cover letter for technical writer

How to Write a Technical Writer Cover Letter (With Template)

Key takeaways

• A cover letter can be the most important element in a job application. Ensuring your profile stands out to recruiters is crucial to your professional success.
• A well-tailored cover letter should provide relevant information clearly and concisely. Focus on detailing your skills and why you are the right person for that specific role.
• The included Technical Writer cover letter template provides an easy starting point to craft your own cover letters. Adapt and personalize it to fit your profile.

A well-written cover letter is key to quickly getting the attention of prospective employers. Among countless job seekers, resumes, and application letters, yours need to stand out on first impression if you want to ensure your job search   translates to a new role .

In this post, you will discover:

• Reasons why a well-crafted cover letter is key to professional success, from entry-level roles to senior positions
• Cover letter do’s and dont’s
• A Technical Writer sample cover letter you can easily adapt and personalize

A well-tailored   cover letter : The key to   job application   success

Ensuring you know how to write a cover letter that is clear, informative, and tailored to the role you are applying to will benefit you in many ways. Well-crafted cover letters have many benefits, which include:

• Showcasing relevance:   Tailoring your cover letter allows you to emphasize the most relevant skills, experiences, and achievements that align with the specific job requirements. This immediately captures the attention of the   talent acquisition   team, recruiters, or human resources reps.
• Demonstrating research:   A good cover letter conveys your understanding of the organization's needs and illustrates how you can contribute to its success, signaling to potential employers that you've done your homework.
• Telling your story:   Each job application is unique, and a tailored cover letter enables you to craft a personalized narrative. It lets you connect your professional journey with the role's specific challenges and opportunities, making your application more compelling.
• Highlighting cultural fit:   Your cover letter allows you to address the company's values, mission, and culture. By aligning your experiences and values with those of the organization, you demonstrate a cultural fit and convey your enthusiasm for being part of the team.
• Addressing specific requirements:   Job postings often include   specific skills or qualifications   the employer is seeking. Tailoring your cover letter enables you to address these requirements directly, showcasing how you possess the desired attributes and can meet the company's expectations.

Cover letter tips

A great cover letter should reflect your professional profile and personality. However, no matter what your cover letter's content is, the tips below will help ensure the message you want to convey is clear and easily accessible to hiring managers.

• Keep it concise:   Aim for a cover letter length of 250-400 words. Be succinct in presenting your qualifications and experiences.
• Use a clean layout:   Opt for a professional and clean cover letter format with a standard font (e.g., Arial, Calibri, or Times New Roman) and a font size of 10-12 points.
• Include   contact information :   Provide your contact information at the top of the cover letter, including your name, phone number, and professional email address.
• Use   headers   and sections:   Organize your cover letter into clear sections with headers such as Introduction, Work Experience, and Achievements for easy readability.
• Maintain a professional tone:   Keep the tone of your cover letter professional and upbeat. Avoid overly casual language, and focus on showcasing your skills and experiences.
• Use keywords:   Incorporate relevant keywords from the Agile Project Manager   job description   and company website into your cover letter. This can help your application pass through   applicant tracking systems (ATS)   used by many employers.
• Highlight achievements with bullet points:   Use bullet points to list specific accomplishments or notable projects. This makes it easier for the reader to grasp your accomplishments quickly.
• Use quantifiable data:   Whenever possible, include quantifiable data to demonstrate the impact of your achievements. Numbers provide concrete evidence of your contributions.
• Match company tone:   Adapt your writing style to match the tone of the company and industry. Research the company's culture to strike the right balance between professionalism and personality.
• Showcase company knowledge:   Demonstrate your understanding of the company by referencing its values, mission, or recent achievements. Explain why you're excited about the opportunity to work for this specific organization.
• Address employment gaps (if applicable):   If you have employment gaps, briefly address them in a positive light, focusing on any skills or experiences gained during those periods.
• Proofread   thoroughly:   Eliminate typos and grammatical errors by proofreading your cover letter multiple times. Consider using tools like Grammarly to catch any overlooked mistakes and ensure your English (or any language you use) is correct.
• Include a   call to action :   Conclude your cover letter with a call to action, expressing your enthusiasm for the opportunity and indicating your readiness for an interview.
• Follow submission instructions:   If there are specific instructions for submitting the cover letter, such as naming conventions or document formats, ensure that you adhere to them.
• Save as a PDF:   Save your cover letter as a PDF before submitting it. This ensures that the formatting remains consistent across different devices and software.

While understanding the correct steps to write a cover letter is crucial to your professional success, knowing what mistakes to avoid is equally important. The best cover letter can easily be made useless by a tiny blunder. Avoid making the mistakes listed below; you will be halfway to your new job.

• Don't use a generic greeting:   Avoid generic salutations like "To whom it may concern," “Dear sir or madam, “ or “Dear hiring manager.“ Whenever possible, address the cover letter to a specific person.
• Don't repeat your resume:   An effective cover letter should complement your resume, not duplicate it. Focus on specific experiences and achievements that showcase your qualifications for the role.
• Don't exaggerate or lie:   Be truthful in your cover letter. Exaggerating your qualifications or providing false information can harm your chances and damage your professional reputation.
• Don't use unprofessional email addresses:   Ensure that the email address you use in your contact information is professional. Avoid using nicknames or unprofessional terms.
• Don't include irrelevant information:   Keep your cover letter focused on the job. Avoid including unrelated personal details or experiences that do not contribute to your suitability for the role.
• Don't use jargon unnecessarily:   While demonstrating your knowledge is essential, avoid unnecessary jargon that may confuse the reader. Use clear and straightforward language.
• Don't sound overly eager:   Expressing enthusiasm is positive but can easily feel unauthentic if overdone.

Remember, the goal of a practical cover letter is to present your qualifications in a clear, organized, and compelling manner while adhering to professional standards.

How to structure your Technical Writer   cover letter

Express your genuine interest in the   Technical Writer   position in the opening paragraph. Convey your passion for creating clear and concise technical documentation and your eagerness to contribute to a team dedicated to producing high-quality, user-friendly technical content. If applicable, mention any referrals that have influenced your decision to apply for this specific role.

About your current role

Highlight your technical writing work and achievements that have positively impacted the success of your current team. Emphasize your role in producing documentation that is accurate, accessible, and meets the needs of diverse audiences. Demonstrate your proficiency in translating complex technical information into user-friendly and easily understandable content.

Use this section to outline your current responsibilities and ongoing projects, emphasizing how they align with the requirements and objectives of the Technical Writer role.

About your experience

Detail your hands-on experience in technical writing roles, showcasing your ability to work collaboratively with subject matter experts, gather technical information, and create comprehensive documentation. Clearly communicate that your technical writing skills and readiness for the role are well-established. 

This section is also an opportunity to highlight any relevant certifications or additional skills you've acquired throughout your   career path .

Notable achievements

Highlight notable accomplishments that showcase your effectiveness as a Technical Writer. Whether you played a key role in developing a comprehensive user manual, improving the clarity of technical documentation, or implementing a documentation review process, use this section to concisely mention your achievements, how they were measured, and their impact on the quality of technical content.

Why you want to work there

Express your interest in the company by highlighting specific aspects of its mission and values that resonate with you. Convey how these align seamlessly with your professional goals and how you envision contributing to the company's success through your expertise in technical writing. Be concise but articulate about your motivations.

Specific projects or initiatives that motivated you to apply

Demonstrate your understanding of the organization by referencing specific technical writing-related projects or initiatives that have captured your interest. Draw connections between these initiatives and your skills and experiences, emphasizing how your contributions align with the company's technical writing goals. This shows your genuine interest and proactive approach to aligning with the company's mission.

In the closing paragraph, reiterate your enthusiasm to contribute to the company's success as a Technical Writer. Express your eagerness to discuss how your skills align with the company's technical writing objectives and invite the reader to   reach out with any questions   they may have. Sign off with a professional salutation.

Technical Writer   cover letter template

Dear [Hiring Manager’s name],

I am writing to express my sincere interest in the Technical Writer position at [Company Name]. With a strong background in technical writing and a proven track record of creating clear and concise documentation, I am confident in my ability to contribute effectively to your organization.

About my current role

In my current position as a Technical Writer at [Current Company], I have:

• Authored and edited technical documentation, including user manuals, system guides, and API documentation, ensuring accuracy and clarity of content.
• Collaborated with subject matter experts and development teams to gather information and translate technical concepts into user-friendly documentation.
• Implemented documentation standards and style guides to maintain consistency across all written materials.

About my Technical Writer experience

My experience extends to:

• Conducting comprehensive research to understand complex technical concepts and translate them into accessible and understandable content for a diverse audience.
• Collaborating with cross-functional teams, including developers, product managers, and quality assurance professionals, to gather information and ensure accuracy in documentation.
• Utilizing documentation tools and version control systems to manage and update documentation efficiently.

Some of my notable achievements include:

• Overhauling the documentation for [specific product or system], resulting in a [percentage] improvement in user comprehension and reduced support inquiries.
• Implementing a documentation feedback loop that improved collaboration between technical writers and end-users, resulting in more accurate and user-friendly documentation.
• Receiving recognition for consistently meeting tight deadlines and producing high-quality documentation under pressure.

Why I want to work for [Company]

I am particularly drawn to [Company Name] due to its [mention aspects unique to the company and are a core part of its mission and values such as commitment to excellence in technical communication, dedication to innovation in documentation practices, growth,...]. I am excited about the opportunity to apply my technical writing skills to contribute to [Company Name]'s success in providing clear and effective documentation for its products and services.

Specific projects or initiatives of [Company] that motivated me to apply

In researching [Company Name], I was impressed by your recent initiatives in [specific documentation-related project or achievement]. I believe my experience in technical writing aligns seamlessly with your organizational objectives. My commitment to delivering clear and comprehensive documentation and my dedication to delivering high-quality results would make me a valuable addition to your team.

Thank you for considering my application. I am eager to further discuss how my skills and experiences align with the Technical Writer role at [Company Name]. I look forward to contributing to your team's success.

[Your Full Name]

Get your career rolling with Deel

Your job application is your chance to tell your professional story, and a well-tailored cover letter is your narrative's opening chapter. Remember that personalization is key. Make each word count, emphasizing how your background uniquely positions you as the ideal candidate, and get your dream job. 

Looking for even more inspiration?   Discover how to write a stellar cover letter in 5 steps .

Discover more tips and tools to help boost your career further and climb the steps to your dream job on   the get-hired content hub .

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Technical Writer Cover Letter Example

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Start your Technical Writer cover letter by addressing the hiring manager by name, if possible. Then, introduce yourself and state the position you're applying for. In the first paragraph, briefly mention your relevant experience and skills that make you a strong candidate for the role. For instance, you could say, "As a Technical Writer with over five years of experience in creating user manuals and online help systems, I am confident in my ability to contribute to your team." This not only shows your qualifications but also your enthusiasm for the role. Remember, the opening of your cover letter sets the tone for the rest of the document, so make it engaging and tailored to the job description.

The best way for Technical Writers to end a cover letter is by summarizing their interest in the role and their qualifications. They should also express their eagerness to contribute to the company's goals. For example, "I am excited about the opportunity to bring my technical writing skills to your team and contribute to [specific company goal or project]. I look forward to the possibility of discussing my qualifications further." It's also important to thank the hiring manager for their time and consideration. This ending is effective as it reiterates the writer's interest, highlights their relevant skills, and shows appreciation for the reader's time, leaving a positive final impression.

Technical Writers should include the following elements in their cover letter: 1. Contact Information: At the top of the cover letter, include your full name, address, phone number, and email address. If applicable, also include your LinkedIn profile or professional website. 2. Salutation: Address the hiring manager directly if you know their name. If not, use a general greeting such as "Dear Hiring Manager." 3. Introduction: Start with a brief introduction about who you are professionally. Mention the position you're applying for and where you found the job listing. 4. Relevant Experience: Highlight your experience that is most relevant to the job description. Discuss specific projects you've worked on and the impact they had. As a technical writer, you might mention your experience with creating user manuals, online help systems, white papers, design specifications, or project plans. 5. Skills: Highlight your technical skills, such as proficiency in technical writing software (like MadCap Flare or Adobe FrameMaker), programming languages, or project management tools. Also, mention your soft skills like attention to detail, ability to work in a team, and communication skills. 6. Understanding of the Role: Show that you understand the role of a technical writer within the company and how you can contribute to it. This could include your ability to translate complex technical concepts into easy-to-understand language, your knack for working closely with technical teams, or your experience with the specific industry the company operates in. 7. Value Proposition: Explain what makes you a unique fit for the role. This could be your years of experience, your specialized knowledge in a certain area, or your proven track record of creating effective technical documentation. 8. Closing: In your closing paragraph, express your enthusiasm for the role and the company. Also, indicate your availability for an interview and your eagerness to further discuss your qualifications. 9. Professional Closing: End the letter with a professional closing like "Sincerely" or "Best regards," followed by your name and

Related Cover Letters for Technical Writer

Related resumes for technical writer, try our ai cover letter generator.

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• Cover Letters

Technical Writer Cover Letter

A technical writer cover letter gives you the opportunity to showcase your skills and qualifications, as well as pointing out additional qualities that make you the best candidate. A great technical writer cover letter should include links to your best workpieces, examples of your technical skills, and additional qualifications for the role.

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Technical Writer Cover Letter Template

Start applying for technical writer jobs today with our easily customizable cover letter template in MS Word format.

Technical Writer Cover Letter Template:

[Full Name] [Email Address] [Contact Number] [LinkedIn Profile/Website Link]

[Date] [Company Name] Experienced and passionate writer applying for the Technical Writer position.

Dear [insert hiring manager’s title and last name or their first name] ,

I found your advertisement for the technical writer position [in/on insert location of job ad] and am very interested in applying. My experience in technical writing and ability to [insert #1 skill] and [insert #2 skill] make me the perfect candidate for the job. I know my skill set and industry knowledge will be invaluable to [insert name of the company/organization] .

I have several years of industry experience writing [list examples of your work, e.g. product manuals] . In my role as [insert position] , I achieved [insert accomplishment(s) and strengthen it with a number, if possible] , which improved [mention the effect this accomplishment had on the organization or company in question] .

During my career, I have become proficient in [insert relevant technical writing software] that has helped me create clear, user-friendly documents. Learning to use these programs has given me a great opportunity to become a person of many talents, which motivates me to apply my writing skills to [insert company’s main technical writing subjects] .

I have attached my resume and [mention any other documents that were requested, if applicable] . Here are also some links to my best writing pieces: [Insert links] .

I’d appreciate the opportunity to meet with you in person and discuss how I can bring my expertise to [insert company name] . I’ll follow up in the next three days to see how we can move forward on my application.

Thank you for your time and consideration.

Sincerely, [Insert full name]

How to Write a Technical Writer Cover Letter:

When writing a cover letter for a technical writer, remember to lay out the best argument for your hiring. Your prospective employer will want to see your personal information, skills and qualifications, and a reference to your resume.

Make the case for your hiring.

Address your letter and briefly introduce yourself..

Start your letter by addressing the contact person or hiring manager. Use their full name or "Mr." or "Ms." followed by their last name. Briefly state the position you're applying for, how you heard about the job opening, and your interest in applying.

Outline your skills and qualifications.

You should use your cover letter to expand on the most relevant skills and qualifications, stated in your resume, that best suit the technical writer position. Mention the type of technical content you have written, your technical skills, any writing software you are proficient in, and any other qualifications that the company would find helpful. If possible, also include links to your best pieces of writing.

If you have just recently graduated and have no technical writing work experience, detail your courses, activities, projects, and major skills and knowledge you have gained through your education. You should also specify your major.

Add a call to action.

Close your letter by drawing the hiring manager's attention to your attached resume and portfolio of writing projects, if you have one. Invite the hiring manager to contact you and mention that you will follow-up on your application.

Sign off with an appropriate salutation.

Complete your letter by thanking the hiring manager for their time. Use an appropriate closing, such as "sincerely," and add your full name.

Similar Cover Letters:

• Copywriter.

Editing and Publishing Job Boards

How do I write a technical writer cover letter?

• Address your letter and briefly introduce yourself .
• Outline your skills and qualifications .
• Add a call to action .
• Sign off with an appropriate salutation .

How do I write a technical writer cover letter if I have no experience?

Follow our template for a technical writer cover letter . However, instead of detailing your qualification, provide a brief outline of your education, including your major and any appropriate courses, activities, and projects you took part in. Also mention the major skills and knowledge you gained through your education.

What skills should I include in a technical writer cover letter?

• Technical writing and editing.
• Project management.
• Software programs such as Microsoft Sharepoint or Visio.
• Teamwork and collaboration.
• Journalism.
• Proposal writing.

Related Articles:

How to write a cover letter, the 12 best cover letter tips for 2024, copywriter resume, copywriter cover letter, editor cover letter.

Technical Writer Cover Letter Examples (Template & 20+ Tips)

Create a standout technical writer cover letter with our online platform. browse professional templates for all levels and specialties. land your dream role today.

Are you looking for a way to get ahead in the job market? Our Technical Writer Cover Letter Guide is here to help. We'll help you craft a cover letter that catches the attention of potential employers and leaves them wanting to learn more about you. We'll provide tips and tricks on how to craft a stunning cover letter that will make you stand out from the competition.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Technical Writer Cover Letter Sample

Dear Hiring Manager,

I am writing to express my interest in the Technical Writer position at your company. With seven years of experience in the field of technical writing, I am confident I have the skills and knowledge needed to excel in this role.

For the past five years I have been a Technical Writer at ABC Corporation, where I was responsible for writing and editing technical documents, manuals, guides, help files, and user manuals. I created content for software, mobile apps, and websites, ensuring accuracy and clarity. In addition, I collaborated with development and product teams to create user-friendly documentation and training materials. I am also highly experienced in using various authoring tools, such as RoboHelp, MadCap Flare, and Adobe FrameMaker.

I have a strong understanding of technical writing principles and practices, and I am comfortable working with a range of software and tools. I have excellent communication and interpersonal skills, and I am confident that I can quickly and effectively fit into your team. I am a proactive and dedicated professional who is eager to take on new challenges.

I am confident that my experience and qualifications make me an ideal candidate for this role. I have attached my resume for your review and I welcome the opportunity to discuss my application further.

Thank you for your time and consideration. I look forward to hearing from you.

Sincerely, John Doe

Why Do you Need a Technical Writer Cover Letter?

• A technical writer cover letter is essential to introduce yourself and demonstrate your qualifications to potential employers.
• The cover letter showcases your writing ability and technical skills, making it easier for employers to decide if you are the right fit for the job.
• It helps to highlight your unique experience in the field of technical writing and set you apart from other applicants.
• The cover letter also provides an opportunity to explain why you are the best candidate for the job and how your skills and qualifications can benefit the company.
• The cover letter also serves to show the employer that you have taken the time to research the job and understand the requirements.
• A well-written cover letter can make the difference between getting an interview and being overlooked.

A Few Important Rules To Keep In Mind

• Start your cover letter with a strong introduction that explains why you are a great fit for the role.
• Highlight any relevant technical writing experience or certifications you have.
• Explain how your technical writing skills can benefit the employer.
• Showcase a few examples of your technical writing work to demonstrate your capabilities.
• Focus on the value you can bring to the employer’s organization.
• Keep your cover letter concise and to the point.
• Proofread your cover letter to ensure there are no errors.
• Close your cover letter with a call to action.

What's The Best Structure For Technical Writer Cover Letters?

After creating an impressive Technical Writer resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Technical Writer cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Technical Writer Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As a Technical Writer, I have a deep understanding of how to create effective content that is both informative and engaging. My background includes experience in the development of user guides, online help systems, and product specification documents. In addition, I am well-versed in the use of popular authoring tools, such as Adobe Acrobat, FrameMaker, and MadCap Flare.

I have a knack for distilling complex topics into easily understandable content, and I have a strong attention to detail. I also have experience in the development of style guides and the ability to create content that is optimized for SEO. I am a creative problem-solver with the ability to work well in both independent and team settings.

I am confident that I have the skills and experiences necessary to succeed in this role. In addition to my technical writing experience, I have a Master of Arts in Technical Writing from XYZ University. I am also an active member of the Association of Technical Writers and Editors, which has allowed me to stay current on industry trends and best practices.

I am excited about the opportunity to join your team and I am confident that I can make an immediate contribution. I am available to discuss my qualifications in more detail and I look forward to hearing from you.

Sincerely, Your Name

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Technical Writer Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Failing to customize your cover letter for each job you apply to
• Not highlighting your technical writing skills and experience
• Not demonstrating a familiarity with the company and the position
• Not emphasizing your ability to communicate clearly and concisely
• Using overly generic language or jargon
• Not proofreading for typos or errors
• Using an inappropriate or unprofessional tone
• Including irrelevant information or irrelevant details
• Failing to end with a call to action

Key Takeaways For a Technical Writer Cover Letter

• Highlight your technical writing experience and demonstrate how your skills can help the company achieve their goals.
• Include any relevant certifications or education that you have in the field.
• Showcase your writing ability through examples of your work, if available.
• Demonstrate your understanding of the company’s products and services.
• Provide examples of how you have helped past clients succeed.
• Express your enthusiasm for the opportunity and explain why you are the best fit for the position.
• Make sure to proofread your cover letter for any mistakes or typos.

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How to Write an Effective Technical Writer Cover Letter and Resume

With an awesome technical writer cover letter, you can stay three steps ahead of other applicants. There’s no doubt that both your professional resume and cover letter are essential steps in your job search journey. The cover letter accompanies your resume to provide the recruiter with extra details about your personality, skill set, and how you can help the company.

Our guide has all the tips you’ll need to apply to land technical writer jobs and achieve your career goals. Keep reading to learn how to create both an ideal technical writer resume and cover letter to impress any hiring manager.

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Technical writer cover letter guide.

Not every cover letter is going to look the same, however, all good cover letters require some essential components to make you look professional. Check out our guide on how to write and format a cover letter for your next interview.

Why Does Your Technical Writer Cover Letter Matter?

Becoming a technical writer sought after by recruiters and employers requires writing a good cover letter. The cover letter creates the first impression a recruiter will have about you. Hiring managers tend to prefer resumes accompanied by a cover letter detailing personal and professional details, so never forget this crucial step in the hiring process.

The central aim of a cover letter is to demonstrate your unique attributes as the best candidate for the job. The cover letter also shows the recruiter your passion for the position, which is difficult to express with a resume. A well-written cover letter lets the recruiter know that you encompass all the necessary attributes to land the job. 

Essential Components of Your Technical Writer Cover Letter

A technical writer’s cover letter must have specific components to be professional. Even if your grammar and formatting are excellent, not including key features may not get you scheduled for an interview. See some of the details encompassed in a technical writer cover letter below.

• Address and Name. Your cover letter should provide your contact details for the recruiter or hiring manager. Make sure to use appropriate contact information for both yourself and your employer.
• Salutation. You need to greet the recruiter or the employer at the beginning of your letter. The most standard way is “Dear Hiring Manager,” but make sure to include their formal name and title if you can find it online, as this shows you spent the time to research the company and position.
• Introduction: The introduction of the cover letter can explain where you heard about the job position and express your passion for working in the field. 
• Body: The body of the cover letter is supposed to explain why you are suitable for the position. Try not to be generic. Make your cover letter unique and align it with the job description by describing your experience and skills using key words listed in the description.
• Closing Statement: Conclude your cover letter by encouraging the hiring manager to contact you, and express your gratitude for their time and consideration. 

5 Tips for Writing a Strong Technical Writer Cover Letter

Although an ideal cover letter should not be more than a page, it can be challenging to develop something good. The word count of a cover letter should ideally be less than 500 words, and you should fit in as much relevant professional experience and evidence of your skills as possible. To write a cover letter as a technical writer seamlessly, take note of these tips below.

• Uniqueness. You need to write a custom cover letter for every job. Some recruiters are experts in detecting generic cover letters. Hiring managers throw out generic cover letters, so target the cover letter to fit into the specific position.
• Formatting: The first impression a hiring manager has about your cover letter is the way it was formatted. If you send a hard copy to the recruiter, use a business letter format. A cover letter structured within an email may look different, but three to four paragraphs are typically sufficient.
• Proofread and Edit: You can download a content reader to read what you have written out loud or get a trusted friend to preview it. Check for grammatical errors and make sure that important details like names, addresses, and dates are accurate.
• Job Posting Requirements: Pay attention to the job posting requirements as you draft your cover letter. Some job descriptions may require that you send your cover letter and resume via email, whereas some companies prefer physical copies. If you fail to follow the recruiter’s instructions, they may see you as unfit for the job.
• Show Personality: As much as you want your cover letter to be professional, include enough personality to share who you are. Stay away from generic phrases and tenses that don’t feel natural, and shift more energy to display your professional abilities.

Technical Writer Cover Letter Example

If you are familiar with drafting a formal or business letter, then a cover letter will be a little bit easier. Nevertheless, a cover letter is difficult because you are trying to create an excellent impression to land a job. To understand how to write a technical writer’s cover letter, look at this generalized example below.

Technical Writer Cover Letter Sample

1234 Address St.

City, State, Zip Code

(123) 456-7890

[email protected]

Dear [Insert Name],

I saw your publication for the position of technical writer you posted on your website. I’m very interested in applying for the job of technical writer in your firm. I have three years of technical writing experience and am highly focused and attentive to detail. I always strive to surpass my employer’s expectations. 

I have a Bachelor’s Degree in English and worked with companies such as XXX and XXXX. I was responsible for creating technical content for several of their publications, including XXX and XXX. I always met my deadlines and produced professional and factually-accurate work.

I have acquired skills in all common technical writing software tools and can work quickly and diligently to use my talents to add value to your company. You can see examples of my publications in my attached portfolio. 

Thank you for your time and consideration of my application! I look forward to hearing from you.

Technical Writer Resume Guide

Crafting a winning resume that will impress a potential employer can be difficult. Focus on highlighting your professional strengths and communication skills, and emphasize how your background makes you qualified for the specific position you are applying for. 

Why Does Your Technical Writer Resume Matter?

A resume is the best way to demonstrate your set of technical writing skills. Compared to the cover letter that focuses on why you are the perfect candidate for the job, the resume is designed or supposed to speak volumes of your skills. 

Remember, the technical writing skills required of a writer are varied, and might change depending on the field. You can curate your skills to target the job description. Altering your resume to fit each role you apply for will give you a better chance at making it to an interview.

Essential Components of Your Technical Writer Resume

As you may have noticed, a resume is quite different from a cover letter. A good resume must include a few essential components described below to impress your hiring manager and make you a strong candidate.

• Header: This is the section on the resume where you need to include your name, address, phone number, and email. Usually, employers contact job seekers via their phone number or email. 
• Summary : This section will give the recruiter a brief overview of your strengths as an applicant, and will be the first thing they look at. It should only take up one or two lines.
• Education: Use this section to highlight your educational background. Start with the highest level of education you have attained down to the list. You may include the dates of attendance if the job description requires it. Notably, include your GPA if it’s above 3.0 and any other academic achievements. 
• Experience: Most job recruiters love to look at this section of a technical writer’s resume. You need to include the prominent clients you have worked for and what you did as a technical writer to improve their business. You don’t need to include all your previous experience. Add only those that relate to a technical writer position.
• References: Only include references if the job description requests it. Include people who would speak well about your technical writing skills. Two or three referees are appropriate, except the job description states otherwise. List the referees in alphabetical order and include their phone numbers and email addresses.

5 Tips for Writing a Strong Technical Writer Resume

There are various approaches to writing a resume. To write a solid technical writer’s resume that would land you a job, highlight your major skills and relevant experience. Use these tips highlighted here to create the perfect resume for a technical writer.

• Be Strategic: Outline all the jobs you have ever had may not be helpful. You should highlight the experience or skills you have that would help you land the current job you are applying for. Tailor your resume to skills that capture your problem-solving abilities as a technical writer.
• Be Consist: Whichever format you adopt from the beginning, remain consistent till the end. Use a professional font and keep the formatting the same for every section. It is especially important when applying for a role as a technical writer to show your attention to detail. 
• Don’t Forget Soft Skills: You can include unrelated jobs if you can explain how they helped you gain relevant soft skills, such as leadership skills or time-management skills. This is especially true if you don’t have technical writing experience.
• Think Like a Recruiter: Assuming you were a recruiter, will you hire yourself? Put yourself in the position of the prospective employer or recruiter. Think of what they want from you as a technical writer. 
• Visual Balance: The form and format of your technical writer’s resume should help the employer quickly scan through. The employer may have numerous applications to look through. If your resume’s format is clumsy, then it may be thrown aside. An overwhelming amount of text is not ideal for a resume.

Technical Writer Resume Examples

A good resume should convince the recruiter that you are the best candidate for the technical writing position. If you are struggling to get started, check out our sample summary section of a resume and full resume template below. Following a resume template is a great way to ensure your document includes all the necessary information and looks professional.

Technical Writer Resume Sample: The Summary Section

Detail-oriented and organized technical writer with over three years of experience crafting digital operating instructions. Holds a Bachelor’s Degree in Computer Science and can accurately distill jargon-heavy information into user-friendly content. 

Sample technical writer Resume Template

[Full Name]

"Career Karma entered my life when I needed it most and quickly helped me match with a bootcamp. Two months after graduating, I found my dream job that aligned with my values and goals in life!"

Venus, Software Engineer at Rockbot

[Telephone]

[Email address]

[State clearly why the recruiter or employer should hire you for the position. This section is where you should emphasize your primary skills and experience.]

[Outline all your degrees, certification, or training you have acquired that is in tune with the position you are seeking for.]

Work Experience

[State your work history and experience. However, state your work experience that is closely related to the position you are applying for]

[Outline the various technical skills that would make the recruiter employ you for the job. You can add a few other skills after you have listed those tailored to the job description.]

[Add a few people who you have worked alongside and can attest to your professionalism. Add their contact details too. Include this part if the job description requests you to do so.]

Technical Writer Resume Template Resources

• ResumeGenius : You can find lots of resume samples on this website to get you started on this complex process. There are several formats of resumes for technical writers to draw inspiration from for their own documents.
• Indeed : Get a free resume template from this site and work on your technical writer’s resume. You can also customize the resume to suit your job application.
• WorkBloom : This website offers a massive collection of resumes to accommodate various professions. You can download templates to help you craft professional job application documents. 

Importance of a Technical Writer Cover Letter and Resume

The best way to describe your potential, skills, and experience as a technical writer is to craft an impressive resume and a cover letter. Both must create a good impression of your work and work ethics to get you through the hiring process. A poorly drafted resume or cover letter could stall your chances of landing a lucrative position or furthering your career. 

Technical Writer Cover Letter and Resume FAQ

If the submission guidelines for the job position state that you send a single document, you should do so. Usually, cover letters and resumes are submitted as separate documents since they serve two different purposes.

To write a technical writer’s resume you need to stay focused on your most relevant experiences. If you can, quantify your accomplishments with relevant facts. Avoid repetitions and end the resume by leaving the door open for the employer to contact you.

Yes, it is important to have a well-written cover letter and resume because hiring managers base their decisions on these documents. A cover letter is crucial because it explains things that you may miss out on in your resume. In most cases, recruiters tend to pay more attention to the cover letter because it creates the first impression about you.

Spelling errors, bad grammar, poor formatting, and exaggerating the truth are common cover letters and resume mistakes. You should also attempt to only include information that is relevant to the job you are applying for as you write your cover letter.

About us: Career Karma is a platform designed to help job seekers find, research, and connect with job training programs to advance their careers. Learn about the CK publication .

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Professional Technical Writer Cover Letter Examples for 2024

Your technical writer cover letter must clearly demonstrate your ability to communicate complex information efficiently. It should showcase your proficiency in writing clear and concise instructional text. In this cover letter, provide examples of complex documentation you have simplified for readers. Highlight your experience in using tools and technologies relevant to the field of technical writing.

Cover Letter Guide

Technical Writer Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Technical Writer Cover Letter

Key Takeaways

Embarking on your job hunt, you've diligently crafted your resume, only to realize a compelling technical writer cover letter is also expected. The challenge lies not in rehashing your resume, but in sharing a riveting narrative of your proudest professional milestone. Striking a balance between formal tone and original expression can be tricky, and within the confines of a single page, every word must count. Let's navigate these waters, ensuring your cover letter stands out without sounding like everyone else's.

• Step your best foot forward in the technical writer cover letter introduction;
• Be inspired by other professionals' certified cover letters;
• Structure your technical writer cover letter to feature what matters most;
• Close off your technical writer cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your technical writer cover letter (all you need to do is personalize it, and you'll be good to go).

If the technical writer isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Technical Writer resume guide and example
• IT Manager cover letter example
• Python Programmer cover letter example
• Help Desk Manager cover letter example
• Platform Engineer cover letter example
• SQL Developer cover letter example
• Computer Science cover letter example
• Salesforce cover letter example
• Sophomore Engineering cover letter example
• Google cover letter example
• Ethical Hacker cover letter example

Technical Writer cover letter example

Charlotte May

Bangalore, Karnataka

+1-(234)-555-1234

[email protected]

• Directly addressing the key responsibilities of the position - The cover letter highlights the candidate's success in creating user-friendly technical documentation, directly tying into the core responsibilities of a Technical Writer.
• Demonstrating relevant achievements - Mentioning the development of 10 comprehensive manuals and spearheading a user feedback initiative showcases past work experience that is relevant and impactful, thus catching the hiring manager's attention.
• Emphasizing the importance of the user experience - By focusing on user interviews and process improvements, the candidate positions themselves as customer-centric, which is highly valued in roles that require simplifying complex information for end-users.
• Stating eagerness to contribute to the team - Proactive language about bringing skills to the team and contributing to organizational success shows enthusiasm and readiness to become a collaborative team member.

The visual appeal of your technical writer cover letter: format, font, and structure

When using our cover letter builder , make sure to include these vital sections:

• Header (with your name, contact details, the role, and date);
• Greeting (that's personalized to the recruiter);
• Introductory paragraph (to capture attention);
• Body paragraph (to tell a story of how you've obtained your job-crucial skills);
• Closing paragraph (ending with a nod to the future ahead);
• Signature (that is not a must).

Our cover letter templates are already set up for you with the best technical writer cover letter design with single-spaced paragraphs and a one-inch margin.

As for the font of your technical writer cover letter, use the same one as you did in your resume (where modern and simple fonts, like Rubik and Bitter, take precedence over Arial and Times New Roman).

Your technical writer cover letter is created with the recruiters in mind - as no Applicant Tracker System looks over this part of your profile.

When sending over your technical writer cover letter, download it in PDF. This format allows your information and design to stay intact and to keep the same visual quality.

The top sections on a technical writer cover letter

• Header (including the date, your contact information, and the employer's contact information): This establishes the professional format of your cover letter and provides easy access to your details for the recruiter.
• Greeting (addressed to the specific hiring manager or team, if known): Personalizing the greeting shows that you've done your research and are genuinely interested in the position at that particular company.
• Introduction (briefly stating the position you are applying for and your enthusiasm about the role): It draws in the recruiter and gives context to your application, showing that you are focused on the role of a technical writer.
• Body (highlighting your relevant experience, understanding of complex technical content, and ability to convey it clearly to varied audiences): This demonstrates that you possess the key skills necessary for a technical writer, such as writing proficiency, technical understanding, and the ability to simplify complex information.
• Closing (reiterating your interest in the role and indicating your availability for an interview, followed by a professional sign-off): It wraps up your letter with a call to action, prompting the recruiter to move forward with your application.

Key qualities recruiters search for in a candidate’s cover letter

• Proficiency in technical writing tools and software: Recruiters look for candidates skilled in tools like MadCap Flare, Adobe FrameMaker, and Microsoft Visio, as this proficiency allows for efficient documentation creation and management.
• Strong understanding of technical concepts: A technical writer must be able to understand complex technical information to accurately translate it for a variety of audiences.
• Excellent writing and grammatical skills: This ensures the production of clear, concise, and error-free documentation, which is critical in technical communication.
• Experience with documentation lifecycle management: Knowing how to manage updates, revisions, and version control is crucial for maintaining the integrity of technical documents.
• Ability to work with cross-functional teams: Technical writers often collaborate with engineers, product managers, and customer support teams, so strong teamwork skills are essential.
• Attention to detail: Precision is key in technical documentation to avoid misunderstandings and to ensure that all necessary information is included.

How to greet recruiters in your technical writer cover letter salutation

As the saying goes, "You never get a second chance to make a first impression."

Write your technical writer cover letter salutation to be more personalized to the actual hiring manager, who is set to assess your profile by:

• greeting them on a first-name basis, if you have previously communicated with them (e.g. "Dear Sam,");
• using their last name, if you have more formal communication or haven't spoken to them (e.g. "Dear Mr. Harrows" or "Dear Ms. Marshall");
• writing "Dear HR Team" or "Dear Hiring Manager", if you have no clue about who's recruiting for the role.

Search on LinkedIn, Google, or the company website to find information as to the recruiter's name.

In any case, avoid the impersonal "Dear Sir or Madam".

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Department Name] Team,
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear [Job Title] Search Committee,
• Dear [Job Title] Hiring Committee,

How to start your technical writer cover letter introduction

The opening paragraph of your technical writer cover letter can seem like a real enigma.

Where do you start writing ?

In your technical writer cover letter introduction, focus on yourself by stating what:

• gets you motivated and excited about the role;
• you like best about the company, from culture to awards.

Write no more than two sentences, which are both authentic and show your enthusiasm for the opportunity.

Structuring your technical writer cover letter body to add more value

You've hinted at your value as a professional (this may be your passion for the job or interest in the company) in your introduction.

Next, it's time to pan out the body or middle of your technical writer cover letter .

When creating your resume, you've probably gone over the advert a million times to select the most relevant skills.

Well, it's time to repeat this activity. Or just copy and paste your previous list of job-crucial requirements.

Then, select one of your past accomplishments, which is relevant and would impress hiring managers.

Write between three and six paragraphs to focus on the value your professional achievement would bring to your potential, new organization.

Tell a story around your success that ultimately shows off your real value as a professional.

A sincere and original way to end your technical writer cover letter

When writing their technical writer cover letter, candidates tend to use one of these phrases, "Sincerely yours" or "I look forward to hearing from you".

Both statements show good manners, but your cover letter should end in a more actionable manner .

Write about:

• how you see yourself growing in the role/organization;
• the benefits you would bring about (you'd impress even more with tangible metrics);
• the next steps in the process (provide your availability for interviews).

The zero experience technical writer cover letter: shifting the focus to your unique value

Don't worry if you have no conventional professional experience . Within your whole experience, there's plenty more you can write about in your technical writer cover letter.

Take, for example, your biggest achievement or award - dedicate your cover letter body to describe it and the job-relevant skills you've learned.

Your professional ambitions could also take center stage. Describe what you plan on achieving in the next five to ten years and the efforts you're making towards your dreams.

Key takeaways

Creating your technical writer cover letter should be a personalized experience for the role and the recruiter, where you:

• Format your cover letter using the same ATS-friendly font (e.g. Railway) as you did for your resume;
• Greet recruiters, using their name, and follow up with two sentences to introduce yourself, your interest in the role, and to stand out;
• Map out one key success from your career (or life) that has taught you job-crucial skills;
• Substitute your lack of experience with an achievement from your internships, degrees, or volunteering gigs;
• End with a promise for your potential or your availability for an interview.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

• Content tailored to the job posting you're applying for
• ChatGPT model specifically trained by Enhancv
• Lightning-fast responses

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4 Technical Writer Cover Letter Examples and Writing Tips

4 Technical Writer cover letter examples for your job search inspiration. Copy, edit, and modify to stand out and land that technical writing job!

Technical Writer Cover Letter is a piece of writing task to convince the employer of your writing skills.

Although, with your writing skills you’ll benefit from specifying what type of technical content you write. It is recommended that you provide links to your best piece of work and make your application easy to shortlist.

Since you’ll be writing at least 3 paragraphs in your letter which is enough to allow the recruiter to evaluate you, while also providing work sample links, you should focus on displaying the additional knowledge that makes you better at your work than your competitors.

Write your letter in about 150-200 words .

Make sure you elaborate on your technical skills and finally close your cover letter with a mention of how you’ll follow up on your application.

Below are some examples to take inspiration from while writing your cover letter.

Technical Writer Cover Letter Example

This is Riaz, I’ve been working as a Technical Writer for an IT company for the past 2 years where I collaborated with the engineering team, project managers, and IT managers to document the entire development process from the ground up. I understand from the posting on Dice.com that you’re looking for someone with experience like mine. I’m thrilled to be applying for this vacancy at Sunrise.

Process Documentation for technical development is a very interesting journey to be on. To me, it is almost like playing all the roles that come with the process of software development and living it while I write it. It is new every day and provides an enormous opportunity to be a person of many talents which personally motivates me to diversify and explore more every day. Working with the engineers and management I have learned and gathered a great deal of technical vocabulary which makes me capable of exploring far through industrial jargon.

Here is some of the communication work that I’m proud of; it conveys the process of development for the onboarding of trainee engineers. Link below:

• www.example.com/processcommunication/
• www.example.com/projectonboarding/
• www.example.com/featuredocumentation/

I’ll appreciate an opportunity to meet you in person and discuss where I can contribute through my technical understanding and linguistic skills.

You can reach me via phone or email to set up an appointment or I’ll get in touch with you in the next 3 days to see how we can move forward on my application.

Thank you for your time and consideration.

Sincerely, Riaz Wooldrof

Technical Writer Cover Letter No Experience Example

Dear Miltz,

I would love to be considered for the Technical Writer position advertised on your website for fresh graduates. I have recently completed my Masters in Technical Writing which has had me doing part-time writing for tech teams in IT, mechanical, and manufacturing sectors. This makes me fairly confident to apply at Philips.

Since I worked as a remote writer with rare visits to the companies I worked for, I had little interaction with the team to gain any background knowledge about my work. However, that gave me an ample amount of time to do a lot of industry-specific research on the topics provided to me. I grew a wider scope of vocabulary around industrial terms which in turn made me more efficient in asking the right questions and utilizing my few meetings to produce quality material that rarely came back for any edits.

I take pride in how accurately I can reproduce the messages for a company in an easy-to-grasp manner for its consumers. My ability to translate abstract ideas into comprehensive material is my way of solving complex business problems and being an active player in the dynamics of the company.

I’m keen for an opportunity to be interviewed at Philips and discuss how I can contribute to the company’s communication system and values. If required, please feel free to assign me a writing task for further shortlisting of my profile.

Thanks for taking the time to review my application.

Sincerely, Jerry McNowells

Cover Letter for Technical Writer Example

Dear Mathew,

I found the vacancy for a Technical Writer at QuesTech in yesterday’s Washington Post newspaper. I have previous experience in working with IT teams and writing their product manuals, and development guides, which is totally transferrable to the requirements of your Technical Writer’s position making it a perfect next step for me.

My work begins with processing data around the target audience and researching market outlook for the competitor products. I always prefer to be all-knowing of the users of the product before I address them through a product manual. Working closely with the marketing team has helped me gain perspective on how the product is being sold and what the customers perceive through our advertisements. This has resulted in faster production, saving 20 hours of time writing 5000 words. The coherence of all material from marketing to end-user manuals has generated a 23% rise in positive customer feedback. Since the success of the method, the introduction of marketing and customer data to a writer has become a part of the project onboarding program for all writers at our company.

I love how marketing, tech, product research from business teams, and my writing together account for such a major impact on the outlook of the product and company image motivating me to collaborate and seek higher output.

QuesTech’s, “all employees are partners” concept pulls me in, in anticipation of working with a huge team that functions in complete harmony with all its people advancing alike in the long-term.

I would appreciate an opportunity to meet with you in person and discuss how I can bring my experience to best use for QuesTech. I’ll follow-up in the next three days to see how we can move forward on my application.

Sincerely, Siena Goetz

Example Technical Writer Cover Letter

This is to apply for the position of Technical Writer advertised on your website. I have been writing for 8years now. During this time I have explored and written variety- magazine publications, newspaper columns, educational material, Tech Marketing blogs, Social media content, landing pages, and blogs across industries. However, most of my experience is in the Software industry and due to my Computer Science background, I’m inclined to work along the lines of technology and its produce.

Some of my best works contain a detailed analysis of the use of certain technologies and how it affects the application or a comparative study of technologies aiming to help the prospects make an informed choice. My work is extensive but can be understood by non-tech clients who I target. Here are a few samples to give you an idea of what to expect from my tech writing:

• www.example.com/blogs-serverless-as-a-solution/
• www.example.com/blogs-migration-to-cloud/
• www.example.com/blogs-react-vs-angular/

I was never so much into coding but I love researching technologies and finding their best use cases and turning them into useful information sources for our website visitors. Through my content and basic but broad understanding of SEO, I also participate in the marketing efforts of the company which makes the job even more interesting.

My understanding of technology will be an asset to Analytics and its clients as it yields concrete results and leaves a long-term impression of authority and reliance.

I would appreciate an opportunity to discuss my application in detail. Please feel free to reach me via phone or email to set-up an appointment.

Sincerely, Shehnzi Czar

Copyright © 2024 Workstory Inc.

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Technical Writer   Cover Letter

Technical writer cover letter (with examples).

With technology so prevalent in our society, it is no wonder we all need help understanding how certain processes work. From signing up for health care policies to reading computer software manuals, much of those needs is aided by complex technology. It’s impossible to understand the ins and outs of everything, which is why we need technical writers .

Technical writers help a predetermined audience understand the technological processes of products and services. Through collaboration with the designers and engineers of the product, along with thorough independent research , a technical writer makes sure that their words are completely effective with the target audience.

It is no surprise that a technical writer has to be good with words and this is an important skill to highlight during job applications. So, if you are a technical writer looking for work, then your cover letter must be exceptional . Not only does the cover letter explain why you are a qualified candidate, but how it is written will also reveal your skills to the hiring manager .

Your technical writer cover letter must show your ability to construct a clear and concise message with a logical progression. However, unlike most technical documents, your words should not be dry and impersonal . You want to craft a message that tells your story in such a way that the reader is interested in learning more about you .

Looking for a job? These position are hiring now near you:

• Technical Writer
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• Technical Writer Lead

Parts of a Technical Writer Cover Letter

First, break down what your cover letter should look like and how you plan to structure it. To achieve the greatest impact, make sure the parts of your cover letter build off one another to strengthen your message. A cover letter is like an elevator pitch , so yours must be tight, focused and use between 200 and 400 words.

Like most cover letters, a technical writer cover letter can be broken down into four main components. They are:

Heading. Your heading will provide your contact information as well as address the letter to the reader. Headings will change depending on the format of your letter .

Opening statement. An opening statement needs to grab the reader’s attention and pull them into your pitch. This is your first chance to distinguish yourself among the other applicants.

Body. The body of your cover letter does two things. First, it should explain how you are qualified for the position based on your skills and previous experience. Second, it should underscore your interest in the position and how you can be a meaningful member of the organization.

Closing statement. The closing statement concludes your message and leaves the door open for further inquiry. This is accomplished with a confident yet modest call to action.

Technical Writer Cover Letter Heading

Your cover letter will begin with whatever relevant contact information you can provide along with the accurate address of the reader. Your contact information can be found either in the header of your document or else at the top of the letter. Then the reader’s information will follow. However, if this is an email, disregard the contact information and begin with the greeting.

You should also do your best to address the letter to a specific person . This will help you stand out and will show that you have a vested interest in the position. Sometimes the job description will list who you are to contact, but if you cannot find it, do some research online. If you cannot find anything, address the letter to the hiring manager .

Here is an example for a technical writer cover letter heading:

Derek Wart 45 Fish Lane Tampa Bay, FL 33618 [email protected] (555) 555 - 5555 Jessice Simms Human Resource Manager Global Corp. Inc. 1 Corporate St. Tampa Bay, FL 33618 Dear Ms. Simms,

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Technical writer cover letter opening statement.

Your cover letter needs to begin in such a way that the reader will want to learn more. As a technical writer, you should clarify what you are applying for and why you are qualified for the position. Most cover letters begin this way, however, do not be generic with words. A stale statement risks losing the interest of the reader at the very beginning.

Instead, find a way to make your case unique. You are a writer and a communicator looking for work in a profession that demands effective word choice . Pick the right words in your opening statement that balance your needs. To do so:

Be professional . Professional does not mean stiff or boring. However, it does mean a certain formality. Be respectful with your words . Depending on the company’s culture , you may need to be more conservative or should be more relaxed with your tone.

Use the information that proves your worth. The best way to hook the reader is to state right away what makes you qualified . This could either be tangible results of a relevant experience, a statement of passion for the role or some other statement that lets the reader know you offer value to the position.

After reading the opening statement, the reader will see that you have potential as a qualified technical writer. Within just a few words, you have already shown how your writing skills can communicate an idea, in this case, why you deserve the attention of the reader.

An opening statement for a technical writer cover letter will look like this:

Dear Ms. Simms, I have been searching for the perfect Technical Writer position for a while now, so I was beyond excited when I read the job description for Global Corp’s Technical Writer open position. What really got me was the need for a writer with experience in community development. I am just coming off a two-year community development experience that included technical writing responsibilities.

Technical Writer Cover Letter Body

After you have started off with a strong lead, the reader will want to see why you are a great candidate for the technical writing position. This is where the body of your cover letter makes a case for you. The body of a technical writer cover letter will tell your story through past experience and future interest.

A body of a cover letter is essentially broken down into these two parts, generally as two separate paragraphs. The first paragraph will talk about your previous experience, while the second paragraph will focus on your interest in the new job . The second paragraph should also tie in your skills to the skills found in the job description, so use the right buzzwords .

Be careful about word length and make sure to cover the following in your body:

Tell a story with tangible results. What makes a cover letter unique is the tone and topic. Avoid platitudes and restating your resume . Instead, use your interest and past experiences to highlight your personality. As a writer, this is an opportunity to show the reader what makes you such a valuable candidate in an engaging way.

Refer to the requirements of the job listing. Make sure to connect back to the job description . This is how you help build a case for yourself. You want to show that you can provide the skills and fulfill the responsibilities required. Especially in the second body paragraph, connect your interest with that of the company.

Show passion and engagement. Keep your tone interesting through a passion for the position. The hiring manager will want someone interested in the position and the company. Write so that your words reveal yourself to be this person.

The body of your cover letter should leave no doubt that you are the best technical writer for the position. The experience and skills you share, your interest in the position and your writing itself will define you as a highly capable communicator.

An example of a body to a technical writer cover letter will look like this:

At my previous position as Program Communicator for Local Health Services, I was tasked with making sure our clients were adequately satisfied and educated about our products. This required me to write several different types of user guides. My proudest achievement is when I took our 20,000-word manual and simplified it down to a two-page document that could be easily read by the community. The result was a 25% increase in membership over the last year. Your job description requires a candidate with similar skills. I have experience with the same content management system as well as working with medical experts in simplifying language for diverse communities. Global Corp’s goal to reach a hundred thousand new members is awe-inspiring and exciting. I want to be part of such a robust team where my critical thinking skills will help me achieve this important mission.

Technical Writer Cover Letter Closing Statement

Your closing statement is the strong conclusion to the pitch, the story about yourself that defines you as the best candidate for the technical writer position.

To do so, make sure to do the following:

Restate your qualifications and interest with passion. Tie up your interest in the position and why you are a great candidate.

Provide a call to action. Leave the door open for further discussion by including a call for action to meet in the future. Be assertive but also humble in your assumption that further steps will be taken.

Finally, end with a professional sign off . Some examples include:

Best Regards

Yours Truly

An example of a technical writer cover letter closing statement would be like this:

I am ready to bring my skills and experience as a communicator to a new level with Global Corp. I look forward to the opportunity to discuss my interests further. Thank you , Derek Wart

Example of a Technical Writer Cover Letter

Derek Wart 45 Fish Lane Tampa Bay, FL 33618 [email protected] (555) 555 - 5555 Jessice Simms Human Resource Manager Global Corp. Inc. 1 Corporate St. Tampa Bay, FL 33618 Dear Ms. Simms, I have been searching for the perfect Technical Writer position for a while now, so I was beyond excited when I read the job description for Global Corp’s Technical Writer open position. What really got me was the need for a writer with experience in community development. I am just coming off a two-year community development experience that included technical writing responsibilities. At my previous position as Program Communicator for Local Health Services, I was tasked with making sure our clients were adequately satisfied and educated about our products. This required me to write several different types of user guides. My proudest achievement is when I took our 20,000-word manual and simplified it down to a two-page document that could be easily read by the community. The result was a 25% increase in membership over the last year. Your job description requires a candidate with similar skills. I have experience with the same content management system as well as working with medical experts in simplifying language for diverse communities. Global Corp’s goal to reach a hundred thousand new members is awe-inspiring and exciting. I want to be part of such a robust team where my critical thinking skills will help me achieve this important mission. I am ready to bring my skills and experience as a communicator to a new level with Global Corp. I look forward to the opportunity to discuss my interests further. Thank you, Derek Wart

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How To Write an Effective Cover Letter for a Technical Writer (With Examples)

When applying for a Technical Writer position, your cover letter can make or break your chances of getting an interview. It’s the first thing a potential employer will see, so it’s essential to create an effective cover letter that showcases your skills and qualifications.

• Do your research. Before you start writing your cover letter, take the time to research the company and the job description. This will help you tailor your cover letter to the specific company and position.
• Highlight your technical writing skills. Your cover letter should highlight your experience as a technical writer. Be specific and use examples of your technical writing projects. This will show the employer that you have the necessary skills for the position.
• Showcase your soft skills. Technical writing involves working closely with teams across different departments. Highlight your communication, collaboration, and problem-solving skills in your cover letter.
• Mention relevant software tools. Technical writers often use different software tools to create and edit technical documentation. If you have experience with certain software, mention it in your cover letter.
• Customize your cover letter. Don’t use a generic cover letter for all your job applications. Customize your cover letter to the specific job and company you’re applying to. This will show the employer that you’re serious about the position.
• Keep it concise. Your cover letter should be no longer than one page. Keep your paragraphs short and to the point. You want to grab the employer’s attention with a quick and easy-to-read cover letter.
• Proofread your cover letter. Before submitting your cover letter, make sure to proofread it for any grammar or spelling errors. A well-written and error-free cover letter will show the employer that you have attention to detail.

Writing an effective cover letter takes time and effort, but it’s worth it if you want to land your dream Technical Writer position. Use these tips to create a compelling cover letter that showcases your skills and qualifications.

Example Cover Letters

Dear Hiring Manager,

I am thrilled to submit my application for the Technical Writer position at XYZ Company. As a seasoned technical writer with 5+ years of experience, I am confident in my ability to make meaningful contributions to your team's success.

What makes me a strong candidate for this position is my proven track record of delivering engaging, accurate, and effective documentation for complex software applications. I pride myself on my ability to communicate complex technical information in a clear and concise manner.

Furthermore, in my previous role at ABC Company, I led a documentation overhaul that resulted in a 25% increase in user satisfaction ratings. I am excited to bring this same level of dedication and success to the team at XYZ Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications in more detail.

[Your Name]

Dear [Hiring Manager's Name],

I am writing to express my interest in the Technical Writer position at [Company Name].

With [Number of Years] years of experience creating technical content for software companies, I am confident in my ability to effectively communicate complex information to a wide range of audiences. My expertise in [Software or Technical Writing Tools/Systems] would enable me to quickly integrate with your team and produce high-quality documentation.

During my time at [Previous Company], I was responsible for creating and maintaining technical documentation for [Product/Service]. My work not only contributed to a [Specific Metric or Achievement], but also received [Positive Feedback/Recognition] from both internal and external stakeholders.

Thank you for considering my application. I look forward to discussing my qualifications further with you.

Best regards, [Your Name]

I am excited to apply for the Technical Writer position at XYZ Company. With my experience in technical writing and passion for technology, I believe that I would be a great fit for your team.

In my previous role at ABC Inc., I created user manuals, technical documentation, and online help systems. I have also worked with cross-functional teams to ensure that all documentation is accurate and up-to-date.

At XYZ Company, I am impressed with your commitment to innovation, and I would love to contribute to your mission by creating clear and engaging documentation for your products.

Thank you for considering my application. I am eager to discuss how I can bring value to your team as a Technical Writer.

Writing an effective cover letter as a technical writer is essential to landing your dream job. By following the tips in this article, you can craft a cover letter that showcases your skills and experiences while also demonstrating your enthusiasm for the job.

After writing a great cover letter, the next step is to create an outstanding resume .

Additionally, it's important to prepare for interviews by researching the company and practicing common interview questions.

If you're looking for a remote technical writer job, check out our dedicated page to remote technical writer jobs . We wish you the best of luck in your job search!

If you're preparing for your interviews, we're here to help! We've created comprehensive guides that cover interview questions and answers for various technical writer specializations, including Software Documentation , API Documentation , and User Manuals .

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14 entry-level technical writer cover letters.

Approved by real hiring managers, these Entry-Level Technical Writer cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Entry-Level Technical Writer
• Technical Documentation Specialist
• Junior Technical Writer
• Technical Writing Intern
• Technical Writer
• Alternative introductions for your cover letter
• Entry-Level Technical Writer resume examples

Entry-Level Technical Writer Cover Letter Example

Why this cover letter works in 2024, highlighting relevant experience.

By mentioning the co-founding of the Tech Writing Club and creating a user manual for a startup, the writer demonstrates their hands-on experience in the field, making them a strong candidate for the position.

Understanding Technical Concepts

This sentence emphasizes the importance of grasping technical details while also presenting them in a user-friendly manner, showcasing the writer's ability to cater to different audience levels.

Passion for Technology

By expressing their enthusiasm for learning new technologies and staying updated with industry trends, the writer shows their genuine interest in the field, which is essential for a technical writer role.

Express your personal passion and fit

When you show a personal interest in the industry and demonstrate how your unique skills align with what the role needs, it gives me confidence that you'd not only excel in the role, but also genuinely enjoy it. It's not just about ticking off job requirements, it’s about finding joy and purpose in your work.

Include measurable success

Don’t just tell me that you did something; show me the results too. When you quantify your accomplishments like you did here, it's like providing a sneak peak of the kind of success you could bring to the table. It's like saying: "Look, this is the kind of impact I had before and I can do it again for you."

Illustrate your excitement about the job

When you express your excitement about specific aspects of the job, it goes a long way. It tells me that you've thought about what it would be like to work here and that you're motivated by the right things. Plus, it shows your enthusiasm, and enthusiasm is contagious.

Showcasing Project Leadership and Success

By mentioning a successful project where you led a team, you're showing two things: leadership and results. It's a subtle way to show you're not just a team player, but also someone who can take charge and deliver. And mentioning that the project's been downloaded over 5,000 times? That's a clear measure of success. It's not just about what you did, but what impact it had.

Quantifying Freelance Success

Ah, you've worked freelance, and you've got numbers to prove your impact. That's smart. It shows you can work independently and deliver results. Increasing onboarding efficiency by 40%? That's significant. Numbers like these are a great way to demonstrate your value without boasting.

Show your excitement for the technical writer role

Expressing genuine excitement about the job can make your cover letter more engaging. It shows you're not just looking for any job, but you're specifically interested in this role at this company.

Highlight the desire to learn and contribute

Mentioning your eagerness to contribute to the team and learn from them is powerful. It signals you're ready to grow and add value, which is exactly what hiring managers want to see.

Demonstrate impact with real results

By providing specific outcomes of your past work, such as reducing customer support tickets, you effectively show your ability to make a positive impact. This is much more convincing than simply listing your tasks.

Connect with the company's mission

Showing that you share the company's values and are excited by their mission can set you apart. It suggests you'll be more motivated and aligned with their goals.

Close with enthusiasm and readiness

Ending your letter on a note of anticipation for a discussion about your fit for the role leaves a lasting positive impression. It's a proactive and confident way to conclude.

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Link personal interests with the job role

Mentioning your long-term use and admiration for the company's product connects your personal interests to the job, making your application more memorable.

Demonstrate impact through your writing

Providing examples of your work reducing support tickets and attracting views showcases the tangible impact of your technical writing, a key trait employers look for.

Highlight collaboration across teams

Collaboration with various teams on documentation projects shows you're a versatile communicator and team player, critical for a technical writing role.

Share positive feedback as evidence of success

Sharing positive feedback from users emphasizes the effectiveness and quality of your documentation, proving your ability to meet user needs.

Express how your passion aligns with the company’s goals

Conveying your excitement to apply your passion for clear communication and experience to the company’s objectives demonstrates a strong alignment with their mission.

Connect your personal interests with the job

When you mention your lifelong passion for tech and ability to simplify complex concepts, it shows you're not just looking for any job, but a role where you can use what you love doing. This makes you more appealing to a hiring manager.

Highlight specific contributions

Talking about your desire to enhance user experience with clear communication directly ties your personal goals to the company's needs, demonstrating how you can add value from day one.

Show your teamwork and efficiency skills

By mentioning your collaboration with developers and how you improved documentation processes, you're not just talking about your writing skills, but also emphasizing your ability to work as part of a team and make everyone's job easier.

Express admiration for the team

Showing that you've done your homework about the company and admire its team and products increases your chances. It suggests you're genuinely interested in the company, not just the role.

Make your contribution clear

Stating your eagerness to contribute to user success provides a clear picture of what you aim to achieve if hired, making it easier for the hiring manager to envision you in the role.

Technical Documentation Specialist Cover Letter Example

Show your connection with the company.

By sharing your personal familiarity with our products and tying it to your passion for the role, you’re telling me that this isn't just any job for you, it's a dream job. It’s more than just a paycheck; it’s a chance to contribute to a company you have a personal connection with.

Highlight your impact

When you quantify the effect of your work on customer satisfaction and ticket reduction, I can see that you understand the broader impact of your role beyond just creating content. It shows me that you're results-focused and understand that the ultimate goal is to make our users' lives easier.

Express your motivation

I love it when you talk about specific things that excite you about the job. It shows me that you're not just looking for any job, but this job. It’s not about the prestige of the company or the paycheck; it’s about the work you'll be doing. Your motivation aligns with our mission and that's exactly what we're looking for.

Highlighting Impact Through Results

By showcasing how your documentation overhaul led to a significant decrease in customer support tickets, you're demonstrating the real-world results of your work. Not only does this show you're competent, but it also implies an understanding of the ripple effects that thorough, clear documentation can have on different areas of a business.

Junior Technical Writer Cover Letter Example

Personalize your connection to the company.

Starting with a personal connection to the company's mission makes your cover letter instantly more relatable. It shows you understand and value what the company stands for.

Quantify achievements in previous roles

Using numbers to quantify your achievements provides clear evidence of your abilities. It's an effective way to demonstrate how you can bring value based on your past experiences.

Express passion for the junior technical writer position

Highlighting your enthusiasm for the role and the field of technical writing can make your application more compelling. Passion often translates to motivation and dedication on the job.

Invite further discussion proactively

Inviting the hiring manager to discuss your application further shows initiative. It's a subtle call to action that encourages them to move forward with your candidacy.

End on a polite and hopeful note

Closing your cover letter politely and with an expression of hope for future conversation demonstrates professionalism. It's a respectful way to end your application, leaving a good impression.

Show genuine interest in the junior technical writer role

Starting your cover letter by sharing your enthusiasm for the job shows us you're not just looking for any position, but you're interested in this specific role at our company. This makes your application more memorable.

Quantify your achievements in technical writing

Telling us about your success in reducing support tickets and increasing user satisfaction with actual numbers proves the impact of your work. This tangible evidence helps us understand the value you could bring to our team.

Demonstrate your ability to simplify complex ideas

By mentioning your skill in making technical concepts understandable and engaging, you show us you have the key capability we need in a junior technical writer. Your creative presentation methods could be just what our users need.

Align your goals with the company's mission

Expressing how you want to contribute to our mission highlights that you've done your homework on what we care about. It suggests you'll be a motivated and dedicated team member.

Highlight your teamwork and communication skills

Stating your belief in your fit for the role because of specific skills like clear communication and collaboration reassures us that you understand the importance of these abilities in a technical writing position. It hints at how well you would integrate with our team.

Share your excitement about the job

Your excitement about the potential role shows you're passionate, not just about the work itself but also about contributing to the company's success, which is a big plus for hiring managers.

Demonstrate impact through achievements

Quantifying your achievements, like increasing user adoption, offers concrete proof of your ability to make a positive impact, making your application stronger.

Align with the company's mission

When you connect your personal interests to the company's mission, it highlights a natural fit between your aspirations and the company's goals, portraying you as an ideal candidate.

Offer to solve company-specific challenges

Expressing a desire to make the company's products more accessible demonstrates your understanding of the company's challenges and your willingness to be part of the solution.

Appreciate the opportunity

Thanking the hiring manager for considering your application is not just polite; it also shows professionalism and respect for the process, leaving a positive impression.

Technical Writing Intern Cover Letter Example

Connect your career goals with the company’s mission.

When you mention how a company's mission aligns with your career goals, it shows you've done your research and are truly interested in contributing to their objectives.

Showcase teamwork in technical writing projects

Highlighting your experience working in teams, especially on technical documentation, demonstrates your ability to collaborate effectively, an essential skill for technical writers.

Express eagerness to learn from the team

Showing excitement about learning from experienced writers indicates you’re open to growth and eager to contribute, making you a promising intern candidate.

Convey passion and readiness to contribute

Ending your cover letter by reiterating your desire to contribute to the company's success through your passion and skills leaves a lasting positive impression.

Use a professional closing

A respectful closing signifies your professionalism and eagerness to engage in further discussions about the role.

Connect your background to the technical writing intern role

Mentioning your computer science studies and passion for writing immediately tells us you have a strong foundation relevant to a technical writing internship. This blend of skills is exactly what we're looking for.

Showcase project experience in your cover letter

Your experience leading a project and producing well-received documentation as part of your coursework demonstrates your readiness for real-world technical writing tasks. Highlighting positive feedback from key stakeholders adds credibility to your application.

Illustrate your ability to explain complex topics

Discussing your blog and its reach shows us you're not only capable of understanding difficult concepts but also of engaging an audience with them. This external validation of your writing skills is a strong selling point.

Express enthusiasm for contributing to the team

Your excitement about using your skills to enhance user experience at Slack suggests that you're eager to make a positive impact. This kind of motivation is infectious and valued in internship candidates.

Show appreciation and eagerness for the opportunity

Closing your cover letter with thanks and expressing anticipation for a discussion about your potential contribution reflects good manners and a proactive attitude. It leaves us with a positive impression of you as a candidate.

Technical Writer Cover Letter Example

Show genuine interest in the company.

Talking about your personal connection with the company's product shows you're not just looking for any job. It makes me believe you care about what we do.

Highlight collaboration with teams

When you mention working with product teams, it tells me you're a team player. This is crucial for a technical writer who needs to understand and translate technical features into easy-to-understand documentation.

Connect your values with the company’s

Emphasizing shared values, like accessibility and inclusion, shows you've done your homework on our company culture. It hints you'll fit right in with our team.

Focus on user experience

By expressing a desire to make technology accessible for all, you demonstrate a key skill for technical writers: the ability to empathize with users. This ability can set you apart from others.

End with a positive note

A polite thank you and a statement of enthusiasm for the role leave a lasting, positive impression. It's a courteous way to wrap up your cover letter.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

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Technical Writer, Senior Cover Letter

15 technical writer, senior cover letter templates.

How to Write the Technical Writer, Senior Cover Letter

I submit this application to express my sincere interest in the technical writer, senior position.

In my previous role, I was responsible for support and advice on efficiencies of researching, organizing, writing, editing, and producing data for agency publication projects.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Develop documentation (user guides, technical reference manuals, KB articles, getting started guides, ) to help our customers quickly start using Ravello’s products
• Generate product documentation from scratch by understanding product workflows, interfacing with SMEs, or from engineering specifications, and determine appropriate format, structure, syntax, and style
• Experience using XML publishing software like FrameMaker, Arbortext or similar
• Experience documenting APIs for technologies such as Java, REST, C++, PL/SQL, or SQL
• Basic knowledge of a programming language such as Java, C++, Python, SQL, or Perl
• Experience with Configuration Management tools(Confluence) and processes preferred
• Familiarity with modern technical communication style and terminology for both hardware and software products XML and HTML authoring
• Demonstrated expertise in development, technical writing, or teaching of discrete-time control systems, continuous-time control systems, and control engineering concepts -- PID controls and Bode plots

Thank you for your time and consideration.

Avery Klein

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
• Image File (.png) .PNG

Responsibilities for Technical Writer, Senior Cover Letter

Technical writer, senior responsible for professional writing and editing services with respect to technical writing, desktop publishing, copy editing, and proofreading to Proposal and Project Teams.

Technical Writer, Senior Examples

Example of technical writer, senior cover letter.

In my previous role, I was responsible for persuasion through consultative-focused writing and interaction with users to explain how best practices and new enhancements will benefit them.

Please consider my qualifications and experience:

• End-user technical writing experience
• Adobe Certifications
• Experience with DOJ
• Proven success in developing customer centric content
• Expert in MadCap Flare (or similar), Adobe Creative Suite, Adobe Acrobat, SnagIt (or similar), Microsoft Office, and web authoring tools
• Maintains proficiency in domestic and foreign regulations and standards, with a focus on Labeling for assigned products and global impact but a regional focus on the US (FDA), EU (MDD), CA (Health Canada), BZ, JPN, and AU (TGA)
• Experience using and adhering to style guides
• Exceptional thoroughness and attention to detail

Thank you for considering me to become a member of your team.

Alexis Beier

Please consider me for the technical writer, senior opportunity. I am including my resume that lists my qualifications and experience.

In my previous role, I was responsible for senior-level writing/editing services as needed, including research and writing feature articles and content for corporate publications.

My experience is an excellent fit for the list of requirements in this job:

• Meets or exceeds DoD 8570/8140 mandated certification for IAM Level I
• Experience planning and designing information architecture for documentation and can clearly articulate information design intent and strategy
• Strong collaborator that naturally works with and balances requirements and feedback from multiple stakeholders and end users
• Strong leadership abilities, works well independently in a fast-paced environment
• Proficiency with DITA, XML and contract management/sharing and experience technical writing for any community network with Advanced computer skills including Adobe FrameMaker, Adobe RoboHelp, and Acrobat Professional
• High-level knowledge and understanding of software construction techniques, understanding of web-technologies
• Develop and write technical content including descriptions, installation procedures, operating instructions, maintenance and troubleshooting information
• Conduct interviews with SMEs to gather data for content

Thank you in advance for reviewing my candidacy for this position.

Avery Powlowski

In my previous role, I was responsible for technical writing support of project reports as well as support the generation and writing of Standard Operating Procedures and Stability Reports.

• Experience in authoring API documentation
• Working knowledge of HTML/CSS, JSON and XML
• Familiarity with command Shell Scripting
• Basic familiarity with software development
• Experience with structured authoring
• Experience working with version/source control tools such as Subversion or Git
• Knowledge of virtualization, data center, and server technology
• Knowledge of HTML, XML and DITA

Thank you for taking your time to review my application.

In my previous role, I was responsible for the technical writing aspect in the development and distribution of technical documentation in compliance with Company’s Standards, Air Transport Association (ATA) Standards, Simplified Technical English (STE), and Aircraft Manufacturer (OEM) Guidelines.

• Lean/Agile/Scrum/Kanban knowledge
• Experience using data analytics to understand customer needs and shape content strategy
• Experience writing DITA content
• Knowledge of DITA specializations, style sheets, XSLT transformations
• High-level communication and SME interview skills in multiple environments (email, chat, face-to-face)
• Familiarity using and configuring Unix/Linux systems, not necessarily in the form of professional experience
• Experience with web authoring tools and technologies
• Experience with a programming or scripting language — we use a lot of Ruby and Clojure, so being able to read one of those is especially nice

I really appreciate you taking the time to review my application for the position of technical writer, senior.

Gray Pacocha

In response to your job posting for technical writer, senior, I am including this letter and my resume for your review.

In my previous role, I was responsible for guidance on best practices on technical writing to cross-functional team members to support harmonization, efficiency and continuous improvement.

• Knowledge of markdown, git, html, and xml
• Experience writing using Minimalism techniques, Single Sourcing, or Information Mapping
• Experience with cloud monitoring (Azure, AWS)
• Experience of creating concise, clear, purposeful and engaging technical content that describes purpose, specifies, guides and teaches technical users and readers to use technology, API's and software
• Previous experience of using markup driven documentation formats, such as Markdown and DITA, and the tools that support them
• Experienced in using automation and tooling to create documentation and specifications from technical formats such as source code, interface descriptions
• Experience of documenting use of technical components such as API's, command line tools or domain specific languages
• Experience of creating a portfolio of structured documentation that spans reference documentation, specifications, how to guides and concept guides and of working with technology and engineering stakeholders to understand their needs

Thank you in advance for taking the time to read my cover letter and to review my resume.

Dylan Schaden

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Home › Career › What Does a UX Writer Do? › How to Write a UX Writer Cover Letter 

How to Write a UX Writer Cover Letter 

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Technical Writer HQ’s career guides help you step ahead into the UX writer career. This article shares an in-depth overview of creating a winning UX writer cover letter. In addition, you will find compelling examples and a template to create an outstanding UX writer cover letter. 

What is a UX Writer Cover Letter?

A UX (user experience) writer’s cover letter is a powerful tool that adds more strength to your job application. It is a fundamental document that you can use to highlight your most relevant skill set, qualification, experience, and accomplishments to the hiring manager.   

Ensure to avoid replicating the content from your resume. The sole purpose of a cover letter is to showcase the skills and experiences that can elevate the user experience and the UX writer’s role to bring more value to the prospective company. 

A Comprehensive Guide  to Crafting a UX Writer Cover Letter

Below are the fundamentals for creating a compelling UX Writer Cover Letter.

Know About the Company – Research

While creating a cover letter, you need to know about the company’s mission, vision, values, and culture. This will help you add the exact skills and experiences that match the company’s requirements for its UX writer job position. 

Make it Unique – Customize

Ensure that you customize each cover letter according to the job description. Using the same cover letter for different jobs doesn’t work and will make the hiring manager think of you as a non-serious candidate. As a result, the hiring manager will not move ahead by looking into your resume. 

In addition, customize the cover letter to add the most relevant skills and experiences to the job description. 

Keep it to the Point – Concise

Ensure that your cover letter sticks to one page. Your cover letter format must be simple. For example, use a clean white background, keep the font in black color, and avoid using fancy font styles or extra-large font sizes. Stick to font style (Calibri, Times New Roman), and font size (12). 

Add Your Relevant Skills – Showcase

Ensure to add the relevant expertise, experiences, and qualification that elevates your UX writer’s profile. While shortlisting, hiring managers look for the candidates that suit the best to their job description and requirements. If you are applying for the first time and don’t have experience in UX writing, sharing internship or training experience will add value to your cover letter. 

Review Your Cover Letter – Finalize

Cross-check the grammar, spelling, and structure. Take help from your friends, family, or colleagues to review the cover letter.  

What is the Objective of the UX Writer Cover Letter?

A cover letter is a powerful tool that helps the hiring manager move forward with your application. In addition, it guides the hiring manager in deciding on the best candidate for the interviews. 

Ensure that your cover letter is professional and highlights your UX writing skills and experiences, which will interest the recruiter. Put your writing and creativity experience into action and create a cover letter that tells a compelling story about yourself. 

Think about the following while creating a UX writer cover letter. 

• What makes you eligible for the UX writer job position? 
• What makes you passionate about the UX writing industry? 
• What interests you about this particular company? 

UX Writer Cover Letter Outline

Here is a general outline that you can use to create your UX writer cover letter.

• Create a Header 
• Add the employer’s details
• Address the hiring manager 
• Add introduction
• Add body content (2-3 paragraphs)
• Add a closing paragraph 
• Add a signature

UX Writer Cover Letter – Sections Explained

Create a header  .

The first section of your cover letter contains your information, including your contact name, address, and contact details. In addition, you can add your portfolio websites, LinkedIn, or other digital profile(s) to this section, which is becoming popular these days. 

Add the Employer’s Details

This section of your cover letter contains the hiring manager’s details, including name, designation, and company details.

Address the Hiring Manager

To make your cover letter more personalized, you must address the hiring manager’s name. You can find the name in the job description or search through the company website. If you don’t find the name here, you can use Respected Sir, Dear Sir, Dear HR Manager, or Dear Mr/Ms to address the hiring manager. 

Introduction

This is the most important section of your cover, as it’s the first section that the hiring manager will read from your job application. Ensure that you add an impressive “hook” to grasp the recruiter’s attention right from the start of your cover letter. You can share the most prominent achievement, years of experience, and top skills relevant to the job description to create an engaging hook. A successful hook engages the hiring manager to read your entire job application, increasing your chances of moving to the second round. 

This section helps you highlight your most prominent achievements, core strengths, and key competencies as a UX writer. Keep this section to 2-3 short paragraphs, including your current job description, your most prominent accomplishments (try to share examples of your initiatives, including stats and metrics), and your interest in joining the company. 

While adding the accomplishments, think of something most relevant to the company’s needs and job requirements. 

This section helps you share the “call to action” for the hiring manager. You can share your contact details in this section, which will help the hiring manager contact you. 

Add “Yours Sincerely” or “Warm Regards,” a digital signature, and your name in this section. 

UX Writer Cover Letter Examples

Here are some examples that you can use as references while crafting your cover letter.

UX Writer Cover Letter Template

Here is a cover letter template that you can use.

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