achieve organizational goals, communicate effectively, and make timely and effective decisions.

Your resume should show your potential employer that both your personality and your experience encompass all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning manager resume:

• Highlight your leadership and management skills.  Include examples of how you have motivated and led teams to achieve organizational goals.
• Emphasize your communication and interpersonal skills. Provide examples of how you have effectively communicated with team members, stakeholders, and clients.
• Include keywords from the job description:  ensure your resume is optimized for applicant tracking systems (ATS).
• Highlight your problem-solving and decision-making skills.  Provide examples of how you have addressed complex issues and made effective decisions.
• Include any relevant certifications, awards or professional development courses.  Demonstrate your expertise in your industry or field.
• Quantify your work:  Use numbers to showcase the impact of your leadership on your team's performance. Some examples include improvements in employee productivity, increased team morale,  and boosts in overall team performance.
• Proofread:  Carefully proofread your resume for errors and typos, as these can give a negative impression to potential employers (I recommend using the  Hemingway App ).

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Manager Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for the employers to filter and search for candidates whose qualifications match the role.

If you want to win more Manager interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Manager Keywords

The first way to find the right keywords is to leverage our list of the best keywords and skills for an Manager cover letter.

These keywords were selected from an analysis of  real Manager  job descriptions sourced from actual job boards. Here they are:

• Communication
• Team Member
• Performance
• Development
• Consistency
• Interpersonal Skills
• Accountable
• Organization

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your target Manager job description
• Head over to  ResyMatch.io
• Select the “Job Description Scan” from the scan type selector in the upper right corner of the tool
• Copy and paste the Manager job description into the field on the left
• Hit scan and review the results

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant for the role and that you should weave into your cover letter.

Here's a video walking through this whole process:

Adding a personal touch is what makes a cover letter stand out, and that starts from the very first sentence! You should always greet the person reading your cover letter and there are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Organization]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying to for a Product Marketing Manager role at Discovery Education, you might start you cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Manager Cover Letter Examples For 2023

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds that are all applying for Manager roles:

Manager Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional Manager experience. Here is what an example of their cover letter might look like:

Manager Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to make the leap from an individual contributor role to a management position. While this person doesn't have traditional management experience, they do a good job of speaking to their relevant leadership skills and how they can transfer to this new role.

Manager Cover Letter Example #3: Landing a Senior Management Role After a Career Gap

Our third example highlights a candidate with extensive management experience who has been freelance consulting during a career break. Addressing a gap in your employment history can feel tricky, but this person does a good job of demonstrating their value as a leader and what they can bring to this new role.

At this point, you know all of the basics you'll need to write a Manager cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use ChatGPT To Write Your Cover Letter In <30 Seconds

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to ChatGPT (you'll need to create an account – it's free)
• Ask ChatGPT,  “Please write me a cover letter for an Manager role. The role I'm applying for is [Job Title] role at [Company]. Here is the job description: [Paste Job Description]. And here is my resume: [Paste Resume].
• Watch ChatGPT write up a pretty darn good cover letter base!

Here's a video of me doing this with a real cover letter if you want to see the steps in action:

Note:  I  do not recommend or advise that you simply copy and paste the content from ChatGPT into your cover letter and submit your application. ChatGPT is great for doing 80% of the baseline work, but you still need to review, revise, and personalize the content yourself.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a campus principal, it's impossible to differentiate between a dozen candidates who were all “Responsible For Creating a Safe Learning Environment.” 

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The percentage by which your team increased revenue under your leadership.
• The average reduction in overall expenditures.
• The average employee satisfaction rate.
• The rate at which your employee retention increased from year to year.

These numbers will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Manager cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each Manager role you apply to
• Start your manager cover letter with a personalized greeting for the hiring manager or Human Resources representative.
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your manager cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more Manager interviews and job offers.

Laura Lorta

Laura is an Editor at Cultivated Culture. She transitioned from teaching into the world of content so she's no stranger to career pivots. She also has a bachelors in Entrepreneurship and a Masters in Curriculum & Instruction / Bilingual Education. She currently shares job search advice to help people like you land jobs they love without applying online.

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Manager Cover Letter Example

Get an employer’s attention with an optimized Manager cover letter. Prepare your document today with the help of ResumeCoach’s example cover letter and guidance tips. Get started on securing the management job of your dreams now.

Resume and Cover Letter Experts

You may have some doubts about how effective a cover letter is, but we can tell you it offers any candidate a great chance to make a great first impression. That is also true if you are applying for a Manager role. 

But, are you unsure of how to start your letter, or what to include ? 

If that’s the case, our guide will help you out by explaining:

• How to start your Managerial cover letter
• Tips for entry-level Manager cover letters
• Leadership keywords to include to grab an employer’s attention
• Interesting ways to mention how you’ve tracked KPIs in the past
• How to show that you are motivated to keep learning

It’s essential to show that you’re aware of the responsibilities of a Manager in any sector and that you are capable of handling them. 

Remember, that any cover letter must be accompanied by a resume , and our free builder can ensure that you get the job done for both parts of your application.

If you’re a Manager, keep reading to find out all the secrets to writing a captivating cover letter and get one step closer to your dream job.

Before getting started, you need to understand how your letter should be structured and what details to write about. 

You can also use an extensive cover letter guide to make the process even simpler.

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I am writing to express my interest in the Senior Manager Position at XYZ Company. With over 10 years of experience in the technology industry, I have a proven track record of leading, managing, and directing teams to achieve organizational goals. My expertise in monitoring KPIs and implementing problem-solving strategies has consistently enhanced operational efficiency.

As Operations Manager at ABC Corporation, I directed a team of 20, and organized the implementation of a new inventory management system, reducing inventory holding costs by 30% and increasing order fulfillment speed by 15%. Additionally, I navigated a supply chain disruption by executing a contingency plan, resulting in a 20% increase in customer satisfaction.

I am impressed by XYZ Company’s commitment to innovation and am confident that my skills make me a strong candidate for this position.

Enclosed is my resume with additional details about my professional experience. I look forward to discussing how I can contribute to XYZ Company’s success. Thank you for considering my application.

Address Phone number Email address

Experienced Managers: Tips to Help You Write Your Cover Letter

If you’ve already been working as a Manager you know what it takes to be successful on the job. However, understanding how to explain your previous duties and triumphs in a cover letter is a completely different story.

We’ll explain some great ways of showing your success in prior roles and your dedication to being a great manager. 

How to Begin Your Manager Cover Letter

First things first, the beginning of your cover letter is crucial for setting a positive first impression . 

Always personalize your cover letter by addressing the hiring manager by their name, and express your enthusiasm for the position and the company.

As an experienced Manager, you should:

• Point out how long you have been a manager
• Include achievements with quantifiable data 

Take a look at the example below to see how you can include this information in your cover letter opening sentences.

I am writing to express my interest in the Manager position at XYZ Company. With over 15 years of experience as a manager in the retail industry, I have successfully led teams of up to 50 members, achieving a 25% increase in overall productivity and a 30% reduction in employee turnover during my tenure at ABC Company.

Demonstrate Your Leadership and Team Management

Your ability to lead and manage a team is one of the most important skills to highlight in your cover letter.

That means mentioning the projects you oversaw and how you got the best of your team. To do that, it’s essential to choose eye-catching keywords that will jump off the page and help those skills get noticed. 

You’ll want to add words in the text that demonstrate your ability to lead, be respected, and increase productivity . 

Manager Leadership Keywords 

You can use the following keywords to help explain your management abilities:

• Facilitated
• Coordinated

In my previous role as Manager at XYZ Organization, I directed a team of 5 to achieve a 30% increase in productivity over six months, and successfully managed the completion of a critical project two weeks ahead of schedule.

Include Your Experience Setting and Monitoring KPIs

Recruiters and the ATS will also be scanning your cover letter to see if you have experience monitoring and improving Key Performance Indicators (KPIs) .

This is another crucial skill that can speak to your ability as a Manager. Be sure to mention the specific KPIs you were responsible for, and how you achieved or exceeded them.

Some examples of KPIs that you can mention in the body of your letter include:

• Achievement of Sales Targets
• Employee turnover rate 
• Operational efficiency 
• Conversion rate
• Inventory turnover

In my recent role as a Sales Manager at XYZ Corporation, I successfully led my team to exceed sales targets by 20% consecutively for four quarters. This achievement was a result of strategic initiatives that not only enhanced operational efficiency but also improved our conversion rate. Additionally, my focus on employee satisfaction and development resulted in a notable reduction in employee turnover rate by 15% over the past year.

As you can see, this part of the letter mentions the applicant’s experience with KPIs and briefly explains the results. It is concise and to the point, which is exactly how you should draft your text.

Highlight Problem-Solving and Crisis Management

Another sign of a capable manager that employers will be on the lookout for is how you solve problems when they arise. These are skills that any employer wants their employees to have.

This is especially true for when the work environment is in full-blown crisis mode. 

In your Manager cover letter try to mention how you’ve handled any of the following situations:

• Data breaches
• Regulatory compliance issues
• Product defects
• Communication breakdowns
• Supply chain disruptions
• Client complaints
• Employee conflicts
• Underperformance
• Project delays

For example:

In my previous role as Operations Manager at ABC Corp, I faced a significant challenge of high employee turnover, which was affecting our productivity and increasing our recruitment costs. I addressed this issue by implementing a comprehensive employee engagement and development program, which resulted in a 30% reduction in turnover within the first year and improved overall team morale and productivity.

This is a great example of a cover letter section as it doesn’t only show what the problem was but also how it was addressed . 

Entry Level Manager Cover Letter Sample

If you’re trying to become a Manager and lead other employees for the first time, it may be a bit more difficult to get your foot in the door. 

However, by including the right details you can win over a recruiter and land a manager role.

The example below shows how you can format your letter. 

Hiring manager’s name

Dear Mr./Ms. [Hiring manager’s name],

I am writing to express my interest in the vacant Manager role.  After working as an accountant at ABC Enterprises for 5 years, I feel ready to take up the Managerial Position at XYZ Company.

As an accountant, I have developed strong analytical, organizational, and decision-making skills. By using different tools such as Jira, I have been successful in managing financial records, preparing financial statements, assisting in budget planning, and communicating with my coworkers. 

Additionally, I have had the opportunity to lead small teams on various projects, which has helped me develop my leadership and team management skills. This has motivated me to take up a course on time management and productivity which I am scheduled to complete at the end of the month.

Enclosed is my resume, which provides additional details about my education and professional experience. I look forward to the opportunity to discuss how I can contribute to the continued success of XYZ Company. Thank you for considering my application.

Phone number 

Email address

How to Write an Entry-Level Manager Cover Letter

When you sit down to write your entry-level resume and cover letter you’ll have to face the facts. It’s nearly impossible to show your past success as a Manager, especially if you are up against more experienced candidates.

But, don’t worry that doesn’t mean your cover letter is ultimately doomed to fail! You can still land an interview if you talk about:

• Your motivation to keep improving and succeed
• Your knowledge of Managerial software 

Apart from displaying the typical data such as how many years you’ve been working adding these details can state that you have a lot to offer thanks to your motivation and knowledge .

Talk About Your Commitment to Improve

If you’re trying to break into the managerial world, proving that you are driven will boost your application. 

One way of doing that is by mentioning any relevant courses or certifications you have completed or are currently taking.

If you aren’t sure what courses to take, you can take courses that focus on the following topics:

• Time management 
• Data analysis 
• Business strategy
• Emotional intelligenc
• Financial management capabilities
• Change management

Mentioning your certifications shows that you have advanced knowledge , so if you have for the topics above be sure to list them in your cover letter. 

Include Your Knowledge of Management Tools

In 2023, Managers should have a good idea of how to use project management software . It helps tremendously and if you can point out that you have a firm grasp of using these types of tools you can earn some points with a recruiter. 

If you have any experience with the following tools, list them in your cover letter.

Project Management Tools

Communication tools.

• Microsoft Teams
• Google Workspace

Data Analysis Tools

• Microsoft Excel
• Google Sheets

Managing the structure and content of your cover letter is not an easy thing to do. But, with the advice in this article, you should knock your application out of the park if you remember to:

• Use the right words to put the spotlight on your leadership skills
• Show how you monitored KPIs
• Mention how you dealt with problems
• Include certifications and tools if you’re applying to become a Manager for the first time

If you can touch on these points in your letter and submit it along with a well-written resume , there’s a good chance you’ll be managing at a company instead of more applications. 

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5 Program Manager Cover Letter Examples + Tips in 2024

• Program Manager (PM) Cover Letter
• Education PM
• Technical PM
• Write Your PM CL

As a program manager, company projects, strategies, policies, values, and goals are your territory! You plan, organize, and oversee projects from inception to realization. You revise policies and plans while communicating efficiently with team members across departments, ensuring milestones are completed optimally and on time.

It’s likely you need a cover letter to land your next program manager role. If you’re gnashing your teeth at the thought of writing a cover letter to complement your  program manager resume , don’t worry! 

Cover letters are far from anyone’s favorite topic, but we’re here to help. Check out our five program manager cover letter samples and AI cover letter generator , and learn how to use a company’s  program manager job description  to your advantage.

Program Manager Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Why this cover letter works

• When possible, demonstrate personality with your skills to show you’ll improve the company’s interpersonal dynamics. For example, Janie pinpoints personal values from the job description, such as humility and grit, and references them while describing her skills and metrics.
• Answer the specific call of each job description and company mission statement. Give specific examples of how you, as a program manager, already align with their vision. Show the company why you’re drawn to them, and spotlight the qualities that make you the ideal match.

Level up your cover letter game

Relax! We’ll do the heavy lifiting to write your cover letter in seconds.

Junior Program Manager Cover Letter Example

• Take inspiration from Jacob, who zones in on his strengths and how he’ll put them to work in this specific role. Whether your proficiencies are project delivery, troubleshooting, or strategic budgeting, experiment with an introduction that screams, “These are my competencies and this is how they will transform your company.”

Education Program Manager Cover Letter Example

• Emulate how Lea fuses her dedication to fostering varied educational environments with Georgia State University’s mission of transforming students’ lives and shaping the workforce. Not only do you broadcast your aspirations, but you also show how deep you went into researching the institution.

Technical Program Manager Cover Letter Example

• Hook employers by making a memorable connection when you can! If you have experience with the company or have key qualifications that will further its goals, mention them right away.
• Research on the company website, and read the job description carefully. Look for “little things” that will have a big impact on your technical program manager cover letter, such as specific goals or phrases from the website or job listing.

Senior Program Manager Cover Letter Example

• On top of establishing a connection with the company, look for opportunities to show how you’ve already exemplified company values and left a lasting impact.
• By showing that you value the company, you’ll show the company why they should value you!
• The beginning and end of your cover letter should establish your connection with the company’s goals, and the body of your letter should offer quantifiable examples of how you qualify as a senior program manager. Look for specific details in the job requirements or company website that you can leverage.

Need a program manager resume to match?

Your program manager cover letter will look stunning next to one of our  modern resume templates  that you can edit, just like this one. 

Program Manager Resume

Need a resume to pair with your program manager cover letter?

or download as PDF

Writing a Cover Letter for a Program Manager

Lifeless program manager cover letters get tossed aside or overlooked immediately. Researching the company will help you focus on a couple of choice achievements that best align with each specific  program manager job listing  and mission statement. And revising your letter until you nail the perfect tone will further position you as an ideal candidate. 

Study the company

So many cover letters feature the same generic information applicable to any company—and who wants to read 10 repeats? To keep your program manager cover letter far from the “discard pile,” research the company so that you can establish a unique connection. Then, tailor your cover letter accordingly.

Confidently answer the job description’s call by pulling and referencing specific skills, buzzwords, or phrases that apply. The requirements and word choices in the job ad can also give you valuable hints on which metrics might be the most appropriate to include in your cover letter.

Read the job description carefully and take notes on anything that stands out as something you’ve done before—that way, you can easily remember concise anecdotes and impressive metrics once you start writing your cover letter. Did you spot any company obstacles during your research that were similar to something you’ve already overcome, such as the need to adapt to company supply chain issues?  

Click through the company’s website: We bet, with a little searching, you’ll find values, objectives, challenges, and a mission statement you can leverage to demonstrate alignment with and provide compelling examples from your professional history as a program manager. For instance, are you applying to a company that values humility in the workplace? If so, using precise wording to reference the times you guided teams at a peer level could be ideal. 

Focus on one or two successes

Always remember: Your program manager cover letter is  not meant to simply repeat the bullet points from your resume. Anyone in a managerial position must deliver high-value information efficiently, and making a recruiter read the same things twice wouldn’t be a good start. So, pick one or two achievements; then, go beyond the bullet-point overview to speak to your actions as well as your results.

For example, were you a program manager in retail, guiding multiple departments through the creation of a new product line, delighting customers worldwide? How did your analytical and strategic thinking help you create a fresh project development plan that reduced manual labor within your previous company? Did you happen to oversee a successful portfolio project that’s similar to one of the company’s current initiatives? Now’s the time to talk about it!

Although this example includes metrics and responsibilities, it also underscores the nurse’s compassion and interpersonal communication skills, which are major green lights for employers. 

Tone of voice matters

As a program manager, your optimal cover letter needs a bit more than a customized response to the job listing and some key examples of your accomplishments. You have a lot of value to showcase in less than one page, so don’t shirk revision. You can’t afford to leave typos or formatting errors—and you’ll need to polish your tone to ensure your message gets across the right way.

The tone of your cover letter plays an extremely important part in showing you’re meant for this job role. Demonstrate confidence, experience, and enthusiasm with active words like “create,” “lead,” “oversee,” and so on. Additionally, showcase your managerial background by remembering to apply a proactive tone to your broadest accomplishments that left the greatest impact.

Finally, pay attention to company culture: The more corporate the company, the more formal your tone should be. On the other hand, a fashion company like Nordstrom that values creativity and a vibrant personality will likely value some extra self-expression over constricting formalities. 

Showcase your managerial background by remembering to apply a proactive tone to your broadest accomplishments that left the greatest impact.

When recruiters and employers read your cover letter, you want them to know you’re qualified and an ideal fit for their company and teams.  

Cover Letter Outline for a Program Manager

Now that you’ve read three program manager cover letter examples and learned what to focus on while writing yous, let’s break it down with an outline. You’ll also get some examples of what not to do and further background on what makes a cover letter great.   

How to start a program manager cover letter

Your contact info:  Include your name, address, phone number, email address, and LinkedIn or other professional social media if you’re using a template that matches your  resume template .

• Formatting : Leave your name out of your address whenever you use a basic block format.

304 Folk Lore St. San Jose, CA 95112 (123) 456-7890 

Date:  This should be the exact date when you submit your application materials.

• Formatting : Write out the full date instead of shortening it.

January 5, 2023

Inside address:  The “inside address” is simply the address of the person who will receive your letter. Make sure you look up their name and include it before their title.

Jessica Manning, Hiring Manager Nordstrom 8652 Wellington Street Brooklyn, NY 11207

• Formatting : Each part of the address should be on a new line. Double-space between the inside address and greeting.

Greeting:  The greeting/salutation is your first impression, so don’t be careless here! Find the name of the employer, recruiter, or hiring manager (yes, it might take some digging on LinkedIn)—never fall back on generic, lazy terms like “Dear Sir/Madam.” (We’ve gotten these types of applications many times, and it never fails to leave a bad taste!)

Dear Ms. Manning, Dear Ms. Zhang:

• Formatting : Use a colon instead of a comma for more formal companies, but a comma will do just fine for companies that demonstrate a more casual or fun approach. 

How to write your program manager cover letter

Body:  Your program manager cover letter should include 3-4 paragraphs that demonstrate your interest in the position, your qualifying credentials, and an enthusiastic invitation for future discussion.

Opening paragraph:  Most cover letters are boring and generic from the get-go, but yours should be one-of-a-kind. Consider the following examples:

I’d like to work for your company. I’ve been a program manager for a long time and I’d do a good job working for you, too.

Why It’s Bad:  What a bland opener! And the rest is equally vague—how long has the applicant been a program manager? No one would believe they’d do a good job based on this—what accomplishments or skills do they have to back their claims?

As a long-time fan of Nordstrom’s vast style selection and a technically proficient program manager with 8+ years of experience and PMP/PgMP certifications, I’d love to apply my cross-functional planning, collaboration, and far-reaching organizational skills as your senior program manager.

Why It’s Good:  This applicant’s intro addresses the company directly and establishes a personal interest in what they do—and then immediately launches into the skills that make them a great fit for the role. Directly addressing the company, relevant qualifications, and job role by name is a powerful combo!

Paragraphs 2-3:  These next paragraphs should back up the claims in your introductory paragraph. Each paragraph should focus on a clear accomplishment (such as a substantial project you spearheaded) and prove it with only the most relevant metrics—you don’t have room to tackle multiple topics here.

Because I understood the inner workings of software lifecycles, I eliminated inefficiencies to save 14 hours of manual labor monthly for the software development team. I also analyzed customer feedback, testing data, and KPIs to bridge gaps among project teams and expedite the output of usable, scalable solutions, resulting in a 21-percent improvement in delivery time for new OTT Application features.

Why It’s Good:  The candidate uses their experience with software development and data analysis to drive performance. And the proof is in the pudding as the numbers back up this point and demonstrate efficiency. 

Closing paragraph:  Since communication is key for any program manager, wrap up with a strong and concise summary of how your credentials and values match what the company needs. End with a professional and convincing call to action. 

As you can see, I’d do great in you organization thanks to my skillset. I also have lots of experience. Call me if you want more information.

Why It’s Bad:  Was that a typo?! It certainly wasn’t a summary of the candidate’s qualifying skills or anything that shows a genuine interest in the job position! In fact, there’s no enthusiasm or show of professionalism here at all—and shouldn’t the applicant have already addressed relevant experience by now? 

Gaining expertise in managing and overseeing multiple initiatives through their lifecycles has granted me the ability to think on my feet and exceed expectations in a metric-driven setting. I am eager to apply my grit and passion for learning to deliver incredible data-driven results for Appen’s global customer base, and I’m excited to further discuss this with you soon. 

Why It’s Good:  It’s clear this applicant has researched the company and role since this closing paragraph references key phrases and abilities from the job description. Unique wording from the company’s website makes an appearance, too—perfect! Lastly, the call to action is friendly and professional. 

• Formatting : Keep your body text single-spaced by default but double-spaced between paragraphs for visual clarity.

Signature:  If you haven’t already thanked the reader in your closing paragraph, do so here. Sign off with your real name.

• Formatting : Whenever you present hard copies of your program manager cover letter, quadruple space to leave yourself room for a pen signature in blue or black ink.

Thank you for your time and consideration, 

Emily Padillo

• Formatting: Whenever you present hard copies of your program manager cover letter, quadruple space to leave yourself room for a pen signature in blue or black ink.

Enclosure(s):  This important part of your cover letter signals that there’s more to review. Program managers should always attach their resume with their application, any professional letters of recommendation, and anything else the job description specifically requires. 

Enclosures:  Resume Application 2 letters of recommendation

• Formatting : Choose correctly between the singular or plural form of “enclosure” depending on what you include!

Program Manager Cover Letter Mistakes to Avoid

• As a program manager, you need to sound knowledgeable and comfortable in your skill set to show how much you have to offer others. Instead of focusing too much on times when you excelled at following directions, spotlight examples of when you took the lead. When you write your program manager cover letter, use your ability to work with peers and superiors to exemplify and reinforce your ability to optimize goals, strategies, and policies for others.
• Project managers deal with activities on a level that requires a deeper understanding of company values or organizational mission statements. Put in the time to do some extra research and scour the organization’s website for opportunities to exemplify how you could solve their current obstacles or improve their progress. Your mindset while writing your cover letter should be all about how you already align with the company and its open role!
• Program managers work in many fields, so there’s a balance to strike here: You’ll need a background of industry-specific, technical expertise for the role, but people skills are crucial, too. Try to work in examples of how you share constructive criticism in a team environment, like revitalizing cross-departmental communication and boosting the numbers that quarter!
• You want to impress the recruiter with what you can do! Your greeting should reflect attention to detail by avoiding generic stuff like “Dear Hiring Manager,” and your introductory paragraph should highlight your relevance immediately on a broader scale. Keep it concise, though! You don’t want to repeat yourself throughout your cover letter—each body paragraph, and ideally even your closing paragraph, should provide fresh value and a new trait that makes your potential employer wonder why they haven’t hired you already!

Your Next Steps on the Program Management Job Hunt

You’re well on the way to an excellent program manager cover letter, but you’re not done just yet—your resume should be just as awesome! Don’t worry: We’ve made it easy by providing a great variety of tools that will help you create a standout resume.

After  outlining your resume , you might want to head over to our  popular resume templates  to get started in style. Having the right template is only half the battle, so if you don’t know  what to write in a resume , we also have multiple  program manager resume samples , like this editable one here, that are bound to give you the inspiration you need. 

Senior Program Manager Resume

Need a resume to pair with your senior program manager cover letter?

Finally, be sure to  check your resume  and polish it to shine as beautifully as your new cover letter. The effort is worthwhile when it comes to showcasing what an ideal program manager candidate you are, and we’re cheering you on as you hunt for the perfect role!

It’s better if you focus on your success as a program manager instead of listing your references at this stage, although you can list in an “Enclosures” section on your cover letter that you’re attaching references. If there’s no indication that it’s necessary, skip the references and instead dive into your leadership and the successes of your past teams.

Personalizing your cover letter can really make your whole application stand out, so it’s good to do some research—going the extra mile is an important trait for a program manager. Your first step is the PM job description ; scour it for any signs of names. Next, head to the company website and look through it carefully. LinkedIn is a great source, too—look for people who recruit for your target company and check their job titles.

Writing a strong opening paragraph is the way to go. Don’t waste precious room on things like “I’m applying because I’m interested in this position.” Instead, immediately make a connection to how the company’s mission aligns with your personal or professional interests as a program manager.

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Project Manager Cover Letter: Example and Tips

Cover letters are an opportunity to showcase your accomplishments as a project manager and share your professional goals.

Cover letters are often the first thing that hiring managers see in your application. Although some employers may not require you to submit a cover letter with your application, writing a good cover letter is an important skill to learn. Employers that do want to see a cover letter can use it alongside a resume to learn more about you, your enthusiasm for the role, and your experience and qualifications.

For a project management position , a cover letter can be an opportunity to expand on the skills, motivations, and past successes that don't fit into your resume. Let’s take a look at what that might look like.

Project manager cover letter example

Reading through sample project manager cover letters can be a good way to spark your creativity, get ideas on the kind of content you should include, and gain insight into the tone and style that's most appropriate.

Here's the cover letter in text format:

October 4, 2021

Harland Sanders

123 Animal St

Chicago, IL 60290

Dear Mr. Harland Sanders,

My name is George Lee, and I am excited to be applying to the Junior Project Manager position at Animax. I am currently a Project Coordinator at Square Paws, where I have supported several projects successfully to completion. I have long admired Animax’s work to improve animal adoption processes and would be delighted to contribute my skills to the team.

At Square Paws, I oversaw multiple aspects of running numerous projects. I worked closely with the project manager to develop project schedules, ensure team members had the resources they needed to complete their tasks, and coordinated communication with stakeholders on project updates. I am particularly proud of a project to roll out a feature on our app that users could use to book appointments with veterinarians. As a complex project that involved multiple stakeholders, it was important to be mindful of the details and listen continuously to feedback from users. My efforts to coordinate an early feedback system in a trial period led to the discovery of several bugs and pain points that we fixed for the launch. We were able to reduce customer concerns by 80% and ultimately completed the project under budget by $3,000.

I have long been familiar with animal adoption centers and believe wholeheartedly in Animax’s mission. I have volunteered consistently at animal shelters since high school and am familiar with their processes. In college, I took several courses that I believe can be useful to the project manager role, including zoology and business administration. Working as a project manager in this field will allow me to expand my knowledge of the industry, and assist in my ultimate goal to make the world a more livable place for shelter animals.

I believe that my past experience, skillset, and passions make me a strong candidate for Animax’s team. I hope to hear from you soon. Thank you for your time.

(123)456-7890

How to write a good project manager cover letter

Crafting your project manager cover letter involves some strategic planning and deep self-reflection. Here are some steps to get you started:

1. Start with your qualifications.

Hiring managers might be inundated with job applications, so you'll need to make your cover letter stand out right from the start. By stating who you are, your qualifications, and relevant experience in the opening paragraph, you can entice the hiring manager to continue reading to learn more about your story.

Read more: How to Start a Cover Letter

What if I haven’t worked as a project manager before?

Even if you haven’t held the title of project manager before, chances are you’ve done some elements of project management. Have you led meetings, assembled a team, or helped improve a process on your team? Those are project management skills. If you’re still hoping to build out your project management skills, you can consider applying to more entry-level project management jobs like project coordinator or assistant project manager. Learn more about how to become a project manager .

2. Tailor each cover letter to the job.

Templates or old cover letters you’ve used in the past can help get your cover letter started. But don’t forget to tailor them specifically to each job. Companies like to see that you’re genuinely interested in the job and company, and that you’ve done your research.

Look over the job description to see what kinds of qualities and skills the organization is looking for. If you’re applying to a large organization, think about what keywords an automated system might scan resumes and cover letters for . In project management roles, these might include Agile, mitigation, change management, or risk management. The job description is usually a good way to gauge what qualities and skills might be keywords.

Review ZipRecruiter's Career Keyword Mapper for roles you're interested in to find out which keywords appear most often in job descriptions and resumes. These can give you ideas about keywords to include in your cover letter. For example, top keywords in project manager job descriptions include communication, collaboration, project planning, innovation, documentation, facilitation, and vendor management [ 1 ].

Read more: How to Address a Cover Letter

3. Think beyond your resume.

A cover letter can be a place to expand on your resume and tell more of your story. You can elaborate on one or more of your accomplishments, but don’t simply rehash what your resume already says.

Think about what you can include that showcases your value beyond the accomplishments listed in your resume. How can you connect the cover letter to your personal experiences, or your personal story? What made you interested in this field? What in particular excites you about the job or company, and why? How does this job fit into your goals for the future? Your cover letter should both connect your experiences to the qualities the company is looking for, and show why you, as a person, are good for the job.

Read more: 12 Project Management Interview Questions and How to Answer Them

4. Use numbers. 

Concrete numbers can help illustrate your success in past jobs. If you worked on projects, what metrics made them successful? Did customer satisfaction improve by a percentage, or did you complete the project under budget? 

5. Proofread.

Project management is a profession that demands big-picture understanding and a keen awareness of the details. Make sure your cover letter is formatted correctly and free of spelling and grammatical errors. If you can, have a trusted friend or colleague look through your cover letter to catch anything you may have missed.

Need more structure in your job search process? Try creating a job search plan. Learn what they are in the video below.

Read more: How Long Should a Cover Letter Be?

Getting started in project management

Need a refresher on project management concepts? Online courses can help you review the basics, or get you up to speed with the latest project management practices. If you're looking for a place to start, take a look at the Google Project Management: Professional Certificate . The first week is free.

Article sources

ZipRecruiter. " Project Manager Must-Have Resume Skills and Keywords , https://www.ziprecruiter.com/career/Project-Manager/Resume-Keywords-and-Skills." Accessed January 22, 2024.

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Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

Sample Letters for a Professional Resignation

Learn how to write a concise and professional resignation letter that communicates your intent to leave gracefully without going into the details of your departure.

In the professional world, the way you resign from a position can significantly impact your career trajectory and professional relationships. Whether you're moving on to new opportunities, relocating, or making a career change, it's crucial to exit your current role gracefully and professionally. A well-crafted resignation letter serves as the formal notice of your departure and sets the tone for your transition.

For those seeking guidance on how to articulate their intentions succinctly, we've prepared several samples for crafting a concise yet professional resignation letter. These templates are designed to help you navigate this important process with ease, ensuring you leave a positive impression on your way out. For more tips on a smooth resignation process, check out this article .

Short Resignation Letters (minimal details)

A short resignation letter offering minimal details is ideal for situations where you prefer to keep the reasons for your departure private or when you're transitioning quickly but still want to ensure a professional and polite notice is given to your employer. This concise format is perfect for maintaining professionalism without delving into the specifics of your departure. Here are a few examples to get you started:

Dear [Manager’s Name],

I am writing to inform you of my resignation from my position at Company Name, effective two weeks from today, [Last Working Day]. I appreciate the opportunities for professional development that I have experienced during my time here.

Thank you for your understanding and support. Please let me know how I can assist in the transition.

[Your Name]

Please accept this letter as formal notification of my resignation from [Company Name], effective two weeks from today. I am willing to help facilitate a smooth transition in any way I can during my remaining time.

Thank you for the opportunity to work together.

Best regards,

[Your Name ]

Longer Resignation Letters (for urgent situations or citing personal reasons)

Use a longer resignation letter template for urgent situations or when citing personal reasons to provide your employer with a clear but respectful explanation of your immediate departure, ensuring a transparent communication channel during a sensitive transition. This approach helps maintain professionalism and leaves room for potential future reengagement with the organization. Here are a few examples to get you started:

I am writing to formally resign from my position at [Company Name], effective immediately. After careful consideration, I have decided that due to unforeseen circumstances, I cannot continue to fulfill my duties and responsibilities to the best of my ability.

I understand the challenges my immediate departure may cause to the team and the company. I did not make this decision lightly and regret any inconvenience it may cause. I am prepared to assist remotely in the transition of my responsibilities to minimize disruption.

I want to express my sincere gratitude for the opportunities and support provided to me during my time at [Company Name]. It has been a privilege to work alongside such a talented and dedicated team.

Thank you for your understanding. I wish [Company Name] continued success and hope to have the opportunity to collaborate again in the future.

I am writing to inform you of my decision to resign from my position at [Company Name], effective [Last Working Day], due to personal reasons that require my immediate attention. While my time at [Company Name] has been truly rewarding and enjoyable, I must step back to focus on personal matters at this time.

I am grateful for the valuable experiences and opportunities that I have encountered during my tenure. I’ve grown professionally and personally, and I owe a great deal of that to the supportive and collaborative environment here.

Please let me know how I can assist in the transition process. I am willing to help in whatever way necessary to ensure a smooth handover of my responsibilities.

Thank you for your understanding and support regarding my decision. I hope to maintain our professional relationship and look forward to our paths crossing again in the future.

Warm regards,

Resigning from a job is a major decision and, when done correctly, can open the door to new opportunities while preserving valuable professional relationships. Whether you choose to provide a brief explanation or opt for a more straightforward approach, the key is to remain professional, courteous, and grateful for the experience gained. Remember, the goal of your resignation letter is not only to inform your employer of your departure but also to express your willingness to assist in the transition, leaving a lasting positive impact.

If you're seeking further guidance or opportunities as you embark on your next career adventure, consider working with a recruiter. Our team is here to support you in finding a role that aligns with your career goals and aspirations. Contact us today  to learn more about how we can assist you in your career journey.