university of toronto presentation template

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PowerPoint Essentials

Selecting your software.

Screen reader compatible : Yes Live captioning : Yes Clear visuals : Yes

Screen reader compatible : No Live captioning : No Clear visuals : No

Screen reader compatible : Yes Live captioning : No Clear visuals : Yes

University of Toronto students, faculty, and staff have access to Office 365 , which includes Word, Excel, PowerPoint, Outlook, and OneNote.

Creating Your PowerPoint

Design best practices.

• Know your goal and audience
• Create a clean and uncluttered layout
• Establish consistency, perhaps via a Slide Master
• Identify your audience’s pattern of reading (e.g., F-pattern, Z-pattern)
• Use concise, non-figurative, accurate language
• Present three to six points per slide
• Limit the number of lines per point; one to two lines is standard
• Use standard, non-decorative fonts
• For readability, use sans-serif fonts (e.g., Arial, Verdana, Helvetica)
• Use larger fonts, 24 points and higher
• Bold for emphasis, underline for links
• Ensure colour contrast by using a contract checker
• Check readability by switching to “Grayscale” view
• Avoid relying on colour as the only means of conveying information
• Match the colour with the tone of content
• Use bulleted (unordered) list to group non-sequenced items
• Use numbered (ordered) list to group sequenced items
• Do not “simulate” a list with hyphens; use the “Bullets” and “Numbering” tools
• Avoid importing charts from other programs; PowerPoint may treat the chart as an image
• Create a new chart by navigating to the “Insert” ribbon tab and click on “Chart”
• Caption verbal content and include audio description where appropriate

Checking for accessibility and usability

PowerPoint has an Accessibility Checker. On the “Review” ribbon tab, select “Check Accessibility.” The Accessibility Checker will not identify all accessibility and usability issues. Use the information below to identify common problems in PowerPoint design. Problems that the Accessibility Checker identify are marked with an asterisk (*).

• Slide titles allow screen readers to navigate through the presentation
• Use the default layouts for creating new slides
• The title is placed within “Title Placeholder,” not a “Text Box”
• If you have multiple slides of the same topic, use a numbering system (Topic A 1 of 3, Topic A 2 of 3, etc.)
• Provide alternative texts for images
• Right-click on the image and select “Edit Alt Text”
• Identify a single column or row as a header
• Click inside the table to make the “Table Tools” options visible
• Select the “Design” ribbon tab on check the box for Header Row or First Column
• Tables should have simple cell structures to improve navigability
• Avoid merged or split cells
• Screen readers read text boxes last, regardless of the visual order
• On the “Home” ribbon tab, click “Select,” and open the “Selection pane”
• Readjust the reading order; place objects read first at the bottom of the list
• Screen readers can scan a list of links; as a result, unclear hyperlinks such as “click here” does not provide information about the destination target
• Create meaningful hyperlink by including the full title of the destination page or the URL of the page if it is short and descriptive
• Users who are blind, have low vision, or are colour-blind may miss out on meaning conveyed by colours alone
• In the “View” ribbon tab, switch to “Grayscale” view
• Underline hyperlinks instead of relying on colour onlyFor headings, consider using a larger font or adding bold
• Use sufficient contrast between text and background
• Use contrast checkers to check the colour contrast ratio
• Acart Communications, Valerii, and WebAIM provide free web-based contrast checkers
• Screen readers ignore slide transitions and text effects
• Avoid slide transitions and text effects unless there is a pedagogical purpose

Designing with a Slide Master

A slide master allows you to set the theme, layout, background, fonts, colours, and style to an entire presentation. Layout masters for each type of slides (title slide, title and content, section header, two content, comparison, etc.) are nested beneath the slide master. Use the slide master to set up header and footer information such as date and time or slide number. Designing with a slide master reduces design time significantly. To access the Slide Master, go to the “View” ribbon tab and click on “Slide Master.”

Adding Metadata

Before finishing your PowerPoint design, click on “File,” then “Info,” then “Properties,” and select “Advanced Properties” to add metadata about your document. Provide information on the title, subject, author, category, and keywords to help organize, search, and identify documents and its contents.

Using presentation shortcuts

• Enter OR Spacebar
• Page Down OR Right arrow key OR Down arrow key
• Page up OR Left arrow key OR Up arrow key

“number” Enter

Working with Images

Three types of images.

When working with images, remember to cite your images. Consult the University of British Columbia’s Directory of Image Sources and the Image Citation Guide to find and cite images.

• Visual representation of the content
• Provide a figure caption and an alternative text up to 120 characters
• Used for aesthetic purposes, such as borders or dividers
• No alt text (alt = “”)
• Images containing substantial information such as charts, maps, or diagrams
• Information cannot be conveyed in a 120-character alt-text
• The purpose of the complex image should also be described in the main text

Two types of alternative text

• A short description to identify the image
• Inserted in the code of an image via the “Alt Text” box
• For example: Best animal chart
• Provides more details than the shorter alt text
• For example: This bar chart illustrates which is the best animal between wombat, quokka, and koala according to three criteria: fluffiness, friendliness, and innovativeness. Quokka scored higher on friendliness (4.4) than wombat (2.5), while wombat scored higher on innovativeness (4.3) compared to quokkas and koalas (2.4 and 1.8 respectively)
• The long description can be in the same document or hyperlinked to a separate page

Further Resources

Council of Ontario Universities. (2012). Using PowerPoint .

Duarte, N. (2008). Slide:ology: The Art and Science of Creating Great Presentation . O’Reilly Media.

Reynolds, G. (2014). Presentation Zen Design: A Simple, Visual Approach to Presenting in Today’s World . 2nd ed. New Riders.

WebAIM. (2019). PowerPoint Accessibility .

Table of Contents

Related topics (tags).

Communication Resources

The University of Toronto, Department of Medicine, identity and brand is internationally recognized and should be leveraged whenever possible. Whether you're preparing a presentation, or an external facing document, or simply need a logo, we've got your resources here.

Please note: the University of Toronto brand and trademark is to be used under certain parameters determined by the University. Please contact our communications officer , to ensure brand guidelines   are being met before publishing or disseminating your communications collateral.

Communications Resources

Here you'll find:.

• Division-specific PowerPoint Templates
• For Faculty of Medicine templates, please contact the Faculty of Medicine Office of Communications .
• For division-specific logos, please contact the Communications Officer .
• Department of Medicine Word document template
• For additional TFoM Backgrounds please email the Communications Officer
• Visual Identity Style Guide
• Social Media Guidelines
• Other guidelines are available through the Faculty of Medicine Office of Communications. 
• Website training manual
• Website request form
• Website style guide
• Photo release form
• Event signage

Divisional templates:

We've also developed divisional newsletter, event and rounds templates using MailChimp. If you'd like to adopt these templates, contact the communications officer for account set-up and training sessions.

• Example of divisional newsletter template
• Example of a divisional event template
• Example of divisional rounds template
• Example of City-Wide Medical Grand Rounds template

Emailing Wisely: New guidance on the use of work-related email and text communication

The Department of Medicine has developed guidance to help clarify expectations and inform best practices for email and text communication. Click here to read more.

Gerstein Science Information Centre

Posters and presentations.

• Planning it out
• Poster Design

Giving an Effective Poster Presentation

Science presentation skills, scientific presentation examples: three minute thesis (3mt) - 2013 ontario competition, scientific presentations and talks - additional examples, guides on presentation structure and design, books on presenting in the sciences.

• Using Images and Data
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• Your Comments

Examples of how to briefly and concisely convey complex scientific research to a general audience, including the 2013 U of T Medical Biophysics student winner.

• Science Friday

Photo Credit: Chris Pirillo via Compfight cc

• << Previous: Poster Design
• Next: Using Images and Data >>
• Last Updated: Sep 17, 2023 3:35 AM
• URL: https://guides.library.utoronto.ca/posters_presentations

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If your concern has not been resolved after taking this step, your second step should be to contact the Executive/Senior Director of the service .

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Student Life Tasks & Topics

Presentations and public speaking.

Presentations become easier with preparation and practice. It’s natural to feel nervous in the days and hours leading up to any public performance. Even experienced actors and politicians admit they still suffer from stage fright from time to time!

There are many ways to lessen performance-related anxiety and its impact on your delivery. Whether you’re working on a five-minute speech or a dissertation defense, you’ll want to understand what’s expected of you, craft a realistic plan for the available time, rehearse, deploy visual aids and other media effectively, and dress for success.

Find your voice online

Engaging in classes online can be tricky.  Here are a few suggestions for effective participation:

• Make time in advance of an online lecture to get set up.  Find a quiet and comfortable space, gather your materials, check your internet connection and make sure your computer is charged and compatible with the online platform.
• Investigate the online platform controls and test your computer’s camera and microphone.  When you turn your camera on, behave as if you were in class: pay attention and be respectful of others in the virtual room.  Avoid back lighting so that you are fully visible and if you are attending through your phone, put is somewhere stable.
• Mute your microphone when you are not speaking if you need to reduce noise interference.  When you want to speak, try to avoid talking over other people.  Many platforms have a chat function so you can ask questions: try to phrase your statements as clearly as possible for someone reading your message at home.  If you are using Zoom, you can use the “raise hand” function to tell the instructor that you’d like to participate.  Be sure to put your “hand” down when you are done!

Check our Write effectively page for tips on writing reflections and discussion questions and our Critical thinking page for online discussion strategies.

Other U of T resources

• Graduate Centre for Academic Communication
• U of T Toastmasters

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Tools and Templates

Business analysis.

• Developing a full awareness of your situation can help with strategic planning, bringing new ideas forward and decision-making.
• A SWOT analysis can be used at the individual, unit or organization level to analyze issues that have led to failure in the past and better understand factors for success. It’s a tool to help gather and organize information.
• The results of a SWOT analysis will help inform an action plan.
• SWOT Analysis Template
• Establishing specific and concise objectives are the building blocks to achieving goals.
• The SMART process helps set your initiative/project up for success.
• The results of the SMART worksheet will help communicate your plans for change to management via the vision and scope document.
• SMART Objectives Template
• This document is the building block to formulating a business case. It identifies the need for the solution, the value it will bring to the organization, and who will benefit from it once implemented.
• It also begins to capture some of the key features or requirements of the solution as well as what the solution will not address. This ensures clarity across stakeholders as the initiative moves forward.
• Vision and Scope Template
• The purpose of the business case is to clearly outline the benefits and strategic alignment of the proposed project, in order to justify the expenditures.
• Input into the business case can come from a variety of stakeholders such as, management, subject matter experts within and outside of the unit, students, etc. The document is typically approved by senior leadership.
• Business Case Template

Project Management

This is the first phase in a standard waterfall project management methodology. It involves identifying the need for the project, who will lead it and who the key stakeholders are. It also requires appropriate sponsorship and approval to proceed.

• Stakeholder Worksheet
• Strategic Change Canvas

This is the second phase in a standard waterfall project management methodology. It involves defining project roles and responsibilities, identifying risks, and establishing the degree of change required. It also requires listing out key project deliverables and creating a milestone timeline.

• Project Charter Template
• RACI Template
• Communication Plan Template
• Gantt Chart Template

This is the third phase in a standard waterfall project management methodology. It involves tracking progress on project activities, updating the project plan, proactively managing risks and issues and keeping stakeholders engaged.

• Meeting Minutes Template
• RAID Log (ongoing)
• Status Report Template

This is the final phase in a standard waterfall project management methodology. It involves measuring the success of project deliverables, collecting and sharing insights/learnings, and transitioning the project to operations.

• Lessons Learned Template
• Closure Report Template

Partners and Next Steps to Consider

• UofT Project Information Risk Management Assessment
• UofT Information Risk Management Questionnaire
• UofT Internal Data Protection Questionnaire
• How to Purchase Goods and Services
• If your initiative involves acquiring educational technology, please connect with the Centre for Teaching and Learning (CTL) . CTL can provide recommendations for existing solutions and work alongside IITS to conduct a technical review of a new tool. If the EdTech tool requires integration with Quercus then the  Academic & Collaborative Technologies (ACT) process will need to be initiated.
• AODA training, compliance and consultation

Enterprise Applications and Solutions Integration

• Enterprise Shared Services (EntSS)
• Microsoft 365
• Additional Products

PowerPoint is a presentation application offered through Office 365. With PowerPoint, you can create high-quality and effective presentations for a wide range of audiences and stakeholders while collaborating on edits with colleagues in real-time.

Use PowerPoint with Office 365 tools such as Excel to create powerful, integrated presentation models. PowerPoint also offers a variety of features to make creating engaging slides easy, including:

• A design ideas feature that automatically gives you graphic and formatting recommendations.
• A wide selection of templates to build presentations from.
• Built-in photo editing tools.
• SmartArt options that can convert text-based ideas into graphics.

Use the online and desktop versions of PowerPoint with OneDrive to easily and securely share your presentations, and to access your slides from anywhere you go.

PowerPoint is available for free to faculty and staff using Office 365 and can be installed on up to five personal computers.

Consistency is essential to a strong and unified brand. However, consistency, for us, does not mean conformity or sameness. On the contrary, Boundless is about amplifying and celebrating the distinct characteristics of our campuses, colleges, faculties and departments, and demonstrating how they help define and strengthen the University’s overall reputation and personality.

We tell our stories through a variety of channels—from print ads and direct mail to cases for support and video. Our goal is to tell the University’s story in a consistent and compelling way across all of these platforms.

Digital is an integral part of our communications ecosystem. Each channel has a clearly defined role in advancing our overarching brand strategy. Our guidelines can be applied to any U of T digital property.

U of T alumni are leaders in every walk of life. And their spirited and dedicated involvement as advisors, mentors, volunteers and donors brightens every aspect of our University.

Our samples demonstrate how the university is applying Boundless to various marketing materials.

Digital Channels

To view email templates click on the links below. You can use the code from these pages to create your own emails based on the templates.

E-Solicitations

E-newsletters.

View Boundless Campaign example View News@UofT example

Email Signature

The use of consistent email signatures by U of T advancement staff reinforces consistency of the Boundless brand and contributes to more professional communications. Email signatures also offer an opportunity to share important information and links with the recipients of email messages.

The template below can be used, with modifications to suit each individual’s situation; for example, the URL and social media links can be changed.

The font should be specified as 10 point Arial Regular. The name should be entered as all caps in Arial Bold.

The interchangeable tagline may be useful in promoting an important news story or an Impact Story. As a default, the tagline What Makes Us Boundless? can be used as a hyperlink to that story on the Boundless website.

NAME Title Department University of Toronto Address Line 1 Address Line 2 Address Line 3 XXX-XXX-XXXX XXX-XXX-XXXX (m) boundless.utoronto.ca

Optional section: Interchangeable tagline linking to relevant story. Twitter | Facebook | Instagram | LinkedIn

Print Applications

View or download example (PDF)

Prof. Cynthia Goh, University of Toronto

Prof. Prabhat Jha, University of Toronto

Peter Munk: A Bold Vision

Schulich Leaders

University of Toronto Hong Kong Foundation, 20 years of transforming lives

Prof. richard florida vignette.

Download (MP4)

Prof. Molly Shoichet Vignette

Emanuella alimlim vignette, president gertler vignette, celebrating a century of health innovation.

Our revolutionary discovery of insulin has saved millions of lives, and sparked a culture of ingenuity and collaboration that continues to change the world.

School of Graduate Studies

Overall, it is important to submit an Electronic Thesis/Dissertation (ETD) that has a consistent and readable appearance. Here is useful information about ETD format and style, including templates for Word and LaTeX.

Styles & Templates

Consistency in style and formatting of a thesis is essential. Tools for creating styles, footnotes, a table of contents, and other features, including the recommended order of thesis sections, have been formatted by SGS into a thesis template. It is available in  Microsoft Word​ and  LaTeX  formats. 

We strongly recommended that authors use an SGS thesis template. The template can be applied at any stage of the writing process, but using one at an early stage will simplify formatting and PDF conversion. 

Tip: Open the Word template in a new tab or window. Then save a copy with the name of your thesis. If you’re using a version of Word prior to 2007, save it as a .dot file.   

These templates assist you with the formatting and production of your thesis, but you must ensure that your thesis meets SGS formatting requirements. If you choose not to use an SGS template you may use the tools provided for indexing, page numbering, etc. provided by your word processing software.

Specific Requirements

Language of doctoral theses.

In Division I (Humanities), permission may be given for a thesis to be written in a language other than English or French when the language has been approved for use in a thesis by the graduate unit concerned. Before such permission is granted, the graduate unit chair must certify to SGS in writing that the candidate has passed a supervised essay-type examination, written in English, that demonstrates the student’s proficiency in writing correct and idiomatic English prose.

A supplementary abstract of about 5,000 words in English or French must form part of a thesis that is written in a language other than English or French. No language other than English or French may be used for the conduct of the doctoral final oral examination.

Technical Requirements

The thesis must be in PDF format. It may also include supplementary files for multimedia, sound, video, or HTML pages with embedded files. Please note that the following guidelines are the minimum technical requirements. Differing disciplines may have their own conventions. Check with your supervisor for discipline-specific formatting.

The following guidelines apply to the main text-based thesis file:

Must be a minimum of 10 points. You may use a smaller font size for graphs, formulas, footnotes, and appendices; avoid italics.

Line Spacing

Must be at least one-and-a-half spaces, except for the thesis abstract, which should be double-spaced. Single spacing may be used for long quoted passages and footnotes.

Footnotes, References, Bibliography and Heading Styles

Different disciplines and graduate units will have their own preferred practices. Please follow the styles that are preferred in your discipline and graduate unit. If you are unsure, consult your supervisory committee. Generally the preferred location for footnotes is either at the bottom of the page or at the end of the chapters to which they refer. Consistency is important.

Page & Margin Sizes

Page size should be 8 1/2″ x 11″ (21.5 cm x 28 cm) with the text reading across the 8 1/2″ (21.5 cm) dimension. If you are planning on having the thesis printed and bound (for a unit requirement, or your supervisor), the left margin should be at least 1 1/4″ (32 mm), and the remaining three margins should be at least 3/4″ (20 mm) to the main text. Margin sizes are not as critical in digital formats.

Page Numbering

Each and every page in the thesis must be numbered with the exception of the title page. The preliminary portion of the thesis should be numbered with small Roman numerals placed in the centre of the page, about half an inch from the bottom. Numbering begins with the Abstract as page ii. The Title Page is considered as page i, but must not show a page number.

The accepted order of pages within the preliminary section of the thesis follows:

• Acknowledgments (where applicable)
• Table of Contents
• List of Tables (where applicable)
• List of Plates (where applicable)
• List of Figures (where applicable)
• List of Appendices (where applicable)

See Sample of Title Page below. The title page should show:

• the words “A thesis submitted in conformity with the requirements for the degree of (state full name of degree), Graduate Department of (state name of graduate department), in the University of Toronto”
• the thesis title (capitalize the content words)
• student’s name (consistent with ACORN)
• the universal copyright notice (the date should be the year the degree is conferred); the universal copyright notice must appear on one line

Sample of Title Page

(NOTE: Spacing is approximate on 8 1/2″ x 11″ or 21.5cm x 28cm page)(2″ or 5 cm from top of page) This Area is Recommended for the Thesis Title Only (1 1/2″or approx 4cm) by (1 1/2″ or approx 4cm) Jane Ann Doe (2″or approx 5cm) A thesis submitted in conformity with the requirements for the degree of (state degree) (state full name of Graduate Department) University of Toronto (1 1/4″or approx 3cm) © Copyright by Jane Ann Doe (state year of graduation) (1 1/4″or approx 3cm from Bottom of page)

All theses must include an abstract.

• Font size must be a minimum of 10 points.
• Lines of text must be double-spaced.
• Abstract must not exceed 350 words for a doctoral thesis or 150 words for a master’s thesis.
• Left margin should be at least 1 1/4″ (32 mm); the remaining three margins should be at least 3/4″ (20 mm) to the main text.
• The student’s thesis title, degree and year of convocation, full name, name of graduate department, and name of university must appear on the top of the abstract’s first page. This information is not included in the 350-/150-word count.
• Symbols, as well as foreign words and phrases, must be clearly and accurately displayed.
• Graphs, charts, tables, and illustrations are not included.

​PDF Creation

Create the PDF version of your thesis using Adobe Acrobat or other PDF-creation software. Use the conversion tool available on the digital library repository  or use computers equipped with this software ​in the Information Commons at Robarts Library.

​File Management

The main thesis text-based file must be in PDF format.

Multiple file formats are an option when attaching supplementary file submissions for multimedia, sound, video, including HTML pages with embedded files. If the system does not automatically recognize the format of the file you have uploaded, you will be asked to select the appropriate format from the list offered. If the format is not in the list, click on ‘Format Not in List’ and describe the format in the text box appearing lower on the page. Be sure to give the name of the application you used to create the file and the version of that application, e.g., ‘Autodesk AutoCAD R20 for UNIX.’

​​​File Naming Convention

The main thesis file must be in PDF format. Create a PDF of the final approved version of your thesis before you start the submission process.

You must use the following file naming convention:

lastname_firstname_middleinitial(s)_graduationyearmonth_degreedesignator_thesis.pdf

e.g., Smith_Lorie_L_202011_PhD_thesis.pdf

Supplementary files should follow the same naming convention:

e.g., Smith_Lorie_L_202011_PhD_datatables.exl

Please note that if you converted your file within the digital library repository , you will need to rename the file once you receive and check your pdf.

Brand Resources

The University of Toronto Mississauga Office of Communications handles all broad-based marketing initiatives on campus including branding, visual identity standards and advertising.

For marketing and branding guidance and approval, please contact Patricia Lonergan , Interim Director, Marketing and Communications.

Request Graphic Design Support

Borrowing marketing materials

See what marketing materials are available to borrow and learn the process for borrowing marketing materials prior to and after events.

U of T Brand Portal

• Defy Gravity Brand Guidelines 1.0 PDF 
• Defy Gravity Brand Promise Attributes and Campaign Priorities PDF 
• U of T Colour Guide PDF
• U of T Font Guide PDF

UTM priorities, commitments & marquee initiatives  

Read about UTM's Strategic Framework Priorities, Commitments & Marquee Initiatives.

How to use the UTM signature

Read tips on how to use our UTM signature, including spacing, size, colours and placing onto a page.

• UTM Signature Guide PDF  

UTM signature and text lock-ups

Read tips on how to use the UTM signature text lock-ups on all of your documents.

Creating a UTM email signature

Contact  Patricia Lonergan for a UTM specific email signature or visit the  U of T Brand Portal Email Signatures page for more information.

Visit the  U of T Brand Portal Microsoft Office Templates page for branded PowerPoint and Word templates. For UTM branded PowerPoint and Word templates including memorandum and meeting agenda, please contact Patricia Lonergan .

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1349 - Public Speaking & Presentation

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