cover letter format for japan visa

Letter Templates & Example

Journey to Japan: A Comprehensive Cover Letter Sample for Japan Visa Application

Planning a trip to Japan can be both an exciting and nerve-wracking experience, especially when it comes to the visa application process. One key element of the application is the cover letter, which provides important details about your travel plans and purpose for visiting Japan. To assist with this process, we’ve compiled a selection of cover letter samples for Japan visa, that you can use as a reference and edit as needed. By following these samples, you’ll be able to create a stand-out cover letter that showcases your personality, intentions, and overall readiness for a trip to Japan. So, let’s get started with crafting a compelling cover letter that will impress the Consulate-General of Japan and help you obtain your visa with ease!

The Best Structure for Cover Letter Sample for Japan Visa

If you are planning to apply for a Japan visa soon, then you need to prepare a cover letter. In Japan, the cover letter is called ‘detailed explanation of the purpose of visit’ or ‘shuhen moushikomi sho.’ In this letter, you need to explain the reason why you want to go to Japan, your itinerary, and other necessary details. Having a well-structured cover letter can improve your chances of getting approved for a Japan visa. Here are some tips on how to structure your cover letter.

1. Introduction In the first paragraph, introduce yourself and give a brief overview of who you are. Include your name, occupation, and purpose of traveling to Japan. Keep this section short and get straight to the point.

2. Purpose of Travel This is the most important part of your cover letter. Describe your reason for visiting Japan in detail. Be specific and clear in explaining the purpose of your travel, whether it’s for tourism, business, or visiting friends and family. Include where you plan to stay, your itinerary, and the dates of your stay.

3. Supporting Information In this section, provide additional information that supports your purpose of travel. For example, if you’re visiting Japan for a business meeting, provide details about the meeting, including the name of the company, the purpose of the meeting, and who you will be meeting with. If you’re visiting Japan for tourism, mention the attractions you plan to visit and why you’re interested in them.

4. Personal Information Include your personal information, such as your passport details and contact information. Make sure that you include a valid email address and phone number.

5. Closing In the last paragraph, thank the consulate for considering your application and express your excitement about visiting Japan. End the letter with a polite and respectful tone.

In conclusion, a well-structured cover letter is crucial to the success of your Japan visa application. By following the above tips, you can create a compelling cover letter that showcases your purpose for visiting Japan. Remember to keep your cover letter concise and to the point, and make sure that you provide all the necessary information. Good luck!

7 Sample Cover Letters for Japan Visa

Cover letter for japan visa – business.

Dear Visa Officer,

I am writing this letter to support the visa application of [Name of Applicant] who is planning to visit Japan for business purposes. As the [Your Position] at [Your Company Name], I have had the pleasure of working with [Name of Applicant] for [Duration of Work Relationship]. Having witnessed [his/her] skills and experience in the field of [Industry], I am confident that [he/she] will make a valuable contribution in advancing our business in Japan.

[Name of Applicant] has been entrusted to represent our company in meetings, conferences, and negotiations with Japanese clients and partners. [He/She] is well-equipped with the knowledge of Japanese business etiquette, culture, and language. [His/Her] expertise in [Specific Skill] and excellent communication skills will allow [him/her] to effectively communicate our business values and negotiate deals that benefit both parties.

Thank you for your consideration in granting [Name of Applicant]’s visa application. I’m confident that [his/her] purpose of visiting Japan is genuine and I fully support [him/her] in this endeavor.

[Your Full Name]

Cover Letter for Japan Visa – Tourism

I am writing this letter to support the visa application of [Name of Applicant] for tourism purposes. As [His/Her] [Relationship], I have known [Name of Applicant] for [Duration of Relationship] and can confidently recommend [him/her] for a Japan visa. [He/She] is an avid traveler and is excited to explore the rich cultural heritage and attractions Japan has to offer.

As a [Nationality] citizen, [Name of Applicant] understands the importance of respecting and immersing oneself in the local customs and traditions when visiting foreign countries. [He/She] has meticulously planned [his/her] travel itinerary, which includes visiting [Landmarks, Festivals or Specific Places of Interest]. [His/Her] research on Japanese culture, history, and cuisine reflects [his/her] sincere interest in Japan and [he/she] plans to experience all these personally.

I am confident that [Name of Applicant]’s visit to Japan will be enjoyable and memorable. [He/She] is a responsible traveler who will comply with Japan’s laws, regulations, and visa requirements. Please feel free to contact me if you require any further information in supporting [his/her] visa application.

Cover Letter for Japan Visa – Visit Family

I am writing this letter to support the visa application of my [Relationship] [Name of Applicant] for visiting Japan to meet [his/her] family. [Name of Applicant] is [Your Nationality] and [he/she] resides in [Your Current Country]. [His/Her] parents, siblings, and extended family members are residents in Japan and [he/she] is eager to meet them and spend some quality time with them.

[Name of Applicant] is financially stable and will take care of [his/her] expenses during the visit. [He/She] will be staying with [his/her] family and therefore, accommodation expenses are taken care of. [He/She] has already obtained [his/her] leave of absence from [Work/School] and is making all necessary travel arrangements.

I assure you that [Name of Applicant] will abide by the Japanese laws and regulations, and return to [Your Current Country] upon completion of [his/her] visit. I hope you understand the importance of family and appreciate your consideration in approving [his/her] visa application.

Cover Letter for Japan Visa – Employment

I am writing this letter to support the visa application of [Name of Applicant] for employment in Japan. As [His/Her] [Relationship] and [Current Position] at [Company Name], I have had the pleasure of working with [Name of Applicant] for [Duration of Work Relationship]. I strongly recommend [him/her] for employment in Japan.

[Name of Applicant] is an expert in [Area of Expertise] and [has/have] [Number of Years] years of experience in this field. [His/Her] skills are in high demand in Japan, and [he/she] has been offered a position as a [Position] at [Company Name] in Japan. [Name of Applicant] has already secured [his/her] work visa and is in the process of relocating to Japan.

[Name of Applicant] is a responsible, hardworking, and reliable employee and has made significant contributions to our company. [He/She] is fluent in Japanese language and has also undergone training in Japanese business culture and etiquettes. [His/Her] adaptability and positive attitude will help [him/her] in adjusting to the Japanese work environment, including effective communication, teamwork, and respect for time and hierarchy.

Thank you for consideration in granting [Name of Applicant]’s visa application. I’m confident that [his/her] purpose of visiting Japan is genuine and I fully support [him/her] in this endeavor.

Cover Letter for Japan Visa – Education

I am writing this letter to support the visa application of [Name of Applicant] for education purposes at [University Name] in Japan. I am [His/Her] [Relationship] and have known [him/her] for [Duration of Relationship]. I have full confidence that [he/she] is fully capable and motivated to pursue [his/her] academic goals in Japan.

[Name of Applicant] has already been accepted in the [Name of Program] at [University Name] in Japan. [He/She] has secured [his/her] admission and has made all necessary arrangements for accommodation, travel, and finances. [He/She] will be pursuing [His/Her] Master’s degree in [Field of Study] and [he/she] is excited to explore Japanese culture and language.

[Name of Applicant] is a diligent student and [has/have] consistently achieved academic excellence in [His/Her] previous academic pursuits. [He/She] has also undergone training in the Japanese language and is proficient in Japanese language proficiency levels N3/N2. I assure you that [he/she] will abide by the Japanese laws and regulations and return to [Your Current Country] upon completion of [his/her] studies.

Thank you for your time and attention. Please do not hesitate to contact me if you require any further information in supporting [Name of Applicant]’s visa application.

Cover Letter for Japan Visa – Medical

I am writing this letter to support the visa application of [Name of Applicant] for medical treatment in Japan. [Name of Applicant] is [Your Nationality] and is suffering from [Medical Condition]. [He/She] has been referred to [Hospital Name] in Japan for [Medical Procedure/Consultation].

[Name of Applicant] is in need of urgent medical attention, and [His/Her] health condition requires [Specific Procedure/Consultation] that is not available in [Your Current Country]. [He/She] has already received the necessary recommendation from [Medical Institution] and [His/Her] medical records have been duly furnished to the Embassy. [Name of Applicant] has also secured an appointment with [Doctor/Hospital] in Japan and has made all necessary arrangements for travel and finances.

I urge you to consider and approve [Name of Applicant]’s visa application in a timely manner so that [he/she] can receive the medical care that [he/she] needs. [He/She] plans to return to [Your Current Country] upon completion of [His/Her] medical treatment.

Cover Letter for Japan Visa – Family Event

I am writing this letter to support the visa application of my [Relationship], [Name of Applicant] for visiting Japan to attend [Specific Event]. [Event] is of utmost importance to our family and [Name of Applicant] would like to participate in this event that is scheduled to take place from [Event Date].

[Name of Applicant] is [Your Nationality] and is planning to travel to Japan on [Date of Arrival]. [He/She] has already obtained [His/Her] leave of absence from [Work/School], and has made all necessary travel arrangements. [He/She] will be staying with our relatives in Japan and therefore, accommodation expenses are already taken care of. [He/She] is financially stable and will take care of [His/Her] expenses during the trip.

I hope you understand the importance of this family event and appreciate your consideration in approving [Name of Applicant]’s visa application.

Tips for writing a cover letter sample for Japan visa

Writing a cover letter for Japan visa can be a daunting task, especially if you’re not familiar with the Japanese culture and their visa application procedures. However, by following some tips, you can create a convincing cover letter that will increase your chances of getting your visa approved.

Firstly, make sure to address your cover letter to the relevant authority. In Japan, the visa application process is handled by the Embassy or Consulate, so it’s important to address your letter to the person in charge of the visa application. You can usually find the information on their website or by contacting them directly.

Secondly, explain the purpose of your trip to Japan clearly and concisely. Whether you’re visiting Japan for tourism, study, or business, make sure to state your intentions in a straightforward manner. If you’re visiting Japan for business, for example, mention the name of your company and the reason for your visit.

Thirdly, provide evidence that you have enough funds to cover your trip to Japan. Japan has strict visa requirements, and one of them is that you should have enough savings to cover all of your expenses during your stay. You can provide bank statements or proof of employment to show that you have the financial means to support yourself.

Fourthly, be honest and genuine in your cover letter. Japan values honesty and integrity, and a dishonest or fake cover letter will not only hurt your chances of getting a visa but also damage your reputation.

Finally, make sure to proofread your cover letter several times and have someone else read it. Spelling and grammatical errors can give the impression of carelessness, and it shows that you didn’t put enough effort into your application.

In conclusion, writing a cover letter for Japan visa requires careful attention to detail and adherence to strict requirements. By following the above tips, you can create a convincing cover letter that will help you obtain your visa and make your trip to Japan successful.

Cover Letter Sample for Japan Visa FAQs

What is a cover letter for a Japan visa?

A cover letter for Japan visa is a letter written by the visa applicant stating the purpose of their trip to Japan, specific details about their itinerary, and any other supporting information to convince the Japanese consulate that they will abide by the country’s laws and regulations.

What should I include in my cover letter for a Japan visa?

Your cover letter for a Japan visa should include your personal information, purpose of travel, intended travel dates, detailed itinerary, details of your accommodation, and your financial capability to support your stay in Japan.

What is the ideal length of a cover letter for a Japan visa?

Generally, your cover letter for a Japan visa should be one page in length. However, you can extend it to two pages if necessary.

How should I address the consular officer in my cover letter for a Japan visa?

You can address the consular officer as “Dear Sir/Madam” or use their last name if it is specified in the visa application instructions.

Can I use a template for my cover letter for a Japan visa?

While there are many templates available online, it is best to customize your cover letter to your specific trip to Japan. Customize the information and emphasize your unique circumstances, such as your relationship to any Japanese partners, if you have any, or your specific tourist destinations.

What are some tips for writing a successful cover letter for a Japan visa?

Making sure your cover letter has a clear purpose, is well-written, and includes any supporting documents are crucial to writing a successful cover letter for a Japan visa. You should also make sure that your itinerary is well-documented and that you have proof of financial capability to support your stay in Japan.

Can I include my spouse or children’s details in my cover letter for a Japan visa?

Yes, it is ideal to include your spouse and children’s details in your cover letter for a Japan visa, especially if they will be accompanying you on your trip. You should list their names, relationship to you, and passport details for the consular officer’s reference.

Thanks for checking out our cover letter samples for Japan visa!

We hope our examples have been helpful in crafting your own document to improve your chances of securing a visa. Remember to personalize your letter according to your own circumstances and to follow the guidelines set by the Japanese embassy. If you have any questions or feedback, feel free to leave a comment below. Don’t forget to come back and visit us for more useful tips and information regarding travel and visa applications. Safe travels!

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How to write a Japanese Cover Letter – Ultimate Guide

Coming to Japan to look for a job? Or you just finished taking one of our Japanese language courses and would want to apply for a job in Japan? Stay tuned as this would be your ultimate guide to give your boss a first good impression through black and white! First and foremost, before your employer decides to read your resume, he or she always goes through your cover letter first. Writing a good cover letter is a stepping stone for you to get your employer to read more about you. With that said, how do you write a good cover letter? Writing a good cover letter is an important aspect of job hunting. The motive of writing a good cover letter is to persuade or convince your employer to spend time interviewing you. Your cover letter should be a very detailed biography or just a recommendation letter full of praises. Some key information to include in your cover letter would be:

• Introduction
• Name of position and expressing interest
• Reasons for leaving your current job
• Reasons for wanting to join
• Request for response

There are a total of 4 sections you would need to remember!

First Section – Introductions

Second section – reasons for leaving current job, third section – qualifications/skillset, fourth section – closing.

An introduction is normally made in Japanese with  採用ご担当様 (saiyou go tantou sama) which means Dear Hiring Manager. After you have greeted your hiring employer, you introduce yourself by giving your name, the name of the position you are applying to and express your interest. When doing so, include phrases such as ぜひ一度、お話を伺える 機会をいただければ幸いです。 (I’d really appreciate being given the chance to speak to you further about this.) or something like “・・・・新聞で貴社の募集広告を拝見し、応募いたしました.” (I wish to apply for the post of…which you advertised in…on…)

To end your first section, give reasons why you are interested in this job. Include phrases such as “私は特にこの仕事に興味があります。なぜなら・・・・” (I am particularly interested in this job, as…)

or “・・・・として御社に勤務したいと考えております。” (I would like to work for you, in order to…)

Second Section – Reason for Leaving Current Job

In your second section, you would need to give or tell your employer the reason for leaving your current job. As you are giving the reason for leaving your current job, you should sound positive instead of negative. Even though your employer would want you to be honest about this part, this would reflect you as a person if you would backstab people. Your reason should sound like you have learned something from your previous job. For example, you can add in a phrase which goes  “現在の○○の経験を活かし、さらに規模の大きいプロジェクトを担当したいと考えたためです。”  which means “I would like to make the most of my experience in….., and take charge of larger-scale projects.”

Or an opening sentence like “現在私は・・・・で・・・・の担当として勤務しております。” which means “Currently I am working for… and my responsibilities include…”

After you mentioned the reason why you had left your previous job, you would want to give the reason why you want to join the company you are applying for. You would want to describe your related work experience and skillsets and explain why you are qualified for the job you are applying for. Phrases for your skills would be like  “・・・・として・・・・年働いてきた経験があります.” (I have …years experience of working…) or “・・・・を使いこなすことができます。” (I am an experienced user of…) Here a tip for you! Try and match your skillsets required by the company for the job opening. You would increase your chances.

To help you, here are some skill-related vocabulary that you can incorporate into your cover letter! Excellent Communication Skills:  コミュニケーション能力・komyunikeshon nouryoku Deductive reasoning:  演繹的推理力・えんえきてきすいりりょく・Enekiteki suiriryoku Logical thinking:  論理的思考能力・ろんりてきしこうのうりょく・Ronriteki shikou nouryoku Good interpersonal skills:  対人能力・たいじんのうりょく・Taijin nouryoku Analytical skills:  分析能力・ぶんせきのうりょく・Bunseki nouryoku Negotiation skills:  交渉能力・こうしょうのうりょく・Koushou nouryoku Presentation skills:  プレゼンテーション能力・Porezenteshion nouryoku

Not only that but also talk about the company and your career objectives! Include phrases such as 貴社の○○の実績を拝見し、○○の分野において、今までの○○のスキルを活かした仕事が可能だと考えました。また、○○という社風にも大変魅力を感じております。 (Having seen the achievements of your company, I thought that I would be able to take up a position in the field of ○○ which utilises my ○○ skills.)

This is the section where you sign-off politely but also reiterate your interest in the position you apply for and also the company. Here is a phrase commonly used in Japanese when it comes to signing off お忙しいなか恐縮ですが、どうぞ宜しくお願いいたします。 (Sorry to bother you when you are busy and thank you for your consideration.) Common phrases such as “貴社の一員となり、思う存分自分の力を発揮したいと考えております。 (I am highly motivated and look forward to the varied work which a position in your company would offer me.) or お時間を割いていただいてありがとうございました。お目にかかれる日を楽しみにしております。私には・・・・を通してご連絡ください。 (Thank you for your time and consideration. I look forward to the opportunity to personally discuss why I am particularly suited to this position. Please contact me via…) Depending on how you started your cover letter, you would have to pair your opening with the closing. For example,  拝啓 (opening) is paired with 敬具 (closing). 前略 (opening) is paired with 早々 (closing). You must not mix and match the words! Yours faithfully, (Formal, used when the recipient name is unknown): 敬具・けいぐ・Keigu Yours sincerely, (Formal, widely used, used when the recipient name is known): 敬具・けいぐ・Keigu Respectfully yours, (Formal, not widely used, used when the recipient name is known): 敬具・けいぐ・Keigu Kind/Best regards, (Informal, between business partners who are on first-name basis, not recommended for a cover letter):   敬具・けいぐ・Keigu The final step is to end your cover letter with a short and simple closing by thanking them for their time and consideration when reviewing your application or cover letter. Do include a follow-up note such as will call or would be expecting a call. After sending your resume for about 2-3 weeks in, you are able to do a follow-up by letter, email or phone.

Things to be mindful of when you write your cover letter! Things to Do:

• Write clearly and accurately
• Use full sentences
• Use correct grammar
• Be confident
• Keep the length of cover letter to 1 page or lesser (it is a summary of your resume)
• Let a native Japanese or a Japanese of yours read your letter and give you feedback on how to improve
• Use correct industry jargon, but do not overuse it
• Show that you have done a little research about the job which you are applying for

Things not to Do:

• Do not use haughty words, this would give the impression of being arrogant or prideful.
• Do not start all your sentences with “I”. Makes you look like a one-man show
• Do not use contractions such as I’m, don’t, He’s or she’s. You are writing a formal letter, not casual.
• Do not try to be overly funny. It’s a job application letter…
• Do not use exclamation marks.
• Do not say negative things or backstab about your previous employer. It does not leave a good impression on you.
• Do not use short forms or text speak. It would reflect a lazy or sloppy behavior on yourself.

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How to Write a Cover Letter For Japan Visa

Guidelines & sample cover letter for japan tourist visa.

Planning on exploring famous Japanese culture?

Are you looking for expert help in writing a cover letter for a Japanese visa? 

Or are you searching for a strong sample cover letter for Japan visa application ?

Well, if your queries were on those lines, you are at the right place. We have prepared this comprehensive manual to help you cross that bridge. Our team of writers are experts in producing personalised cover letters and this blog will help you get there too!

So what are you waiting for? Scroll away!

Table of Contents

What is a cover letter for japan visa.

Cover Letter for Japan Visa is a personal account, primarily focusing on your intention to visit Japan. It is enclosed along with the filled visa application form in order to elaborate your eligibility to be granted permission to enter Japanese territory. 

A Cover Letter for Japan Tourist Visa is specific for those looking to explore the tourist attractions in Japan. It is a professional document that must include your duration of intended trip, your detailed itinerary, etc

Benefits of submitting a Cover Letter for Japan visa

• Emphasise your purpose: A well-written cover letter can be instrumental in stating your purpose for visiting Japan. This can improve the authenticity of your application. 
• Personalise your application: You can mention your personal experiences like travel history, etc to showcase your preparedness for the visit. Your effort to personalise the application can create a good impression on the reviewers. 
• Provide additional information: Your cover letter can help you provide visa officers a greater insight beyond other documents. This includes travel itinerary, your interest in Japanese traditions, etc. 
• Address any concerns: You can use a cover letter to justify any concerns like resume gaps, previous visa rejections, etc. to give the visa officers a full picture of the scenario.

What details should a Cover Letter for Japan Visa comprise?

Your cover letter for the embassy must be drafted to address all the specific requirements of your visa application process . Take a look at the main elements you must include:

• Your personal details: Correctly state your full name, passport details, address, email, phone number etc. in your cover letter.
• Purpose of travel: Be it business, study, work or tourism related, your cover letter should clearly emphasise your purpose to visit Japan.
• Reason for choosing to visit Japan: You should highlight your interest in Japanese culture, historical attractions, traditions etc. and explain your motivation to choose Japan.
• Detailed itinerary: Your cover letter must include your travel plan that consists of dates of arrival and departure, places you have planned to visit, activities and events that drew you to the country, etc.
• Capacity to fund the visit: You should elaborate how you plan to fund your travel to Japan starting from flight tickets, accommodation costs, food, etc. Present evidence of bank statements etc. if necessary.
• Ties with home country: Emphasise on your reasons why you intend to return to you home country on the expiry of the Japan visa. You can elaborate on your family, employment or property ownership to put this point across clearly.

Reasons leading to rejection of your cover letter for Japan visa

• Insufficient or false information: Ensure that your cover letter is free from any incomplete or inaccurate facts. This can gravely affect the credibility of your application and your authenticity as a person. 
• Lack of clarity and focus: Your cover letter must be written in clear and simple sentences that state the facts as is. This is to avoid any confusion or rejection on the grounds of ambiguity of your intentions. 
• Inadequate evidence: If your attachments do not support your claims, the visa officer will be forced to reject your visa application. Thus, you must ensure that you provide concrete documents that clearly prove your claims. 
• Contradicting information: If your submitted documents and cover letters have inconsistencies, it might raise the eyebrows of the visa officers. This will lead to questions of your credibility as a potential immigrant. 
• Poorly written cover letter: The quality of the cover letter can adversely impact the application process if it is badly written, has grammatical errors, or lacks professionalism in approach and structure. 

How to Write a Winning Cover Letter for Japan visa?

Drafting a strong cover letter is not a simple task, yet achievable if you invest enough time and energy. You can refer to this guide that has been put together by professional cover letter writers. As you read through, you will come across:

• Guidelines for writing 
• Japan Visa Covering Letter Format  
• Covering Letter for Japan Visa sample
• Guidelines for formatting 
• Additional writing tips

Guidelines to help you Write Your Personalized Cover Letter for Japan Visa

Crafting a strong cover letter for Japan Visa is easy if you follow these steps that we follow:

• Address the letter correctly: After providing your contact information, mention the date, the address of the particular consulate/embassy, and include polite salutation.
• Introduction: Introduce yourself and your credentials. This includes your passport information, your professional qualification, personal background, etc. that you think is relevant to the application.
• Purpose of your visit: Elaborate on your intentions to visit Japan. Include details of your itinerary, chosen study program, planned business activities or meetings, etc.
• Establish ties with home country: Include details to convince the visa officers that you have intentions of returning back on the expiry of the visa tenure.
• Prove financial sufficiency: Highlight how you are going to finance your expenses during your stay in Japan along with supporting documents like bank statements, sponsor letters, etc.
• Close with gratitude: Thank the reviewers for their time together with leaving your contact details for further clarifications if any.

Ideal Covering letter format for Japan visa

A strong cover letter format can make all the difference in impressing the visa officers. We have put together the important sections you should not miss while you write a cover letter for Japan Visa :

Before you get started, mention your name, address and contact information as well as the appropriate embassy/consulate that you are writing to. Also mention the date below the same. 

• Salutation:

Now address the reviewer with a formal greeting. You can use terms like “Respected”, “Dear”, etc. giving it a professional and appropriate tone.

• Introduction:

 Introduce yourself and explain why you are visiting Japan. Mention the particular type of visa you are requesting (such as a tourist, business, employment or student visa) and give a concise rundown of your schedule and planned activities.

Include the necessary data confirming your eligibility and your resolve to comply with Japanese visa guidelines. This could include describing your ties to your place of origin, proving your financial security, and offering any additional proof that the embassy or consulate demands.

Thank them for their time and consideration and offer your contact information in case of any queries. After a formal closure like “Sincerely” or “Yours faithfully,” sign off by stating your complete name.

Download sample cover letter for Japan tourist visa

Going through a good sample cover letter can help you understand the drill better. We have hence attached a strong sample cover letter for Japan tourist visa for your reference:

17 June 2023

The Visa Officer 

Consulate-General of Japan

Respected Sir/Madam,

Subject: Request for Japan Tourist Visa 

I am Manish Kumar, bearer of Indian passport number XXXXX, currently residing in Hyderabad, India. I am writing to apply for a tourist visa to visit Japan from DD.MM.YYYY to DD.MM.YYYY. 

My interest towards Japan and the rich culture of the Japanese originated from my childhood. I grew up watching anime and this has given rise to my dream of witnessing the cherry blossom in real life. Hence, I have chosen to visit Japan to enjoy the sakura season this year and below given is the detailed itinerary of my week in the country:

Day 1 – Arriving at “name of airport” from Hyderabad on flight “flight details”. Checking into hotel “details of hotel reservations”

Day 2 – 3: Visit Osaka Castle, Osaka Aquarium, Umeda Sky Building, get on Tempozan Ferris Wheel, explore Kuromon Ichiba Market and Shinsekai

Day 4: Explore cities like Nara and Kobe, visit Ikuta Shrine, Kobe Nunobiki Herb Gardens, go to Kurashiki

Day 5 – 6: Explore Kyoto and mainly visit Kinkakuji, Arashiyama, Fushimi Inari Shrine, Ginkakuji, Nanzenji Temple, Kiyomizudera

Day 7: Explore a few sites in Hiroshima and board my flight scheduled at “flight timing” back home

I have completed my Bachelor’s degree in Information Technology in YYYY from “name of college”. Having worked at multinational tech giants for the past 6 years, I am currently working as a Sr Software Architect at “name of company”. I draw a handsome amount of XXXXXX in the form of salary and XXXXX as bonus per annum. Thus I will be able to fund my visit to Japan by myself. 

I have no intentions of prolonging my stay in Japan as I have various commitments back at home. I have to take care of my loving parents, who depend on me progressively as they age. Additionally, I have been granted leave only for a week’s duration and I have to resume my position at “name of company”. 

Previously, I have visited countries like the US and Finland in YYYY and YYYY respectively. However, this was for business purposes to meet with my team of junior software engineers for specific projects. 

I am hereby attaching the below mentioned documents for your kind consideration:

• My employment contract
• Approved leave for 1 week
• Detailed travel itinerary 
• Latest Income Tax Returns 
• Photos as per visa requirements
• Bank statements
• Copy of my passport 
• Travel insurance document
• Hotel reservation details
• Flight reservations 
• Filled and signed visa application form

I declare that I am aware of the immigration laws, eligibility criteria for the tourist visa and the local culture. I will strive to respect and abide by the limitations of the same. 

I am certain that I have furnished all the documents and information pertaining to my visit to Japan. Please contact me at (phone number) or (email address) if you have any doubts or need any further details from my end. I hope you take a decision in my favour. 

Sincerely, 

Manish Kumar

Formatting guidelines for a winning cover letter for Japan visa

To help you make your cover letter for Japan visa more presentable, we have compiled these guidelines as given below:

Additional Tips For Write your Cover Letter for Japan Visa

Keep these tips in mind while you write your cover letter for japan visa :

• Ensure that you do proper research on what the particular visa type demands in a cover letter. 
• Refer to samples and templates for building your confidence. Remember to tailor them to your needs and not to copy them as it is. 
• Structure the pieces of information in a professional business letter format. 
• Do not make it too short. Keep it concise and simple to read. 
• Proofread and revise as many times as required to do away with any errors. 

Diverse Cover Letters for Specific Japan Visa Types

If you are searching for cover letters, there are various kinds based on your particular visa type. The most popular ones are as follows:

• Cover letter for tourist visa: A tourist visa is usually a short term visa, which requires a cover letter of comparatively immediate information like duration of your trip, purpose of visit, detailed travel plan, financial sufficiency, etc.
• Cover letter for business visa: A business visa cover letter must include the nature of your business, the meetings or conferences you have scheduled, other business activities planned, how Japan will benefit from your business, etc.
• Cover letter for student visa: A cover letter for student visa must comprise of your educational background, intention and reason to study in Japan, career goals, promise to comply with Japanese visa norms etc.
• Cover letter for work visa: A cover letter for work visa must highlight your skills, credentials, educational background, work experience, etc. You must also provide details of your employment contract and your proficiency in Japanese.
• Cover letter for dependent visa: A dependent visa cover letter must emphasise the applicant’s relationship with sponsor, their financial dependence, sponsor’s residency status, sponsor’s accommodation details, etc.
• Cover letter for spouse visa: A cover letter for spouse visa must highlight the applicant’s and spouse’s personal information, their marriage, the spouse’s residency status in Japan, and any supporting evidence to prove the genuinity of their marriage.
• Cover letter for Australia Tourist Visa
• Cover letter for Schengen Visa
• Cover letter for Visa Application
• Cover letter for UK Visa

Final Checklist For Writing a Cover Letter for Japan Visa

Below is a checklist to ensure that you have not left out any important elements in your cover letter:

• Have you clearly stated your purpose of visit?
• Is the cover letter addressed to the appropriate person?
• Have you provided your personal details and contact information?
• Did you clearly express your commitment to abide by and respect the Japanese laws and customs
• Have you concluded and closed the letter on a positive note?

Yes, it is mandatory for Indians requesting a Japanese visa to submit a cover letter.

You can refer to templates, formats and samples for writing your cover letter. However, you must personalise them to stand out and increase your authenticity as an applicant.

Yes, you can definitely submit your cover letter in English.

Definitely not. In fact, it will increase your chance of getting your visa request approved. You can elaborate on your familiarity with the country, point out positive experiences as well as highlight your interest in exploring Japan further.

The ideal page limit for a cover letter for Japan visa is one page.

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Get job alerts, how to write an effective cover letter (with examples).

Updated July 21, 2022

Eric Turner

This post was written by our Japan Dev editorial team.

• Interviews & Resumes

When you send a resume to an employer, you'd better include a cover letter.

Even if they claim it's optional, it's a great chance to pitch yourself to the company. Don't pass it up. Your cover letter is your first impression to the hiring manager so a good one can vastly improve your chances of getting an interview.

In this post I'll outline how to write an effective cover letter that will make companies want to interview you. I'll talk about the following topics:

What do I write in a cover letter?

Basic cover letter format, writing tips for cover letters, selecting keywords to get through automated systems.

• Example cover letters

Resumes are a good way to show the facts about your career so far. It should summarize what you've done: your schooling, work experience and relevant skills. But they can't tell the whole story.

A cover letter is your chance to show your personality and explain exactly why you're a match for this job. It allows you to speak directly to the hiring manager and make your case in more detail.

Most recruiters screen tons of candidates every day, so they may only look at your cover letter for a few seconds. They'll glance to determine one thing: Is it worth looking at this person's resume?

That's why your cover letter needs to be short and concise. And it needs to get to the point as quickly as possible. Failing to get the reader's interest at the beginning can lose you the job, so you have to focus on the stuff that's important.

Here's what you should include:

• Your motivation for applying to the job
• Why you're a good match for the job
• Emphasis on your 2-3 most outstanding skills (make sure you quantify them )
• Supplemental info to explain concerns the reader may have (e.g. employment gaps, relocation)

First of all, use a document format such as PDF or Word (.docx). Or if you're applying via email, simply copy your cover letter into the body of the email.

As for length, it shouldn't take up more than a page in the format of a business document. No one's going to read multiple pages of text.

When sending by email, you should include your name and the title of the job you're applying for in the email subject. This will help recruiters keep track of you. For example:

Eric Turner, Engineering Manager

And make sure to use simple text to avoid file corruption and formatting issues. Skip the emojis, colors and other embellishments.

In the below sample, we've included official guidelines for the recipient's physical address etc. just in case, but you should skip this if you're sending it electronically.

Write personal cover letters for each company

Every company has unique requirements, so you should always personalize your cover letter for each company. In fact, I'd recommend personalizing it for each position (even for the same company).

Backup your skills and qualifications with numbers

When describing your results, be as specific as possible. This will give your words greater impact.

This will also make it easier for AI-powered applicant tracking systems to parse.

Here are a few examples of how you can quantify your achievements:

Data Analyst: I performed an analysis that led to a 20% greater efficiency in our _____ process.

Software Engineer: My implementation of _____ directly led to a 50% increase year-over-year in workflow improvements.

Management: I managed a team of _____ engineers and oversaw their performance from a technical perspective, leading to a 98% positive Performance review from my team.

Show that you're a cultural fit

Companies aren't just looking for those with strong skills. They also place a lot of importance on cultural fit. They want people who can commit to the company for the long term, and that's often dictated by cultural fit. So you need to understand the company's values and show that you share them.

I recommend researching each company's culture beforehand. If you happen to be in Japan, we list culture and value info on our company pages. Otherwise, you can usually get a good idea of their values by reading a company's blog and social media posts.

And whatever you do, don't criticize yourself!

I wouldn't have thought I'd need to say this, but recently I've been looking at a lot of cover letters. And a shockingly high number of people make the same basic mistake: They begin the letter by belittling themselves.

"I still don't have much experience, but..."

"I'm just now graduating from university, but..."

"I didn't study _____ directly, but..."

A cover letter is your chance to tell a company why they should hire you. Don't waste precious time by telling them why they shouldn’t! You need to stay positive. You might think "clearing the air" about some missing qualification makes you look honest. It doesn't. It just makes you look insecure.

It's fine to be insecure. Especially if you know you're not entirely qualified for the position. But you need to have a positive mindset and avoid allowing this insecurity to show through in your cover letter. You have the right to apply for this position, so put your best foot forward!

You only get a very small number of words to convince a hiring manager to let you move to the next step. You need to focus on convincing them to give you a shot. At the end of the day, the person reading your letter is a human, and they're choosing a new coworker . It's not all about objective qualifications. You can improve your chances by presenting yourself as a confident person that others will want to work with.

Keep text clear and simple. Avoid flowery language and embellishments.

• Avoid pictures, charts, graphs, emojis, logos and symbols.
• Use boring, easy-to-read fonts like Arial or Times New Roman.
• Keep the body to 3-4 paragraphs max (one page).
• For companies that use an ATS (Applicant Tracking System), make the text searchable (i.e. it may be better to use a Word doc rather than PDF). Although the accuracy of PDF scanning has improved, the AI can only reliably scan info in text format.

Recently, more and more companies are using Applicant Tracking Systems (ATS). Especially in the US, more and more companies are using AI-based systems for HR operations including AI-powered resume screening. These systems automatically reject around 75% of applicants.

Although Japan still lags behind the U.S. in adopting AI into the hiring process, major companies are beginning to use AI-based screening. For example, SoftBank started using IBM's Watson for screening starting in 2017.

So, it’s important to think about how you can pass a company’s ATS and get your resume seen by an actual human.

ATS systems' screening systems scan the skills and experience from a candidate's cover letter and resume. Then they extract keywords and phrases that match the job description, and rank candidates based on the amount of overlap. So when writing a cover letter (as well as a resume), you should include keywords that match the job description.

Let's look at some more tips on how to get through ATS screening.

Use "standard" or official keywords

Don't use abbreviations when describing skills, and qualifications, because it may not be recognized by the ATS. These systems have become relatively smart, but it's better not to risk it.

For example, if you have a master's degree in business administration, you might use one of the following keywords:

(1) MBA (2) M.B.A. (3) Master of Business Administration (4) Masters of Business Administration (5) Masters of Business Administration (M.B.A.)

If you check the job description and you're already calling it the same thing they are, keep it as is. If this isn't mentioned in the job description, it would be safe to choose (5) since it covers your bases.

Select words that match the job's requirements

The AI scans your cover letter and resume and filters based on skills, background, location, language level, and more. Thus, it’s important to think carefully about what keywords are important to get through the screening process. Think about what companies want to solve by hiring for this position and use generic words so the AI can recognize them.

There is one caveat here: don't make up qualifications. It might be tempting to "keyword stuff" your cover letter or resume to match as many keywords as possible, but don't do this. It may get detected, and even if you get through to an interview because of it, you'll be rejected in the first round when you can't back up your claimed skills.

Cover Letter Sample

Even if there is AI screening, your resume will be seen by a human recruiter eventually. If there are two candidates with equal qualifications, they'll choose the one who's more enthusiastic and shares the company's values

Tip: Avoid clichés

When you screen candidates every day, overused clichés become boring. To hook the recruiter's attention, focus on your recent accomplishments. Show passion and prove you can get the job done. If you can inspire the recruiter using your own words, you'll be a step ahead of the other candidates.

Boring: I’m writing to apply for a Backend development position. While I was looking for potential new opportunities in Japan, I came across your job. I am interested in applying for your job...

Stand Out: I was excited to come across the job opening for a software engineer at Sample K.K. Not only have I been planning to move to Tokyo, but I’ve been a big fan of your mobile payment app for a long time. With 5+ years of professional experience in product development using Go, and experience in both SQL and NoSQL, I believe my technical skills would be a perfect addition to your team. Stand Out: I’m excited to be applying for the position because I saw that you are dedicated to building _____ products. I’ve been passionate about this space for years, which is why I’ve contributed _____ at my current role. I have no doubt that I can utilize this experience to achieve similar results as a developer at your company. Stand Out: I’m excited to be applying for the open Dev Ops role at _____ Company. I recently read an article about your _____. I’d be honored to become part of your team that has a clear and strong mission, and help push it forward. Stand Out: I was thrilled to see your posting for the position of Data Analyst. I am positive I can help with XXX's upcoming challenges. I have experience with leading...

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Guide to Cover Letters and Resumes in Japan

By Tyson Batino | Date : September 3rd, 2020

The third step for getting a job in Japan is to write an outstanding resume and cover letter. Eighty percent of cover letters are uninspiring and don't encourage follow-up. Someone who meets the minimum requirements and actually took the time to look at the company's website is an easy decision to move to the next round.

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Ideal Cover Letter Length

Keep your total letter to two or three paragraphs long. Four paragraphs are too many and one paragraph is too short. Good companies hiring for an entry level position are satisfied with something that covers the point concisely.

The first paragraph should focus on why you are applying for the position – you need to communicate why you want to work at company X instead of company Y without mentioning company Y. Example:

“I looked at the websites of many companies, and your website stood out to me. You provided great detail about your vision and team. It looks like your staff is passionate about [industry/product/service], and that's a company I want to work for.”

The second paragraph should focus on why you are suitable for the position – i.e. why they should hire you. Remember that you are applying for jobs in Japan ; avoid mentioning that you don't really care about or that your dream is to do something else.

Your final paragraph should summarize the key points you made and remind the recruiter that you really do want this job. Express your confidence that you'll be talking to them soon. Example:

"I look forward to discussing your job requirements and my qualifications with you."

Close with a simple "Sincerely" and your name.

Links for improving your cover letter

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• T Cover Letter
• T Cover Letter Sample

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Resume Mistake 1 : Addressing recruiters by their first name

Even if you already know the recruiter, don't refer to them by their first name. This can be interpreted as unprofessional by some hiring managers. For Western recruiters, refer to them by family name and title (Dear Mr. Johnson) or (Dear Hiring Manager) if you don't have a specific name to send to. For Japanese recruiters, refer to them by their last name + San (Tanaka San; Miyagi San) – referring to someone by their last name + San is the equivalent of using Mr. or Ms.

I personally don't mind being called my first name, but even I hesitate when someone refers to me casually in the first interaction or two. The caution comes from wondering if this person will be overly relaxed in other areas of employment.

Resume Mistake 2 : Sending generic cover letters

A generic cover letter starts out with "To Whom It May Concern", doesn't mention anything specific about the company, and was obviously sent to numerous other companies.

If you must send a generic cover letter, at least include the company name and website. Many recruiters automatically throw generic cover letters into the digital trash can. It shows that you aren't interested in that company; only companies who are desperate for staff would respond. A company desperate for employees is probably not a good place for you to work.

Resume Mistake 3 : Business selfies and other bad photos

Resume mistake 4 : using chat speak and slang, learn japanese for free.

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Resume Mistake 5 : Not Including Required Details

Here's what recruiters want to know before considering someone for a position; include all of them if you want your application to make it out of the slush pile:

• Contact details and picture
• VISA type  and work permissions
• How long you plan to stay in Japan
• What is your nearest train station if you are already in Japan

When under time constraints, a recruiter may choose another candidate over you simply because the recruiter doesn't have the time to pick through your application for the relevant information.

Resume Mistake 6 : Grammar and spelling errors

Everyone makes spelling, grammar, and typing errors. Not everyone makes time to double-check their communication before hitting "send." You spent hours making the perfect resume and cover letter, so why let them become worthless because of simple errors? This advice is on websites everywhere because people consistently refuse to use a spell checker. Prove to your potential employer that you can and do make good use of basic editing tools.

The internet abounds with free grammar-checking software; you can also use the tool built into Microsoft Word and/or Google Docs. Using a grammar checker is simple, and recruiters commonly complain about how both native and non-native speakers write emails and send cover letters with a ton of mistakes in them.

How can a small mistake result in you not getting hired? In the HR field, there's a famous expression: you're only as good as your last hire. A recruiter can hire twenty-five great people in a row and lose that reputation with one lousy employee. To protect themselves, recruiters are risk-averse. They use any excuse possible to disqualify a candidate, and that includes spelling errors and grammatical mistakes.

Recruiters spend almost twenty percent of their time filtering unqualified candidates. Spend a few minutes of your time getting into the eighty percent.

Resume Mistake 7 : Not including business achievements

In my experience, ninety-five percent of those who apply for jobs in Japan only write their job description when explaining what they did for their previous company. This is relevant information to know, but it doesn't tell the recruiter what you're capable of contributing to their company. Use this opportunity to showcase your accomplishments rather than saying you met minimum expectations.

Example 1 : Job descriptions vs Job accomplishments

• Description: Taught students aged 5-12 once a week
• Accomplishment: Achieved a 95% yearly contract continuation rate with young students

There is a difference between merely teaching students and having your students continue year after year.

Example 2 : Job descriptions vs Job accomplishments

• Job Description: Typed up notes for company files
• Accomplishment: Created files with detailed notes on procedures for company-wide use

There is a huge difference between making files vs having your work used across the company.

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Resume Mistake 8 : Not tailoring your resume 

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Japanese Cover Letters

The practice of writing cover letters for your resume or rirekisho is not traditionally followed in Japan. However, with the increasing internationalization of business, and the spread of online job applications, these have become a more common part of the process. In addition, international companies will require one. This means it’s becoming an important skill to have if you want to work in Japan.

Luckily, the basic structure of Japanese cover letters is mostly the same as in other countries, so one standard structure will work for many companies. Of course, the problem is the language.

As with most business communication in Japan, a Japanese language cover letter will need to use keigo (highly formal Japanese) , as well as a variety of standard business writing phrases. This step-by-step guide includes examples and tips that should help you deal with both!

Assuming you are actually writing an email, rather than a letter, you’ll start with the subject. Something like:

• 採用応募について [OO] Responding to Job Opening [Full Name]

The body of the email will start with the usual recipient name, greeting, and self-introduction.

When addressing the recipient, you will need a couple of added elements. You will start with the company name, then the recipient, and their title. For example:

• 株式会社ヒューマンリソシア Human Resocia Co., Ltd.
• 人事部長　鈴木太郎様 Head of Human Resources Suzuki Taro
• If you do not know who exactly will be reading the email, you can use: 採用ご担当様 Dear Hiring Manager (instead of the name) However, do try to figure out the name of the person you will be talking to, as a matter of politeness.

Introducing Yourself

You will start the main section with a simple introduction. Do not worry about an extensive list of skills or experience, as that’s what your resume is for. Focus on your name, nationality, and a simple job title. Again, In Japanese you will be using keigo, so research those terms a bit to make sure you are familiar. Then, you will explain the reason you are contacting the reader: the job you are interested in taking, and why.

Here are some phrases to help you.

• 初めてメール致します。 I am happy to meet you.
• XXで貴社の募集広告を拝見し、応募いたしました.— I saw the job advertisement you placed in XX, and would like to apply.
• OOとして御社に勤務したいと考えております。 I would like to work for your company as OO (name of position).
• It is also good to express an interest in talking face to face, which is important in Japanese companies. ぜひ一度、お話を伺える機会をいただければ幸いです。 I would be grateful for an opportunity to discuss this with you directly.

Reasons for Wanting to Leave Current Position

The second paragraph is your chance to head off any questions about why you’re changing jobs (something that is still viewed with some suspicion in Japan at times). You will, of course, want to remain positive. Do not offer any criticisms of your current employer or complain about conditions, because this may create an impression of you as a difficult employee. Describe your reasons in terms of what you can offer to the new employer, and what you feel you will gain from them.

• 現在の○○の経験を活かし、さらに規模の大きいプロジェクトを担当したいと考えたためです。 I would like to bring my experience as OO (current job title) to your company, and would love an opportunity to be put in charge of larger scale projects.
• 私は現在〇〇の仕事に就いており、貴社が募集されているXXの仕事にも、経験やスキルで必ずお役に立てるものと存じます。 I believe my experience and skill as OO (current job) could be of great use in the position XX that your company is hoping to fill.

The below polite closings are useful for all kinds of business emails. Feel free to use them as-is, and use a standard business signature (name, contact information, etc.) to end your email.

• お忙しい所恐縮ですが、よろしくお願い申し上げます。 I apologize for interrupting your busy schedule, and look forward to further communication.

Using the above, you should have a basis for applying for a job in Japan. Of course, you will still need some help with the language when writing in Japanese, and it is always a good idea to have a native speaker check your grammar and language. Good luck with your job search!

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• Visa Waiver Measure for Nationals of the State of Qatar based on Ordinary Passport Registration System (April 2, 2023)
• Visa Waiver Measure for Nationals of the United Arab Emirates in Possession of Ordinary Passports (November 1, 2022)
• Japan’s Pre-Entry Tuberculosis Screening (April 3, 2020)
• Japan's Visa Policy in Accordance with Measures to Combat Trafficking in Persons (February 2009)

6. Inquiries about Visas Application

Foreign Residents Support Center (FRESC) MOFA Visa Information

Yotsuya Tower 13F, 1-6-1 Yotsuya, Shinjuku-ku, Tokyo, 160-0004 Navi-Dial: 0570-011000 (For some IP phones and calls from overseas, please call +81-3-5369-6577) Monday to Friday, 09:00-17:00

Related Links

• Websites of Japanese Embassies, Consulates and Permanent Missions

Vivomigsgee

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• II. Snap (Photography)
• III. Share (Reviews)
• IV. Inspire (Features)

Japan Tourist Visa Guide: How I Got a 10-Year Multiple Entry Visa (No ITR and Less Than 6 Digits Bank Balance)

By vivomigsgee in Features Travel January 31, 2020

It’s been a rough start for the new decade, with all the bad news happening around the world in January alone such as natural disasters brought about by climate change , celebrity freak accidents and unprecedented virus outbreak. Just when I thought things couldn’t get any better this month, an unexpected blessing came. I just got a 10-year Multiple Entry Tourist Visa in Japan even without submitting ITR and with a bank balance of less than the “suggested” six digits.

I’m a little bit jumpy as of writing as I’m feeling over the moon with my newly-approved multiple entry visa with validity of 10 years and for stay(s) of 90 days in Japan. That’s the maximum visa validity and period of stay that the Consul can grant an applicant for a Japan tourist visa. I may not be an expert in visa application but through this platform, I will share my personal experience, tips from successful applications shared in the social media groups and learning from research online to increase your chances of getting a single entry tourist visa or inspire you with my own success story in applying for a multiple entry visa in Japan with no ITR, on probationary status, and a “ show money ” of only Php 70,000 or less.

Just a quick backgrounder, I’m a newly-hired employee of a private company (5 months) and I’ve already been to South Korea , Shanghai , Taiwan , Hong Kong, Macau and Japan last November 2019 (with single entry visa). My heart has been captivated by Japan for all good reasons , prompting me to go back and explore 37 prefectures more. Just like the first time, I secured all the necessary requirements for my second tourist visa application, this time for a multiple entry one.

READ MORE: Surviving 1 Week Autumn in 10 Japanese Prefectures for Php 10,000 Pocket Money

So, here’s a step-by-step guide on how to get a 10-year multiple entry Japan Tourist Visa for applicants (first time or not) in Cebu (or anywhere in the Philippines).

A. Gather ALL the requirements (Mandatory)

A stay of up to 90 days for tourism, business, visiting friends or relatives, etc. that does not include remunerative activities. Size of document for application is A4 size only. If a document is printed on other sizes, please submit copy that is already adjusted in A4 size from its original and without staples or pasting pages.

1.) Valid Philippine Passport

• Passports must be signed and must have at least two (2) blank visa pages, with a validity of more than six (6) months from date of departure
• Ensure to sign page 3 and add emergency contact at the last page of your passport
• old passport (expired) not required, unless there is used Japan Visa (for multiple entry visa requirement)

2.) Visa Application Form

• Visa Application Form to Enter Japan ( including sample ) is available at the Embassy website, at the entrance of the Embassy or at any of the accredited travel agencies.
• Application form must be duly accomplished. If an item is not applicable, please fill in (N/A). Embassy may not accept application with blank item, no signature or no date in the application form; may deny the application that is filled out incorrectly or has wrong information. Corrections must be crossed out with a double line only.
• Specs: 4.5cm x 4.5cm, with white background, taken within 6 months. Head to a professional photo studio for they already know the photo specs for Japan Visa.
• Please write applicant’s name and birth date on back side of photo before sticking it on the application form

4.) Birth Certificate (Original)

• This is only required for first-time applicants. Must be issued within one year from Philippine Statistics Authority or PSA (previously NSO). For convenience, request your Birth Certificate online ~ PSAserbilis ( free delivery 2 to 7 days after cashless payment via e-wallet services like GCash ).
• If birth certificate is unreadable or has incomplete information, please also provide birth certificate issued by the Local Civil Registrar. If birth certificate is “Late Registration”, please submit in addition, a Baptismal Certificate and School Record (Form 137) from high school or elementary and School Yearbook (if possible).

5.) Marriage Certificate (Original), if applicable

• Applicable if applicant is married, must be issued within one (1) year from PSA. If there is no record in PSA, please submit a “Certificate of Non-Record” from PSA together with a marriage certificate from the Local Civil Registrar. You may also request it online via PSAserbilis .
• If marriage certificate is unreadable or has incomplete information, please also provide marriage certificate issued by the Local Civil Registrar.

6.) Daily Schedule in Japan ( Taizai Yoteihyo , Original)

Don’t make your daily itinerary too complicated. Your schedule of stay (containing your activities per day) matters as it affects how much budget you really need to prepare for your Japan trip. Get an editable file of “Embassy-format” itinerary in the website (or click here ).

Even if you planning to visit Japan for 10 days, it’s not wise to declare the exact 10 days in your Japan Visa application as you need to match it with your bank balance. Just state that your schedule of stay in Japan is 4 to 5 days maximum and intend to visit free attractions (no entrance fee) in various districts (e.g., Dotonbori, Namba, Umeda, etc.) in one area only, say Osaka, for easier calculation of your trip’s maximum spending. Besides, a plane ticket is not required so there’s no way the Embassy would know the exact days you’ll be staying in Japan. While creating a dummy itinerary, take into account that the less days of stay, less budget needed, more chances of getting your visa approved given you only have a not so high bank balance in actual. Unless of course money is not an issue.

7.) Applicant’s Latest Income Tax Return (Form 2316)

• Photocopy is allowed as long as it is clear and copied in A4, must be signed by the taxpayer and authorized representative of the employer
• Make sure that your income reflected in ITR is not too far off with your bank balance, say you have 1 million in your bank account but your annual income is only 100,000. This may raise a red flag to the Embassy.
• If you don’t have an ITR (just like in my case), you can make an explanation letter why you don’t have one. More of this in the section below.

8.) Personal Bank Certificate (Original)

• If applicant will shoulder part or all of his/her travel expenses, original Bank Certificate is required (validity of bank certificate is three (3) months from the date of issue)
• Fields like Japanese Consul as addressee, opening Account Date and Average Daily Balance (ADB) are NOT required, content of bank certificate depends on the template of your respective bank, as long as the purpose is for Japan visa requirement
• Should not be confused with Bank Statement requirement for South Korean Visa or Chinese Visa .
• Payroll account and joint account are fine (as long name of applicant also appears in the bank certificate as account owner)
• Must not be a freshly-baked account with one-time, big-time deposit just intended for visa application purposes.
• LEGIT AND PROVEN TIP: If you don’t have enough bank balance and need to add more, just ask from your friends or relatives to fund transfer certain amount for this particular purpose and once you already have your printed bank certificate, you can return back the borrowed amount immediately. Besides, a bank statement (account transactions) is not required for Japan visa application so there’s no way they will know about this activity. Pursuant to Bank Secrecy Law, the Embassy cannot make an inquiry into, all deposits in banks, (e.g., validate if the amount in your bank certificate is exactly the current amount in your bank account as banks are prohibited to disclose such private details). They will just verify if you have indeed an existing and active savings or checking account with your respective bank to ascertain that you are financially capable to survive in Japan once you’re already in their country.

How much money is really needed for Japan Visa application?

This is probably one of the most frequently-asked questions when applying for a Japan tourist visa. I hate to break it up with you but nobody knows exactly how much is required in your bank account balance. For the minimum fund for bank certificate purposes, Japan embassy did not specify the range. But for some reason, Japan Embassy would like to know whether a certain traveler has the capacity to tour around Japan and has enough funds to cover the cost of his/her trip. According to my ample research, the safe amount is Php 10,000 per day but it is not always the case. Applying for a Japanese Tourist Visa having less than Php 10,000/day balance may be approved, as evidenced by legit testimonials from some of my friends who traveled Japan recently, to wit:

• 6D5N Japan Trip with 40,000 bank balance
• Stayed in Japan for 8 days, at least 50,000 balance in bank certificate
• Applied for 15 days max – at least Php 70,000 available balance

Hopeful now? We all should be! It all boils down to creation of one simple itinerary (see details in number 6 above). As already noted, this is for purposes of tourist visa application only so you don’t have to follow such itinerary during your actual trip. In my case, a bank balance worth 70,000 is enough for 4-Day trip in Osaka.

If a Guarantor who lives in the Philippines will shoulder part of the applicant’s travel experiences, here are the requirements in lieu of 7 and 8 above:

• Guarantee Letter (Embassy Form) (Signature/Seal), Original and addressed to Ambassador/Consul-General of Japan
• Proof of relationship between applicant and guarantor (Original)
• Guarantor’s Bank Certificate (Original) and ITR (Form 2316) (Clear Photocopy in A4)

B. Submit additional requirements (Optional)

It is the applicant’s responsibility to ensure that he/she meet the requirements for the grant of a visa. Submission of supporting documents not listed above is also encouraged, as follows:

1.) Applicant’s economic or social ties with the Philippines

• Certificate of Employment (with applicant’s salary, tenure and position) printed in the official letterhead of the company and signed by authorized signatory
• Photocopy of Company ID (not required but demonstrates that you’re actually employed in addition to a COE, regardless of whether you’re full-time, regular or not)
• If a freelancer, ask your clients to provide a COE (alternatively copies of PayPal transactions)
• If a government employee, show proof that your leave(s) is(are) approved (may also be used for immigration purposes)
• Certificate of Business Name Registration (for owners of a company, must be issued by Department of Trade and Industry or Philippine Securities and Exchange Commission)
• Personal Property and Land Titles
• Stock Certificate, Insurance Policies and other records

2.) Urgent reasons for visit

• Medical certificate
• Wedding invitation

3.) Not mandatory documents but you may want to secure or submit for whatever purpose it may serve

• Cover Letter (or an explanation letter for NO ITR)
• Plane Ticket (you don’t need to book Japan flights ahead)
• Hotel Accommodation
• Certified True Copy of Bank Statements for the last three months
• Photocopy of valid visa/s and arrival stamps to other countries

C. Request for a Multiple Entry Visa Form

You may apply for a multiple entry visa even if you are a first-time applicant. Please note however that a single(or double)-entry visa may be issued depending on the result of the examination even if you have applied for multiple visa. This just means that you could still get a single entry visa for Japan even if you are denied for a multiple entry visa. So even if you are still a first time traveler in Japan, applying for multiple entry visa is a good thing to try since you may still get a single entry visa anyway.

Secure a digital copy of the Request for A Multiple-Entry Visa Form from the Japan embassy website. In the Multiple Entry request form, you will see four (4) categories but you’ll only check the type of visa and appropriate item(s) below that is(are) relevant to your profile, to with:

• Multiple-entry visa for tourist (short-term stay)
• A company employee who has been working full-time
• Multiple entry temporary visitor’s visa for cultural or intellectual figures.
• Spouse or child of the Japanese who lives in the Philippines with long term visa. (Excluding Tourist Visa)

There are sub-categories under each type of Visa above. As for my profile, there are two items that are applicable, as follows:

• A person who has travelled to Japan as temporary visitor within the last three years and has financial capability to support his/her trip (category 1)
• A lawyer, certified public accountant, patent attorney, judicial scrivener, notary, medical doctor who has a national or international qualification and actually working as the same position (category 3)

The visa is for the purpose of business affairs for the first visit, but from the second visit it is possible to use as tourist or visiting to relatives or acquaintances as well. But it is not permitted to perform activities to undertake revenue generating business operations or activities to receive remuneration.

You have to submit documents to prove that you are qualified for multiple visa. In my case, I submitted a clear photocopy of my valid PRC ID as a Certified Public Accountant. I also provided a photocopy of my previous Japan tourist visa but the agent told me that it’s no longer necessary as the used temporary visitor visa and landing permission stamps are already in my recent passport (unless it is stamped in your old passport).

Lastly, fill in the reason why you need a multiple-entry visa in the box located at the last but the most important portion of the multiply entry visa request form. You may state personal reasons like how you really love to visit Japan, experience four seasons, spend your birthday, honeymoon or any special occasion, or any other valid reasons that you can come up with. And oh, don’t forget to write down the date, your name and signature at the bottom of the multiple entry request form. Printed or hand-written is fine.

If you want to secure a copy of the actual multiple entry request form I submitted, just comment your email address below so that I can provide it to you for reference.

D. Apply Through an Accredited Travel Agency

All visa applications (except some special cases) must be coursed through travel agencies accredited by the Embassy of Japan in the Philippines. Unlike the e-Visa application of South Korea where digital submission of requirements can be done , Japan Tourist Visa can only be processed manually or in person. To date, there are only five accredited agencies with branches in Cebu to wit:

• Universal Holidays, Inc. (Mahogany Place, Mabolo)
• Attic Tours Phils., Inc. (SM Cebu City and Cebu Waterfront Airport Hotel)
• Friendship Tours and Resorts Corporation (Oakridge Business Park, A.S. Fortuna St., Mandaue)
• Discovery Tour, Inc. (Northgate Center, Banilad)
• Pan Pacific Travel Corporation (Diplomat Hotel, Ramos St.)

Temporary visitor visa for Philippine Nationals is gratis or FREE. Since accredited agencies are private enterprises, a handling fee is necessary for processing the application. Please inquire directly at the accredited agencies for the rates/ handling fee on visa application.

For visa application filed through accredited agencies, at least (1) week [five (5) working days] from the date of acceptance by the Embassy is necessary to be processed and released of passports to the accredited agencies. If however, the passport has not been returned after more than a week, the applicant who need to verify the status of the application may inquiry to the Embassy confirming the 8-digit acceptance number from your chosen agency.

I first submitted my application to Discovery Tour, Inc, and paid Php 500 only for the handling fee (scored a promo during International Travel Festival 2019 last July at Ayala Center Cebu ). However, I do not recommend this agency as you have to wait for 14 to 15 working days before you’ll know the results, which for me is too dragging and inconvenient (given the anxiety of waiting for the unknown). Timeline as follows: submitted docs October 21, 2019, lodged to the embassy on October 23, 2019, approved on October 24, 2019 and claimed my passport on November 04, 2019. If the processing time matters to you, I highly recommend Universal Holidays, Inc. (UHI).

UHI is the best agency for Japan Tourist Visa application. UHI has a good reputation of having a high rating of approved visa applications because they know what they are doing and they’re on top of everything to make sure your documents are complete and valid. Plus, the processing time is faster, maximum of one week from submission to passport claiming. I only paid Php 1,000 for the handling fee but could be cheaper if you can avail of its promo during travel fairs near you. Timeline of multiple entry visa application as follows:

• January 23, 2020 – Docs submission to UHI Cebu
• January 24, 2020 – Forwarded docs to UHI main branch (Makati)
• January 27, 2020 – Application lodged to Embassy
• January 28, 2020 – Granted a 10-Year Multiple Entry Visa
• January 31, 2020 – Claimed my passport with a big smile on my face =)

Multiple Entry Visa Application (without ITR )

For my second visa application, I submitted the same documents just like my first application, minus the birth certificate and ITR . I actually have the ITR 2018 with me but the UHI agent suggested not to include it as the company indicated in the ITR is not the same with my current employer. I was connected with Company A for 3 years that ended mid-August 2019 and transferred to Company B before end of August same year. With inconsistent information in my ITR (Company A) and COE (Company B), I was told to draft a letter to explain why I cannot provide ITR. I was actually hesitant to follow her instruction at first but I was left with no choice. Thank God, I trusted her advice.

Please note that only the Consul can decide on visa validity of the multiple entry such as 1, 3, 5 or 10 years and period of stay of 15, 30 or 90 days. So just hope for the best that you’ll be granted the maximum number of visa validity and period of stay ~ 10 years multiple entry for stay(s) of 90 days !

If you want to get hold of the actual letter I submitted, please comment down your email address for reference.

Please note that submission of complete requirements doesn’t guarantee getting a Tourist Visa. Approval of a 10-Year Multiple Entry Tourist Visa is a case to case basis. You may even be granted a 10-Year Multiple entry visa even without applying for it. You may even be granted a Single Entry visa only even if you specifically requested for a multiple entry visa ( better than being denied ). Or worst, you may end up putting incorrect or inconsistent details in your application form or having insufficient bank balance or any other reasons which the Embassy sees fit to deny your visa application.

The discretion of whether or not to approve your visa application does not rest in travel agencies as they only serve as middlemen for facilitating your requirements and submission to the Embassy. Prayer is still needed. =)

If you have more questions, please do drop an inquiry on the comment section and I will try to answer them based on my personal experience and insights from Filipino travelers in Japan (via FB travel groups). If you are looking for ways to score cheap flights (PISO FARE) to Japan, you may read some seat sale hacks here: 10 Effective Secrets To Scoring Insanely Cheap Flights

Good luck 頑張ってください Ganbatte kudasai !

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Tags: 10 Year Multiple Entry No ITR , How to Get a Visa , Japan , Japan Visa , Multiple Entry Japan Visa

293 Replies to “Japan Tourist Visa Guide: How I Got a 10-Year Multiple Entry Visa (No ITR and Less Than 6 Digits Bank Balance)”

Hi sir can you please send me the copy of the ME explanation letter. Thank you!

[email protected]

[email protected]

Thank you for this very informative article. Can you send me a copy of your sample cover letter and request letter and also if you have sample of itinerary 5 days tokyo trip. Thank you and godbless.Here’s my email : [email protected]

[email protected] please thank you!

Hi. Thank you for sharing this. Please also share the cover letter you’ve submitted for ME: fritzerwin @ hotmail . com

sir pwede po makahingi ng explanation letter regaring salamat po sir big help po ito [email protected]

Hi, can I also ask for a copy of your letter of explanation re: no ITR please? My email add is [email protected] .

Thank you so much, really appreciate it. Your blog’s really helpful.

Thanks, Melissa

Hi Sir. can you share with me your multiple visa entry explanation letter? here’s my add [email protected]

Sir, hingi rin sana ako copy ng Explanation letter. Planning to go to UHI din to apply. 🙂

Hello sir! Can you share your ME cover letter, no itr letter and itinerary sample. Thank you! Here’s my email: [email protected]

Hi! Hoping you can share your actual letter explaining why you don’t have an ITR. Thank you so much! Godbless! [email protected]

Hello! Pwede din po makahingi ng copy ng cover letter, explanation for 10year multiple entry and sample iti thank youuu!! [email protected]

Hi! Hoping to apply ME visa as well, hope you can share your cover letter and ME application form. Thank you! 🙂 [email protected]

[email protected] Hope you can send a copy of your cover letter and ME app form. Thank you! 😊

Hi! Can you kindly send me a copy of the letter of explanation (No ITR)? Thank you so much! [email protected]

Hello Sir. May I also ask for a copy of your NO OTR letter? Here’s my email: [email protected]

Hello! May I also request a copy of your explanation letter for not having ITR? Here’s my email add: [email protected] . Thank you! ☺️

Hi there, can you share me your Cover Letter and ME Application Form, Letter of Explanation for no ITR and Sample Itinerary. Thanks. Im also a CPA. My email add is [email protected]

Hello Sir, requesting for your copy of explanation letter for No ITR and ME request form as well for reference. Thank you! 😊

[email protected]

[email protected]

Requesting for a copy of cover letter and ME Request Letter at email address [email protected]

Thank you and God bless!

Requesting for a copy po of the cover letter with No ITR and Multiple Entry form. I have a newly registered business po and I only have Mayors permit and DTI. Wala pa po kasi akong ITR kasi kakasatart lang ng business ko and I’m the CEO while my husband is the Manager.

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Japan Visa without ITR — Tips on How I Successfully Did It!

Japan has relaxed its Japan visa requirements for Philippine passport holders in recent years. So, it’s easier to obtain a Japan tourist visa now. However, some Filipino freelancers and digital nomads are often faced with the dreaded Income Tax Return (ITR) requirement. If you are applying for a Japan visa without ITR, you’ve come to the right place — I’ve compiled a few tips on how you can still apply for a Japan visa with no ITR.

Side note: Want to obtain an ITR as a freelancer to avoid visa requirement issues in the future? You may read my freelancer BIR registration guide .

My Japan visa without ITR tips

Tip #1: write your japan visa cover letter.

I always make it a habit to submit a cover letter, especially if I lack some requirements. I did this for my South Korea visa , Poland Schengen visa , and my Japan visa .

A letter of explanation can elaborate more on why you are applying for a Japan visa without ITR. It will also help convince the embassy that you only intend to travel on the specified vacation dates. Write everything with all honesty. And, do not attempt to falsify any information.

My sample letter of explanation no ITR Japan visa

[Date of Application]

Embassy of Japan in the Philippines 2627 Roxas Boulevard, Pasay City, 1300

Dear Sir / Madam:

I am writing this letter to show my intent to travel to Japan, and explain why I am unable to provide an Income Tax Return (ITR) as part of my Japan visa requirements.

I understand that an ITR is one of the proofs that I have strong social and economic ties to the  Philippines, and that I will return to my home country on the specified return date. However, I cannot submit an ITR for my Japan visa application at the moment because… [state your reasons]

Furthermore, you can see from my passport that I am a traveler since [year] . I have already been to… [state the destinations you’ve traveled to before, including the travel dates and who you were with]

I have heard and read a lot of beautiful things about Japan, and I would love to see and experience them myself… [explain why you are interested to travel to Japan]

You may read the details of my previous travels both local and abroad on my travel blog… [put URLs of blogs or publications for your published works if you have]

Thank you and hoping for your kind consideration.

[Complete name with signature]

Tip #2: Gather all the other Japan visa requirements

Check your visa type and gather the respective Japan visa requirements. Then, fill out the Japan visa application form. Please refer to Steps 1 and 2 of my Japan visa guide for Filipinos .

Tip #3: Attach supporting documents

Aside from your cover letter, you can also attach some other documents to support your Japan visa without ITR. These supporting documents will show proof of your financial and travel capacity. Some supporting documents include confirmed booking of flights and hotels , and an employment certificate .

Credit card statements , and proofs of owned assets may also serve as supporting documents. You may also want to refer to my tips on how to increase your chances of visa approval .

Tip #4: Apply via an accredited travel agency only

Submit your Japan visa requirements to an accredited Japan visa travel agency . I applied via RELI Tours & Travel in SM Megamall, and I would say that my Japan tourist visa was processed smoothly.

Tip #5: Follow my Japan visa guide for Filipinos

All your Japan visa requirements ready? Please follow my comprehensive Japan visa guide for Filipinos . It also has frequently asked questions to address common Japan visa application concerns.

Best of luck in your Japan visa application! Let us know if you were successful, too. Hit us up on Facebook ,  Instagram , Twitter , and YouTube .

Now preparing for your Japan trip? Read more of our Japan guides:

• Suica Card Guide
• Japan SIM Card or Pocket WiFi Guide
• Japanese Food Guide
• Japan Spring Itinerary

Disclaimer: I am not a Japan visa expert. While I got my Japan tourist visa without ITR back then, I cannot guarantee the same outcome for you. I still encourage you to complete the Japan visa requirements to avoid complications. You may also contact the Embassy of Japan in the Philippines for your personal questions and concerns. This article was originally published in Aug 2019 and had been updated for accuracy and freshness of information.

Sample INVITATION LETTER for JAPAN VISA Application (Reason for Invitation)

If you’re applying for a JAPAN VISA to visit a friend or relative, one of the most important requirements is the INVITATION LETTER (Letter of Reason for Invitation). Thankfully, you don’t need to start from scratch. The Japanese Embassy has provided a standard form that you can use as template to create your own. All you need to do is fill it out and have it sealed or signed.

WHAT'S COVERED IN THIS GUIDE?

Invitation Letter Samples

Whether you have a guarantor or not, if you’re visiting a friend or relative, you need a Letter of Invitation.

Below are links where you can get downloadable forms. These are Word files, so you can easily fill them out digitally.

• DOWNLOAD BLANK INVITATION FORM HERE! If you want to start from scratch, this is for you.
• DOWNLOAD SAMPLE ACCOMPLISHED FORM HERE! If you want to see a sample, get this one. This is also editable. However, my sample entries are yellow-highlighted. You can remove the yellow highlights and replace the entries with your own information.

How to Fill Out Japan Visa Invitation Letter

Ideally, the invitation letter has to be filled out by the inviting party because you will need their seal or signature.

But if you’re the applicant, you can also accomplish the form yourself and just email it to your contact in Japan. Then, ask them to print it out and place their seal or signature. It has to be printed out because the seal/signature has to be original. Once sealed or signed, just ask your contact in Japan to mail it to you.

In this post, I’m assuming you’re the applicant (not the inviter).

Here are some parts that you might have questions about.

• Inviter’s address. Note that Japanese addresses usually start with the larger unit (prefecture) and go smaller (city, building, etc.)
• Inviter’s name. Write the full name.
• Contact numbers. Include the area code. If you don’t have an extension number or fax number, write NONE.
• Seal. Japan citizens and residents have their own personal seal. Foreign nationals who do not have a seal can place their signature instead.
• Inviting Company or Organization. If you’re invited by a company or organization in Japan, add the details here. I didn’t write any sample in this field because I have never experienced being invited by a company. But the form has a note at the bottom that reads, “When a company/organization is extending an invitation, fill out the name of the company/organization as well as your title and affix, and put the registered seal of the representative, or non-registered seal of the company or the sub-organ (a personal seal is unacceptable). If it is difficult to put the seal, a person in a position of authority at the company/organization may put his/her signature.”

• Applicant’s Nationality and Occupation. Enter the applicant’s nationality and current occupation.
• Applicant’s Date of Birth. Note that it’s YEAR/MONTH/DAY.
• Applicant’s Age. It’s often overlooked. Don’t miss it. Just write your age.
• Additional Applicants. If you’re applying alone, write NONE. If you’re applying as part of a group and the group is invited by the same person, write how many other persons are part of that group. For example, when I accomplished this for my mother, I wrote 1 because she was traveling with my niece. If you’re part of a group, don’t forget to accomplish the List of Visa Applicants form.
• Purpose of Invitation. Just write why you’re invited to Japan. Be specific. If you’re attending a wedding, write it down. If there really is no reason other than tourism, write you will be touring with the inviter. When my cousin and mother were invited by my sister (on 2 separate occasions/applications), I wrote something like this: I’m inviting my cousin to come visit me in Hiroshima for 5 days so I could spend time with her and tour her around the city. I plan to take her to Hiroshima Memorial Park and Miyajima.
• Background to Invitation. In this part, you need to provide more details about WHY you’re being invited. For example, my sister has been living in Japan for 5 years now, so I mention that each time I apply for anyone in the family. I write something along these lines: I have been living in Japan for 5 years now and I have not seen my family in a long time. Sometimes I invite them over so I could spend time with them and show them beautiful places here in Japan.
• Relationship with Visa Applicant. Just write down how you’re related.

For Items #10 and #11, if the space provided is not enough, you may use a separate sheet to provide a more detailed explanation.

Other Japan Visa Requirements

The letter of invitation is just one of the requirements to apply for a Japan visa. For the list of other documents, check out the post below:

✅ JAPANESE VISA FOR VISITING FRIENDS OR RELATIVES

2️⃣0️⃣1️⃣8️⃣ • 1️⃣1️⃣ • 2️⃣0️⃣

More Tips on YouTube ⬇️⬇️⬇️

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Hi ask ko lang kung san po makakakuha ng letter of invitation and guarantee letter?, pede po bang itype yung info or kelangan sulat kamay po? Thank you

Pwede syang sulat kamay, pwede ring itype.

For invitation letter format, may link sa post sa taas.

For guarantee letter, sa website ng Japan Embassy

Dear sir /Madam we want to looking tourism in japan and we need invitation letter

Hi my family in Japan are inviting me to visit them. I already received the invitation letter how long does invitations letter valid?

Hi Mhark, di nila sinasabi pero ang personal na rule ko sa sarili ko, 1 month.

hello im del, is it necessary to type it in UPPERCASE letters?

Hi Del, not sure. Pero mas sanay lang ako na uppercase parati basta mga forms.

Hello Sir, ask ko lang po kung paano po ma forward ang invitation letter sa Pinas,.?

Hi, regarding the letter of reason for invitation, there is a part there that tells if the inviting person and guarantor are the same, we can omit that part and just write omitted. Am I going to write omitted in each part? Can you kindly please explain more? or do we still need to complete that section?

Hi Ane, yung ginagawa ko, fini-fill-out ko pa rin ung part na yun kasi yun, never naman ako nagka-problema.

hi. ask ko lang po. sa japan embassy po ba kukuha ng invitation letter? yung mag iinvite yung kukuha ng invitation sa japan embassy para ifill up niya?

Hi Jandis, if you’re referring to Invitation Letter for visa application, hindi po. Idodowload lang online, ififill up tapos lalagyan ng personal seal ng inviter. Di kailangan na sa embassy.

If ang tinutukoy mo ay Invitation Letter for Immigration (Affidavit of Support), yes, sa embassy yun kukunin kung Pinoy ang inviter.

sir hndi po kita nagets dto sa invitation letter na kukunin sa embassy if pinoy ang inviter

I meant, may template po na ginagamit ang embassy, yung “Letter of Reason for Invitation”. Ito po mismong diniscuss sa post na ito. Pwede nyo pong i-download sa website ng embassy.

hello po pupunta po ako sa japan this year po if mag open na. anu po mga requirements po bf ko po mag invite sakin pa papuntang japan slamt.

Here’s our guide po: https://www.thepoortraveler.net/2018/03/japan-visa-requirements-with-guarantor/

Hi, Yoshke.

Pag ang guarantor is in the Philippines, yung sample letter of guarantee ba na nasa Japan embassy website pa rin ang gagamitin? Yung mother ko kasi ang guarantor nang brother (student) ko, wala na man siyang seal, so signature nya na lang ilalagay?

HI PO PWEDE NYO PO BA AKO SENDAN NG EXAMPLE NG INVITATION LETTER WITH ADDITIONAL APPLICANTS??

Hello I don’t have invitation if you provide me a invitation for a work plz tell me

Hi, should it be typewritten or can i just print a form and answer it using my handwriting? Thank you.

Hi Ciara, either. Both are okay and accepted. :)

Hi, I’m Irine. Tanong Ko lng Po kung pwde Ko invite un sister Ko and her grandson for atleast 2 weeks. I shoulder Ko ang plane ticket nla at iba png expenses. Permanent ako dto pero part time job lng ako. Un sister ko nkarating na sya dto once. Ano Po ang kylangan kong requirements pra mabisita nla ako?

Andito po yung requirements for visiting relatives: https://www.thepoortraveler.net/2018/03/japan-visa-requirements-with-guarantor/

Hi bro, The purpose of my invitation is just written for tourism and visiting friend, while back to invitation states,inviting my friend to come visit and explore tokyo for some days, is this okay or it needs to be more detailed pls help me i am so paranoid

Hi Terry, although some details would be a plus, I believe having short, concise answers is okay lang. My sister is like that, too. She only writes 1-2 sentences when explaining the reason for invitation.

Hi hingi lang po ako ng idea. Plan po namin ng gf ko pumunta sya dito sa JApan while working pa ako here in Japan and ano po and importanting req. need sa side ko as here visiting friend?

Hi Francis, check out this post po: https://thepoortraveler.net/2018/03/japan-visa-requirements-with-guarantor/

hello sir. thank you for the tips and recommendations , please can you provide a full statement of letter and reason for inviting . you can send back to my email if you have time . thank you again for this. God bless and more power. :)

Hi Herman, I already provided samples in the post. You can use those as your guide.

I can’t write your statement for you because only you know the reason for inviting.

Hi! Is invitation letter still applicable if my boss invited me to stay in their place in japan along with my friends?

And can affidavit of support commence even if non-relative yung i-vouch mo? For example: My mom will issue affidavit of support to my friend.

Hello, want to consult a Japanese tourist visa, I’m going to / 12/01 in 2019-05, want to go to travel, go to kazakhstan today in Tokyo, Japan to the Japanese embassy passport, the embassy let me provide the “Invitation from Japan, redeemed tour” I can get this information in your here? I’ll pay if I can.

dapat po ba na original yung guarantee at invitation letter or pwde bang scanned and email?

saan po banda ilalagay ang salitang “omitted”?pg ang inviting person and guarantor ay the same

hey sir i am Muhammad Irfan pakistan passport holder i want to invitation latter from Japan . me or my wife

is it okay if we put our girlfriend or boyfriend is inviting us in Japan?

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Philpad » Visa » How I Got My Japan Multiple Entry Visa in One Shot in the Philippines

How I Got My Japan Multiple Entry Visa in One Shot in the Philippines

This post is about how I got my Japan Multiple Entry Visa in one shot. It was my very first time applying for a Japan tourist visa. I did not apply for multiple entry, but luckily, I got one.

I thought I share here how I got it and what I did. Our Multiple Entry Visa is valid for five years, and it allows us to travel to Japan in 30 days for five years.

The best thing about this post is I’m going to share two experiences: one for self-employed (mine) and another one for employed applicant (my sister) who got our multiple entry visas in one shot for the first time.

Two weeks ago, I found very cheap flights to Tokyo using airlinepromo.net. Yes, I am always using that site when I search for the cheapest airfare. Now, you should too. My sister and I booked roundtrip flights right away even though we did not have our tourist visa yet.

Just imagine the nervousness and excitement of booking in advance without an approved visa. We were confident anyway because we gathered our complete documents (see the list and tips below) before lodging our application.

Table of Contents:

How I Got My Japan Multiple Entry Visa ?

The first thing I did was gather the documents required before our application. I prepared the following documents (listed below) and submitted them to the agency. The cover letter was not needed, but I made sure I submitted one. I also made one for my sister, and she got a multiple entry visa, too.

Our cover letters had different content, though, but I mentioned why we really love to visit Japan and what makes it so special.

Japan Multiple Entry Tourist Visa Requirements in the Philippines:

For self-employed applicants:.

• Japan Tourist Visa Application Form (I got one from the agency)
• 2×2 photo (4.5 cm x 4.5 cm) – paste this on the application form
• Original PSA Birth Certificate (released same year)
• Original Passport
• Original Bank Certificate
• Income Tax Return (ITR)
• Daily Schedule in Japan
• Cover Letter (optional)
• Mayor’s Permit

For employed applicants:

• Original PSA Birth Certificate (released the same year of application)
• Income Tax Return (ITR) – BIR Form 2316
• Certificate of Employment

Japan Multiple Entry Tourist Visa Application Procedures in the Philippines

1. submit your complete documents.

The first tip I can share is to make sure you submit the complete documents required for your visa application, whether you are employed or not. Your documents must be consistent with the personal information you have provided on the application form.

2. Prepare a Simple Daily Schedule of Stay in Japan

Follow the specific requirements and format, including the Daily Schedule in Japan. The Daily Schedule in Japan is a tough job to make because you will need hotel reservations.

No worries, you can make hotel reservations even without paying in advance, and you can list your accommodation on your Daily Schedule. Booking.com allows hotel reservations without payment.

3. Submit a Cover Letter

Also, make a cover letter indicating your keen reasons why you love to travel to Japan. Japanese are very much appreciative. Make a heartfelt letter about the reasons why you love to visit their country.

I think it was one of the reasons why we got Multiple Entry Visa. I shared a cover letter sample for Japan tourist visa application on this page: “ Japan Tourist Visa Cover Letter. “

Note that the letter is only an example. You still need to create your own letter that matches your itinerary and journey to Japan.

4. Prove Your Financial Capacity

Some people say that the money on your bank certificate matters when applying for a tourist visa. In my opinion, you can get approved even if your bank account is not 7-digit as long as you can afford the expenses on your travel .

My sister got her 5-year Multiple Entry Visa, and she had around 150,000 on her bank certificate. If you are traveling to Japan for five days, for example, around 80,000 on your account would do. I think they will issue you a visa as long as you have a decent job, a decent bank account, and strong reasons you will be returning to your home country.

You must prove your financial capacity to afford your whole travel to Japan. It’s another thing when you have a sponsor who will shoulder your travel expense. In that case, you would need to submit some supporting documents on your visa application.

Check out this helpful travel guide: “ Japan Travel Guide for Beginners with Sample Itinerary .”

Disclaimer: This article is based on personal experiences. It is for information purpose only and should not be considered as travel expert advice. If you are not sure about your visa application, seek a professional visa advisor to assist your travel needs and services.

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Fehl is the founder of Philpad. She has a degree in Accountancy and a background in Finance. She is a licensed Career Service Professional and author of a poetry book at Barnes & Noble. In her spare time, she likes to travel and vlog.

7 thoughts on “How I Got My Japan Multiple Entry Visa in One Shot in the Philippines”

Hi just wanted to ask. Do you consider me as “high financial individual” I will submit soon my application. Qatar bank – 52,000 riyals (roughly 730k pesos) Philippine bank- 200,000 php Citibank credit card- 1,000,000 php credit card limit.

I have japan visas: Visa (1)- single entry used last April 2017 Visa(2)- single entry again, but wasn’t able to use. After the expiry of the second visa, I tried to apply again the third time the same year, after one week still no result. I need to submit a letter of release for my passport because I had to process my work here in Qatar.

I am planning to apply my visa in Manila. November 14,2019. Then my flight to japan would be on Dec 30, 2019

Any advice please

how can i apply tourist visa to visit my japanese children i have no contact yet for almost 17 yrs? Im 55 yrs old. thx

Hi.. I was reading on the official Japanese website regarding the multiple entry qualification…

Para ma approved, need na naka visit sa Japan in the last 3 years and ung isa is may stamp sa G7 countries in last 3 years..

Ask ko lang if may G7 stamp me pero wala ng Japan, would they give multiple entry kaya?

Hello, my case is the same as your one. I just want to know if you got approved? I took the risk of filling out the multiple visa form because the travel agent offered it. I’m still waiting for my passport to be sent back to me sometime next week. I think being granted the multiple visa will be a bonus for me. Thanks! ????

hi ask lang if san agency po kayo nag apply for visa and how much? and for your whole tour how much po estimated budget nyo? thanks in advance ????

Hi ! Regarding the late registration for nso, i can only provide baptismal cert but not the form 137 or school yrbook, is that ok? i mean on ur own perspective. Coz hopefully we’ll be travelling by the 2nd week of Dec

Good day, It is interesting read though for first time travellers like us.

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Travel with Karla

the teacher who loves to travel

A Freelancer’s Sample Letter for Visa Application

Freelancers like me dread applying for visa. We often think that we won’t get approved because we can’t provide some requirements like ITR, Company ID, and Certificate of Employment. I tried my luck and wrote a letter to the Korean Embassy explaining why I can’t provide the requirements.

Here’s a sample letter for Korean Embassy:

Embassy of the Republic of Korea in the Philippines 122 Upper McKinley Road, McKinley Town Center Fort Bonifacio, Taguig City 1630

Dear Sir/Madam,

My name is Karla _____ and I am requesting a tourist visa to South Korea. I plan to travel to South Korea this July 2019.  I lived in Seoul for two years as a missionary. To be specific, I was a part of the English Ministry of _____. I taught the church members on how to speak English. This time, I plan to go back to South Korea as a tourist. I want to visit and promote some tourist destinations and Korean drama filming locations.

Part of the tourist visa application is to show an Income Tax Return (ITR), which unfortunately I do not possess. Hence, I am writing this letter. The reason I do not have an ITR is because I am a freelance travel blogger (www.travelwithkarla.com) and an English Proficiency Guide at _______. I travel to different places and write about them. Moreover, I also conduct online lectures on how to pass the IELTS and TOEFL exams.

I can give you an assurance that my finances right now are enough to cover my 5 days trip in South Korea. I was able to prepare an enough amount for my 5 days trip. Please see my bank certificate for reference. I am very positive that this amount is good enough for my trip.

In addition, I also attached an invitation letter from _____, the Director of Korean Cultural Center & Counsellor for Culture and Public Relations of the Korean Embassy. I was invited to be a part of the Honorary Reporters of the Embassy of the Republic of Korea. I believe that this trip will really help me in raising awareness of Korea in the Philippines. My 100,000 followers across social media accounts are excited to follow my adventures in Korea. I’m going to make a lot of travel guides after this trip.

I am really hoping that you would grant my request for a tourist visa. Hoping for your kind consideration.

Sincerely, Karla __________ Applicant

Here’s a sample letter for Japanese Embassy:

Embassy of Japan in the Philippines 2627 Roxas Boulevard, Pasay City, 1300

My name is Raymond _______ and I am requesting a tourist visa to Japan. I plan to travel to Osaka this May 2019.  I am seriously excited to see the beautiful sights of the city and move my childhood dream into reality. I was exposed to different anime all created in Japan since I was a kid. This exposure to anime is pushing me to visit your wonderful country.

Part of the tourist visa application is to show an Income Tax Return (ITR), which unfortunately I do not possess. Hence, I am writing this letter. The reason I do not have an ITR is because I am a freelance Physical Therapist and a board review Educator. I conduct lectures in review centers for local and US PT board examinations. I also treat patients with disability at their own houses.

I can give you an assurance that my finances right now are enough to cover my 5 days trip in Osaka. I was able to prepare an enough amount for my 5 days trip. Please see my bank certificate for reference. I am very positive that this amount is good enough for my trip.

I have traveled to the United States of America twice already as a tourist visa holder. My first one was last January 2017 in Hawaii and the second one was just last January 2019 in Philadelphia, PA. Please check my passport for reference. It has been my life goal to visit different countries and that includes the wonderful Japan.

Sincerely, Raymond ______ Applicant

I and my friend Raymond got our visas approved using the letter above. I hope you can also get yours approved using those guide. If you have any questions, leave a comment below.

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22 comments.

• Pingback: South Korea resumes issuing tourist visas - Travel with Karla

I’m curious if multiple visa can be granted if unable to provide ITR and give a letter of explanation… would you know? ? I applied for my 2nd Japan visa last year but around that time I was working remotely already so I asked for sponsorship from my sister. I was not given multiple visa (despite being approved prior with a japan visa) ?

YAY! This would be helpful for me for my application after lockdown. Badly want to travel to Korea for a long time now. I HAVE BEEN WAITING FOR YEARS *fingers crossed

this is a good share. Currently, we have an increasing freelancers and digital nomads, and having an ITR is not priority, however, is noteworthy on the letter. I am sure that this article would have helped lots of pinoy travellers to experience South Korea and Japan.

This is so helpful since I also dont have ITR. Papano pag dependent ka ng parent? Pero me ipon ka din as freelancer?

• Pingback: Japan Visa Requirements 2019 + Tips - Travel with Karla
• Pingback: Korean Visa Requirements 2019 + Tips! - Travel with Karla

Thanks for sharing your reassuring tips for those who might be worrying about securing a SoKor visa. It would be a shame if they didn’t try simply because they thought they didn’t have the proper docs.

This is great, Karla! Perfect for freelancers and those who works online.

Thank you this is very helpful to use as a guide in makinh our own letters. There are a lot of requirement when applying for visas and sometimes they’re just impossible to get. This means, there’s still a chance tho!!

Thanks for sharing this letter (ma copy nga hehe) I remember ung nag tourist visa din ako sa singapore though complete requirements naman ako pero grabe yung embassy natin talagang last 10 seconds bago kami pinalabas sa embassy office.

this post is helpful for all the freelancers. congrats on the visa and enjoy your SK trip this July! lapit na!

Thank you for this. Will keep this in mind when we decide to travel to South Korea.

Great help for all the freelancers out there who really wants to travel. You provided pa sample letters. Nice!

So generous of you to share these sample letters! These are such a great aid and guide.

Wow.. Pwede pala to.. Thanks for sharing this.. Sobrang informative and helpful nito..

Wow! What a relief! I am really worried about my upcoming visa application and I have been thinking about it for 6 months now! I am really problematic if I will be approved or not. But with your blog, I am positive that I have a chance to be approved. Me and my boyfriend are planning to visit Korea together this September. I have been to Korea last year as a tourist too but I was employed during that time. And we also purchased the ticket when we are still employed. We did not expect that there’s some issue on our company before and we decided to resign and be an online freelancer. So imagine the pain of thinking that we will be denied? Haha but thanks to you Ms. Karla! Can I ask you something? What did you put on your visa application form? Did you choose “others” then wrote freelancer? What about the contact details of the company? My online client can’t give me a contact details because we only communicate via email. I am looking forward for your answer! You are a big help Ms. Karla! Godbless.

Yup, checked “others”, then I wrote freelancer. For contact number, I just used mine. Good luck on your application. 🙂

Thank you so much Ms. Karla. One last question, my client is based in UK. Shall I put the company name and the UK address too? But I will put my contact number instead, do you think that will be a problem? What did you put on your application Ms. Karla on the co. name and address? I’m sorry, I have a lot of questions.haha. Thank you so much for your reply!

This will be a great help to get every applicant’s visa approved. I can refer to this if I wish to travel to SoKor someday.

Hi Ms. Karla! Did you attached proof of income when tou applied? I am an online freelancer too and I will apply a tourist visa next month. Thanks!

Hi Mindy, I just submitted my bank statement and bank certificate.

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