human resources government resume

An official website of the United States government

Here’s how you know

Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( Lock A locked padlock ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

Writing a federal government resume

This page provides an overview with examples of how to write a federal government resume, which have content and formatting that differ from most private sector resumes.

How to write a federal resume

Written by , external, Amanda Costello , 18F content designer and gummi bear enthusiast, July 2019. (Revised March 2024)

Writing a US federal resume is hard. When I started writing mine, all I wanted was a solid example. What needs to be included, in what order, and what would it look like with real information. This is that example. ( Law and Order chimes )

It can be helpful to think about a federal resume like an academic CV, an overview of your whole career. Also, these are long documents . This is not the place for a 1-2 page resume. When I applied, my resume was 7 pages long; after 5 years at 18F, it’s close to 15 pages.

Below are excerpts from my federal resume, along with details and notes about how it’s written and formatted. I want more awesome folks from all backgrounds and experiences as colleagues. I don’t want the resume formatting or particulars to be a mystery; it’s already a very challenging piece of writing.

General things to keep in mind:

• Pay particular attention to the Specialized Experience section of a federal job posting. These items must be clearly represented on your resume to show you’ve done the work to be qualified.
• New in 2024! Another tactic that’s been successful for me has been making the job posting’s Specialized Experience the headers for duties and responsibilities. Obviously you can’t do this until you’re looking at a specific job, but it can be a good way to organize your work for readability.
• Throw out your formatting. I used CAPS for headers, italics for mission statements, and bullet points. Expect that the bulk of your formatting will be stripped out. No columns, no fanciness. Just write. Hard.
• Speaking of writing: get your words going, and then get more words. I had to submit two writing samples, and that was where I could show off my content strategy particulars. Remember the job of the resume content: clear, straight lines between the requirements and your experience.

Explicit disclaimer: This resume format is what I chose to use in applying to 18F in the US Federal Government’s General Services Administration. It is not the only acceptable format, but is what worked well for me. I currently work as a content designer at 18F, but put this together on my own time, using no government resources to do so. Using this formatting is not a guarantee of consideration. You still gotta do the work.

Want to chat more about this? Shoot me an email at [email protected]

My comments below will all be in text boxes

Resume formatting

AMANDA COSTELLO 123 Lutefisk Street You Betcha, MN 55555

Mobile: 555-555-5555 Email: [email protected]

Availability: April 1, 2024

Job Type: Permanent, Telework Work Schedule: Full-Time

Desired locations:

United States - MN Remote

WORK EXPERIENCE

Workplace name, Unit name if relevant - City, State, Country

Your job title - MM/YYYY to MM/YYYY - Hours per week: xx

Mission statement(s) of the workplace, or summary of the company’s work on a larger scale.

DUTIES AND RESPONSIBILITIES:

A paragraph-long description of what the work was overall. Describe your work using a wide scope, leaving the specific details for later.

SPECIFIC TOPIC (e.g. CONTENT STRATEGY)

• Examples are in a bulleted list, each point describing a project or part of a project, or a piece of work that fits the heading, plus matches up with the qualifications/reqs.
• I chose to start each bullet with a past tense verb (Collaborated, Wrote, Managed, Edited), because that’s how I usually write resumes.
• Some of these bullets reference specific things I wrote, and those were included as writing samples with my application.

TECHNICAL SKILLS:

Software you know, tools you use, best practices and methods. This can’t just be a list, but has to have context in your work overview of how and why they were used. Also, please throw Microsoft Word on there because I was once rejected from a job in 2007 because I put “Microsoft Office” and the listing said “Microsoft Word.” Word matching! Seriously!

SELECTED WORK:

• Another bulleted list, this time of URLs related to work I did.
• They had quick little blurbs underneath about what they were, and what I did.
• Photos won’t come through on this resume, so no screenshots or anything.

Work experience example from my 2018 resume

University of Minnesota, College of Education and Human Development - Minneapolis, MN

Lead Content Strategist - 07/2012 to Present - Hours per week: 40

The mission of the College of Education and Human Development is to contribute to a just and sustainable future through engagement with the local and global communities to enhance human learning and development at all stages of the life span. The college is part of the University of Minnesota - Twin Cities, a land-grant high-level research institution, dedicated to generating and preserving knowledge through research, sharing that knowledge through teaching and learning, and apply that knowledge through outreach and public service.

Developed and led college-wide content strategy combining current and prospective student needs with college goals for recruitment and retention. Worked as a member of a cross-functional team including designers, developers, business analysts, marketers, and well as content strategists across 7 academic departments to promote and deliver effective processes and consistent content strategy.

CONTENT STRATEGY:

• Collaborated with college academic departments, research centers, student support offices, and senior leadership to develop a “bottom up” content strategy, prioritizing student needs based on their relationships with academic programs. Assessed content through the lens of recruitment and retention.
• Wrote “Stakeholder’s Guide To Launch,” a two-page reference for the launch of a new college website. By anticipating the top questions stakeholders might field, this guide gave talking points surrounding new features, along with contacts for further questions.
• Served as strategist, editor, and project manager for regular essay series on college diversity and inclusion work, written by academic leadership. This generated authentic, meaningful content and helped stakeholders better understand the time commitment involved in content production.
• Established user-centered college voice and tone guidelines, using “A, but not B” format. This was informed by close work with students in formal and informal usability testing, and brand sort activities with college leadership and key stakeholders.

USER EXPERIENCE (UX) WRITING:

• Combined findings from user research, new graduate student interviews, faculty and researcher focus groups, higher ed industry trends, and analytics to consolidate more than 600 areas of academic research expertise into 111 categories. Categories were deployed across the college for consistent organization and increased findability of research work.
• Developed strategy and standards to categorize and sort 127 academic programs and 111 areas of research expertise. This was incorporated into two web-based tools developed in-house and allowed students to explore college offerings and expertise independent of department. Wrote and edited descriptions for each area, capped at 25 words to promote ease of reading and top-level understanding.
• Planned, edited, and delivered a “Web Writing Best Practices” guide for college content strategists. Formatted as a “one-pager” for printing and pinning up as a reference, this collected links to and recommendations from external tools and guides (Hemingway, 18F, King County Editorial Guide), internal editorial recommendations from the university and college, and voice and tone particulars. Strategists often felt intimidated and overwhelmed by the sheer amount of recommendations connected to good web content; this guide promoted four starting points to improve content: addressing the user (you/your/yours and we/our/ours), employing structured content, concise writing, and using plain language.

USABILITY TESTING AND USER RESEARCH:

• Led and managed annual process of web usability testing, including project kick-offs, stakeholder workshops, scenario development, task analysis, lab and field-based testing, issues analysis, research and recommendation presentations to project team members, key stakeholders and college senior leadership.
• Helped subject-matter expert teams and stakeholders understand their users through research and usability testing methods, defining problems and crafting effective solutions based on both quantitative and qualitative data.

COLLABORATION ON CROSS-FUNCTIONAL TEAMS:

• Contributed to responsive redesign of college website by conducting a content audit, editing student-facing content for an overall 75% file reduction, and migrating updated content to custom-built CMS. Collaborated with design and development teams to create comprehensive style guides, pattern library interface copy.
• Convened monthly “coworking days” among all college web professionals, bringing us together as a team of peers for a day of training, collaborative problem solving, idea sharing, and camaraderie. Set programming, mentored colleagues on presentations, and collected feedback to regularly adjust how our central content strategy was best supporting the specific work of the departments.

ADVOCACY AND OUTREACH:

• Advocated for content strategy best practices to over 30 University departments by regularly meeting with peers and presenting to leadership stakeholder groups. Promoted clear, consistent, user-centered writing from all contributors, even those who don’t identify as “web people,” and facilitated collaboration across organizational silos to increase efficiency and support.
• Consulted with faculty and staff in academic departments outside the college that frequently contributed to content strategy. Regular guest lecturer and student mentor in the Writing Studies program.
• Contributed as one of four subject matter experts to the University of Minnesota’s Content Strategy Self-Help Guide, recommending resources and structuring process for the centrally-maintained system to help contributors at all levels improve content writing and strategic thinking for the web.
• Frequently presented at local Twin Cities-based tech meetups, translating content strategy best practices to adjacent fields such as front- and back-end development, UX research, accessibility, interactive design, and marketing.

Provided strategic content design with skills in copywriting, style guides, plain language, comprehension/reading levels. Conducted usability evaluations using card sorting (OptimumSort), tree testing (Treejack), direct observation user research methods. Worked on a cross-functional team that used Asana, Trello, Slack, Hemingway, pattern libraries, Google Drive, MS Office Suite (Word, Excel, Power Point), and semantic HTML.

• CEHD Academic Programs, www.cehd.umn.edu/programs Developed content and structure for directory/sorting tool
• CEHD Research & Expertise, www.cehd.umn.edu/topics/ Created new content structure around college research, including categories and descriptions
• UMN Content Strategy Self-Help Guide, , external, z.umn.edu/csmap Subject matter expert for update to university-wide guide

VOLUNTEER WORK

MinneWebCon Annual Conference - Minneapolis, MN - www.minnewebcon.org

Conference Director - 10/2011 - 06/2015

MinneWebCon is a two-day web conference in Minneapolis that encourages inclusive grassroots knowledge-sharing. In addition to keynote speakers, breakout sessions, and half-day workshops, our annual conference is a space for speakers and attendees to collaborate, talk, learn, ask, test, and grow.

• Directed volunteer-run tech conference for 200+ annual attendees, bringing local and national speakers to the Twin Cities web community.
• Oversaw event logistics, speaker recruitment and support, partnerships and sponsorships, promotion, and attendee experience with conference committee support and input.
• Introduced speaker mentoring program, pairing conference speakers with an experienced mentor to review slides, practice presentations, and provide support.
• Expanded conference to two-day event in 2012, adding half-day workshops to meet attendee demand for deeper learning.

SELECTED SPEAKING AND PRESENTATIONS

My resume listed about 15 sessions that I thought were relevant to this job. I also had sections on selected publications and selected podcast guest appearances, because those are cool too! The format I use is:

"Title of the Presentation," what kind of session - MM/YYYY Conference Name - City, State, Country

• “How Silos Learn: Working in the Idea Factory,” closing keynote address - 08/2018 (scheduled) PSEWEB Conference - London, ON, Canada
• “Better Stakeholder Wrangling,” half-day workshop - 10/2018 (scheduled) edUi Conference - Charlottesville, VA
• “Better Stakeholder Wrangling,” half-day workshop - 05/2018 Confab: The Content Strategy Conference - Minneapolis, MN
• “Explain Anything to Your Boss & Grandboss,” closing keynote address - 05/2018 Manage Digital Conference - Minneapolis, MN
• “How Silos Learn,” opening keynote address - 10/2017 Digital Project Management Summit - Las Vegas, NV

University of Minnesota - Twin Cities Minneapolis, MN United States Bachelor's Degree MM/YYYY Major: English Minor: Japanese

LANGUAGE SKILLS

Language: Japanese Spoken Level: Novice Written Level: Novice Reading Level: Novice

Name: Jeff Awesomeboss Employer: University of Minnesota Title: The Best Boss Email: [email protected]

• , external, [email protected]

Handbook.tts.gsa.gov

An official website of the U.S. General Services Administration

Find out about insurance programs, pay types, leave options, and retirement planning.

Discover resources to have a balanced career at NIH.

Resources for training to develop your leadership and professional skills.

Access your personnel information and process HR actions through these systems.

Information for managers to support staff including engagement, recognition, and performance.

Discover what’s next at the NIH.

Federal Resume Tips

Federal and private sector resumes.

Federal resumes differ from resumes used in the private sector with regard to both content and purpose.

• multiple pages long
• detailed description of work experience and qualifications
• used to determine if you meet requirements/qualifications for a job announcement. Be sure to list all your experiences (including non-paid).
• generally limited to two pages 
• brief summary of work history
• used as a marketing tool to get an interview

In the Federal Government, your resume is your application. There may be an additional component called an assessment questionnaire . The assessment questionnaire asks you to rank yourself on your qualities necessary to do the job being advertised. It must support the experiences listed in your resume.

Curriculum Vitaes

An academic curriculum vitae does not provide enough information to determine if you meet eligibility requirements. If you use one, please be sure to add the information listed below.

Resume Content

Resumes must thoroughly describe how your skills and experiences align to the criteria in the job announcement. It must also support your responses to the assessment questionnaire. To do this, be sure to include detailed examples in your resume.   

Why? We operate under various federal employment laws, rules, and regulations. We are prohibited from drawing conclusions or making assumptions regarding your experience or qualifications.

Resume Checklist

We encourage you to use the  USAJobs online Resume Builder . If you use your own resume, you must include the following information:

• Contact information . This includes your name, address, day and evening telephone numbers, and email address
• Citizenship (if other than the U.S.)
• Relevant work experience . This includes paid and unpaid experiences. For instance, volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social)

For each employment listed, include the following information:

• Dates of employment . Include beginning and end dates in the following format: month/day/year
• Hours per week . We assume fulltime unless otherwise stated. Employment will be prorated in crediting experience.
• Include any supervisory/managerial responsibilities and number of staff supervised (if applicable). This information helps determine if you meet minimum eligibility requirements for the position.
• Review the qualifications section in the job announcement closely and directly address the education, skills, and experience required in your resume.
• Series and grade or equivalent (if a Federal position)

Education R equirement

If the position has an education requirement or you are qualifying on the basis of education, include the following:

• Education history .  Specify the type of degree and major of study. 
• Relevant courses . This information is needed if the position requires credit hours.

Do NOT Include

On your resume and cover letter, you should not include any of the following:

• A photograph or video of yourself
• Any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.)  
• Links to web pages
• Spell out all acronyms .
• Projects worked on
• Specific duties and tasks
• Tools, software, or systems
• Results and outcomes (i.e. saved money, time, consolidated resources, etc.)
• Example: an individual in the budget field has "worked with disseminating budgets for small projects." To make the description more relevant, the applicant describes the experience with numbers, "disseminated budgets for small projects amounting to $450,000."
• Example: When a recruiter reads the keyword "analyst," he or she might assume you have experience in collecting data and evaluating effectiveness.
• If a job announcement uses a keyword such as "develops," use it in your resume. It is representative of independence in work assignments and the range of responsibility for the available position.
• Be honest . Be honest in describing your accomplishments, but not modest.
• Use reverse chronological order to list experience . Start with your most recent experience first and work your way back. An exception: when it is more appropriate to list your most relevant work experience first (e.g. if you are changing careers).
• Tailor your resume to include information relevant to the specific position you are applying to. Education and work experience that is indirectly related can be excluded if the resume begins to grow too long.
• Be concise and keep paragraphs short. To make your resume easier to read, add a brief, relevant heading to paragraphs to maximize readability.
• Use bullets to describe your experiences and accomplishments.
• Ensure correct grammar and no spelling errors . Your resume is your first impression – make it a good one!
• Resume Builder
• Resume Writing
• USAJOBS Guidance  

Contact us to ask a question, provide feedback, or report a problem.

An official website of the United States government

Here’s how you know

Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( Lock A locked padlock ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

Quick Guide to Preparing a Resume For Federal Government Positions

Due to the volume of applications received for any given vacancy announcement within the website, your resume will most likely be processed through an electronic filtering mechanism before being reviewed by a Human Resources Specialist for a qualification determination. Your resume will also be screened according to certain preferences (e.g., Indian Preference, veterans, disability, etc.) and rated based on the extent and quality of your experience, education and training described on the vacancy announcement. It is essential that you tailor the experience listed on your federal resume to the specific position to which you are applying.

Once your application is rated, a quality review will be conducted by Office of Human Capital Management staff and/or a Subject Matter Expert (SME). Resumes are forwarded to the Hiring Manager for interview consideration. Once a hiring decision has been made, applicants will be notified.

Resume Writing

Before you begin, it may be helpful to compile all the information you want to include in your resume. The writing process will be much easier and faster.

It is important to thoroughly review the vacancy announcement for the position you are applying. You should tailor your resume to ensure you include the experience and skills that are required for the position.

What Should be Included in a Federal Resume?

A federal resume calls for some information that is not generally required on a standard resume for private industry positions, and not including the required information may immediately disqualify you from consideration. It is extremely important that you carefully read application instructions and include all required information. Below is an example of a resume for Federal employment:

First and Last Name Address City, State and Zip code Email address Phone Numbers

Special Hiring Authority: (Indian Preference, Veteran’s Preference or Person with Disability - Schedule A ) Federal Experience: ( Yes or No and Indicate Military, Federal or State Gov ) Security Clearance: ( Indicate what level and if it's still active ) OBJECTIVE: To obtain a full-time position in public service with ( Department of the Interior, Indian Affairs as a (Indicate the position including announcement Number if there is one )  

SKILLS SUMMARY: ( Has 3 elements: An introductory paragraph, list of skills directly related to the position, and your skills you have acquired throughout your career, that you want to highlight ) (1st Element: The introductory paragraph - Must be specific and highly detailed for each job series and position you're applying to. You need to outline all the specific skills you have that are directly related to the position you are seeking including Key Words identified in the positions description.) Focused and highly motivated management professional, with 12 + years of extensive experience in Strategic Workforce Planning , EEO , OHR and Diversity Mgt . Utilizing my background in Disability, Accommodations, Business Operations, Project Management, and Statistical Analysis to develop comprehensive programs based on the employment needs and mission of the agency. Deploying metric -based solutions and maximizing our ROI . I'm an innovative and energetic team player, relationship builder, and highly effective communicator. (2nd Element: List of skills directly related to the position and the Key Words you identified - Back up your skill summary with specific examples from you career or education. Identify specific accomplishments, length of time, highlight numerical results and awards derived from those duties and skills. This is the most critical area of the resume. You are relating an activity in your career to that of the position you are applying and showcasing your accomplishments.)

• Develop and create a Strategic Workforce Planning program to ensure were accurately utilizing all available resources. Good Example

• Expert in Equal Employment, Labor and Employee Relations assisting managers and staff in identifying and solving EEO Policy questions on Accommodations, for the past 9 yrs. Better Example

• As Diversity manager I trained a staff of 100+ internal and external personnel on diversity rules and regulations. My efforts resulted in a 70% reduction in violations and improved the overall atmosphere at ABC Co. Best Example (3rd Element: Acquired skills - These are skills you want every employer to know you possess and feel they are what defines you as a model employee. Remember you MUST quantify and qualify every statement you make.)

• Analyze, develop, test and incorporated IT business solutions to enhance business process control and tracking. Good Example

• Supervised, motivated, mentored and lead by example, using experience backed judgment, strong work ethic, and irreproachable integrity, derived from my 12yrs as a Department Manager at ABC Co. Better Example

• Developed and implemented a supply inventory program, which tracked our use of production and office materials. This provided us detailed reports of our available inventory at all times. Allowing us to make more informed purchasing decisions. Resulting in ABC Co. to save 500,000 per year. Best Example

EMPLOYMENT HISTORY Name of Employer Position & Title GS level or Salary and Years of Service From: Mo/Year to Mo/Year; (Indicate if the work was Full Time, Part Time, or Seasonal; provide number of hours for PT or Seasonal work) Write a brief description of your experience/duties, and identify your major roles and responsibilities. Describe in detail each position you held for at least the last 10 years and quantify and qualify each statement). IP: Describe each duty as if you are describing it to someone for the first time. Agencies are not allowed to assume you can or can't do anything. Ex: Cashier: A cashier can perform numerous duties, if you only list cashier we can only interpret that as someone we collected and distributed money). As Diversity Manager I analyze develop and manage programs and projects related to the successful deployment of our department's initiatives. My duties included ensuring we provided an inclusive work environment, free from discrimination and ensuring we met all federal and state regulations. This was accomplished by collecting, analyzing human capital data and statistics from various sources to get an accurate analysis of the programs and work environment we provided our employees.   • Performed labor market Statistical analysis and employment projections locally and nationally to determine our recruitment strategy to ensure we were recruiting from a diverse population. Good Example • Coordinated with the Office of Human Capital and EEO managers to develop programs to improve our diversity in the workplace. Performed detailed analysis of the current workforce, and developed a strategy to ensure we targeted a broader workforce. This had an immediate impact on community relations and a 20% increase in local sales. Better Example

• Diversity manager for the past 7 yrs I was responsible for a staff of 20 employees. I coordinated with our Office of Human Capital to develop and measure recruiting timelines and efficiency, to determine cost per employee hired and accurate return on investment. Identified various key elements related to recruiting and performed a statistical analysis on reducing cost per hire. This lead to a yearly savings of 15% on recruiting expenses. Best Example

ACCOMPLISHMENTS (Identify any areas of your career you feel an employer will get a better understanding of who you are and your additional activities, to included honors received by organizations, exceeding specific goals on projects, etc.)

• 2011 Supervised and managed the Specialty Hiring Programs, including NonCompetitive Direct Hiring Authorities, Military Spouse Employment and Individuals with Disabilities Programs, at the Department of Defense. • 2008 Liaised with union and management on contract negotiations and labor dispute settlements with global manufacturer. Prevented the loss of 200+ jobs and saving the company 1.3 million dollars.

• 2006 The Minority Entrepreneur Network - Assisted 5 minority startup companies in researching, forecasting, and drafting their business plans and applications for small business loans.

• 2005 Restructured vendor contracts for a gross savings resulting in $375K per quarter.

COMPUTER SOFTWARE (List all software and applications you are experienced in and level. Identify formal training and where you received that training)

ADDITIONAL TRAINING (List any formal or informal training including accreditations and number of hours in the specific field)

• I have attended various seminars on EEO compliance and diversity Good Example

• Extensive EEO Compliance Training: Laws & Discrimination, Diversity in the Workplace, Workplace Relationships, EEO Complaints and Resolutions: (80+ hrs of training) Better Example

• Extensive Project Management Training specializing in large scale projects and developing the project plans and schedule. All training was done at the Defense Equal Opportunity Management Institute (DEOMI) 2002 thru 2011 (120 hrs) Best Example

HONORS AND AWARDS

(Any formal awards you would like to share)

VOLUNTEER WORK & COMMUNITY INVOLVEMENT

(Depending on the type of work volunteering can count the same as formal on the job experience if related to the position) (2010 - current) I hold Diversity workshops at the ABC community center in Washington DC, 6 times each month. I provide employers with information on developing an inclusive and diverse workforce. Note: volunteer work must include the total # of hours PROFESSIONAL ASSOCIATIONS AAPD - American Association of Peoples with Disabilities HAVA - Honored American Veterans Afield NRA - National Rehabilitation Association PMI - Project Management Institute Wounded Warriors Project - Warriors to Work REFERENCES (List at least 3 references including their contact information)

indianaffairs.gov

An official website of the U.S. Department of the Interior

An official website of the United States government.

Here’s how you know

The .gov means it’s official. Federal government websites often end in .gov or .mil. Before sharing sensitive information, make sure you’re on a federal government site.

The site is secure. The https:// ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely.

• American Rescue Plan
• Coronavirus Resources
• Disability Resources
• Disaster Recovery Assistance
• Equal Employment Opportunity
• Guidance Search
• Health Plans and Benefits
• Registered Apprenticeship
• International Labor Issues
• Labor Relations
• Leave Benefits
• Major Laws of DOL
• Other Benefits
• Retirement Plans, Benefits and Savings
• Spanish-Language Resources
• Termination
• Unemployment Insurance
• Veterans Employment
• Whistleblower Protection
• Workers' Compensation
• Workplace Safety and Health
• Youth & Young Worker Employment
• Breaks and Meal Periods
• Continuation of Health Coverage - COBRA
• FMLA (Family and Medical Leave)
• Full-Time Employment
• Mental Health
• Office of the Secretary (OSEC)
• Administrative Review Board (ARB)
• Benefits Review Board (BRB)
• Bureau of International Labor Affairs (ILAB)
• Bureau of Labor Statistics (BLS)
• Employee Benefits Security Administration (EBSA)
• Employees' Compensation Appeals Board (ECAB)
• Employment and Training Administration (ETA)
• Mine Safety and Health Administration (MSHA)
• Occupational Safety and Health Administration (OSHA)
• Office of Administrative Law Judges (OALJ)
• Office of Congressional & Intergovernmental Affairs (OCIA)
• Office of Disability Employment Policy (ODEP)
• Office of Federal Contract Compliance Programs (OFCCP)
• Office of Inspector General (OIG)
• Office of Labor-Management Standards (OLMS)
• Office of the Assistant Secretary for Administration and Management (OASAM)
• Office of the Assistant Secretary for Policy (OASP)
• Office of the Chief Financial Officer (OCFO)
• Office of the Solicitor (SOL)
• Office of Workers' Compensation Programs (OWCP)
• Ombudsman for the Energy Employees Occupational Illness Compensation Program (EEOMBD)
• Pension Benefit Guaranty Corporation (PBGC)
• Veterans' Employment and Training Service (VETS)
• Wage and Hour Division (WHD)
• Women's Bureau (WB)
• Agencies and Programs
• Meet the Secretary of Labor
• Leadership Team
• Budget, Performance and Planning
• Careers at DOL
• Privacy Program
• Recursos en Español
• News Releases
• Economic Data from the Department of Labor
• Email Newsletter

Tips for Writing a Federal Resume

Creating a federal resume that brings your qualifications to life and shows that you are a perfect fit for the job can be a challenge. Be sure to demonstrate how your skills, experience, training and education match the employer’s needs. Avoid misspelled words and bad grammar. Following are a few ways to make this easier.

Consider what positions you are interested in and review what qualifications or experience they require by reviewing different types of jobs and job opportunity announcements on USAJOBS . Gather information and begin to build out a description of your knowledge, skills and experience to add to your resume. How you present your skills and experience in your resume will help determine whether or not you are invited to interview for a job.

Attend job assistance training prior to departing the service. Contact your Transition Assistance Center as soon as possible and sign up for a Transition Assistance Program Workshop. If you are not near a Military Transition Center, you may use the services at Transition Assistance Offices operated by the other military services. Use your transition counselors. They have the tools and knowledge you need. If available, get their help in creating your first resume or filling out a draft application. Ask them to critique your work and then make the changes they suggest.

One size never fits all. As you apply for jobs, tailor your resume to the position’s requirements. Study the job opportunity announcement and emphasize the parts of your work history that match the qualification requirements listed there. It is important to portray your knowledge and skills as a match to the requirements of the position and demonstrate the ability to do the job. This is easy to do when you include your results, achievements and accomplishments. Minimize the use of technical jargon or specialized terminology (e.g., military abbreviations) in your resume.

Resumes are generally presented in one of three formats: chronological, functional or a combination of both. Which format you choose will depend, in part, on the type of work you have performed and whether or not you are going to continue in the same field.

• Chronological resumes list work experience according to date, with the current job appearing first. Chronological resumes work well if your career has been progressive and you plan to continue in the same line of work.
• Functional resumes are organized by the skills you have used on the job. Functional resumes work well if you are contemplating a new career, do not have a lengthy work history, or have held a number of different positions because they sell your abilities based on the skills you have acquired throughout your career. Be sure to include relevant volunteer experience.
• Combination resumes both describe your work experience and highlight your skills. Combination resumes usually provide the most comprehensive overview of your career.

Unlike resumes used in the private sector, federal resumes require additional information. For each past job, give the standard information found in most resumes. Your federal resume should include the following:

• Job announcement number, job title , and job grade of the job for which you are applying
• Your full name, mailing address , day and evening phone numbers and home e-mail .
• Country of citizenship , if different from U.S.
• Veterans – Ensure that you attach or upload supporting documentation (e.g., DD214 or Statement of Service if still on Active Duty; SF-15, Application for 10-point preference; and Disability Rating Letter of 30% or more from the VA, if applicable).
• Peace Corps / AmeriCorps VISTA Volunteers – If you are a Returned Peace Corps Volunteer, you will need to provide your Description of Service (DOS) to claim non-competitive eligibility for federal jobs. AmeriCorps VISTA volunteers
• Persons with Disabilities (Schedule A) – To verify eligibility for employment under the Schedule A hiring authority, you must provide proof of disability issued by a licensed medical professions, a licensed vocational rehabilitation specialist, or any federal agency, state agency, or an agency of the District of Columbia, or U.S. territory that issues or provides disability benefits. Contact the Department’s Selective Placement Coordinators for help with hiring and accommodation requests.
• Veterans – Keep in mind that your military training may count towards qualifications. Use your Verification of Military Experience and Training (VMET) document (DD Form 2586) to document your training and education.
• Begin with your current position and list all other positions held in chronological order.
• State the job title, starting and ending dates (including month and year), prior employer's name and address (or write "self-employed," if that applies), and major duties and accomplishments. Include any positions temporarily held.
• Show the average number of hours worked per week or simply state "full-time"; salary or wage earned; supervisor's name, address and telephone number; and whether you’re most recent supervisor may be contacted.
• Veterans - Avoid using military job titles or occupational codes. Instead, look at what you did using your Verification of Military Experience and Training (VMET) as a starting point. Employers prefer proven performers, so make sure you know what employers are looking for in comparison to your military work experience.
• Indicate if your current supervisor can be contacted
• Job-related training courses (title and year).
• self-management skills refer to the way you manage yourself on the job (e.g., dependable, resourceful, etc.);
• functional skills are the skills you use on the job or have used in previous jobs (e.g., operate equipment, supervise, analyze, etc.); and
• technical skills relate to specific skills required to perform a described task (e.g., computer programming, accounting, sales, etc.)
• Current job-related certificates and licenses - Make sure you understand the licensure and certification requirements for your job objective.
• Job-related honors, awards, special accomplishments , leadership activities, memberships, or publications.

Once you have spell checked your resume, take a good look at its overall appearance. Is it appealing and easy to read? Is there enough white space? Are the margins appropriate? Have the headings, font and formatting style been used effectively? Keep in mind that your resume is an employer's first impression of you. Make sure it makes the best one possible.

• Review the job announcements carefully for key words
• Use verbs and adjectives (e.g., managed, implemented, created) that match key words identified in the job announcement.
• Eliminate military lingo (use words such as personnel instead of squad or platoon).
• Include your accomplishments; do not be shy, be truthful.
• Focus on the mission of the agency and translate your experiences.
• Your positive attitude and genuine enthusiasm goes a long way.

FederalJobs.net

• Job Outlook
• Education Requirements
• General Schedule

Qualifications

• Job Hunters Checklist
• Federal Employee Info
• Agency Listings
• Job Listings
• Resume Services
• Federal Executive Boards
• FAQ’s
• Resume Preparation
• Agency Links
• Job Hunter’s Checklist
• Overseas Jobs
• Law Enforcement Jobs
• Cybersecurity
• Healthcare Jobs
• Jobs for the Disabled
• Student Employment
• Jobs By Occupation
• Agency Job Listings
• Introduction
• Conditions of Employment
• Resume Writing Services
• Security Clearance Jobs
• Airport Screeners
• Border Patrol
• Investigative Group
• Police & Corrections
• Employment Options
• Postal Exams
• Postal Clerks
• Getting Started
• Required Info
• Writing Resumes
• Job Interviews
• Veterans Preference
• Mandatory Testing
• Clerical Test
• 473 / 473E Exam
• Available Jobs
• Job Locations
• Student Loan Payoff
• Job Announcements
• Higher Starting Pay
• Federal Applications
• Keys To Getting Hired
• Interview Prep
• Education & Experience
• Training Requirements
• Civil Service Tests
• Veterans Jobs
• Category Rating System
• College Degrees
• Medical & Drug Tests

Federal Government Jobs

Helping job hunters find, apply for, and land government jobs, human resource specialist (gs-0201) positions in government.

• January 14, 2022

Human resources (HR) specialists provide a variety of human resources management (HRM) services as well as consultation on the most effective alignment of HR systems to support strategic goals and objectives and produce the results that accomplish the agency mission. Management relies on these specialists and systems to help them apply merit system principles to attracting, developing, managing, and retaining a high quality and diverse workforce. Employees rely on these specialists and systems to provide information and assistance that sustain important features of the employer-employee relationship, such as employee benefits. These specialists provide products and services for a wide variety of employee categories that involve different systems with different statutory and regulatory authorities.

The federal government employs 27,736 human resource specialists of which 494 work overseas . The Department of the Army is the largest employer with 5,615 civilians employed followed by the Department of the VA with 3,492 and the Department of the Navy with 2,450. All cabinet level and large agencies employ this occupation in fairly large numbers.

The development of creative, results-driven approaches to recruitment and placement, strategic rewards, continuous learning, and employee and labor-management relations is an increasingly important function of the HR office. As a result of greater demand for strategic approaches, HR specialists have assumed an integral and critical role in planning and decision-making processes in addition to assuring that merit system principles are observed in executing HRM actions. Although this latter role is essential and fundamental, it has been significantly expanded in most HR offices to include advisory services essential to providing management with the tools necessary to properly plan, develop, organize, manage, and evaluate mission-oriented programs. This requires:

• significantly heightened sensitivity on the part of the HR specialist to the mission and goals of the organization;
• knowledge to identify HRM issues, problems, and opportunities potentially affecting the accomplishment of these goals; and
• expertise with a wide spectrum of functional specializations and their interrelationships

Federal Government Requirements:

• You must be a U.S. citizen to apply
• The yearly salary for a GS-12 is $72,168.00 to $93,821.00 per year

Typical Duties & Occupational Profile:

Human resources specialists recruit, screen, interview, and place workers. They often handle other human resources work, such as those related to employee relations, compensation and benefits, and training.

Human resources specialists typically do the following:

• Consult with employers to identify employment needs
• Interview applicants about their experience, education, and skills
• Contact references and perform background checks on job applicants
• Inform applicants about job details, such as duties, benefits, and working conditions
• Hire or refer qualified candidates for employers
• Conduct or help with new employee orientation
• Keep employment records and process paperwork

Human resources specialists are often trained in all human resources disciplines and perform tasks throughout all areas of the department. In addition to recruiting and placing workers, human resources specialists help guide employees through all human resources procedures and answer questions about policies. They sometimes administer benefits, process payroll, and handle any associated questions or problems, although many specialists may focus more on strategic planning and hiring instead of administrative duties. They also ensure that all human resources functions comply with federal, state, and local regulations.

The following are examples of types of human resources specialists:

Human resources generalists handle all aspects of human resources work. They may have duties in all areas of human resources including recruitment, employee relations, compensation, benefits, training, as well as the administration of human resources policies, procedures, and programs.

Recruitment specialists , sometimes known as personnel recruiters or “ head hunters ,” find, screen, and interview applicants for job openings in an organization. They search for applicants by posting listings, attending job fairs, and visiting college campuses. They also may test applicants, contact references, and extend job offers.

Applicants seeking positions as a human resources specialist usually must have a bachelor’s degree in human resources, business, or a related field.

Coursework typically includes business, industrial relations, psychology, professional writing, human resource management, and accounting.

Work Experience in a Related Occupation

Some positions, particularly human resources generalists, may require previous work experience. Candidates can gain experience as human resources assistants, in customer service positions, or in other related jobs.

Licenses, Certifications, and Registrations

Many professional associations that specialize in human resources offer courses intended to enhance the skills of their members, and some offer certification programs. For example, the Society for Human Resource Management (SHRM) offers the SHRM Certified Professional (SHRM-CP) and SHRM Senior Certified Professional (SHRM-SCP). In addition, the HR Certification Institute (HRCI) offers a range of certifications for varying levels of expertise.

Certification usually requires passing an exam, and candidates typically need to meet minimum education and experience requirements. Exams check for human resources knowledge and how candidates apply their knowledge and judgment to different situations.

Although certification is usually voluntary, some employers may prefer or require it. Human resources generalists, in particular, can benefit from certification because it shows knowledge and professional competence across all human resources areas.

Advancement

Human resources specialists who possess a thorough knowledge of their organization, as well as an understanding of regulatory compliance needs, can advance to become  human resources managers . Specialists can increase their chance of advancement by completing voluntary certification programs.

Important Qualities

Communication skills. Listening and speaking skills are essential for human resources specialists. They must convey information effectively, and pay careful attention to questions and concerns from job applicants and employees.

Decision making skills. Human resources specialists use decision making skills when reviewing candidates’ qualifications or when working to resolve disputes.

Detail oriented. Specialists must be detail oriented when evaluating applicants’ qualifications, performing background checks, maintaining records of an employee grievance, and ensuring that a workplace is in compliance with labor standards.

Interpersonal skills. Specialists continually interact with new people and must be able to converse and connect with people from different backgrounds.

The occupational profile was excerpted from the Occupational Handbook (OOH) published by the Department of Labor

GS-0201-Human Resource Specialist ( Excerpted from USA Jobs Announcement )

Responsibilities

As a Human Resources Specialist you will have responsibility for providing operational services in the areas of recruitment/placement, classification, performance management, benefits, employee relations, labor relations, employee development & training, and HR Information Systems.

Typical assignments may include:

Recruitment and Placement – Advising management on recruitment strategies, sources, and special programs that emphasize affirmative action.

Classification – Developing and evaluating job descriptions by applying position classification criteria and supplemental guidance to determine title, series, and grade.

Employee Benefits -Administration of the Civil Service Retirement System (CSRS), Federal Employees Retirement System (FERS), FEHB, FEGLI, Long Term Care Insurance, Flexible Spending Account and the Thrift Saving Plan (TSP) programs; administering the Federal Employee Compensation Act (FECA) Program.

Performance Management – Providing advice, assistance, technical and policy guidance to management concerning their responsibilities throughout the rating cycle for appraising employee performance.

Employee/Labor Relations- Providing a full range of advisory services, assistance, and policy guidance to management officials and employees concerning all aspects of the labor-management and employee relations programs that include labor relations, disciplinary and adverse actions, performance-based actions, grievances (negotiated and administrative), appeals, drug-testing, and premium pay entitlements; supporting managers and supervisors on identifying and resolving complex personnel issues and other supervisor-employee relationships that tend to cause dissatisfaction.

Human Resources Development – Providing advice and assistance to management concerning determination of training needs, sources of needed training, planning to meet identified needs, and evaluation of results.

HR Information Systems – Providing technical advice and assistance on the design, implementation and operation of human resources (HR) automated systems.

To qualify at the GS-12 grade level:

Applicants must possess at least one-year experience equivalent to at least the GS-11 grade level in researching, interpreting and applying appropriate Federal laws, regulations, policies and guidelines in at least one human resources functional areas (e.g., recruitment and placement, classification, employee relations, labor relations, including performance management and employee benefits, and employee development & training and HR information systems).

Job Prospects

Job prospects for human resources specialists are expected to be favorable, particularly in companies that provide human resources services to other organizations.

Overall, candidates with a bachelor’s degree and professional certification should have the best job prospects.

• USAJOBS GS-0201 (Human Resources Specialist Federal Job List)
• Private Sector Job Lis t
• The Occupational Outlook Handbook
• Qualification Standards

Helpful Career Planning Tools

• Federal General Schedule (GS) Pay Charts
• Federal Employee Benefits
• Career Development Guide for Federal Employees
• Federal  Retiree’s Job Center
• BLS Occupational Outlook Handbook OOH

The information provided may not cover all aspects of unique or special circumstances, federal and postal regulations, and programs are subject to change. Our articles and replies are time sensitive. Over time, various dynamic human resource guidance and factors relied upon as a basis for this article may change. The advice and strategies contained herein may not be suitable for your situation and this service is not affiliated with OPM, the postal service or any federal entity. You should consult with school counselors, hiring agency personnel offices, and human resource professionals where appropriate. Neither the publisher or author shall be liable for any loss or any other commercial damages, including but not limited to special, incidental, consequential, or other damages.

About The Author

Federal Resume Samples

• Kathryn Troutman
• Kathryn’s Top Ten Accomplishments
• Press / Media
• Writers & Consultants

View Cart Checkout

• No products in the cart.

Subtotal: $ 0.00

• Ten Steps Trainer Login

• Ten Steps to a Federal Job Certification Hosted Program
• Virtual and Live Training Information Request Form
• Federal Resume and KSA Writing
• SES ECQ Writing Workshop
• Ten Steps to a Federal Job®
• Behavior-Based Interview Workshop
• Employee Outplacement & Transition Workshops
• Past Agency Experience
• GSA Schedule
• Federal Resume Guidebook, 7th Ed. Federal Resume Writing Featuring the Outline Format
• Jobseeker’s Guide, 9th Ed. Ten Steps to a Federal Job®
• The Stars Are Lined Up for Military Spouses® 2nd Ed.
• Student’s Federal Career Guide, 4th Ten Steps to a Federal Job® or Internship for Students and Recent Graduates
• The New SES Application, 2nd Ed.
• Creating Your First Resume
• ALJ Writing Guide – Softcover and eBook
• Military to Federal Career Guide eBook
• Writing Your NSPS Self-Assessment eBook
• Ten Steps to a Federal Job® 3rd Ed. Published in 2011
• Book Packages
• Ten Steps Certification Program Registration
• Ten Step Instructor Resources
• 2024 Program Dates
• “HR DAY” Program Dates
• Ten Step Trainers
• Hosted Program
• Certification Information
• Recertification Information
• Ten Steps Program Instructors and Coordinators
• TOP TEN CFJST / CFCC TESTIMONIALS FOR 2023
• Past Trainings
• Writer Certification Program Registration
• Writer Certification Program Agenda
• Federal Employee
• Private Sector
• Government Contractors
• Senior Executive Service
• Recent Graduate
• Schedule A – Disability
• Military Spouse
• Transitioning Military
• Federal Resume FAQ
• Federal Resume Writing Fees
• Federal Resume Writing
• Interview Preparation
• Career Consultation
• $210 – Federal Resume Consultation
• $780 – Three Hour SES Consultation
• Introductory Services
• SES ECQ Writing
• SES 5-Page Resume
• SES Interview Prep
• 28 Leadership Competencies
• Writing ECQs with the CCAR
• CCAR Builder
• Start Your Federal Resume

More Sample Federal Resumes:

Two ways to write the outline format federal resume for usajobs – builder and upload both are very successful, readable by hr specialists and managers, outline format.

for USAJOBS Builder

RESUME PLACE: FEDERAL RESUME IN THE OUTLINE FORMAT!

• Features ALL CAP KEYWORDS as headers for each paragraph
• Uses small paragraphs, instead of bullets of Big Block narrative
• Separates Accomplishments so they are impressive and STAND OUT
• Emphasizes the relevant One Year Specialized Experience

PAPER FORMAT

For USAJOBS upload feature & printing

• For uploading into USAJOBS or printing as your job fair or networking resume
• Same content as the outline format in a formatted style similar to a private industry resume
• Features keywords in bold type with bullets
• Includes one year specialized experience with formatting for readability

About the Outline Format

FIRST …. do you need to write your first Federal Resume? Use our easy Federal Resume Builder: click here .

How This Format Was Created

The Resume Place, Inc. and Kathryn Troutman, President and acclaimed author created the Outline Format in 1999. All of our book samples and services feature this format.

Is the Outline Format Recognized by the Federal Government?

YES! This is the Federal Resume format that human resources recruiters like to see. It is easy to read, and they can find the keywords and qualifications EASILY when they are reading hundreds of applications.

What Makes This Outline Format Work?

Writing a federal resume is very different from writing a private industry one. Most federal resumes are 3 to 5 pages long. The challenge is to present large amounts of information in a clear, organized way that is easily scanned by both people and computers. The OUTLINE FORMAT succeeds because both the federal human resources staff or the online application programs can effectively identify that the experience you have meets the desired job qualifications.

Our Federal Resumes Feature Accomplishments!

Write your accomplishment stories with our awesome CCAR Accomplishment Builder !

Check out our free 30-minute Federal Resume Writing Webinars – Especially Writing Your Corporate America Resume and Ten Steps to a Federal Job™.

More Samples Available in Our Books

Several of our publications include professionally-written sample resumes. Many resumes are suitable for use as a template in Word. Print books include the samples on a CD-ROM, and our eBooks have the resumes ready for you to download immediately. Buy books here to purchase the samples below.

Resume Builder

• Resume Experts
• Search Jobs
• Search for Talent
• Employer Branding
• Outplacement
• Resume Samples
• Human Resources

Human Resources Specialist Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the human resources specialist job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

Create a Resume in Minutes with Professional Resume Templates

• Supervising the HR Assistant position in operations with 300 or more employees
• Working knowledge of a second language a plus
• Utilizing PC-based tools to extract and analyze date, and make/present data-based recommendations to stakeholders
• Ongoing maintenance of employee/contractor electronic HR files
• Entering EAF changes in to our HRIS Systems
• Entering new hires in to our HRIS Systems
• Applying Human Resources regulations, principles, practices, policies and procedures; and
• Maintaining responsibility for Best In Class (BIC) HR standards being met for your assigned service site
• Providing active support for Switzerland/EMEA employees, managers and HR departments in personnel administration processes
• Managing effective workforce administration, employee lifecycle and exit administration
• Filing and maintenance of non-overhead personnel documents
• Examining employee files to answer inquiries and provide information for personnel actions
• Assisting with data management and file maintenance to include day to day data entry and employee data maintenance in the HRIS
• Ensuring compliance with federal, state and local employment laws and regulations
• Strong organizational skills with great attention to detail and follow-up coupled with strong judgment in setting priorities and providing information
• Ability to perform repetitious data entry activities over a long period of time with strong attention to detail and accuracy
• Professional certification (e.g., SHRM Professional in Human Resources or Senior Professional in Human Resources)
• Professional appearance and the ability to conduct oneself and represent the company and the department in a professional manner
• Meticulous attention to detail and strong organizational skills with proven ability to prioritize and complete projects within deadlines
• Very good communication skills and ability to work in a team
• Demonstrated knowledge and proficiency of HR processes
• -Ability to analyze, manipulate data in excel using VLOOKUP's, pivot tables and other intermediate functions
• Knowledge of advanced Human Resource Management principles, concepts, regulations, and practices of any applicable specialty
• Able to follow detailed orders

15 Human Resources Specialist resume templates

Read our complete resume writing guides

How to tailor your resume, how to make a resume, how to mention achievements, work experience in resume, 50+ skills to put on a resume, how and why put hobbies, top 22 fonts for your resume, 50 best resume tips, 200+ action words to use, internship resume, killer resume summary, write a resume objective, what to put on a resume, how long should a resume be, the best resume format, how to list education, cv vs. resume: the difference, include contact information, resume format pdf vs word, how to write a student resume, human resources specialist resume examples & samples.

• Have a creative and proactive approach to managing time, problem solving and improving tools
• Strong project management skills, ability to multi-task, follow up and manage competing priorities all under tight deadlines
• Ability to successfully interact with and influence all levels of management, immediate team members as well as cross functional teams
• Must have advanced skills in Microsoft Office software (Word, Excel, PowerPoint and Outlook)
• Four-year college degree or equivalent experience
• Must be able to maintain a strict level of confidentiality
• Excellent Interpersonal, oral and written skills
• Excellent organizational and time management skills with the ability to manage multiple and changing priorities
• Supports and/or leads routine employee relations issues and raises complex issues to the attention of direct leader for guidance and direction; serves as a first line of defense when issues arise and/or interventions may be needed
• Provides coaching and guidance to first line leaders and employees
• Participates in projects that enable organizational success and may be asked to lead components of key projects or business unit initiatives
• Participates in the consultation and development of organizational structure initiatives as needed by the assigned business units
• Coordinates with other HR functions in the delivery of services and initiatives
• Supports and or leads roll out of specific processes in support of performance management, engagement and or culture building initiatives
• Serves as the point person on exit interviews and the data gathering and analysis of exit feedback
• Provide dedicated guidance and coaching to multiple managers and employees with specific focus on: employee advocacy/engagement, HR fundamentals and process training, employee relations management, performance management, career development and talent assessment, acquisition and retention
• Partner with HRM's and Organization & Talent Development professionals to execute business-specific HR strategies
• Ensure that all employee relations issues are properly identified, reported and resolved
• Co-lead key HR processes including recruitment/talent assessment, career development, compensation/year-end planning, performance management, reward and recognition programs, etc
• Problem-solve using judgment based on the analysis of information
• Maintain and protect confidential data with utmost scrutiny, judgment and care
• Bachelor's Degree from an accredited university or college and 4+ years of HR generalist experience with responsibilities such as recruiting, training, compensation, benefits, employee development or performance management
• In-depth understanding of HR concepts and principles gained through formal education and work experience
• Comprehensive communication and diplomacy skill set to exchange complex or sensitive information in a concise and logical way
• Approachable and responsive resource able to connect with employees and leaders at all levels
• Bachelor's or Master's degree in Human Resources
• PHR/SPHR certification
• Previous GE HR experience a plus
• Experience working with remote/virtual teams
• Sound knowledge of local labor laws and government requirements
• Demonstrated ability to lead large projects and to motivate others
• Strong skills at building relationships with various levels in an organization
• Green Belt Certification
• Develop strong collaborative working relationships with the Aerostructures and UTAS HR team members to effectively execute HR processes
• Effectively manage and execute HR processes, including talent acquisition and development, Leadership Development Review (LDR), Performance Management (PFT), Employee Engagement, diversity, salary planning, and incentive compensation planning
• Identify key performance metrics, and analyze and report findings to drive business decisions
• Establish and maintain positive working relationships with bargaining unit workforce, local management and Union officials
• Manage and respond to employee and labor relations issues. Demonstrate the ability to counsel employees on HR processes and procedures, performance management and career planning
• Execute provisions of the collective bargaining agreement and participate in contractual processes such as grievance procedure, arbitration hearings and dispute resolution
• Oversee and/or participate in Labor Relations/Human Resources projects and initiatives as required
• Ensure compliance with EEO/AAP
• Leverage ACE tools and methodology to align with business needs
• First-year MA students or BA student intending to continue to MA in psychology, business administration - organizational behavior, sociology, labor studies or law, or combine studies of HR and economics/statistics
• Ability to work 3.5 days a week
• Teamwork and interpersonal communication skills
• Experience in the field - a must
• Proficient in Microsoft applications: Word, Excel (including formulas, pivot tables, graphs), PowerPoint, Access (database creation and report generation) and Outlook
• High school diploma; some college preferred
• Strong attention to detail and proof-reading capability
• Proven ability to successfully manage multiple projects and tasks
• Ability to build strong working relationships with people, internally and externally
• Emotional intelligence -- demonstrated ability to manage self around others and in difficult situations, remaining in control and professional at all times
• Organized -- ability to balance multiple initiatives and prioritize workload
• Outgoing and energetic with a solid comfort level in a corporate environment
• Forward-thinking – ability to be pro-active, self-directed, and expect the unexpected
• Need to be effective in a fast-paced environment
• Ability to type 55 words per minute
• 3+ years of administrative or Specialist experience
• Associate’s or Bachelor’s Degree
• Project oversight responsibility
• Clinical exposure a plus for assignment aligned with Well-Being team
• Ability to troubleshoot PC and systems Issues
• Ability to create virtual meetings and establish SharePoint sites
• Process, verify, and maintain personnel related documentation, including performance evaluations, classifications, and employee files
• Prepare and maintain employment records related to events such as hiring, termination, leaves, transfers, or promotions, using human resources management system software – ExponentHR
• Explain company personnel policies, benefits, and procedures to employees during new hire orientation. Keeps inventory of training and orientation supplies and materials as needed, and makes purchases accordingly
• Responsible for bi-monthly payroll submission utilizing ExponentHR. Includes reviewing time sheets, org charts, wage computation, and other information to detect and reconcile payroll discrepancies
• Preserves a thorough knowledge of applicable company policies and procedures
• Maintains and updates human resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms
• Administrative support for Learning and Development, Recruiting and Benefits
• Bachelor degree in Human Resources or equivalent preferred
• 2+ years’ experience in Human Resources or Learning and Development
• Experience with ExponentHR preferred
• Excellent interpersonal, organization, and computer application skills
• Proficient in Microsoft Office, database management, and the web / Internet
• Highly-organized and detailed, and able to prioritize and multi-task
• Provides full Generalist support to Region and/or line Business Units. Provides support/guidance to managers and employees on all Human Resource related issues (employee relations, benefits, payroll, training, etc.)
• Handles recruitment fortemporary staffing to reduce costs and attract diversity candidates. Interacts with hiring managers to ensure placement of qualified applicants, tracks recruitment sources, maintains all recruiting data records, and prepares all temporary staffing reports and status updates as required
• May conduct new hire orientation as needed and coordinates all on-boarding activities, processes and documentation
• Supports Corporate programs, Regional initiatives and special projects as needed and/or assigned by HR Manager
• Provide counsel and advice to management on matters pertaining to associate performance, terminations, discipline or other associate relations topics (harassment, discrimination, unfair treatment, etc.)
• Oversee and assist in the ongoing compliance with the Performance Counseling Policy. Review, finalize and approve performance counselings, warnings and development plans
• Research and work to resolve unemployment claims with management, unemployment vendor and Human Resources staff. Gather information and communicate with management to contest claims as necessary. Assist in the preparation of management for unemployment hearings as applicable
• Schedule and administer Exit Interviews for associates separating from the company. Conduct interviews and prepare written summaries for tracking turnover and associate relations records. Maintain current information in confidential files
• Work closely with the Human Resources staff to help ensure positive employee relations through fair and consistent administration of human resource policies and procedures within the facility. Research, investigate and plan resolutions with management for non-management performance problems and policy violations
• Coordinate and research legal issues with HR Manager to bring to resolve. Gather associate information from the different resources available to support and conclude the legal issue assuring compliance with company policies and procedures, state and federal laws. Assist in implementing communication strategies, researching and making recommendations to management
• Handle incoming phone calls or in-person visits from associates relating to current concerns, take notes, research matters and follow-up as needed. Enter notes in appropriate systems
• Recruitment/Staffing
• Update and maintain SAP/OM
• Organize and carry out general administrative tasks as needed (updating of tracking spread sheets, service award program, verification letters, on-boarding new hires, application for work visas, international transfer calculations, new job postings and required approvals, creation and distribution of announcements, verification letters, etc.)
• Prepare and create standard reports as well as update personnel records to ensure smooth processes for HR programs/projects
• Respond to general HR, benefit and payroll inquiries and provides information to authorized persons, including unemployment
• Provide general administrative support to Marketing and Sales Line of Business (LOB) HR business partners
• Perform general office duties such as sorting mail, coding invoices, and ordering supplies as well as distribution and tracking of material
• Support miscellaneous HR projects to include, but not limited to: annual performance review process/review tool support, relocation management, salary and bonus round administration and Talent Management documentation
• Ability to work independently, learn quickly and resourcefully
• Ability to exercise good judgment and decision-making
• Previous experience working with SAP or system equivalent preferred
• Knowledge of new business acquisition/outsourcing deals
• Strong decision-making skills
• Ability to work effectively and efficiently under pressure
• Support/partner with VP level and above
• Firm understanding of other HR disciplines: Compensation/Total Rewards, Recruiting, Employment Law, HRIT, Benefits, Training and Development
• Proficient in the use of Microsoft Excel, Word, PowerPoint and HRIS systems
• Must effectively build relationships in a virtual environment
• Bachelor’s degree in Human Resources, Business Administration or related field, or a combination of relevant work experience and specialized training
• 4-6 years of experience in a generalist role
• Working knowledge of state and federal employment laws
• Partners with management to communicate various Human Resources policies, procedures and standards
• Maintains Associate Handbook and ensures consistency across all organizations
• Leads HR projects and initiatives
• Responsible for creating and/or reviewing outgoing HR communication ensuring accuracy and presentation
• Maintains company HR intranet and extranet sites and internal HR SharePoint sites
• Collaborates with IT when necessary for intranet communication related to Human Resources
• Responsible for HR data entry, copying, filing, faxing and scanning documents as needed
• Maintains files. The Human Resources Specialist is responsible for maintaining required files of documents, records, and forms in an organized fashion
• Completes Employment Verifications for current and former associates as needed
• Follow company policies and procedures and maintains a safe work environment
• Receives inbound mail from USPS, store courier service, express mail service, ground mail service, and facsimile transmission for sorting within the Corporate Office
• Processes outbound mail by sorting, weighing, posting, labeling, and sacking to the particular specifications of each service
• Responds to incoming Corporate Office calls as scheduled and connects callers to the appropriate Corporate Office associate
• Provides accurate and timely information to callers by expediting phone service to corporate associates, thereby enhancing their ability to complete work efficiently
• Completes projects as assigned by the Human Resources Department staff
• Firm understanding of HR disciplines: Compensation/Total Rewards, Recruiting, Employment Law, HRIT, Benefits, Training and Development
• Must effectively build relationships locally and in a virtual environment
• Experience in managing projects would be helpful
• 2-4 years of experience in a generalist role
• Provide tactical direction and training support to operations
• Responsible for overall Employee Relations, conflict resolution and maintaining employee engagement
• Train and support managers with different HR Systems (HCMS, I-9 express, ARTie, etc.)
• Ensure compliance of workplace policies, federal, and state employment regulations
• Facilitate investigations of employee hotline calls
• Assist HR team with Special Projects as assigned
• Must exhibit the ability and personal accountability to effectively network and navigate through
• Organizational relationships as well as the ability to work in a matrixed environment
• Minimum of 3–5 years experience in some combination of HR generalist and/or HR administrative role
• Utilize both internal ticketing system and Workday business processes and inbox to effectively manage workflow
• Partner with the entire HR organization to share knowledge and identify emerging issues or trends based on day to day interaction with employees and HR processes
• Use HR expertise and customer service skills to deliver seamless HR experience to customers in a variety of countries
• Mitigate risk to the company by identifying areas for improvement
• Support multiple countries from a centralized location - standard process knowledge and regional nuances
• Bachelor's Degree or equivalent experience
• Relevant HR practioner experience
• Experience working with Workday or similar HCM Systems preferred but not required
• Experience in fast paced, high volume service center environment preferred
• Proven track record in a role where a high level of customer service was provided
• Excellent communication skills (written and verbal) including excellent telephone manner with clear, concise and professional communication skills
• Must have general knowledge of HR policies, processes and Regional employment Laws
• Must have professional presence with the ability to interact with employees at all levels of the organization
• PHR, SHRM-CP or CIPD preferred
• Additional language skills: French, German is a plus
• Assist in the management of ADP workflows including HRB, Self-service portal and Time and Attendance portal
• Assist in benefits administration
• Assist in the preparation of the biweekly payroll, entering deductions, rate changes, transfers, etc
• Administer & manage various Team Member reward programs
• Assist department in carrying out various HR programs and procedures for all company team members
• Complete other duties as necessary
• Must be extremely customer-focused with strong communication skills through multiple channels (verbal, written, email, chat, etc.)
• Ability to set priorities, organize time and identify resources for projects
• Ability to work effectively in a fast-paced environment with high performance standards
• Ability to work independently with little to no supervision
• Ability to work a flexible schedule
• 1-3 years of experience in Human Resources preferred
• Experience with ADP or other HRIS system preferred
• Provide Chief of Staff support to the SVP of HR. This includes: sitting in on Executive HR Staff meetings and distributing notes afterward to SR HR team, contributing ideas and adding insight into HR strategy meetings, managing the logistics of our HR team meetings and off-sites, helping to develop and create executive presentations, handle executive level HR reporting and management reports for the Executive Team and HR function
• Support all executive administrative duties for the SVP of HR. This includes; expenses, travel, calendar, phone calls, meeting planning and general administrative duties
• By the end of 2016, you will have made a substantial impact on the HR team by working with the VP Talent on the following strategic HR initiatives; Leaning and Development, Rewards and Recognition, Compliance and Recruiting programs.. This role will also be a team member on our Employee Events team for CBSi. This entails planning employee events across CBSi such as Holiday parties, Third Thursday Food and Fun, Giving events and more
• Provide HR operations support as needed. This includes: providing 1st line HR support and advice to line managers in all aspects of the employee HR-cycle, consulting with and advising HR partners and employees on various benefits issues, including eligibility, plan provisions, procedures, questions, and claims appeal procedures. Provide guidance regarding benefits plans and policy interpretation, maintaining all HR personnel records, data entry for HRIS and internal systems. This role will also serve as a back up resource on key HR processes such as payroll, severance administration and the leaves of absence process
• At least 2 years experience as an HR generalist and or Executive C-Suite support
• Confidence at working at the C-Suite level, as well as all other levels of the organization
• Organized and able to manage many responsibilities at one time
• Ability to maintain confidentiality and exercise discretion
• Knows how to proactively manage calendars and competing priorities
• Ability to think proactively and analytically
• Expert analytical experience with the ability to transform findings into actions
• Confident in handling employee relations issues
• Experience facilitating group meetings and working effectively in a team environment
• Knowledge of and experience in applying federal, state and local laws and statutes etc. which govern employment policies and practices is preferred
• Experienced in managing cyclical HR procedures including compensation and benefit processes-preferred
• Intermediate or above excel experience
• Oracle experience a plus
• Excel and Power Point experience (intermediate or above)
• Must successfully pass a background check
• Associate’s degree or equivalent work experience
• Strong technical skills including report generation and analysis, Excel, PowerPoint, and HC specific technologies preferred
• General understanding of workforce-related federal and state employment laws and regulations
• Ability to adhere to established processes, procedures, and systems
• Partner directly with field leaders to address employee relations concerns, including those surrounding performance management, leaves of absence, and terminations
• Provide understanding and ensure legal compliance with federal and state employment laws and regulations; ensure final paychecks are administered correctly in accordance with specific state and local laws
• Administer all leaves of absence according to state, federal, and Company guidelines
• Manage all Worker’s Compensation claims in accordance with state, federal and Company guidelines, including authorizing treatment and completing any additional follow up required by the Company and/or insurance company
• Partner with Home Office managers to address any performance management issues that arise during employees’ introductory periods
• Conduct regular internal audits, including minimum wage, staffing, and payroll hours audits
• Support the recruiting process by sourcing candidates, conducting phone screens of candidates, scheduling interviews, and completing reference checks
• Remain up to date on all labor laws and regulations related to employment
• Provide general support to the Human Resources Generalist team
• 1-2 years of experience in a similar role
• Must be efficient, proactive, and responsive
• 1+ year of work experience in a Customer-facing role
• Applicable Human Resources Service Delivery experience
• Solid analytical and problem solving skills skills
• Experience with Human Resources Administration, Benefits Administration or other related discipline
• Files EEO-1 report annually; maintains other records, reports and logs to conform to EEO regulations
• Assists with other annual reporting requirements as assigned
• Assists with gathering information related to employee and guest incidents
• Assists with worker’s compensation, risk and leave related tasks as needed
• Conducts day-to-day recruitment effort for all nonexempt and game day personnel and assists with exempt level recruitment as needed
• Conducts new-employee orientations and ensures new hire paperwork is completed in a compliant, timely manner
• Assists in evaluation of reports, decisions and results of Human Resources Department in relation to established goals. Recommends new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed
• Analyzes exit data and makes recommendations to the management team for corrective action and continuous improvement
• All other duties as assigned by the Manager, Human Resources
• Bachelor’s degree in Human Resources or related degree
• Ability to travel up to 10% of working time
• HRCI and/or SHRM certification desired
• Bachelor’s in Human Resources, Business Management or related field preferred. At least 2 or more years of demonstrated professional experience in planning and policy, talent management, selection, compensation, benefits, training and staff development, employee relations, and performance management. YMCA, nonprofit or association experience is a plus
• Able to exercise great initiative and independent judgment
• Demonstrated ability to work well in a team environment
• Ability to work well with people from different backgrounds and maintain a positive work environment
• Strong organizational skills, attention to detail, and the capacity to work in a fast-paced environment
• Ability to multi-task is a must
• A passion for growth and excellence
• A spirit of service and enthusiasm for the mission of the South Sound YMCA and our community
• Maintain complete confidentiality, ability to work with and keep private confidential information
• Assist in the development and implementation of talent management/human resources policies, plans and services, including recruitment, selection, legal compliance, employee benefits, compensation, employee relations, diversity and inclusion, employment practices and procedures, employee communications and events
• Help create and steward staff satisfaction focused initiatives
• Provide interpretation of various HR-related regulations, policies, procedures, practices, etc. for CFO, leadership team, and employees; may be requested to provide such information in small-group settings as well as individually
• Conduct research and special projects on HR-related topics as assigned; may participate in the resolution of employee concerns and complaints as appropriate
• Assist in writing job descriptions and posting vacancies internally and externally
• Attend and recommend career fairs and/or similar recruitment opportunities
• Coordinate and participate in pre-employment checks including reference checks and background screening
• Assist employees with completing various forms and ensures that the necessary paperwork is prepared and maintained in accordance with law, as well as internal policies and procedures
• Develop and conduct training including new-employee orientation and management training
• Maintain human resource information system records, including certification tracking, and compile reports from the database
• Assist with the administration of the performance evaluation program
• Provides assistance to employees and supervisors with questions and workplace problems
• Compile employee newsletter
• Develop and administer employee safety programs. Coordinate OSHA reporting and maintenance of exposure control plan
• Process unemployment claims, FMLA requests and workers compensation claims
• Assist in job classification and wage/salary administration and adjustments. Assess the competitiveness of human resources programs and practices against the relevant markets and assist in making recommendations for improvements and changes
• Assist in keeping all HR related forms/records current and work to continuously improve HR related policies and processes to ensure accuracy and improve the overall operation and effectiveness of the organization
• Provide other support and guidance to the leadership team, as needed
• Enroll and maintain employee information in all benefit and payroll portals
• Process payroll on a bi-weekly basis, maintaining employee deductions and garnishments, updating employee
• Experience using ADP payroll system preferred
• Experience utilizing Payroll and Benefits software
• Capacity to adapt to change in a fast paced atmosphere
• Bring “Out of the Box” thinking and passion around process improvement to help support global projects and initiatives; looks for opportunity to create consistency and simplicity across the Corporate Functions
• Research, guide and advise employees on general HR questions and concerns. Educate and empower employees to utilize existing tools and resources
• Proactive in performing monthly audits and reporting of key employee information. Analyze trends to assist in streamlining processes
• Oversee the monthly reconciliation of the department budget and partner with Finance to accurately track and manage spend
• Manage Box site for Corporate Functions
• Project manager over Finance and Legal work streams
• Assist in preparation of materials and communications in support of projects (i.e. Surveys, Town Halls, Performance Management, etc.)
• Other miscellaneous HR duties, as required
• High professional standards: strong customer service mentality; can be trusted to maintain confidentiality; positive and possesses a “can-do” attitude
• Flexibility and adaptability: able to successfully work under pressure, respond to shifting needs and manage multiple tasks at one time
• Attention to detail: sets high standards of performance for self in monitoring all facets of a task or project
• Technology: intermediate to advanced Microsoft Word, Excel, PowerPoint, Vidyo and Outlook skills
• Decision quality: demonstrated ability to use sound judgment in assessing situations and determining the appropriate actions
• Self-starter: looking for someone who is self-motivated and comfortable taking initiative on projects and assignments, and passionate about driving change
• 1– 3 years of experience in a Specialist/Coordinator role or HR related field
• HR experience in an administrative, coordination, or generalist role for at least one year
• Advanced level of using Microsoft Excel to include filters and sorting
• Ability to multi-task with varying administrative assignments and activities
• Highly organized with attention to detail and strong time management skills
• Ability to maintain discretion when dealing with confidential candidate information
• Experience using Taleo or other Applicant Tracking Systems
• Manage and respond to employee relations issues. Demonstrate the ability to counsel employees on HR processes and procedures, performance management and career planning
• Leverage process improvement techniques
• Responsible for handling confidential information is essential
• Reviews resumes and screens appropriate applicants. Conducts screening interviews with job applicants to determine if they are suited for the position. Ensures new hire paperwork is processed
• Ensures compliance with all federal, state and local laws concerning human resources (i.e., Federal and State Minimum Wage Laws, Affirmative Action, Immigration Reform Control Act, Equal Employment Opportunity Act etc.)
• In conjunction with risk management staff, administers policies and procedures for a safe work place. Works with risk management staff in developing region specific programs. Ensures all accidents and injuries are reported to the appropriate parties
• Monitors the hourly performance evaluation program
• Will visit schools within the district on a regulary basis
• Bachelor's Degree in Business Administration, Human Resources or equivalent with at least three years’ experience in a Human Resource Generalist role. Human Resources experience must include specific employment and recruiting experience. Excellent oral and written communication skills, strong attention to detail and the ability to work under strict deadlines are essential. Individuals should be organized, demonstrate initiative and have strong problem solving skills
• Requires 3-5 years’ experience in Human Resource management
• Strong computer skills, specifically in Microsoft Excel are required
• Process HR, Benefit and Payroll transactions in PeopleSoft (Workday future state) including but not limited to new hires, pay increases, promotions, terminations, benefit enrollments, family status changes, direct deposits, general deductions, etc
• Ensure transactions are entered accurately and in a timely manner
• Administer employee benefit plans such as Medical, Dental, Vision, Life, Short-Term Disability, Long-Term Disability, Wellness, and other programs as implemented
• Support the payroll administration process including but not limited to time entry/capture, stop payments, garnishments, etc
• Respond to HR, Benefit and Payroll questions via phone and email
• Responsible for taking action to resolve issues with a high degree of accuracy, interfacing with HR Representatives, management and employees; as well as the other team members
• Research and resolve data integrity opportunities
• Provide functional support for HR Systems in areas such as learning management, performance management and annual compensation planning
• Support team members from all functional areas
• Identify, suggest, document and implement ongoing process improvements
• Bachelor’s degree in applicable field, preferred
• High school graduate, plus 2 years+ experience in HR-related field, required
• Knowledge of Payroll and HR laws/regulations, preferred
• Experience in Benefit Administration and knowledge of Benefit Plan provisions, preferred
• Willingness to work in a team environment, required
• Self-motivated and independent problem solving ability, required
• Customer service and call center experience, preferred
• Workday experience, preferred
• Spanish speaking skills, desired
• Proven written, verbal communication and interpersonal skills, required
• Ability to maintain the confidentiality of sensitive information, required
• Ability to work in a change-filled environment and manage multiple tasks with frequent interruptions, required
• Computer skills, including word processing, excel spreadsheet and database within a Windows environment, required
• Bachelor's degree in Human Resources or equivalent combination of education and experience
• SRHM-CP, HRCI-PHR, and/or APA-FPC certification preferred
• Minimum of three (3) years of Human Resources generalist experience in at least three (3) of the following areas: recruitment/selection, onboarding, benefits administration, payroll administration, work time and absence reporting, leave of absence administration, workers’ compensation, and records management
• Prior experience with DOT-driver compliance is desired
• Strong knowledge of and experience with employment regulations, including Title VII, FLSA, FMLA, ADAAA, HIPAA, and COBRA
• Strong oral and written communications and interpersonal skills
• Strong organizational skills with the ability to effectively prioritize and multi-task
• Extreme attention to detail and accuracy of work
• Ability to effectively resolve issues in a timely manner using sound judgment, critical thinking, and influencing skills
• Ability to develop and maintain positive working relationships with internal customers
• Proficient with HRIS and payroll administration (preferably ADP) and Microsoft Office (i.e., Outlook, Word, Excel, PowerPoint)
• Ability to remain calm and professional at all times
• Willingness and ability to attend external training, seminars, or conferences as requested by manager
• Ability to work scheduled hours and overtime, as needed
• Comply with all company safety rules and procedures
• Create/Maintain Human Resource Information System records and compile reports as needed
• Review timekeeping data for payroll processing and resolve payroll issues
• Train and assist timekeepers with timekeeping system
• Assist employees with information needs
• Maintain confidential employee files
• Maintain security access for employees (gate and door accesses)
• Coordinate uniform service, shirts, safety shoes and glasses for employees
• Oversee performance review program for hourly associates
• Assist with orientation for new hires – serving as backup
• Maintain employee communication channels (website, social media, emails)
• Assist in maintaining facility organization charts and employee directory
• Prepare and distribute postings, memos and other communications for employee base
• Support and assist in employee relations activities - including employee recognition programs and special events
• Provide administrative support for HR, EH&S and Operations as needed
• Cross train with HR employees and serve as back-up to all HR roles
• Attend job fairs and conduct recruiting activities, including information sessions, as needed
• Coordinate garnishments and other payroll deductions
• 3-5 years of experience in HR; HR certification preferred
• Process/file employee files
• Manage Form I-9’s
• Troubleshoot employee data issues
• Handle employee records related inquiries
• Excellent customer services skills and attention to detail are critical for this job
• BUDGET PROJECTIONS
• STATISTICAL REORTING
• ANALYZE TRENDS
• INTERVIEWING SKILLS
• PERSONNEL PRACTICES
• STATISTICAL ANALYSIS
• CUSTOMER SERVICE
• DUKE PAYROLL SYSTEM
• OFFICE PROCEDURES
• DUKE ACCOUNTING SYSTEM
• CORRESPONDENCE DATA VERIFICATION
• PC WORDPROCESSING SOFTWARE
• PC SPREADSHEET SOFTWARE
• PC DATABASE MGT SOFTWARE
• Responsible for information gathering and ongoing compliance for federally mandated processes such as Affirmative Action Plans and I9 audits
• Respond to employee and management inquiries regarding policies, procedures and programs
• Prepare and update job descriptions
• Assist in preparation of government and management reports
• Interpret and explain human resources policies
• Administer salary changes
• Manage relocation and visa process
• Respond to unemployment requests for information
• Record employee status changes in HRIS system. Keep payroll department apprised as appropriate
• Responsible for full life cycle recruiting from requisition creation to onboarding
• Applicable federal and state laws and regulations, principles of equal opportunity and affirmative action
• Principles, methods, and procedures utilized in recruitment, selection, validation, affirmative action, training, job classification, labor relations and salary administration
• Experience using the Taleo recruiting tool strongly preferred
• Review Job Description based on the input from Hiring Manager
• Sources candidates through internet, applied system (Talent Gateway, Avature etc.) and resume database searches, referrals, former employees/candidates/applicants, cold calling and ad placements to fill current employment openings
• Prepare assessment result to be presented to the Hiring Managers
• Ensures hiring manager has quality information for hiring decisions, such as application, resume, transcripts, references, etc
• Review external market conditions and provide insight to hiring manager, such as compensation, relocation, market talent trends etc. to assist in the decision process
• Minimum bachelor degree
• 5 years relevant working experiences preferably in recruitment industry / executive search
• Good command of written and spoken English
• Must be a team player with good customer focus and support attitude
• Mature with proactive working attitude
• Good communication, problem-solving capability, analytical sense
• Process employee status changes in HRIS on a timely basis
• Monitor, administer and/or accurately update employee information in various HR and FRB systems (UltiPro, iCIMS, Halogen, OnBase, PI Survey, Form I-9, etc.)
• Run reports on same information as requested
• Ensure staffing issues are addressed as appropriate and that required approvals are secured
• Manage new hire requests/open position numbers
• Run and analyze background checks; including fingerprints (pre-employment and post)
• Create/communicate offer letters
• Responsible for completion of post hire paperwork (Form I-9, sign-on bonuses, etc.)
• Process Employee Referral Award payments through Compensation team
• Manage internal/external job postings (EaglesNet, FRB website, LinkedIn, etc) upon request
• Administer Predictive Index Surveys (P.I.) upon request
• Provide resume copies for Board Book
• Communicate with various departments, employees, applicants and staff to provide guidance and assistance regarding recruitment, transfers, employment and personnel records
• Consult and assist hiring manager through the hiring phase; e.g., provide recommendation regarding recruiting, compensation, etc
• Offer auditing/admin support to other HR Specialists
• Maintain current job descriptions on HR p drive for assigned client groups
• Act as backup to other HR Specialists
• Run and distribute regular reports and handle ad hoc requests
• Requires up to 2 years of related HR experience or any combination of experience and education which indicates possession of knowledge and abilities
• Ability to interpret or communicate Company policy
• Ability to apply sound judgment when dealing with confidential employee matters
• Ability to research issues and provide guidance or referral as appropriate to ensure employee concerns are addressed
• Excellent attention to details and accuracy of data, ability to prioritize and follow through on requests
• Must be able to handle all HR/Payroll related information with strict confidentiality and professionalism
• Demonstrates initiative, seeks and identifies opportunities as they arise
• Asks appropriate questions to identify the needs and expectations of others
• Well organized, able to adhere to/meet processing deadlines
• Supports regulatory compliance as it relates to job
• Excellent communications skills: proven ability to effective apply the use of the English language, proper spelling, punctuation, grammar; techniques of record management, correspondence and data compilation, proper telephone etiquette a must
• Proven interpersonal skills including tact, patience, courtesy and diplomacy
• Proven experience with HRIS/applications, Microsoft Word/ Excel/PowerPoint/Access, Visio, various office equipment, network and inter/intra-net knowledge
• Ability to multi-task, keep a positive attitude, and provide extraordinary level of customer service (to internal and external customers/employees)
• Makes routine and non-routine decisions, applying limited but increasingly more discretion within role except for matters of significance which affect the business as a whole or a significant part of it, in accordance with established procedures and guidelines
• Meets or exceeds departmental quality and service standards
• Facilitates effective transition of claims, utilizing established review procedures and resources
• Recognizes increasingly more complex service issues/concerns for assigned area(s) of responsibility, explains effect on the customer's service experience, and suggests process improvements
• Ability to efficiently utilize multiple systems to record and communicate absence requests and determinations
• Performing staff recruitment and selection
• Training and education of personnel, benefits enrollment, and employee status changes in a timely and accurate manner; and
• Act as the hiring manager to oversee and coordinate search committees for classified staff and wage personnel, within parameters and processes set by the commonwealth of Virginia and George Mason University
• Demonstrated experience working with recruiting, HR and personnel matters (two or more years is preferred)
• Excellent organizational, interpersonal and communications skills
• Ability to problem-solve and negotiate resolution of issues
• Knowledge of Microsoft computer programs; and
• Demonstrated collaborative energy
• A bachelor’s degree, or an equivalent combination of education and experience in human resources; and
• Experience working with police
• Two (2) or more years of general Benefits or Human Resources experience required
• Intermediate proficiency/advanced skills in utilizing MS Office applications, in particular Excel
• Strong organizational and analytical skills and excellent attention to detail
• Excellent troubleshooting, problem solving and decision making skills
• Mathematical aptitude
• May be required to travel up to 10% of time on behalf of Company. Travel time is subject to change based on business needs
• Must satisfactorily meet and be in compliance with Atria motor vehicle policy standards
• Interviews and participates in the recruitment and selection of exempt and nonexempt employees; makes the appropriate recommendations concerning offers of employment; and audits performance of newly hired employees
• Conducts exit interviews with employees to determine the underlying reasons for termination of employment; also determines employee attitudes toward the company, supervisor, etc
• Administers Human Resources policies, advises/counsels management and employees regarding company policies and procedures
• Administers the College Recruiting Program and New Professionals Event
• Generates, maintains and provides reports as required
• Initiates and assists in the development and presentations of programs which address important goals such as supervisory and employee development and promoting positive employee relations
• Researches, advises actions, and assists in corrective employee behavior and disciplinary action
• Counsels employees, supervisors and managers on confidential matters
• Establishes and maintains positive relationships with employees
• Coordinates projects as assigned or requested by the Human Resources Manager
• Bachelor's degree in Human Resources Management, Labor Relations or related degree
• 5 or more years of experience in Employee Relations, Labor Relations, Training, and Recruiting
• Strong leadership, facilitation, team building and process improvement skills
• High proficiency in Microsoft applications (such as Word, Excel, PowerPoint and Outlook)
• Experience with HRIS systems such as PeopleSoft preferred
• 6 Positions are located in Human Capital Office,Workforce Relations Division, Labor Relations Strategy & Negotiations in Washington,DC
• Selected Applicants may travel 1 to 5 nights per month
• The experience may have been gained in the public sector, private sector or VolunteerService. One year of experience refers to full-time work; part-time work is considered on a prorated basis
• Security Clearance
• Provide daily support to the Human Resources Business Partnership (HRBP) team on any and all employee related matters which includes correspondence, reports, status updates and changes
• Liaise with Central Processing team to ensure paperwork on all employee changes including new hires are processed timely and accurately
• Act as liaison for CRP and RFG HR Business Partnership team with departments such as: Benefits, HRIS, Talent Management, Compensation, Legal, third party vendors, etc…
• Maintain Workers Compensation process including; employee logs; update appropriate HRBP’s on employee case and establish relationship with appropriate contacts
• Responsible for ADP Payroll – EV4 system, changes, updates and all other related activity; participate on weekly status meetings
• Act as the point of contact for the Tuition Reimbursement program and track participation
• Update, maintain and distribute organization charts
• Maintain data and work on our HRIS/Oracle system
• Work closely with HRIS on Etime, Oracle and EIS and maintain data integrity within each system
• Act as main point-of-contact on system upgrades; new information, system issues, etc
• Ensure employee data integrity for RFG and CRP
• Act as a back-up for the Talent Acquisition function
• Responsible for audits, sox testing, filing, phone coverage and back-up support staff
• Ad hoc reporting as needed
• B.S./B.A. or equivalent experience Minimum of five years in a support function within human resources
• Demonstrated experience in a high-volume corporate environment
• Experience with human resource management system applications, systems and tools
• Expertise in Microsoft Office suite required
• Highly independent and ability to manage a substantial workload
• Exude a team player mentality
• Ability to multitask and prioritize necessary
• Detail oriented and strong organizational skills
• Trainings needs identification, preparation of training plan and daily management,
• Responsibility for recruitments (MOD&MOI) and cooperation with recruitment agencies,
• Preparation and management of induction programs for new employees,
• Participation in other HR projects (annual evaluation of employees, satisfaction survey, motivation programs, individual development plans...),
• 3 years of experience in HR dept within a industrial environment
• Minimum bi-lingual (English and Polish language is required)
• Adapts to competing demands and shifting priorities. Maintains focus on work assignments and activities when faced with changes, problems, competing priorities, or stressful situations. Remains open to new assignments and updates knowledge and skills to handle new complexities, challenges, and responsibilities. Embraces change and supports its implementation
• Requires 2-5 years’ experience in identified Human Resources responsibilities
• Experience with HR support for hourly employees in a manufacturing environment strongly preferred
• Ability to work and communicate effectively with others across levels and functions while working on multiple tasks in a matrixed organization
• Ability to make decisions based on all relevant information and develops recommendations/solves problems, based on data
• Advanced editing and proofreading skills
• Using research methods and information gathering techniques to apply to human resources problems
• Using automated integrated systems technology to manage staffing cases; and
• Consulting with management on staffing and recruitment
• Working within the rules and guidelines governing the Senior Executive Service (SES), Senior Technical and Senior Leader (ST/SL), Schedule C and Intergovernmental Personnel Act (IPA) authorities
• Researching and developing written policies, procedures, guidance, and other comprehensive documents related to human resources; and
• Consulting with executive-level employees and their staff to plan, design and implement human resources programs and strategies for recruitment, classification, position management, and performance management
• Enroll new employees in benefits plans
• Manage HR Audit with outside auditors to make sure we are SOX compliant and implements changes or recommendations as needed
• Work with Finance to ensure accurate payroll new employee enrollment
• Conduct Employee Orientation
• Work closely with Legal and Finance to ensure that employees are up to date with necessary documents and training that company requires
• Manage Open enrollment
• Manage company HR intranet site
• Collecting data and preparing related statistics and reports using PowerPoint, Visio and Excel
• Manage highly confidential information requiring tact and discretion-uses judgment when handing confidential information
• Provide guidance to employees regarding human resources practices and procedures
• Assisting in the development, implementation, and administration of human resources policies, procedures, and programs
• Coordination of meetings including generating agendas, minutes, managing attendance, ensuring venue and supplies
• Management of invoice and purchasing processes
• Ensuring supplies needs are met
• Calendar, expense, travel, and meeting management
• Implements improvements on administrative procedures
• Bachelor’s Degree and 1-3 years Human Resources Administrative Experience
• Provide support to the HR leader and other HR Team Members as needed. Also provide support as needed to the Lead Team Members, Finance, Safety, Operational and Maintenance Departments
• Maintain human resources records for all employees
• Track Salaried Non-Exempt Time and process overtime uploads in a timely manner
• Complete Electronic I-9 forms and maintain I-9 files for compliance
• Assist in the development of presentation material, correspondence, department mailings as needed
• Champion and support the Mill HR Department with meeting corporate HR Goals through IPCP process, employee education, and effective communication – (ie. Employee Self Service)
• Support the company’s annual records retention process
• Support and administration of Mill Policies and Procedures; including periodic reviews and revisions as needed
• Ensure Posting Compliance
• Support Mill Labor Relations activities as needed; including periodic negotiations, effect’s bargaining, contract interpretation, arbitrations and grievance research
• Be able to perform all additional activities of other HR Support personnel as backup. (Salaried employee records administration – including pay/job changes, AAP Reporting, New hire orientation)
• Maintain the HR SAP system for hourly and salaried personnel transactions
• Serve as Benefits Support - Subject Matter Expert
• Manage and maintain organizational structures in SAP (reporting structures, job titles and catalogue, job grades, etc.) and ensure highest data quality in the system
• Prepare and create standard reports as well as update personnel records to ensure smooth processes for HR programs/projects/ processes
• Respond to general HR, benefit and payroll inquiries and provides information to authorized persons
• Support miscellaneous HR projects to include, but not limited to: performance review process/review tool support, salary and bonus administration and data expertise
• Organize and maintain all physical employee file records
• Coordinate and schedule all first line interviews for the HR team and key leadership store members
• Assist in sorting through candidate applications for all Team Lead and below roles
• Help facilitate and coordinate attendee’s for in store trainings
• Ability to exercise critical thinking skills, good judgment and decision-making for problem solving
• Excellent interpersonal, communications, presentation and customer service skills
• Experience in managing and prioritizing multiple and varied assignments in a fast paced, ever-changing environment
• Experience working both independently and as a member of a team
• Experience managing projects, including planning and achievement of milestones
• Strong quantitative and qualitative analytical and organizational skills to include systems thinking, strategic
• Professional certification (e.g., SHRM Professional in Human Resources or Senior Professional in Human
• Applying a wide range of advanced staffing and placement concepts and practices, as well as seasoned consultative skills in support of hiring managers
• Preparing vacancy/job opportunity announcements for a wide range of occupations, determining applicant's eligibility and qualifications, and referring high-qualified candidates for selection
• Utilizing position management and classification principles
• Providing authoritative, management advisory services including: researching, analyzing and evaluating issues, determining applicable precedents, recommending innovative methods and strategies to resolve complex integrated human resources problems, and identifying the most effective approach in the areas of staffing, position management/position classification
• Applying a wide range of advanced staffing and placement concepts and practices including job analysis and qualification analysis, and advising on procedural and regulatory requirements governing the staffing process
• Preparing local guidance pertaining to personnel matters typically present in an HR Operations environment
• Manages all leave of absence requests, including disability paperwork: medical, personal, disability, FMLA and military. Effectively interpret FMLA and ADA implications as they related to leaves of absences/disabilities. Responsible for all communications with the employee, management, Human Resources, and/or any third party disability vendor during the duration of an employee leave. This includes updating management and HR Director on any changes during leave. Counsel employees regarding leaves of absence including explaining leave policies, coordinate paperwork and tracking
• Administers the Short-term and Long-term disability communication
• Manages human resource procedures to initiate benefits such as disability insurance, medical and life insurance
• Create change of status form, obtain HR Director approval and submit to HR Administrator for entry
• Sends bi-weekly report on all leaves to HR Directors and HR VP and management
• Manage the monthly random drug and alcohol testing. This includes sending out notices to managers of employees selected and monitoring progress to achieve the highest completion rate
• Manage the annual MVR program per DOT requirements
• Manages the tuition reimbursement program and ensures compliance with corporate and federal guidelines
• Complete monthly turnover reports for all businesses in the division. This includes running reports, compiling data in accordance with the format and submitting them timely to management
• Participates in and conducts both exempt and nonexempt salary surveys to ensure corporate compensation objectives are achieved
• Coordinates with Workers' Compensation coordinator in handling return to work or restricted duty issues
• Keeps apprised of federal, state, and local compensation laws and regulations in order to ensure Company compliance
• Conduct 30 and 90 day and exit interviews (may coordinate the use of Survey Monkey for these reviews)
• Provides support for recruiting coordinators when the need arises or during extended absence/vacation days
• Minimum 5 years human resources generalist experience and/or HR/staff analyst experience (combined education / experience)
• Bachelor's degree in human resources or a related field, or equivalent combination of education and experience
• Proficiency in Microsoft Word, PowerPoint, Outlook, and HRIS system
• High level proficiency in Excel, and able to think critically to evaluate data and construct into charts & graphs for executive presentations
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations regarding employment laws regarding leaves of absence (FMLA, ADA, etc...)
• Ability to work independently, to handle multiple priorities and to meet deadlines
• Ability to write routine business reports and business correspondence in English
• Outstanding interpersonal skills and maturity evidenced by the ability to be calm while demonstrating strong leadership and project management abilities in a fast-paced environment where the demands can change very quickly are critical
• High proficiency with numbers and detail orientation
• Ability to compute rate, ratio, and percent's
• Partners with business to provide guidance to management, including conflict resolution, disciplinary action, and performance improvement counseling
• Acts as an advocate for our employees
• Resolves employee HR questions and issues
• Supports Employee HR/Corporate programs: Wellness/Open Enrollment/lanyards
• Connects employee engagement to corporate business initiatives (own the message)
• Provides direction to employees/managers to resolve human resource issues (e.g. escalated benefits issues, transfers/demotions, departmental/management conflicts, etc.)
• Conducts and/or supports investigations into claims of potential harassment and discrimination; escalates to senior management as needed; partners with operational leadership in investigations into potential violations of Company policies
• Explains and interprets Company and governmental rules, regulations, policies, and procedures for employees and management
• Reviews, assesses, and makes recommendations for all requests for accommodations (ADA, Religious, and others applicable by law) to ensure adherence to all federal, state, and local regulations
• Administers various Human Resources policies and procedures; assists in the development and implementation of new policies and procedures
• Investigates and drafts responses for external complaints and charges to defend the Company’s position and interests. Partners with internal and external counsel when appropriate
• Conducts ongoing formal and informal HR training on matters such as sexual harassment and discrimination
• Produces and maintains reports, metrics, and other data to the HR Partner team
• Represents the HR Partner team on various projects/committees
• Bachelor’s Degree in relevant field or equivalent experience/training
• 3 years of Human Resources experience or 5+ years of supervisory experience
• 1 years of experience handling internal complaint investigations
• Knowledge of state and federal employment laws including but not limited to; FMLA, ADA, FLSA, NLRB, Title VII, etc
• Knowledge of Microsoft Office to include Word, Excel, PowerPoint, etc
• Ability to effectively communicate with all levels both verbally and written
• Ability to manage multiple projects consecutively
• As required to perform the duties of the position and complete the requirements of the Pathways Program
• Locations listed may require a Signed Mobility Agreement. Please inquire at selection
• Entrance on duty is contingent upon completion of a pre-employment security investigation. The position may be subject to a background investigation at the time of appointment, and may be subject to reinvestigation every five years thereafter. A favorable adjudication of the background investigation at the time of appointment and on reinvestigations is a condition of employment
• Works closely with HR colleagues and individual departments throughout the University on HCM (Human Capital Management) transactions
• Processes a high volume of Workday HCM staffing transactions while reviewing data for accuracy, completeness, and compliance with employment laws and the University's policies
• Analyzes and audits HR transactions to recommend process improvements as it relates to HR-related information flow, procedures, compliance and reporting
• Provides advice and guidance on a daily basis to campus constituencies regarding HR policy and transactions
• Runs scheduled reports for analysis of HR data and monitors reports to notify departments of data integrity issues and inconsistencies that need to be addressed
• Runs ad hoc reports as requested by HR management
• Works with the HRIS Manager on department projects and other University initiatives as required
• Serves as liaison between internal and external HR colleagues to communicate, collect and deliver the items needed to implement department initiatives
• Serves as the HR Contact for the Department of Human Resources
• Ensure the accuracy and integrity of people data within HR systems; keep employee records up-to-date by processing employee status changes in timely fashion
• Maintain HRIS records and compile reports from database acting as database expert
• Create ad hoc data and reports as requested by manager, department managers, and other HR team members
• Regularly creates reports regarding personnel changes, and other human resource activities
• Ensure effectiveness of the online onboarding system and process for new hires and promotions; implement onboarding activities and processes that increase effectiveness
• Manage new hire and termination processes
• Bachelor’s degree from an accredited university in business, finance, human resources or related field preferred. College coursework combined with related experience may be substituted for a degree. Related experience may be substituted as follows: 1 ½ years’ experience equates to 1 full time year of higher education
• Minimum two years of in human resources experience. HRIS experience a plus
• Must have at least intermediate knowledge and skill with Microsoft Office 2010 or higher used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing
• Pivot Table experience a plus
• Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and nurture relationships within and outside the American Heart Association. This also includes the ability to work cooperatively with others to leverage resources to achieve common goals
• Responsible for sourcing, interviewing, and hiring non-exempt level positions
• Associate's degree (A. A.) or equivalent from two-year college or technical school and five years of related experience and/or training
• Ability to use computer programs such as iCIMS, ADP, SharePoint, and Microsoft Office
• Work with hiring managers to draft job postings in order to generate best recruiting leads for home office open positions
• Conduct phone interviews, coordinate in-person interviews and complete reference check process for home office open positions
• Maintain up to date and accurate home office, overseas and project employee personnel files; (paper and electronic) to ensure proper supporting documentation is on file and USAID audit related documentation has been checked in and is in compliance
• Ensure HRIS transactions, including pay changes, status changes, terminations, resignations, etc. are appropriately recorded/updated in Oracle system
• Update and maintain contact lists for overseas project offices
• Review and/or determine consultant and employee proposed daily/annual rates to ensure rates are in accordance with Tt DPK policy and if applicable local compensation plans, and USAID regulations
• Provide compensation support during proposal planning
• Prepare employee and consultant agreements utilizing approved templates
• Process COBRA insurance premiums for home office and overseas staff
• Ensure annual performance review process for overseas employees is followed effectively and timely
• Carry out special projects as required in order to keep HR policies and procedures up to date and efficient
• Prepare ad hoc and regular management reports as needed
• BA degree required
• 3 years relevant experience
• High level proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook)
• Ability to use an HR information system including, accessing, inputting, and compiling data
• Ability to research, analyze, and reason logically and effectively within tight and conflicting timeframes
• Excellent listening and writing skills
• Ability to write and present information
• Outstanding organizational, interpersonal, and communications skills
• Demonstrated ability to multi-task, prioritize, meet deadlines, and complete high quality and detailed work with minimal supervision
• Knowledge of relevant HR policies and procedures (HRIS, benefits, compensation planning etc.) preferred
• Basic knowledge of California and/or International employment laws preferred
• U.S. employment authorization required
• Oversee and transact all employee data changes and updates
• Assist in the research, escalation, and resolution of Workday related operational issues
• Responsible for handling high volume administrative and transactional activities related to employee on/off boarding, leave management, HR compliance, and records management and retention
• Apply knowledge of employee orientation,
• Provide standard reports, handle ad-hoc report requests and provide HR analytics on demand
• Ensure all escalated issues are handled in a timely manner and resolution is communicated to the appropriate party. Resolve complex escalated concerns and inquiries
• Veterans' preference eligibles or veterans who have been separated from the Armed Forces under honorable conditions after substantially completing at least three consecutive years of active duty (click here for information on veterans)
• Veterans applying under the Veterans Employment Opportunity Act (VEOA)
• Individuals with disabilities (See more information under "Other Information" below)
• May be required to travel 1-5 times per month
• Strong PC skills, to include Windows, Word, Excel and Web applications
• Previous experience with HR management systems requires, experience with Workday a plus
• Relates well and exhibits a professional manner in dealing with others and maintains a constructive working relationship
• Prompt, thorough, and accurate with all assignments
• Excellent problem solving and organizational skills
• Excellent listening, speaking and conflict resolution skills
• Must be able to work overtime when needed
• Must be able to do multiple tasks at the same time
• General knowledge and experience with labor law, FMLA and ADA
• A Bachelor's Degree in Human Resources, Business or related field
• Five years of increasingly responsible professional human resource experience
• Suitable combination of education and experience
• 4+ years administrative experience
• Proficient in Microsoft Office products (Word, Excel and Power Point)
• Proficient in Lotus or Outlook calendaring programs
• 4+ years in a customer service oriented role
• Self-directed, able to work independently
• Excellent follow0up skills
• Ability to work with sensitive information with a high level of confidentiality
• Ability to create reports and executive summaries utilizing Microsoft Office applications and Cognos
• Bachelor’s degree in HR, Business, or related discipline
• Prior work experience in an HR Specialist/Administrator or Talent Acquisition role
• Team player participating in group projects
• Demonstrated timeliness, accuracy, prioritization and productivity of tasking
• Ability to collaborate effectively and independently with individuals at all levels in the organization
• Ability to utilize HR systems such as PeopleSoft, Rcareers, Cognos and other HR tools
• Experience in Applicant Tracking System
• Excellent analytical, trouble-shooting and problem-solving skills in a high volume, fast paced, multi-tasking environment
• Proven ability to build and maintain strong relationships
• Meticulous attention to detail
• Experience juggling multiple assignments
• Critical and analytical thinker
• Demonstrated ability to proactively support the execution of HR ideas and projects
• Experience working with limited supervision in a fast-paced environment
• Minimum 2+ years of HR experience
• Strong MS Office skills to include Word, Excel, PowerPoint and Outlook
• ADP or other HRIS experience preferred
• Serves in an intermediate trainee level capacity in the Employee & Labor Relations Section of the Human Resources Division. Performs duties characteristic of the specific occupational series for GS-0201, Human Resources Specialist (Employee and Labor Relations) accomplishing a variety of developmental duties in support of the overall work of the organization. Assignments are selected to broaden skills and provide practical experience for progressively more complex assignments
• Providing advice and assistance to employees and managers, program administration, research, and case management in matters related to conduct, performance, attendance, and dispute resolution. Duties also include maintaining effective relationships with labor organizations that represent Federal employees, negotiation and administering labor agreements and providing guidance and consultation to management on a variety of labor relations matters
• Occasional travel may be required
• Have at least one year of Human Resources Specialist (Employee/Labor Relations) experience equivalent to the GS-5 in the Federal service or private sector equivalent that has equipped me with the knowledge of, and skill in applying basic rules, regulations, policies, and procedures related to Employee and/or Labor Relations, performing structured, entry-level work designed to develop broader and more in-depth knowledge and skill to perform higher-level assignments. Communicates factual and procedural information clearly, orally and in writing; and gathers and analyzes facts and draw conclusions; OR
• Have Superior Academic Achievement from an accredited college or university with a bachelors degree in any field with either: 1) a grade point average (GPA) of 3.0 based on a 4.0 scale; 2) a 3.5 GPA based on a 4.0 scale for required courses completed in a major field of study during the last two years of undergraduate study; 3) class standing of upper third of the graduating class in the college, university, or major subdivision of the college; 4) membership in a National Scholastic Honor Society certified by the Association of College Honor Societies, excluding freshman honor societies; OR
• Completed one full academic year of progressively higher level graduate education or masters or equivalent graduate degree with a major in human resources, law, public administration, political science, business administration, psychology or education; OR
• Have less than the full amount of graduate education described and less than the experience described, but have a combination of graduate education and experience
• Have at least one year of Human Resources Specialist (Employee/Labor Relations) experience equivalent to the GS-7 in the Federal service or private sector equivalent that has equipped you with the knowledge of, and skill in applying fundamental Human Resource Management methods, principles and practices of Employee and/or Labor Relations; standardized analytical, and evaluative methods and techniques sufficient to advise on and/or resolve moderately complex, non-controversial, well-precedent factual, procedural and/or recurring issues for which there are one or more readily apparent solutions; exercise judgment regarding the most appropriate approach that is in accordance with established procedures and practices; drafts and researches legal documentation, and legislative history; interprets and analyzes basic issues of fact and law; and develops and prepares clear explanations of case facts; OR
• Completed 2 full academic years of progressively higher level graduate education or master's or equivalent graduate degree with a major in human resources, law, public administration, political science, business administration, psychology or education; or LL.B or J.D; OR
• Have less than the full amount of graduate education described and less than the experience described, but have a combination of graduate education beyond the first year (i.e., 18 semester hours) and experience
• Must be able to work under time pressures in a busy clinic/office environment
• Must be present on site for 8 hour shifts during standard business hours
• Must participate in group activities requiring interpersonal skills &cooperation
• Must be able to handle multiple assignments, conflicting demands & priorities
• Must maintain attention to detail over extended period of time
• Must be continually aware of variations in changing situations
• Must be able to lift 5 lbs
• Must be able to push/pull 10 lbs
• Must be able to carry5 lbs
• Must be able to reach for objects by extending arms
• Under supervision of Business Partners, provide direct business partner support for client groups, particularly for Performance and Development check-in follow-up and year end reviews
• Provide support to managers on employee relations issues, performance improvement, and application of HR policies
• Handle inbound employee inquiries, identifying employee needs, processing necessary transactions and calling out issues as required
• Partner with the Business Partner and Org Capability teams, taking on projects/assignments as needed
• Mine relevant data to provide actionable insights that drive business decisions
• Coordinate the new hire onboarding process and build/update relevant materials for both hiring manager and new employee. Work with HRIS team to integrate materials into Onboarding process in Workday
• Prepare offboarding information materials and schedule exit interviews with departing employees and their respective BP. Work with HRIS team to integrate materials/communications into Workday
• Conduct employee exit interviews and new hire check-ins, as necessary
• Assist Org Capability with scheduling and administration of training programs. Manage the tuition reimbursement program
• Produce ad-hoc reports in Workday as requested
• Play a role in the company wide orientation program (assemble materials, present at the one day session, etc.)
• Other HR related tasks as needed
• 3+ yrs HR experience required
• Occasional Travel May be Required
• Analyzing problems to identify significant factors, gathering pertinent data, and recognizing solutions; planning and organizing work; and providing communication through oral and written processes. Such experience may have been gained in administrative, professional, technical, investigative, or other responsible work. Experience in substantive and relevant secretarial, clerical, or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills, and abilities necessary to perform the duties of the position to be filled. Experience of general clerical nature (typing, filing, routine procedural processing, maintaining records, or other non-specialized tasks) is not creditable. OR
• You may substitute successful completion of a Bachelor's degree or a full 4-year course of study in any field leading to a Bachelor's degree for the experience required at the GS-5 grade level. This education must have been obtained in an accredited college or university. One year of full-time undergraduate study is defined as 30 semester or 45 quarter hours
• Conducting transactions in accordance with the procedures and regulations for the country, with the highest standards of time and quality under the contract with the customer
• Assist in identifying areas to improve communications and efficiency of operations and implementing changes
• Advanced working knowledge of Excel required for running reports and preparing spreadsheets
• May be involved in tracking employee turnover data as well as other HR analysis needed
• May provide administrative assistance and project support to Employee Relations representatives and assist with other HR projects that may involve sensitive data
• Utilizes judgment in determining which tasks can be handled and which tasks need to be directed to the manager or to other members of the group
• Responsible for administering and processing new hire paperwork for new employees, including electronic I9 verification's
• Previous experience working with high volume HRIS data entry preferred
• Must be customer service oriented, as this position provides services for and interacts with many people throughout the organization
• Typically requires a high school diploma or equivalent and four or more years of progressive experience in human resources administration or a related field
• Must be customer focused and have a comprehensive understanding of human resource policies, procedures and relevant regulations
• Must possess: (1) the ability to establish priorities; (2) the ability to maintain the confidentiality of sensitive information; (3) the interpersonal skills and written communication skills required to effectively interface with all levels of employees, management, and applicants and to explain and interpret moderately complex information; (4) the ability to accurately document and maintain records and files; and (5) general familiarity with office software. The ability to work both independently and in a team environment is essential as is the ability to work extended hours as required
• 1-3 years of experience in the field
• PHR is a plus
• HRIS and report writing tools experience is a plus
• 2+ years of professional work experience, preferably in Human Resources
• Microsoft Office/Suite proficient (Outlook, Word, and Excel)
• Experience in a Human Resources setting
• Experience working with Applicant Tracking Systems, such as Taleo or another large scale ATS
• Manage hourly staffing (labor) movement for approximately 2,700 hourly employees
• Maintain and update required employee information within HRIS (SAP and Kronos knowledge helpful)
• Respond to inquiries from employees and supervisors when necessary relating to labor movement, time and attendance, and employment matters
• Provide recommendations, assistance and follow-up on company policies, procedures, and documentation
• Serves as agency focal point to administer and provide guidance and consultation to managers and employees regarding routine recruiting and staffing related actions
• Coordinates job postings and qualification standards for all jobs including those with unique skills specifications, etc
• Responsible for developing and posting vacancy announcements; develops pre-screening questions; develops, reviews and ensures interview materials are complete and in compliance with required standards; screens resumes & dispositions applicants; follows up on the interview process status; recommends job offers; and maintains recruitment file to include all required documentation in accordance with human resources and regulatory requirements
• Responsible for administering all actions associated with pre-employment screening requirements; provides information to applicants, employees and managers regarding suitability requirements. Maintains suitability materials as required and in accordance with human resources and regulatory requirements
• Coordinates New Hire Orientation; ensures all new hire paperwork is completed within the timeframe required by DCPL or other regulatory requirements
• Advises employees on DCPL merit promotion requirements and employment opportunities regarding key or critical positions
• Prepares monthly staffing data reports
• Administers DCPL Careers page and New Hire Internet site content
• Conducts exit interviews, analyzes data and provides reports as required
• Bachelor’s degree in Human Resources or related field required; Master’s degree in Human Resources or related field preferred
• Minimum of five (5) years’ experience in Human Resources, including at least two (2) years in staffing/recruitment using an applicant tracking system; experience as a HR Generalist a plus
• Current knowledge of local and federal legislation governing human resources and employment
• Demonstrated organizational skills, including the ability to handle multiple tasks efficiently and effectively with minimal supervision
• Strong time management skills with attention to accuracy, details and deadlines
• Strong problem solving and conflict resolution skills, including the ability to anticipate issues and concerns
• Capable of critical thinking and using good judgment and discretion to accomplish goals and work assignments
• Analyze information, situations, practices or procedures in order to identify relevant concerns, formulate logical and objective conclusions and recognize alternatives and possible implications
• Intermediate level knowledge of Microsoft Office Suite (Word, Excel, and Outlook) including ability to generate correspondence, spreadsheets and reports
• Ability to deal tactfully and effectively with applicants, hiring managers and administrators
• Proven commitment to providing excellent customer service
• The position for which the individual is applying has been identified and designated as requiring enhanced suitability screening
• If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and
• The appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening
• 1 to 3 years of HR generalist experience preferrably in a salaried, exempt role
• Working knowledge/ understanding of basic employment law including FMLA regulations, Workers Compensations, Wage and Hour regulations is desired
• Excellent communication, interpersonal and organizational skills. Pays attention to detail
• Proficient in Excel, Word, PowerPoint, Outlook and Visio
• Ability to work independently or with minimal direction, takes initiative, exercise good judgment and multitask
• Requires a high degree of tact, discretion and comfort in interfacing with Aramark employees and clients, including executive level management
• This position is a great opportunity for exposure, growth and development
• Experience working with a collective bargaining preferred
• Responsible for supporting administration of benefit programs, primarily health and group insurance. Under limited supervision, primary responsibilities include
• Determines employee eligibility for benefit programs using established eligibility guidelines
• Responds to a variety of inquiries and provide information and guidance regarding benefits to employees, former employees, terminating or retiring employees, human resources personnel, and other authorized parties and individuals
• Maintains, processes, and compiles various confidential and sensitive electronic and hard copy human resource records and statistics, which requires considerable use of tact and discretion. Prepares various reports, ensures accuracy of reports, and audits files
• Reviews and responds to a variety of inquiries and requests regarding benefits, exercises judgment in resolving issues, making recommendations, or explaining complicated information, and seeks guidance as needed from more experienced staff
• May conduct benefit portions of new hire orientation and termination meetings
• Communicates with benefit plan providers or third party administrators on behalf of employees and former employees regarding complex matters such as but not limited to eligibility, coverage, and claim questions
• Prepares various benefit information packages for distribution to appropriate parties and may assist in administering various employee welfare programs
• Participates in various benefit meetings with providers and is an active participant in open enrollment
• Provides back-up administration and support within the benefits department
• Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company. Expected to work in a safe manner in accordance with established operating procedures and practices
• Typically requires a High School diploma or equivalent and four or more years progressive experience in human resource benefits administration or a related field
• Must have considerable knowledge of human resource benefits administration, particularly in health and group insurance areas, and be able to apply related policies, procedures, and regulations
• Must possess: (1) the ability to establish priorities; (2) the ability to maintain the strict confidentiality of sensitive information; (3) strong interpersonal, verbal, and written communication skills to effectively interface with employees and applicants; (4) The ability to work both independently and in a team environment ; (5) the ability to accurately document and maintain records and files; (6) strong familiarity with MS Office and Outlook; (7) experience with HRIS, such as SAP or similar, and benefits application programs; (8) the ability to work extended hours as required
• Develop a full and detailed understanding of human capital data available across WKH including familiarity with all the systems involved in maintaining that data. Develop the expertise to be able to access data and report from all platforms and then consolidate data into meaningful reports/presentations. Make recommendations to improve the type and quality of data available
• Function as a primary analytics and reporting specialist for the WKH HR function by developing standard reports, designing, running and maintaining ad hoc queries, and maintaining data integrity through consistent monitoring, testing, and auditing of HR data
• Generate reports on HR metrics to assist the HR Business Partners and HR Directors in assessing the effectiveness of people management practices including recruiting, employee relations, performance management, retention, turnover, talent management, mobility, career progression, etc
• Assist with facilitating the annual performance management process by preparing data for performance differentiation, communicating performance review and goal setting instructions to employees and managers, assisting employees and managers with navigating the PeopleSoft ePerformance system, and tracking compliance. In addition, assist with facilitating the annual Individual Performance Reward (IPR) and Short Term Incentive Program (STIP) processes by gathering performance and compensation data, maintaining complete and accurate spreadsheets, and drafting IPR and STIP letters to employees
• Assist with the recruitment process by compiling requests from the business for requisitions, reviewing job descriptions, gathering compensation data, obtaining approvals, entering requisitions into the applicant tracking system, and communicating internal job postings to the business
• Support HR Business Partners and Directors with employee relations matters, partner with managers to ensure compliance with Federal, State and local laws as well as WK Human Resources policies and procedures, and work as an employee advocate in balance with the business needs and objectives. Escalate matters to HRBP/Director when scope of authority or expanded skills will produce better business results
• Coordinate internal employee and manager training programs by preparing communications and materials, reserving space and coordinating logistics, tracking attendance, and following up with attendees to gather feedback and measure results. In addition, on an ad hoc basis coordinate training with external providers by researching and comparing vendors, coordinating logistics, and processing invoices
• Conduct exit interviews with employees who voluntarily resign from the organization, follow-up on feedback (as appropriate), track results, analyze data, and prepare reports
• Support HR Business Partners and HR Directors in developing employee communications and facilitating employee events throughout the year (e.g., employee town hall meetings, new employee orientation, benefit meetings, wellness events, etc.)
• Provide support to the organization by responding to internal employee requests via telephone, email, and in person, to ensure prompt problem resolution and escalation as required. Refer employees to shared service functions as needed and assist them with accessing self-service resources on the company intranet
• Represent Wolters Kluwer and the HR function by developing and maintaining comprehensive knowledge of Wolters Kluwer products, industry trends and general business knowledge/acumen through various sources and initiative. Behave in ways that demonstrate corporate core values and culture and communicate in a professional and compelling manner in writing, speech and formal presentation. Develop professional and positive relationships with customers and colleagues and maintain a reputation of competence, integrity and professionalism
• Utilizing highly developed communication skills, including excellent verbal skills and the ability to develop and deliver summaries and reports
• Successful track record of developing a wide spectrum of analyses and reports from simple to significantly complex
• Detailed understanding of HR and related financial data including how to develop meaningful, multi-dimensional, accurate analyses for the business
• Works well independently with minimal supervision
• Working knowledge of federal, state, and local employment law
• Experience with MS Office suite (Word, Excel, Outlook, Access, and PowerPoint)
• Advanced expertise in MS Excel that supports the ability to organize, analyze, and report information
• Experience working with Oracle based HRIS and Applicant Tracking Systems, preferably but not required PeopleSoft and Virtual Edge
• Demonstrates understanding of HR practices and policies, and that of nuances and/or legal restrictions within site level
• Able to make sense of issues, identify and solve problems
• Keeps the “big picture” in mind when solving problems and making decisions
• Leads to a maximum salary of $64,409 based on annual performance advances
• Work closely with and develop relationships with program managers and staff for the effective accomplishment of program and OHRM work priorities
• Provide technical assistance and guidance to program managers on a variety of human resources, labor relations and civil service issues; review, analyze and respond to program requests
• Ensure compliance with SED and OHRM policies and procedures; negotiated agreements; Civil Service Law, Rules and regulations; and other HR laws that govern a variety of employment/employee actions
• Conduct training activities
• Work closely with program managers to ensure the development of a qualified, competent and diversified workforce
• Assist with employee grievances and disciplines; interpret and apply negotiated agreements in the resolution of workplace problems
• Perform various activities related to staffing, classification, compensation, examination development, employee transactions, employee services and benefits, and time and attendance
• Assist programs with organizational planning, staff-development, career ladder and succession planning initiatives; assist in the development and implementation of new program initiatives; and
• Complete specials projects as assigned
• Serves as the Human Resources Division’s technical authority on the implementation and operation of EmpowHR, EPIC, NFC, and other Human Resources Information Systems (HRIS) automation tools and functions in an environment that is characterized by problems of more than average difficulty
• Provides nationwide help desk services for federal and county systems in the Foreign and Farm Agricultural Service (FFAS) mission area
• Requires expert knowledge of the rules, regulations, and procedures for processing personnel and payroll actions; thorough knowledge of the agencies’ automated personnel systems and their interfaces; and working knowledge of other federal personnel functional specialties such as staffing and position classification
• Responsible for identifying and resolving problems; providing technical information, guidance, training, and assistance on the interpretation and application of rules, regulations, and procedures; and, as needed, processing various personnel actions
• Additionally, this position is responsible for processing personnel actions
• At least one full-time year (12 months) of specialized experience equivalent to the GS-5 grade level in the Federal service. Specialized experience is defined as experience in an HR office processing all types of personnel actions (such as accessions, promotions, reassignments, realignments, transfers, etc.) in an automated personnel/payroll system utilizing a knowledge of HR guidelines and practices to identify and resolve discrepancies to ensure accuracy of personnel actions. Experience must demonstrate an understanding of the capabilities of an integrated automated system and how the different systems are affected by the data entered. The qualified applicant must have demonstrated problem solving skills in conducting research between automated systems to identify errors that hinder or prevent personnel/payroll actions from processing correctly and to facilitate system changes to improve the management of data; OR
• One full year of graduate level education or a masters or equivalent graduate degree from an accredited college or university in Human Resources Management or a related field in which the education clearly demonstrates the knowledge, skills and abilities necessary to do the work of this position; OR
• Superior Academic Achievement from an accredited college or university with a bachelors degree in Human Resources Management or a related curriculum in which the education clearly demonstrates the knowledge, skills and abilities necessary to do the work of this position with either: 1) a grade point average (GPA) of 3.0 based on a 4.0 scale; 2) a 3.5 GPA based on a 4.0 scale for required courses completed in a major field of study during the last two years of undergraduate study; 3) class standing of upper third of the graduating class in the college, university, or major subdivision of the college; 4) membership in a National Scholastic Honor Society certified by the Association of College Honor Societies, excluding freshman honor societies; OR
• A combination of education and experience as listed above
• At least one full-time year (12 months) of specialized experience equivalent to the GS-7 grade level in the Federal service. In addition to specialized experience qualifying at the GS-7 level, specialized experience for the GS-9 level must include a knowledge of the principles, practices, and precedents of HR operations; experience in training others in using an integrated automated system to enter, retrieve, and manipulate personnel/payroll data; experience in providing substantive HR assistance to other HR functional areas (staffing, classification, recruitment, employee benefits, etc.); experience in conducting quality review of personnel/payroll data input and output; and customer service interactions both verbally and in writing with a large customer base in local and remote locations; OR
• A Masters Degree in Human Resources Management or equivalent degree, or two full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related; OR
• Serves as liaison with operations and employees for staffing, recruitment, position classification, scoring for open competitive applications, budgetary permission to fill position, test planning and administration
• Provides supervision to four Human Resources Specialist 1’s and four clerical staff including the transactions division
• Oversee human resources staff in all aspect of human resources, time & attendance, and maintaining probationary and
• Preparation & Administration of the Alexion Ireland Payroll
• Manage the benefits administration including liaising with the external vendors
• Administer Time & Attendance System
• Partner with HR colleagues in COE’s: Compensation and Benefits, HR Systems, Learning and Development, Payroll and Talent Acquisition as initiatives are deployed and where necessary
• Management and execution of new employee on-boarding process
• Conducts training in support of HR initiatives e.g. P4P, Kronos etc
• Active involvement in HR projects both locally and globally as required
• 5+ years of progressive Human Resources experience in pharmaceutical and change-oriented environments
• Excellent verbal and written communications skills; strong presentation skills
• Strong interpersonal skills including ability to work effectively across organizations
• Experience with SAP, Kronos, Microsoft Office Suite, Microsoft Outlook
• Comfortable with complexity, ambiguity and change
• Three+ years of HR experience or 2 + years of Leave administration / FMLA/state leave entitlement programs
• Ability to analyze information and convert related activities into a comprehensive work plan
• Ability to communicate and make recommendations to management
• Ability to identify basic problems and procedural irregularities, collect data, establish facts and draw valid conclusions
• Ability to multi-task and drive multiple projects
• Ability to work independently in a fast-paced environment with changing priorities
• Demonstrate ability to deal with confidential information
• Demonstrate problem solving, time management and priority setting skills
• Demonstrate proficiency using Microsoft Word and Excel
• Bachelor’s degree in human resources or related field, or equivalent experience and training
• 3+ years of Leave Administration/FMLA experience
• Primary responsibility within a functional area for planning, administration and delivery of programs within the functional area
• Act as subject matter expert to management and employees
• Recommends policies and procedures to enhance delivery of HR services
• Deliver communications and training programs in subject area
• Complete data analysis and interpretation
• Manages projects of moderate complexity
• Interface with corporate function to provide input and to ensure consistent application of policies and practices
• Some interface with external vendors
• Experiencie 3 years in process of payroll
• IMSS, SUA, IDSE
• Knowledge in Federal Labor Law
• Under general supervision, and in accordance with established policies and procedures, assists the Human Resources staff with administrative functions related to employment, employee relations, employee services, payroll, benefits, and recordkeeping
• Assists Human Resources Generalists with the recruitment process including preparing draft job postings as requested; and attending off-site job fairs; pre-screening employment applications and resumes, comparing applicant qualifications against job minimum qualifications; selects and refers viable candidates for testing and initiates non-offer written responses to all other applicants
• Schedules pre-employment testing and interviews; may conduct initial telephone or on-site interview; administers pre-employment testing; processes employment verifications and background checks and other pre-employment paperwork
• Conducts initial screening of employee grievances and provides employees with information regarding applicable policies and procedures; conducts exit interviews for voluntary terminations; takes necessary action to ensure that feedback received from the exit interview is relayed to appropriate personnel
• Creates and processes Personnel Action Request forms as instructed; collects and organizes employment statistical data for EEO reporting and other department reports
• Maintains effective and accurate online records, databases or filing systems that provide a quick reference database for information; enters various employee and other information in the human resources information system (HRIS) and other HR databases; creates other monthly tracking reports of HR activities as requested
• Creates communication pieces for employee events, activities, and announcements to be published via emails, postings, or office video monitor; assists with event coordination and associated purchasing, such as lunch and learns, office fundraisers, and other events
• Responds to Payroll or Benefits questions and requests from employee such as printing salary statements and quick data look-ups; forwards more complex requests the HR Generalists; assists with other miscellaneous office functions such as ordering office supplies; taking photographs at office events
• Associate’s degree and two years of experience in a human resources role OR an equivalent combination of education and experience
• Experience and proficiency using Microsoft Office suite of business software
• Basic exposure to and understanding of the principles, practices, and concepts of federal and state laws and regulations and EEOC guidelines regarding employment issues such as recruitment and selection is preferred
• 2 years Human Resources experience
• Experience with document scanning, answering phones, and other basic administrative tasks
• Exceptional written and oral communications skills
• Proficient in utilizing automated staffing systems and web-based applications
• Ability to perform internal staffing and placement work including generating job analyses and descriptions
• Accredited four (4) year degree or global equivalent in HR, Psychology, Education, Business, Industrial Relations, Finance, or related field, with significant experience in Human Resources
• Demonstrated problem-solving skills of a complex nature
• Demonstrated ability to be discreet with confidential company and employee information
• Experience providing consultation to managers and HR staff
• Exhibit team-orientation and good communication with all levels of employees
• Evaluate priorities and execute tasks accordingly in a changing environment while escalating concerns as necessary
• May act as a team member or committee member for a Fluor sponsored group or portfolio
• Provide support and perform routine tasks associated with less complex Human Resource projects
• Answer customer questions and follow up on any related tasks
• Coordinate and/or complete Human Resource administrative documents
• Analyze and make independent recommendations regarding solutions to problems with varying complexity in accordance with organization and/or project objectives and guidelines
• Understand main Human Resource concepts, policies, and administrative procedures
• Good knowledge of Human Resource policies and procedures
• Broad knowledge of internal database applications for designated discipline
• BA or BS required plus a minimum of 2-4 years human resource experience; PHR and/or Master’s degree preferred
• Knowledge of Microsoft Word, Excel and Human Resource Information Systems is required
• Self-starter with high intellect, good communication skills, interpersonal skills, and strong organizational and time-management skills in order to prioritize competing, multiple tasks simultaneously
• Strong conflict management, interpersonal and negotiation skills
• Excellent written and oral communication skills with the ability to work effectively with administration, faculty, and staff at all levels
• Strong computer skills, including Microsoft Word, Excel and PowerPoint (or similar software)
• Ability to assess and meet the needs of customers
• Ability to prioritize and meet multiple deadlines in a fast-paced environment
• Exceptional interpersonal, communication, and customer service skills
• Bachelor’s degree from accredited school/university with a concentration in HR, management, or related field
• At least three years’ experience in a HR generalist role that may include employee relations, consulting, recruitment, writing job descriptions, international employment, and/or organizational development
• Demonstrated experience with PeopleSoft HR, KABA and PeopleAdmin
• Demonstrated working experience in a higher education setting
• HR certification (i.e. PHR, SHRM-CP)
• Act as the initial point of contact for HR related inquiries for employees across the Citi Canada franchise, providing guidance and direction to appropriate resources
• Provide general administrative support to the Canada Human Resources team, including greeting and directing visitors and callers, sorting of mail, preparation of couriers, filing, booking of meeting rooms and ordering of departmental supplies
• Manage Invoice payment process for all HR Vendors and coordinate with Accounts Payable as required
• Review HR documentation for accuracy and ensure maintenance of relevant Canadian HR information on Citi For You intranet portal
• Provide administrative support to the Campus Recruitment team, including scheduling interviews and on-site co-ordination of “Super Days”
• Prepare presentations, reports and data reconciliation as required
• Administer workforce management updates (eg, Leave Management, Internal Transfers, etc.) ensuring accuracy and timeliness, while maintaining records management inventory
• Work with Human Resources team and IT to support the roll out of new HR systems and optimize the use of HR applications
• Travel to our Toronto location may be required on occasion
• Undergraduate degree and/or diploma in Human Resources preferred
• 2- 3 years of Human Resources Operations/Administrative experience
• Exceptional Excel and PowerPoint skills
• Strong research, analytical and problem solving skills
• Proven ability to support multiple projects with competing priorities and deadlines
• Excellent verbal and written communication skills and professional presentation style
• Three to five years of experience in a human resources generalist capacity and bachelor’s degree in related field
• Experience working in an academic environment
• Ability to access, review, and compile data and information from multiple sources to prepare responses and reports
• Intermediate to advanced knowledge of HRIM systems with a strong preference for PeopleSoft and Peopleadmin
• Strong computer skills, including MS Word, Excel and Powerpoint
• PHR/SPHR, SHRM-CP/SHRM-SCP, WorldAtWork certification
• 30% - Partners with Compensation team members, line management and Human Resources management on a variety of compensation/rewards projects, including program design, analysis and implementation. Completes and analyzes compensation surveys. Provides regular pay practice benchmarking and competitive position analyses. Makes recommendations regarding internal and external competitive pay levels. Conducts position evaluations for new or changing positions. Performs comprehensive classification and compensation studies. Participates in the development of annual merit budget recommendations
• 20% - Provides support on Executive Compensation matters to include the administration of Long Term Incentive Compensation. Prepare presentations and summary analysis for Executive Leadership team on matters related to Executive Compensation
• 20% - Provides ongoing advice and counsel to line management on all employee compensation programs. Provides compensation guidance to Human Resources team members. Prepares communication materials for senior management on compensation programs and analyses
• 20% - Develops and evaluates job descriptions that represent current and accurate job assignments across the enterprise. Prepares documentation for auditing purposes in conjunction with state and federal auditing agencies, ensuring compliance with rules and regulations regarding pay practices
• 10% - Provides ongoing compensation training to hiring managers, HR Business Partner and Staffing teams. Other duties and special projects in Compensation and Human Resources as assigned
• Strong knowledge of compensation theory and practice and a demonstrated ability to react to changing market conditions in the compensation field expected
• Must have excellent communication skills and the ability to establish and maintain business relationships with all levels of management and employees
• Proficiency in HRMS (including report writing) and MS Office, especially Excel
• Attention to detail and accuracy are critical
• Ability to handle multiple tasks, shifting priorities and ambiguity while remaining flexible
• Certification in Compensation is strongly preferred
• Experience in Executive Compensation and Equity Compensation is desirable
• Experience in a fast-paced engineering environment and manufacturing industry is preferred
• Experience in a corporate setting with the ability to provide advice and counsel to internal customers preferred
• Propose action plans and participate in their deployment
• Builds applicant sources by researching and contacting colleges, employment agencies, recruiters, media, and internet sites; providing organization information, opportunities, and benefits; making presentations; maintaining rapport
• In cooperation with department managers, create required profiles of candidates
• Ensure and coordinate advertisement of vacancies in on-line and printed advertising media
• Create interviews plan in accordance with required terms of the start of newcomers by department
• Select incoming applications and resumes from the candidates and ensure its proper evidence
• Organize interviews with candidates, ensure invitations of candidates and hiring managers
• Lead interviews and assist to hiring managers to select candidates matching required criteria
• Provide managers with feedback concerning quality of the interviewed candidates and interviewed candidates with complete and in time answers
• Maintain database of candidates on regular base
• Cooperate with recruitment agencies and temporary employment agencies on recruitment and placement of candidates to provide a quick service in accordance with company needs
• Represent employer on career days and promotion events focused to company promotion and attract targeted group of candidates
• Strictly respect and implement related statements of local Labour Code as well as Group Recruitment Policy
• Create personals files for all new starters and ensure that all documentation is present, completed and updated and complies with Slovak legislation
• Design and maintain HR related documentation and ensure appropriate security for all HR-related information and documentation
• Enter new starter information into the relevant systems, ensure the relevant HR database is up to date, accurate and complies with legislation
• Minimum 2 years of experience with recruiting, technical recruiting, preferable in industrial environment
• Experience with various methods for assessing candidates
• Ability to maintain the highly confidential nature of human resources work
• Demonstrate resourcefulness and initiative in dealing with daily assumptions
• Slovak Labour Code knowledge
• Computer skills in a Microsoft Windows environment
• Minimum bi-lingual (Slovak and English required)
• Talent Development: Partner with HRBC to communicate and deliver training solutions to address associate skill, knowledge and leadership gaps
• Provide project support for various talent management initiatives and projects as needed
• Facilitate training sessions related to assigned programs or section areas as needed Associate Engagement: Understand associate needs using focus groups, exit interviews etc. to help promote satisfaction and maintain an inclusive, union free environment
• A minimum 3 to 5 years of experience in a tactical Human Resources function, which includes supporting multiple levels of management in a fast-paced work environment
• Experience within facilities and Supply Chain preferred HR experience with emphasis in change management, performance management, inclusive leadership practices and organizational effectiveness
• Demonstrate a collaborative approach while identifying and solving issues
• Exploring and deciding on sources of recruitment for quality personnel
• Interviewing external and internal applicants and making selection decisions
• Entering and updating information in the HR computer system
• Dealing with confidential documents in adherence to Data Protection law
• Producing reports using Excel
• Work well in a team
• Ability to prioritize own workload
• Experience working in a recruitment / generalist background essential
• Providing advice to line managers for German-based employees on all HR-related topics
• Assuming specialist responsibility for approx. two Eastern European countries
• Providing guidance and advice to managers on relevant HR policies and procedures
• Offering a confidential and advisory service to employees as necessary
• Co-coordinating international assignments including assisting with the issuing of visas as appropriate
• Assuming an active role in respect to health and safety as well as in the administration of the internal re-integration program
• Supporting our recruiting activity as well as filling positions as assigned
• Administration duties including tracking of probation periods and medical examinations
• Working on ad-hoc projects
• 3+ years of relevant generalist experience at advisor level in an International HR position
• Ideally Bachelor’s Degree in HR or equivalent qualifications
• Excellent verbal and written communication skills in both German and English
• Good interpersonal skills with the ability to build effective internal and external relationships and to persuade and influence at all levels
• Ability to deal with sensitive issues in a confidential manner
• Ability to work autonomously and proactively
• Good technology skills incl. MS Office and HR software
• Serve as liaison between Fluor and the benefit administration vendors
• Evaluate 401(k) and pension plans for legal compliance and update plan documents / SPDs
• Resolve employee data issues with the third party vendor and/or records department
• Coordinate with payroll and IT on payroll programming updates
• Support internal and external audits
• Facilitate regulatory mailings
• Analyze data for reporting and research
• Review and update employee communications
• Other duties / projects as assigned
• Knowledge of SAP, PeopleSoft or other HRIS systems
• Some college or technical school course work preferred
• Proficiency in or knowledge of using a variety of computer software applications, especially Microsoft Word and Excel
• Attention to detail; establishing priorities; and meeting deadlines
• Must be flexible to work extended hours and modified shifts to support plant events and activities
• Responsibilities involve implementing and administering Human Resource programs including ensuring a positive employee relations climate, compensation administration aligned with corporate practices, coaching and counseling employees and management, and investigation and resolution of employee relations issues
• Facilitates the staffing process via partnerships with managers and Recruiting in identifying staffing requirements and hiring process
• Requires BA/BS with 6+ years of related experience
• Experience in employee relations, knowledge of business management, planning, and systems utilization
• Requires a proficiency in the various functions of Human Resources including benefits, compensation, recruiting, EEO and training
• Ability to deal effectively with ambiguity and change; comfortable with uncertainty
• Ability to communicate orally and in writing along with analytical skills to identify critical information
• Comfortable dealing with and ability to influence senior managers; accepts and deals effectively with global and local complexities
• Ability to provide positive and corrective feedback to others and deal with employee relations issues at all organizational levels
• Role model for the client’s values
• Demonstrated experience in dealing with employee relations issues with exposure to union environments, situations and compliance
• Assist with driving HR functional excellence through deployment of Eaton programs, ensuring quality of process and content and alignment with the Eaton Business System to achieve goals and objectives
• Lead the process for recruitment and selection of plant personnel, including managing the internal job bid promotion process and organizing and participating in recruitment and hiring processes for professional level positions
• Ensures integrity of all HR systems with timely and accurate data entry and frequent audits
• Develop, optimize, document and standardize sustainable HR processes, and share best practices
• Professional written & oral English and Romanian communication skills required
• People and team working skills
• Essential Functions
• This role will support the following activities
• Need strong knowledge of Microsoft Access and Internet Explorer
• Need excellent communication skills both one-on-one and in small group presentations
• Preferred working knowledge of HR Body of Knowledge including Federal, State and Local Laws affecting Human Resources
• Proven record of dependability
• No active written warnings in last year. No active counseling for negative guest interaction or professional demeanor. (internal only)
• Less than 4 occurrences or no more than 2 active notifications. (internal only)
• External Hourly recruiting including sourcing, phone screenings, on-site interview coordination, pre-employment screening and conducting new hire orientation
• Administration of the Internal job posting process
• Process job and employees changes in Workday
• Assist employees with benefit related questions and enrollments
• Assist with administration of all leave of absences
• Assist with deparment filing and other administrative work
• The work schedule will be Monday – Friday day shift. Individual may be required to work hours outside of this if necessary
• Minimum 2 year degree in related field and 2-3 years HR experience, preferably in a manufacturing environment
• Basic knowledge of employment law (EEO, FLSA, FMLA, CFRA, PDL, etc.)
• HRIS and payroll systems experience and working knowledge of Microsoft Office required
• Minimum 1 year of experience with recruiting for hourly positions
• Bi-lingual Spanish a plus
• Excellent verbal and written communication skills. Must be able to interact with professionally with employees at all levels within the organization
• Ability to effectively work on multiple projects simultaneously with minimal supervision
• Support “day to day” benefits and retirement processes to include outsourced vendor management
• Support benefit, wellness, recognition and onboarding programs
• Serve as the first line contact to employees, managers and HR Business Partners on questions relating to benefits, payroll, disability and leave of absence management. Inquires come into HR Employee Services via telephone, email or walk-ins
• Process all employee actions in the HRIS system such as hires, terminations, transfers, compensation changes, personal changes
• Assist bi-weekly payroll processing efforts through data entry and employee/manager inquiry research
• Provide benefits information and support to employees. Support employee benefits and wellness communications and activities
• Assist with benefits administration including invoice processing and reconciliation; plan participation and data reconciliation with HRIS, payroll and carriers
• Distribute and manage all new hire paperwork, new hire benefits orientation and provide support to benefit programs enrollment
• System administration and vendor management for HR systems
• Provide general HR programs and HR systems support and data reporting
• Ensure personnel policies and procedures are understood by employees and executed consistently and in the company’s best interest
• Advise and counsel employee relation matters such as disciplinary programs and processes and conflict resolution to ensure issues are managed legally, ethically and in the company’s best interest
• Ensure programs are administered fairly and in compliance with state and federal regulations. Other projects as assigned
• At least 3 years of experience with Employee Benefits and Compensation preferred
• Knowledge of compliance with federal/state regulations concerning employment and immigration administration
• Experience with Performance Management Systems, HRIS systems and, MS Office
• Proficient in Microsoft Excel and Access
• Advanced written and verbal communication skills
• Ability to partner, influence, and work effectively with teams
• Bachelor’s degree in HR, Business or Public Administration or related field; OR, four years of progressively responsible human resource experience in one or more areas; OR, any equivalent combination of experience, education and/or training
• 1-2 years experience working in benefits administration
• Knowledge of Arizona Department of Administration (ADOA) benefit plans
• Knowledge of Arizona State Retirement System (ASRS)
• Previous experience with PeopleSoft and/or PeopleAdmin systems
• Knowledge of UA policies and procedures
• Demonstrated group presentation skills
• Assisting in the development and implementation of processes to better address HR issues
• Managing processes including separations, tuition reimbursement and employment verifications
• Independently responding to employee questions, general issues and requests
• Works with other Human Resources professionals to proactively identify issues
• Assists in the development and implementation of plans to address current issues
• Manages off-boarding, tuition reimbursement and performance management system
• Administers employment verification and volunteer time off program
• Maintains HR website data and processes personnel change actions
• Runs ad hoc reports
• Works on individual projects as needed
• Responds to employee questions using independent judgment
• Thorough knowledge of policies and procedures
• Serves as initial point of contact for company employees' issues and inquiries, including but not limited to payroll and company policies
• Thinks critically and analyzes complex challenges and propose multiple solutions, if needed in order to resolve the issue
• Acts as liaison between Human Resources and other departments
• Prioritizes and works within established deadlines
• Processes compensation changes
• Schedules and facilitates new employee orientation and other meetings, as needed
• Assists in supporting client groups of up to 200+ employees
• BA/BS degree or equivalent
• Minimum 2 years related experience
• Excellent organization skills and attention to detail, Strong written and oral communication skills, Proficient at MS Excel, Word, PowerPoint
• Customer service focused
• Able to work in a fast paced, dynamic environment
• Must coordinate and lead multiple projects simultaneously
• Teamwork and team leadership is essential
• Effective problem solving skills
• Solid presentation skills
• Effective communication skills
• Must be knowledgeable of the Human Resources function
• Must have an understanding of employment law, including EEO/AAP
• Must have an understanding of training & development theory and practice, including adult learning
• Makes continuous and timely reviews of all accounts; screens past-due aging and directs the preparation of delinquent notices and collection communication
• Personally initiates actions as needed to enforce payment of delinquent bills
• Corresponds with customers in explaining collection rules, payment terms, agreements, regulations and procedures and in answering complaints on services and billing matters, recommends further action required for all delinquent accounts
• Reviews changes in laws and regulations affecting collections; may personally handle difficult cases and reviews uncollectable accounts to determine the proper course of action
• Prepares reports and statistical data and information pertaining to collection activities to report to management
• May inspect the operation of billing and collection functions In order to recommend improvements
• Guides team and/or personally reconciles accounts and researches claims in a timely manner
• Works with management to continuously improve procedures and processes within team
• Three years of proven experience supervising employees engaged in the collection of accounts, including the collection of delinquent accounts as a major function. Preferably in similar industry
• Fluent in handling aging reports and knowledge of payment terms expectations as well as knowledge of Average Days to Pay (Days Sales Outstanding=DSO)
• Experience in managing deductions
• Confer with program managers regarding staffing plans and needs; perform analysis of needs versus resources and develop potential solutions and recommendations
• Review requests for new positions, reclassifications, etc., to determine if requests are supportable; review organizational structures and relationships and prepare requests and supporting justification
• Prepare, or supervise the preparation of, personnel transactions in accordance with applicable laws, rules, and regulations
• Generate, or supervise the generation of, various reports to reflect accurate and up-to-date staffing information
• Provide assistance with the interpretation and application of laws, rules, policies, and/or negotiated agreements
• Oversee the recruitment, selection, and nomination process for assigned program area(s)
• Order and canvass appropriate eligible lists
• Prepare job vacancy postings
• Verify eligibility of applicants
• Prepare personnel transactions in accordance with Civil Service Law and any other applicable rules, policies and procedures. Enter transactions into systems of record; follow up on completion of transaction processing and trouble-shoot issues and/or errors. Update related records and produce reports. Maintain tickler of items and dates for follow up action
• Maintain agency organizational charts, staffing reports, and FTE counts
• Act as liaison to the Business Services Center (BSC) for personnel, benefits administration, and time and attendance issues
• Respond to questions regarding employment eligibility and opportunities, provide advice and guidance with regard to interpretation and application of laws, rules, policies, and/or negotiated agreements
• Receives input from management to gain knowledge of training needs for employees regarding understand changes in policies, procedures, regulations, and technologies
• May assist in other HR functional areas as needed
• May Conduct drug / alcohol screenings as required by company policy
• May be assigned additional duties and/or special projects
• Time management and project management skills
• May have to work overtime and may be assigned to other shifts based on company needs
• Educates team member on the benefit plans offered by Pinnacle Entertainment
• Coordinate yearly health initiatives, including open enrollment, flu shots, and the health fair
• Administers short term and long term disability
• Facilitates new hire orientation
• Track all Leave of Absence activity, ensuring compliance with benefit continuance policies and practices
• Provide guidance and coaching to HR Business Partners and department leaders regarding leave of absence conflict resolution
• Advises team members, leaders, and HR Business Partners regarding policies and procedures, including FMLA and leave policies, compliance with ADA, and other related regulations
• Monitors and assesses day-to-day process activities
• Organizes and oversees the maintenance of team member records, ensuring accuracy and confidentiality
• Manages the success factors and performance management systems
• Manages the team member appeal process, i.e. property education, appeal coordination, and facilitation
• Department subject matter expert on the HRIS system (Infinium)
• Stay abreast of new Human Resource trends and innovations
• Assist with HR Business Partner duties
• Ensure compliance with all company policies and practices, local, state and federal laws, and government regulations pertaining to employment practices
• Bachelor’s Degree and at least 2 years of combined HR and leadership experience or an equivalent combination of training, education, and experience which demonstrates the ability to perform the duties of the position
• Proven ability to research, analyze, and evaluate new methods, procedures, and techniques
• Independently interprets and applies decisions to non-routine or unusual situations
• Fully competent in Microsoft Office
• Must demonstrate applied knowledge of applicable federal, state, and local employment laws
• Supports and/or leads routine employee relations issues and raises complex issues to the attention of direct leader for guidance and direction. May support complex ER issues with guidance
• Meets day to day HR Requirements in support of business unit initiatives
• Responds to routine employee questions and guide employees to appropriate resources when needed
• Serves as a point person when issues arise and/or interventions may be needed
• Coordinate updates to business leaders regarding employee leaves of absence (FMLA, ADA, Personal LOA, etc)
• Builds relationships with HR peers as well as business unit leaders
• Supports and or leads roll out of specific processes in support of performance management, engagement and/or cultural building initiatives
• Responsible for coordinating and monitoring each payroll cycle: this includes submitting all non-exempt and exempt timekeeping data to the payroll team for processing on a weekly basis, monitoring hourly time clock punches for accuracy, resolving payroll issues and working with employees on all payroll related concerns
• Supports and/or manages recruiting for below OVP level openings specific to the Ronkonkoma, NY location; including posting, sourcing, screening resumes, conducting interviews, executing pre-screening requirements, offer preparation, hiring, reference checks & onboarding new employees, partnering with leadership and Core Talent Acquisition team for guidance and support
• Manages approval process and procedures for open to hire positions and internal/external salary offers
• Ensure data integrity in ATS (Applicant Tracking System) and PeopleSoft by ensuring all necessary information and paperwork is documented and stored appropriately
• Establish/maintain partnerships with staffing agencies to fill temporary job openings as needed in a timely manner, while ensuring all payroll and legal requirements are met
• Conduct new hire orientation, including a tour, review of company policies, providing proper building access and completing any required paperwork
• Coordinates with Talent Support team to ensure compliance with all federal/state labor law posters/documentation in accordance with regulations
• Proactively identifies trends related to processes and devises/recommends solutions for improvement and challenges the status quo
• Participating in proactive organizational planning and conducting all aspects of statewide recruitment in compliance with Civil Service Law, Affirmative Action statutes, Americans with Disabilities Act, and Department policies and guidelines
• Developing job duties, waiver requests and posting of job vacancy notices
• Conducting pre-interviews and on-boarding of new staff
• Assisting in examination planning and development
• Researching and developing classification and staffing requests for submission to the Department of Civil Service
• Preparing responses to out?of?title work grievances for submission into NYSTEP
• Provide guidance to employees on career planning and eligibility
• Rating and reviewing candidate applications/examinations for decentralized examinations
• Assisting in the development of HR procedures
• Performing duties in support of benefits administration
• May participate in job fairs
• Research, network, and establish relationships with multiple diversity organizations to assist in increasing staffing pipelines of qualified candidates (i.e. Veterans, Disabled, Women, Minority, non-profits, reserve units, military bases, etc)
• Partner with Staffing Team to understand talent needs, create strategies to increase diversity in candidate pools, and source organizations that match specific jobs
• Perform outreach through email, cold calling, site visits, and networking to build mutually beneficial relationships; represent the company at external diversity events and job fairs
• Maintain and analyze outreach efforts for Affirmative Action reports
• Partner with HR Analyst on federally mandated reports (EEO-1, Affirmative Action, etc); prepare and analyze diversity-related statistical information, internal reports on promotions, transfers, new hires, etc
• Work closely with Compliance Officer and Director of Human Resources on initiatives to maintain an inclusive and diverse work environment
• Minimum 2 years of relevant Human Resources experience with exposure to Diversity & Inclusion or Affirmative Action required; PHR or SHRM-CP Certification a plus
• Experience sourcing, recruiting, or creating candidate pools preferred
• Excellent networking and interpersonal skills required; experience building relationships with external partners, outreach, cold calling, etc
• Able to foster and maintain strong relationships with various diversity organizations (i.e. Veterans, Disabled, Women, Minority)
• Team oriented and collaborative with a positive can-do attitude
• Strong communication skills required (verbal/written); effective project management
• Knowledge of federal/state regulations required (EEO and Affirmative Action)
• Proficient in Microsoft Excel, Outlook, and Word
• Experience with Applicant Tracking Systems and Diversity Tools a plus (Taleo, America’s Job Exchange, Direct Employers)
• High School Diploma or GED required; Bachelor’s Degree preferred
• Able to travel to various locations within New York City and Long Island
• Coordinates new employee onboarding to include sending out new hire paperwork, welcome letter emails and onboarding schedules,
• Manages recruitment flow to include: applicant tracking system administration coordinates hiring process (background check and reference screening), and offer letter
• Assures all testing (drug screens, physicals, fit testing, background checks, etc.) are completed as required prior to employment
• Responsible for all compliance tracking: license and certification renewals, OIG, file maintenance, TB tracking
• Enters new hire information and maintaining reports in HRIS
• Assists and coordinates open enrollment and coordinates new hires benefits
• Answers benefit questions including benefit plan inquiries and leaves
• Administers exit interviews and engagement survey
• Tracks employee performance reviews
• Prepares and maintains employee files, assuring accuracy, compliance and confidentially (i.e. new hire paperwork or performance reviews)
• Maintains HRIS system to ensure accuracy and compiles reports from database as needed
• Assists with special events and programs as needed
• Ensures compliance with SMMC policies related to all areas of law related to Human Resources
• Leads and facilitates associate engagement initiatives
• Manage, update and assess the success of SMH’s associate recognition program
• Ensures department processes adhere to Joint Commission, licensing agencies, and other regulatory standards
• Participates in organization-wide programs such as competency development, AAR development, and provides education as requested
• Actively participates on committees/councils/task forces as assigned. For example, Corporate Responsibility, Joint Commission and Recognition
• May conduct Fair Treatment Hearing as needed
• Develop strategies to retain our most talented associates
• Conduct analysis of turnover data
• Develop and implement best practice on boarding strategies
• Assist leaders as they take on new business/physician clinics sites
• Develop/design and oversee New Associate Orientation
• Support managers in separation discussions when needed
• Partner with managers to evaluate department structure, position change or the need for additional positions also supporting the manager in discussion with associates
• May complete needed paperwork, background investigation for contingent workers
• Train managers on Manager Self Service, My Team, in PeopleSoft
• Stays current on emergency management procedures
• May acts as Resource Officer and facilitate the “personnel pool” during Emergency Situations
• Collaborate with HRSS ER team on employee relation issues including involuntary terminations, unemployment claims, and legal claims
• Collaborate with HRSS Talent Acquisition and SMH managers on career fairs, job offers and the hiring of new employees
• Collaborate with HRSS Compensation on merit increases, market adjustment and market data
• Collaborate with HRSS Leave Administration on return to work issues and training for managers regarding leave of absence
• Two years of progressive HR experience
• Hire new employees within the Human Resources Information System (HRIS)
• Maintain licensing and certification data in HRIS
• Manage the applicant flow in the Applicant Tracking System, reviewing and processing new candidates
• Monitor and control Affirmative Action Program, including ensuring compliance and reporting requirements are met
• Assist with recruiting new applicants, to include using the G4S online Career Center to data mine new applicants
• Assist Human Resources Manager with and manage applicable administrative positions
• Assist with and oversee benefits enrollment for field staff and overhead staff, as needed
• Assist with internal and external audits, to include ensuring compliance with Federal, State, and Local guidelines
• Assist with Unemployment and Worker's Compensation reporting
• Maintain data and records following records retention guidelines and requirements
• Assist with ensuring completion of all background and pre-screening for employees
• Assist with internal transfers and promotions
• Process paperwork associated with promotions and pay increases (Career Development Review and Personnel Action Change forms)
• Assist with planning and/or attending events and recruitments
• Ensure compliance with employee personnel files, to include any contractual required forms and tests
• Contribute to and/or send out the monthly communication (newsletter)
• On occasion, assist with creating job postings in Applicant Tracking System and monitor requisition process for out of state sites
• Make recommendations on managerial methods in order to improve workflow, simplify reporting procedures or implement cost reductions
• Must possess a valid driver's license if driving a company-owned vehicle
• Minimum of 2 years of work experience utilizing a Human Resources Information System (e.g., PeopleSoft) with a high level of proficiency
• Must possess one of the following
• FLEX Custom Protection Security Officer (Jacksonville, FL)
• Experience with multiple facets of talent management, including (but not limited to) the following areas: performance management, learning management systems, organizational goal alignment, competency assessment, succession planning, workforce planning and/or compensation management; AND
• Experience successfully implementing and administering a broad organizational Human Resources Information System which includes experience in all three of the following: governance, change management and project management
• Experience analyzing hiring practices, identifying requirements, and identifying system configurations for a Talent Acquisition System ; AND
• Experience successfully leading implementation projects for a Human Resources Information System
• In partnership and guidance by Human Resource Manager will initiate and conduct routine investigations, provide support to site management team regarding employee relations issues and performance coaching discussions. Partner with HR Manager/Site Manager on key policy/procedural issues as brought forward by outfitters-assist HR Manager and Site Manager with resolution of issues/concerns. Support site leadership regarding disciplinary actions and separations-partner with HR Manager prior to dismissals and issuance of work actions
• Provide internal customer service to employees by maintaining effective day to day contact with employees and management to insure harmonies employee/company relationships. Insures that monthly town hall meetings and safety committee meetings are being conducted in cooperation with Site Manager and insures meeting minutes are completed and recorded. Meets with employees to answer questions on benefits and serves as an information resource on HR related items
• Support staffing and onboarding processes at site location. Posts and maintains all job openings using the applicant tracking system. Completes weekly staffing reports/updates for HR Manager and Site Manager. Monitors and tracks all recruitment efforts. Assist site management team with the coordination of interviews. Conducts drug testing and criminal background checks for new hires. Facilitates new hire orientation and other related compliance training as needed. Enters non-exempt new hire information in to HRIS system
• Full cycle recruitment for administrative and professional level positions
• Serve as the main point of contact for Grafton site on all benefit and wellness related questions
• Administer FMLA/STD/LTD and other various leave programs
• Partner with HRM to monitor employee relations issues (i.e. exit interviews, focus groups)
• Conduct new hire on-boarding
• Lead the Wellness Committee for the Grafton facility
• Manage all facility wide communications including communication materials
• Participate in Grafton Leadership meetings
• Manage various employment and compliance related projects
• Conduct various types of training for employee and managers including of compliance training, soft skills training, and performance reviews
• Assist in the interpretation of policies and procedures
• Ensure timely and accurate entry into the Oracle HRMS system for status changes, new hires, etc
• Partner with HRM on talent development and employee engagement initiatives
• Conduct HR metrics analysis when needed
• Bachelor’s degree in Organizational Development, Human Resources or related field
• Ability to handle confidential information with great sensitivity
• Strong project and task manager; extremely organized
• Resourceful and able to multi-task
• Intermediate decision making & problem solving skills
• 2-3 years’ HR Generalist experience
• Demonstrated leadership potential and open to career growth and/or relocation opportunities
• Experience in global organization; immigration experience a plus
• Proven ability to influence others and drive organizational change
• Knowledge of HRMS (Oracle) and ATS (Taleo)
• Manages the DC Hourly Staffing process to ensure staffing to approved levels, including recruiting, selection, on-boarding and orientation Team Members. - 30%
• Ensures the accurate and timely review and maintenance of time keeping and attendance data, in support of the payroll process and local hourly attendance program. May supervise another HR resource in this regard depending on the local structure. - 15%
• Assist and/or Leads the implementation of Team Member relations programs, policies and practices for the ditribution center, to ensure consistent application of company or network-wide objectives. - 10%
• A the direction of (or in the absence of) the DC HR Manager, works in partnership with the HR Director for DC Operations and the Employee Relations Team to investigate and bring to timely resolution all employee relations concerns, hotline calls or other general team member issues involving the distribution center - 10%
• Ensures Worker's Compensation reporting, recording all work-related injuries, as well as maintaining the OSHA 301 Log and file. Works with the Risk Management Team as necessary in follow-up to workers compensation injuries and rehabilitation. - 10%
• In the absence of a DC HR Manager, provides counsel to local DC Leadership on human resources issues, while elevating and partnering with the HR Director for DC Operations and/or Employee Relations - 5%
• Assists with the timely implementation of approved performance measurement and training and development programs to enhance the capabilities and performance of DC Team Members. - 5%
• Gathers or supports the analysis and interpretation of employee relations data to identify trends, training opportunities, and systems. - 5%
• Performs and/or participates in compensation surveys and utilizes published information as benchmarks. Recommends adjustments as appropriate. Implements compensation programs to attract, retain and provide incentive for team members to maximize productivity and achieve desired goals - 5%
• Supports Team Member communication planning, techniques and execution in regards to local and corporate strategies and implementations at the DC level. - 5%
• May perform other duties as assigned *
• Bachelor's degree from an accredited college or university preferred; 1-3 years HR experience, preferably in a distribution or manufacturing environment; any suitable combination of education and experience will be considered
• Demonstrate strong, leadership, problem solving, communication, organizational, and multi-tasking skills
• Ability to work independently, positively handle conflict, and work in a fast paced environment
• Display detail-oriented approach to work
• Ability and proficiency in Microsoft Office products including Word, Excel and Power Point
• Ability and willingness to flex working hours as needed in order to support a multi-shift operation
• Serve as the management representative on agency labor/management subcommittees
• Advise supervisory staff regarding the review and response to Step 1 grievances
• Conduct Step 2 grievance hearings and draft related decisions
• Conduct investigations of employee misconduct
• Investigate workplace violence complaints not involving physical assault or sexual harassment
• Consult with, and provide advice to, managers and supervisors regarding the proper interpretation and administration of the State’s collective bargaining agreements with PEF, CSEA, NYSCOPBA and Council 82
• Conduct disciplinary interrogations, prepare and issue notices of discipline, and represent the agency’s interests at disciplinary arbitrations
• Advise supervisors regarding performance management and the performance evaluation process
• Represent the agency’s position at performance evaluation appeal hearings
• Conduct pre-termination hearings pursuant to Section 73 of the NYS Civil Service Law
• Assist with the representation of NYSED’s position at appeal hearings conducted pursuant to Sections 71 and 72 of the NYS Civil Service Law; and
• Assist in the development and delivery of training to NYSED staff on specific components of labor relations such as those related to employee organizational leave, counseling, and progressive discipline
• Conduct new hire orientation and exit interviews
• Process all employee status related changes in HRIS systems and other internal databases to maintain accuracy and integrity
• Develops and disseminates HR reports to management
• Assist with benefits enrollment and changes within HRIS systems and carriers, ensure accurate deductions for employee benefits
• Assist employees with planning for Leaves of Absences (LOAs) and managing the LOA process
• Researches and responds to employee inquiries regarding all HR-related questions in a timely manner
• Complete & file all new hire paperwork and termination paperwork
• Work with HR Manager to ensure company’s compliance with all state and federal employment laws and regulations for both the U.S. and Canada
• Partner with managers & executive officers on the handling of employee relation issues including creation of all necessary documentation, investigating issues, and providing guidance & advice for effective resolution
• Assist with employee performance management to include salary market ranges and benchmarking research as well as coordinating employee performance reviews
• Manage employee recognition programs & service awards
• Maintains all employee personnel files
• Bachelor degree or HR courses completed and a minimum of two years of HR experience
• Ability to consistently meet time sensitive deadlines
• Self-starter and able to work under minimal supervision
• Understanding of and ability to maintain high confidentiality
• Able to multi-task and work in a fast paced environment
• Ability to think logically in following procedures and instructions
• Ceridian experience a plus
• Work with sales and recruiting teams to effectively welcome and support employees and subcontractors across the US
• Communicate various human resources policies, procedures, laws, standards and government regulations
• Respond to employee relations concerns and proactively provide employee care
• Follow up with new hires regarding prompt return of required paperwork
• Assist with development and administration of various human resources processes and procedures
• Establish and maintain department records and reports
• Participate in administrative staff meetings and attend other related meetings
• Perform other incidental and related duties as required and assigned
• 2+ years human resources experience preferred
• Prior office administration and customer service experience helpful
• Capable of working independently without constant supervision
• Demonstrated skill and experience using Microsoft Office; Excel, Word and Outlook
• In title Human Resources Specialist 1, SG-18
• Eligible to 52.6 transfer. To qualify for a permanent appointment under Section 52.6, candidates must have one year of permanent competitive service in a title designated as 52.6 transfer eligible
• Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail ODHPRSNL if you have you need help determining if this policy applies to you
• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment, if position requires working with minors and not previously cleared
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility
• Please note: Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter
• The position requires TDY of less than 5% of the time
• Knowledge of Human Resources Programs
• Knowledge of Human Resources federal law, regulations and procedures
• Skill in utilizing automated systems
• To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete
• Delivering timely and quality support to colleagues, managers and other business lines associated with supported processes
• Collaborating with members of the employee relations team for continuous improvement and training
• Providing superior customer service and solutions with the ability to resolve routine customer complaints in an accurate and timely manner
• Responding to inquires to review and assess to determine the proper course of action, and following standard procedure to complete the transaction
• Listening to and acknowledging customer requests with respect and empathy
• Reporting outstanding issues to management
• Understanding and meeting operational and service level agreements pertaining to assigned area
• Escalating issues as necessary in areas of risk and complexity
• Participating in Quality Assurance activities
• Serving as subject matter expert in specific human resources processes
• 1 or more years of strong customer focus skills and the proven ability to continually exceed customer expectations
• Demonstrated active listening skills
• Ability to maintain confidentiality when dealing with confidential employee information
• Experience maintaining composure in stressful situations
• Ability to pay attention to detail, prioritize, problem solve, and apply critical thinking
• Proficient use of web-based tools, programs, and/or platforms
• Proficient use of Microsoft Office tools
• 2 or more years of high volume call center experience (preferred) or other similar experience related to this role
• Previous role involving regular communication (either via written or verbal communication) with customers
• Previous role demonstrating need to listen to others in order to successfully deliver services or products
• Proven ability to deliver services to a variety of individuals, including senior managers and colleagues, with professionalism and tact
• Experience working on small projects or initiatives as a contributing team member or lead
• PeopleSoft Human Capital Management (HCM) and Payroll Module experience preferred
• Administers leaves of absence (both FMLA and non-FMLA approved leave requests). Advises employees on applicable options and required forms for approving or processing leave requests. Manages paperwork and follow up with employees on claims on an as-needed basis. Coordinates a return to work date with supervisors
• Administers the Workers’ Compensation plan. Processes Workers’ Compensation claims and ensure that all required forms contain accurate and complete information. Notifies supervisor of problem claims, denials, lost time cases and pending long-term disability Workers Compensation. Maintains the OSHA Log of Work-Related Injuries and Illnesses
• Processes benefit enrollments and changes. Assists with the annual open enrollments for health, Flexible Spending Accounts, Optional Retirement Plan and Legal Resources. Assists in coordinating the annual Benefits Fair
• Runs a variety of reports using a report writer, export the data to spreadsheets and format for distribution. Reviews and processes manual time sheets for leave submitted and adjust leave balances accordingly. Reviews monthly compensatory time report for expiration dates and overtime report, and adjust in HRIS system (Banner)
• Perform reconciliation of and file research for IT-generated report of benefit deductions taken from employees’ checks but not billed for by various benefit vendors. Assists in the keying and/or review and correction of health insurance rates, VRS and related benefit rates. Performs disability credit conversions in VNAV for retirees following request from VRS. Perform BES/Banner Monthly comparisons
• Staffs the Virginia Institute of Marine Science (VIMS) Human Resource office on an as-needed basis serving as a resource to answer a variety of human resource questions
• Plans, develops, and delivers training(s) on relevant benefit programs as needed
• Maintains all procedures and process manuals to ensure they are up to date
• Experience administering retirement benefit programs and plans to include health, life insurance and coordinating leave of absence and Worker’s Compensation programs
• Demonstrated experience working in a payroll or human resources environment
• Experience using an automated payroll system or HRIS database
• Substantive experience administering a full benefits package, particularly, Worker’s Compensation programs and managing FMLA and non-FMLA leaves of absence and experience with retirement (defined benefit and defined contribution plans) and conducting retirement counselings
• Experience developing and presenting a variety of trainings on benefit topics
• Varied experience with using human resource management systems
• Experience working for a state agency; Human Resources in a higher education setting is a plus
• Conducts searches, using standard techniques and networking to locate hard to find candidates and build a pipeline of capable available candidates willing to join our contract
• Provides support to internal and external applicants who may be interested in applying for other positions in the organization
• Screens resumes and performs initial pre-screening interviews (phone screen)
• Works closely with Hiring Managers to understand position requirements, customer needs
• Schedules/arranges interviews
• Drafts and presents offer letters, and new hire packages for selected candidates and communicates with candidates not selected
• Works closely with the AFSO and HR Generalists to coordinate and support the new hire process
• Creates and maintains applicant records, job files including entering, maintaining, updating candidate data; auditing, updating, and retrieving recruitment files and records
• Regularly reports on the recruiting process
• Communicates/interacts with vendors, outside agency representatives, internal personnel and other parties regarding recruitment functions and activities
• Implements advertising efforts that maintain the Wolf Creek Brand in the Baltimore/Washington DC area
• Develops recommendations to improve/increase productivity and then implements approved changes to administrative recruitment policies and procedures as well as applicant management systems
• Prepares routine correspondence, memorandums, reports, meeting/interview notes and other documents
• Management reserves the right to determine the number of qualified candidates to be interviewed
• Preference will be given to individuals with experience in the above mentioned areas
• At the time of offer, you must be ready to accept or decline the position
• Provide customer service to internal and external customers
• Administrator for local Time & Attendance system, assures pay rules are applied accurately
• Ensure compliance with employment laws including but not limited to ERISA, FMLA, FSLA, ADA, OSHA, and ACA
• Reviews and reconciles records for accuracy
• Disability and FMLA coordinator
• Works closely with supervisors and team leaders on payroll and HR issues
• ADHOC reporting
• Responsible for HRIS administration to include; new hires, terms and changes
• Coordinates background check and pre-employment screenings
• Conducts new hire orientation and exit interviews
• Prepares and responds to unemployment claims and participates in unemployment hearings
• Works closely with agencies to manage temp staffing needs
• Coordinator for AAP reporting
• Must comply with all company attendance policies and guidelines; this includes, but is not limited to, regular attendance and overtime as needed
• Reports directly to the HR Manager
• Time card and expense approval for contingent workers
• Hours and Headcount reporting weekly for EHS, Finance, and monthly metrics
• Coordinating food and logistics for employee engagement events (retirement, service awards, etc)
• Partnering with human resources and line leadership to gain a firm understanding of organizational goals and implementing associated human resources programs that support business growth and success
• Conducting front-line supervisor meetings to inform managers of annual human resources activities and providing regular updates and guidance regarding common policies and procedures
• Receiving and responding to a broad range of employee/supervisor inquiries including but not limited to human resources transactions, integrated disability/leave management, employee data, and policy/procedure interpretation
• Effectively executing human resources processes including talent acquisition, leadership development, performance management, compensation planning and headcount management
• Supporting regular and ad hoc data requests that enable data-driven decision making and effective communication of key performance indicators and metrics monitored by the human resources and Commercial Engines management teams
• Partnering with Pratt & Whitney's Equal Employment Opportunity manager to administer and communicate affirmative action plans to the Human Resources and broader Commercial Engines management team
• Leveraging continuous improvement tools, including United Technologies' Achieving Competitive Excellence (ACE) Operating System, to improve the efficiency and effectiveness of human resources processes and tools
• Counseling managers through challenging performance management/employee relations matters and bringing them to a positive conclusion
• Ensuring Pratt & Whitney's compliance with all federal and state employment laws and regulations
• Bachelor's degree (BA/BS) with 4–7+ years of relevant work experience OR
• Master's degree (MA/MS) with 2–5+ years of relevant work experience OR
• Doctoral degree (Ph.D./DBA) with 0-2+ years of relevant work experience
• Highly prefer BA/BS in Business (Management/Human Resources, General Management focus) OR Liberal Arts (Psychology, Communications or similar)
• Focused on results - possesses an innate hunger to drive key business initiatives to closure through a history of successfully leading projects of a significant scope
• Demonstrated experience communicating and partnering with employees of all organizational levels - from salaried non-exempt individual contributors to the highest levels of human resources and business leadership
• A history of accomplishments that showcase your ability to drive results and lead change
• Contact qualified applicant flow within ATS and review documents to ensure complete application is on file
• Make phone contact with candidates and schedule interviews base upon interview schedule provided by interview team
• If applicant flow is not substantial, communicate with Human Resources / General Manager about expanding advertisement visibility via Vacancy Poster (e.g., Indeed, CarerBuilder, etc)
• Conduct and document outreach efforts to pull in qualified candidates from community resources
• Document interview invites in ATS for both candidate and interview
• Schedule additional interviews, if required
• Must possess a minimum of 1 years of work experience in a fast paced, detail oriented administrative or direct customer service role
• Applicant Tracking System Specialist (Portland, OR)
• Front desk duties to include answering telephones and directing calls to proper personnel. Incoming/outgoing mail; copying, taxing, scanning of documents as required; maintain office equipment
• Hire new employee within the Human Resources Information System (HRIS), gather and audit onboarding paperwork, create file, ensure all required testing is completed
• Assist with tracking and ensuring completion of all background and pre-screening of employees
• Fit all new hires for uniforms and ensure all new hires have a full set of uniforms
• Provide and facilitate Human Resources related material in new hire packets during orientation
• Maintain all uniforms and uniform rooms. Check in/out all uniforms, maintain uniform records, order uniforms on request, maintain uniform stock, put all dry cleaning away as received
• Handles administrative details, all projects; order supplies as needed
• Coordinate travel and lodging accommodations for staff, as requested
• Complete all purchasing as requested maintaining purchase orders as required
• Process all accounts payable in a timely manner per corporate policy
• Other duties as needed/assigned to ensure smooth operation of administrative and human resources-related matters
• Must possess a valid driver’s license if driving a company-owned vehicle
• Minimum of 1 year of administrative experience in a diverse business environment
• Work history demonstrating the following
• Custom Protection Officer (Pensacola, FL)
• Perform administrative duties (e.g., recruiting, applicant flow and hiring, unemployment and workers compensation reporting, benefits administration); handle multiple demands for commitment of time, energy, and resources
• Assist in taking complaints concerning discrimination, sexual harassment, and workplace harassment and provide investigative assistance when necessary in such matters; provide guidance and support for supervision concerning employee relations and disciplinary action; research, investigate, and compile information; listen actively and attentively; display understanding of, and respect for, people from diverse backgrounds; mediate conflict with tact and diplomacy
• Assist management in ensuring compliance with company Human Resources policies and applicable federal, state and local laws
• Communicate facts and ideas clearly both orally or in writing
• Must possess each of the following
• Armed Security Officer (Pittsburgh, PA)
• Working closely with the Talent Acquisition (TA) team and proactively completing administrator duties for applicant tracking software- iCIMS
• Ensuring reference and background checks are completed prior to onboarding
• Working with HR80s to assist in tracking and maintaining U.S. immigration standards
• Creating offer, transfer and/or promotional letters as well as new hire packages and ensures all proper documentation is on file in a timely manner
• Working with representatives from other departments (e.g. IT, Admin etc) to ensure everything is in place for the arrival of the new hire or transferred employee; and,
• Preparing and facilitating new employee orientation
• Assist with processing and administration of leave of absence requests, workplace injury reports, and disability paperwork including FMLA and other applicable leaves in accordance with applicable laws, regulations, policies and procedures
• Liaising with related external service providers including healthcare providers, agencies and facilities as required
• Working with managers and workers on return to work issues and encouraging their support of modified and light duty return to work opportunities
• Post-secondary education in Business and/ or Human Resources Management is preferred
• Preferred 3-5 years of experience in a Human Resources Specialist role
• Experience with immigration and the application process for foreign workers an asset
• Exceptional interpersonal skills with the ability to develop strong working relationships with persons at all levels within an organization
• Proficient at an intermediate to advanced level with MS word, Excel and Power Point
• Ability to use good judgement and shows initiative
• Thrives in a fast-paced work environment, maintains a positive frame of mind and sets an example of professionalism for other employees
• Proficient at learning and utilizing new computer programs
• Experience with Ultimate Software’s UltiPro, iCIMS and MS SharePoint considered an asset
• Bachelor's degree in Business, Management, Human Resources, Supervision, or equivalent combination education and experience
• Two years human resources, supervision or management experience
• Related experience where conflict resolution has been demonstrated
• Ability to analyze, interpret and implement HR policies and procedures
• Excellent communication, planning, organizational, dispute resolution, analytical, customer service, initiative and project management skills
• Must possess a learning orientation to changing technology impacting businesses processes
• Personal computer and related software skills necessary
• Demonstrated ability to maintain confidential information
• Presentation skills and experience in developing and delivering training to adult learners
• The GCMT is responsible for calculating and administering assignment-related allowances and deductions, verification and distribution of the Transfer Approval Form (TAF) and Employee Information Change Form (EIC), to review and process relocation expense reports, and to review and approve vendor invoices for Dow’s International Assignees
• The GCMT partners with Global Mobility Partners (located globally) in addition to colleagues in the Employee Data Resource Center (EDRC), Controllers, and Accounts Payable functions to deliver exceptional relocation services
• Track and reconcile compensation for all assignees and submit compensation data to Payroll and Accounts Payable. In addition this individual shares responsibility with the Lead Compensation Coordinator for entering and auditing data in Assignment Compensation for the payroll feeds and running the Allowance Payroll Feed batch job for off-cycle payrolls in PeopleSoft Track Global Assignments module
• Review, process and communicate regarding transferee’s relocation reimbursement reports including utilizing the HR Case Management Process
• Prepare off-cycle payroll feed and send to International Payroll
• Assist with entering Foreign Pay Collect earnings into PeopleSoft. Enter earnings regarding repatriations in Access database. Prepare monthly 355 payroll feed to send to International Payroll on a monthly basis
• Enter and update data for international assignees on International Payroll in PeopleSoft
• Prepare payroll feed for Short Term assignees
• Responsible for utilizing, monitoring, and updating the Human Resource Case Management (HRCM) tool within Global Mobility
• At least 3 years of previous experience in a Human Resource related role
• Able to communicate and relate well with those internal and external to the company
• Strong verbal and written communication skills are needed
• Able to handle multiple priorities from multiple sources
• Must be an organized self-starter exhibiting good judgment and the flexibility to adapt to priority changes and demands
• Must be able to apply software applications to respond to requests with attention to detail and accuracy
• Proficiency in Microsoft applications, such as Excel, Word, PowerPoint and Outlook, is required
• This position requires the ability to build strong working relationships with diverse groups. The job duties are diverse and require quick, accurate and consistent decision making
• Excellent organizational, analytical, and problem solving skills
• Ability to work effectively and appropriately with all levels of management
• Must have demonstrated proficiency in handling highly confidential matters
• Shows a high degree of initiative and the ability to assume additional levels of responsibility
• Able to work independently with limited supervision
• Provides administrative support to hiring managers during the interview and hiring process by placing employment ads with colleges, job boards, and other sources
• Responds to phone calls from potential job candidates
• Oversee applicant tracking and onboarding via SilkRoad and RedCarpet technologies
• Compiles, records, and analyzes data from applicant documents
• Maintains all personnel files
• Conducts new hire orientation for office and field personnel as required
• Responsible for coordinating programs and morale building activities for office and field personnel
• Participates in operational meetings as needed
• Performs special projects and assignments as assigned by management
• The educational equivalent of a high school diploma
• At least three years of human resources related experience
• Administrative support experience in higher education
• Experience in ensuring compliance with Form I9 and E-Verify requirements
• Intermediate skills in Microsoft Word, PowerPoint, and Excel
• Basic skills in Microsoft Access
• Experience using PeopleAdmin and the University of Arkansas BASIS system
• Knowledge of the principles and practices of human resources
• Ability to interview and extract information from job applications
• Ability to interpret and apply federal and state laws and university policies and procedures governing human resources
• Ability to prepare, present, and review oral and written information and documents
• Ability to communicate with a diverse group of employees
• Ability to analyze data and prepare reports
• Ability to work in a technological environment demonstrating proficiency in word processing, spreadsheets, and data base applications
• Bachelor’s degree from an accredited institution of higher education
• At least five years of Human Resources related experience
• Ability to interpret and apply state and agency/institution policies and procedures governing human resources
• Calculates and provides staff with annual fringe benefit allowance; reviews enrollment forms for accuracy and coordinates enrollment with third-party administrator
• Assures compliance with COBRA guidelines by preparing letters and other paperwork as directed; receives and records COBRA insurance premium payments
• Coordinates health, life and disability insurance enrollments and communicates with service providers concerning routine administration of programs
• Prepares paperwork required to place employee on payroll and establishes personnel file
• Assists in hiring process by coordinating job posting on Web site, reviewing resumes, performing telephone interviews and reference checks
• Extensive knowledge of computer software (Windows 95, 98, XP and Microsoft Office), computer hardware and computer servers
• Ability to operate most standard office equipment
• Good to excellent spelling, grammar and written communication skills
• Excellent telephone and oral communication skills
• Responding to employee, manager and HR team requests and escalating issues as appropriate
• Providing support for employee on-boarding as well as employee exit meetings
• 723 South Main Street x , Springfield, TN 37172-2809 USA
• Aptitude for English and business administration
• Sound people skills
• OFFICE DEPOT, INC
• SEARS HOLDING CORP
• Time Customer Service, Inc
• THE PEP BOYS
• Under the supervision of an Associate Director of Personnel, directly supervise HR Specialist 1’s on how to plan, organize, conduct and coordinate personnel activities for one or more major Agency programs, offices or facilities
• Supervise, train and act as a resource for HR Specialist 1’s in the performance of staffing and recruitment activities
• Supervise and train staff in the evaluation of preparation of documentation to (re)classify or extend positions
• Supervise the administration of the agency’s reduction of staff in accordance with agency resources and priorities within the framework of Civil Service Law, Rules and Regulations
• Additional duties will be discussed in detail during the interview
• Will be responsible for assisting with recruiting efforts
• Writing and posting job descriptions, sourcing and pre-screen phone interviews
• Assist with on-boarding paperwork, presenting offers, explaining benefits
• Conduct employment verifications
• General HR administrative duties, documenting in ADP, and data entry of personnel records
• Assisting HR Manager with various administrative efforts of the department
• Exhibit high level of confidentiality of sensitive and personal information
• Support Senior Benefits Specialist with daily benefits questions and annual Open Enrollment
• Manage Corporate Social Responsibility program
• Manage employee recognition programs
• Manage all disability, FMLA, military, and worker’s compensation leave processes
• Contribute to HR team blog and company newsletter
• Manage voluntary separation process, including conduct exit interviews
• Manage HRIS system
• Generate and analyze monthly HR reports from HRIS system
• Recommend changes or additions to corporate policies
• Review and update employee handbook, corporate policies, and training on an annual basis
• Submit annual compliance reports including Affirmative Action Plan data, EEO-1 survey, VETS-4212
• 3+ years of experience as an HR generalist
• HR certification such as aPHR, PHR, or SHRM-CP
• Experience working with a federal contractor
• Beginner to intermediate experience with ADP Workforce Now
• Beginner to intermediate experience with SharePoint 2013
• Travel may be required on a limited basis
• Providing managers assistance in monitoring and supporting human resources initiatives
• Support HR Manager in execution of major HR processes including, but not limited to: Payroll Administration, Employee Data Management, Benefits Administration, Employee Relations, HR Reporting and Metrics
• Data management and administration activities to ensure support and execution of HR processes
• Knowledge of e-jobs selection process in division and documentation required for Special Selections
• Produce reports utilizing SAP upon request from Human Resources Manager
• Assist in the transfer process to ensure that the candidate selected for the job has been moved correctly in SAP
• Assist HR Manager with communication plans associated with personnel changes
• Prepare, communicate, initiate, and process Status Change Requisitions (SCRs), notice of change (NOCs), Progress Reviews
• Initiate and process new hire information and terminations
• Conduct HR portion of new hire onboarding
• Associates Degree in Finance, Accounting, Business Administration or Human Resources required. Bachelor’s Degree preferred
• 1- 3 years of HR related experience in multiple areas such as payroll, employee HRIS and reporting, sourcing and selection, employment law, employee relations, compensation and benefits, etc. Will consider Bachelor’s Degree in HR or related field in lieu of experience
• Proficiency with Microsoft Office Suites: word processing, spreadsheet, presentation software and others
• Experience with PeopleSoft, SAP, other HRIS systems and related reporting analytic work
• Ability to interact with multiple levels of the organization
• Strong written and verbal communication skills / strong interpersonal skills
• Strong organizational and planning skills, ability to handle multiple priorities
• 3+ years of HR Generalist experience, ideally in a manufacturing setting
• Demonstrated experience interfacing with leadership team as well as front line staff
• Able to handle multiple priorities
• Maintain confidentiality of employee and company information
• Managing the EAF (Employee Action Form) process to include working with Management teams and seeking appropriate approvals
• Scanning & saving EAF documents for record keeping purposes
• Process address and name changes in to our HRIS Systems
• Employee relations and investigations note taking
• Verify and Process all I-9 documentation through 3rd Party system, Tracker
• Act as the company’s compliance poster point of contact, coordinating Workers Compensation and State and Federal requirements
• HR process library administrator
• Provide audit support as needed
• Answer and provide responses to employee inquiries both through our HR hotline and HR Inbox
• Job duties and responsibilities may change as needed
• HS diploma or Equivalent, Bachelor's degree preferred
• Minimum 2-3 years of administrative experience, in Human Resources
• Previous experience working in an HRIS system required to include data entry, i.e. entering New Hires in the system as well as maintaining employee information, direct experience with ADP Workforce Now preferred
• Previous experience working with Applicant Tracking Systems, direct experience with iCIMS preferred
• Experience with data entry, processing and entering Personnel Action Forms or Employee Action Forms
• A proven history of strong auditing skills
• Experience working with high volume of transactions
• Government contracting
• Experience with process workings between payroll and HR preferred
• *************** No Agencies Please *****************
• Demonstrated experience working with on-line personnel and payroll systems
• Experience with policies and procedures as they relate to personnel, benefits and payroll administration, including but not limited to job classification, recruitment, selection, benefits and salary administration, and diversity
• Strong analytical skills with the ability to interpret policies and procedures, and provide clear, concise analysis for making recommendations or proposals to management
• Ability to work with complex employment issues and multiple personnel programs. Ability to interpret collective bargaining agreements
• Demonstrated analytical skills to link various relationships and to interface information among different computerized systems
• Proven ability to exercise initiative, excellent judgment and tact in managing and completing administrative operations, and maintain absolute reliability in handling confidential and sensitive matters in the absence of close supervision
• Ability to anticipate problems, collect information, analyze data and recommend appropriate course of action
• Strong experience with computerized systems, database management, and spreadsheet and word processing programs to manipulate data and create reports. Ability to become proficient in campus and department systems, particularly on-line payroll and personnel systems
• Demonstrated experience with website, database and report design and maintenance
• Ability to analyze and interpret complex immigration policy issues and convey information to foreign scholars, faculty sponsors, and administrative personnel
• Outstanding interpersonal skills with the ability to communicate effectively and professionally in a variety of formats with diverse individuals and groups using tact, diplomacy and flexibility
• Ability to independently plan, organize and prioritize daily operations and projects in order to meet rigid deadlines. Skills to be detail oriented with excellent organizational skills. Ability to process high volume of work in an accurate and timely manner
• Ability to maintain confidentiality, make independent decisions, and to provide consultative services to administrative and academic personnel
• Occasional Travel May Be Required
• Providing training and briefings on retirement planning or other employee benefit-related programs
• Performing audits and resolving payroll problems such as those involving leave balance errors, alimony/child support/bankruptcy payments, waivers for employees, wage garnishment orders, processing debts owed to the agency, retroactive pay adjustments, back pay awards and settlements
• Advising managers, timekeepers, and/or other government personnel/officials regarding complex compensation issues relative to pay, premium pay, leave administration, time and attendance
• Providing information necessary to help employees obtain maximum gains from available benefits; and
• Troubleshooting errors found in employees' official records or benefit options and correcting them in accordance with current guidance
• Advising senior management and staff personnel on the interpretation and application of position classification standards, classification appeal procedures, Retirement Coverages, and Fair Labor Standards Act exemption determinations
• Developing and amending staffing policy and procedures impacting ICE in the form of legislative proposals, regulations, and other instructional material
• Providing the full range of position classification, recruitment and placement services, policy interpretation, and alternative planning objectives to senior ICE officials
• Developing proposals for new and/or revised policies in response to identified requirements, and assuring that all policies, regulatory and program issuances are properly integrated with other staff actions, and fully supportive of ICE's mission requirements, program goals, and equal employment opportunity objectives; and
• Performing long-range planning for future position classification, recruitment and placement requirements and initiatives
• May be required
• Providing guidance and support to management and staff on regulatory and legal requirements of human resources programs, and participating in meetings to present and promote acceptance of Human Capital initiatives and proposals
• Serving as a technical expert on recruitment, placement and position classification and resolving complex problems and/or issues
• Performing analytical and evaluative studies of human resources programs, policies, procedures and initiatives
• Implementing and coordinating policies, procedures, and processes and regulatory compliance for new program initiatives; and
• Managing multiple assignments and meeting competing deadlines
• Providing expert guidance, direction and support on human resources issues
• Conducting studies to develop new requirements in program operations, legislation and agency regulations; and
• Evaluating pertinent legislation on new or revised polices or directives
• Performing recruitment activities related to variety of positions that include professional, scientific, senior level, hard to fill, highly visible or sensitive, etc
• Providing advisory consultation to managers, employees, and job applicants on FDA's recruitment and placement procedures, practices, policies, and guidelines
• Evaluating qualifications of candidates, adjudicating veterans preference, and referring best qualified applicants to the selecting officials
• Providing internal (merit promotion) and external (delegated examining) placement support
• Providing HR support to supervisor, team leader, or requesting organization regarding proposed HR actions
• Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing
• Pre-employment physical required: No
• Moving expenses authorized: No
• Time in Grade (TIG) must be by the closing of the announcement
• Annual leave for non-federal service authorized: No
• Financial disclosure statement required: No
• Guiding employees in resolving primarily common work-related or personal problems
• Providing managers and employees with information and information and interpretations of the organization's HR (Employee/Labor Relations) policies, procedures and guidelines
• Providing advice regarding appropriate levels of discipline/adverse actions, and prepares disciplinary and adverse action, grievance, and appeal letters
• Providing counseling to employees on complaints or inquiries
• A masters or equivalent graduate degree OR
• 2 full years of progressively higher level graduate education leading to such a degree OR
• LL.B or J.D., if related
• Developing complex proposals/plans for the employee relations program areas
• Representing management in grievances, arbitration cases, and unfair employee practice and impasse hearings
• Independently resolving difficult issues/problems requiring consideration of the total personnel management program
• Assisting in the investigation of grievances and complaints, and is responsible for gathering and providing information requested as part of formal and informal EEO complaints
• Investigating grievances on complex and/or far-reaching issues in the pre-litigation stage for possible settlement or withdrawal
• A Ph.D. or equivalent doctoral degree OR
• 3 full years of progressively higher level graduate education leading to such a degree OR
• LL.M., if related
• Business Travel of 5% of the time may be required to attend meetings and conferences
• Ability to Manage a Human Resources Recruitment, Staffing and Employment Program
• Knowledge of Human Resources Laws and Regulations
• Ability to Communicate Effectively
• TDY travel for conferences, meetings and training up to 20% of the time
• Federal Staffing and Recruitment. Examples of specialized experience include, but are not limited to: interpreting and applying civilian human resources concepts, principles, laws, regulations, and practices in order to advise management and customers on a variety of staffing functions; developing Occupational Questionnaires and qualification statements for Vacancy Announcements; and utilizing civilian human resources database systems such as the Automated Stopper and Referral System (ASARS) to query priority placement program registrants, and to retrieve, and analyze information in order to complete assignments
• Federal Classification and Position Management. Examples of specialized experience include, but are not limited to: interpreting and applying civilian human resources concepts, principles, laws, regulations, and practices in order to advise management and customers on a variety of classification functions; and classifying positions using appropriate classification standards
• Federal Labor and Employee Relations. Examples of specialized experience include, but are not limited to: interpreting and applying civilian human resources concepts, principles, laws, regulations, and practices in order to advise management and customers on a variety of labor and/or employee relations functions; interpreting and applying labor and employee relations policies and procedures; and managing and administering effective labor-management and employee relations programs
• HR Advisory Service
• HR Production Work
• Knowledge of Labor Relations Theories, Principles, Methods, and Techniques
• Ability to Analyze Legal and Regulatory Guidelines Governing Employee and Labor Relations
• Ph.D. or equivalent doctoral degree or three full years of progressively higher level graduate education leading to such a degree or LL.M., if related and obtained in an accredited college or university. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the one year of full-time study requirement. Note: You MUST attach a copy of your transcripts at the time of application for verification
• Some specialized experience as described above, but less than one year, and more than two years but less than the education described above. You must compute the percentage of the requirements that you meet, and the total must be at least 100%. To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education above two years by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify. Note: Your resume MUST clearly document your experience, and you MUST attach a copy of your transcripts at the time of application for verification
• Manage and maintain position requisitions within our internal onboarding system. This includes ensuring proper approvals are received for each new and replacement role, managing external and internal job postings, revising position details as requested
• Heavy background check processing for our potential candidates and vendors. Provide frequent and accurate status updates to hiring managers and recruiters
• Heavy data entry responsibilities within our HRIS System and other First Republic Bank systems. Entries include new hires, separations, promotions, salary changes, title changes, manager changes, mass changes as requested and personal information changes
• 1-3 years of experience in Human Resources and/or an Administrative Function
• Experience with HRIS systems and other HR Technology systems preferred. UltiPro, iCIMS experience a plus
• Great organizational skills and attention to detail; must be able to juggle and prioritize multiple tasks simultaneously
• A strong sense of urgency and superior client service skills
• Must be flexible and able to change direction quickly
• Comfortable in a fast-paced environment and in dealing with ambiguity at times
• Ability to handle confidential information and has the judgement to escalate issues when appropriate
• Superior verbal and written communication skills
• University degree in Human Resources or related field
• Minimum 5 years total HR experience in both HR generalist and Learning and Development roles
• Experience in the HR environment of more than one Southeast Asian country is an advantage
• Exposure to HR systems
• Demonstrated ability to manage competing tasks and deliver quality output
• Excellent judgement, maturity and trustworthiness
• Demonstrated ability to communicate effectively with his/her team and the various stakeholders
• Demonstrated ability to resolve problems in a fundamentally sound manner
• Demonstrated ability to believe and trust in one’s own ideas while being open to new ideas
• Strong command of the English language in both written and oral communications
• Highly organized and strong interpersonal skills
• Proactive and detail-oriented
• Customer service oriented and able to handle competing demands
• Results oriented; can work independently and take ownership of tasks from start to finish
• Resilient and mature
• Ability to quickly learn new applications/productivity tools
• Respond to employee inquiries and direct them to the appropriate resources or points of contact
• Use a variety of HR computer systems to enter data, gather information, generate reports and respond to information requests
• Assist employees and supervisors with Leaves of Absence/FMLA/ADA/Disability Insurance and work with third party vendor to administer leave policies
• Investigate, research and resolve employee issues related to pay, benefits, and accuracy of data in our HR information systems
• Provide support to recruitment efforts which may include processing position approvals, posting jobs, reviewing applications, arranging employee assessments, assisting hiring managers with the application process, interacting with applicants, initiating pre-employment screenings, following up with applicants, and other related activities
• Deliver or assist with new hire orientation and on-boarding
• Create, update and audit personnel files and other HR-related records
• Support HR managers and other HR staff in resolving employee relations concerns
• May perform additional duties as assigned
• Familiar with HR processes and policies
• Strong analytical, problem solving, critical thinking, organizational skills
• Possesses exceptional customer service skills
• Strong collaboration and teamwork skills
• Ability to identify complex problems and related information to develop and evaluate options and implement solutions
• Demonstrated ability in project management, planning, execution, monitoring, and controlling
• Partner closely with HR Generalists on projects to solve business problems
• Interact daily with our amazing associates to answer questions about our top notch benefits plans, payroll, or occasionally just chat with them about how their day is going
• Great decision making requires a strong foundation of data, so you will be asked to complete administrative requirements connected with associate changes to make sure our systems are accurate and up to date
• You will interface with our HR Specialty groups to ensure we meet our internal and external compliance obligations to make sure we are always doing the right thing
• You will do exit interviews when people choose to move on to the next journey in their career and through your learnings will be able to make recommendations that help shape our culture
• You’ll be the “right hand” of our team of Generalists allowing you to grow and learn while contributing to the execution of our HR priorities
• Recruiting for positions regulated by Title 5, Title 38 and Hybrid Title 38 authorities
• Providing comprehensive recruiting and hiring needs for an organization
• Adhering to stringent time constraints in recruiting and hiring for an organization
• Providing consultation to management on Title 5, Title 38 and Hybrid Title 38 hiring authorities
• Recruiting and hiring people with disabilities
• Currently serving as a Human Resources Specialist (Recruitment and Placement), GS-201-11/12 in the VHA
• At least two full years of experience in the full range of recruitment and placement actions of VHA positions, including job analysis, functional statement consultation, qualification reviews issuing certificates of eligibles, coordination pre-employment clearances and making tentative and firm job offers for Title 5, Hybrid Title 38 and Title 38 positions
• At least two full years of experience processing Personnel Action Requests in the VHA for Title 5, Hybrid Title 38 and Title 38 positions
• The employee is a consultant for top management regarding issues related to Labor/Employee Relations
• Prepares disciplinary and adverse action, grievance and appeal letters
• Provides advice on leave programs (family and medical, voluntary leave transfer, military leave, advanced leave and leave without pay)
• Serves as a consultant to supervisors and managers providing technical advice on statutory, regulatory and procedural requirements. Advises management concerning grievances at each step of the negotiated grievance procedures (both nationally & locally). Represents management in conventional arbitration cases and at Merit System Protection Board appeals
• Prepares management cases for EEO, MSPB, ULP, and arbitrations, including discussing all relevant facts in the case with employees and management staff concerned, along with the attorney
• Research and respond to MSPB case filing, and Unfair Labor Practice claims filed by the local union. Schedules meetings and provides training to management and supervisors on conducting negotiations
• Serves as a mediator in Labor Management disputes as necessary, seeking to resolve these prior to formal litigation
• Analyzes facts presented and reviews case files before disciplinary adverse actions are issued to employees
• Researches case law, for similar cases and decisions
• Ensures recommended penalties are consistent throughout the Medical Center as to the offenses committed
• Prepares and presents HR Program specialty training courses for managers and supervisors
• Researching HR regulations and policies as they relate to recruitment and staffing
• Developing personnel actions (SF-52’s) on employees within an organization
• Provide guidance to applicants on how to apply through www.USAJobs.gov
• Answering customer inquiries as they relate to benefits, within grade increases and other HR matters
• Interpreting and applying policy in regards to appointment and setting pay
• 1 full year of graduate level education; OR
• A bachelor’s degree in any field with Superior Academic Achievement. S.A.A. is based on (1) class standing, (2) grade-point average, or (3) honor society membership. For more information on S.A.A. please visit: http://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=General-Policies
• Interpreting and applying laws, regulations, policies, guidance, and procedures pertaining to Title 5 and/or Title 38 recruitment and placement, such as staffing flexibilities, qualification standards with the assistance of a Senior HR Specialist
• Independently advising management on a variety of the less complex technical issues concerning phases of hiring, merit promotion, and other organizational placement requirements
• Independently apply pay setting regulations and determine salaries for new appointees with the review of a senior HR Specialist
• Utilizing USA Staffing to post job announcements, minimally qualify applicants, refer candidates and give job offers
• Interpreting and applying laws, regulations, policies, guidance, and procedures pertaining to Title 5 and Title 38 recruitment and placement, such as staffing flexibilities, qualification standards
• Advising management on a variety of complex technical issues concerning all phases of hiring, merit promotion, and other organizational placement requirements
• Independently applying pay setting regulations and determining salaries for new appointees
• Updating local policy regarding human resources
• Monitor/Report recruitment patterns, local labor market conditions, and strategies to overcome recruiting challenges
• Communicate with managers, supervisors, and staff via in-person, telephonically, live meetings, email, and MS Lync
• Research regulation, policy, and procedures to ensure accurate advice is provided
• Ensure all personnel actions are properly documented to meet legal and regulatory requirements
• Resolve difficult and potentially controversial internal and external staffing and placement issues
• Mentor junior staff on daily duties and actions
• Provide technical guidance and oversight to junior staff through daily observation and quality control reviews
• Train junior staff through coaching and formal methods to achieve a high performing team dynamic
• Provide continuous analysis and feedback on team staffing metrics
• Identify junior staff deficiencies and corrective strategies
• Interpret complex Title 5 and Title 38 regulations and guidelines for specific cases and daily operations
• Perform merit promotion and placement actions involving internal and external recruitment actions
• Work with managers to develop pre-recruitment activities
• Utilize automated software in the performance of daily duties, to include USA Staffing, WebHR, HR Smart
• Review, approve, and release personnel actions in HR Smart
• Develop job analyses and dual assessments; review applicant qualifications; issue certificates
• Coordinate Delegated Examining Unit recruitments
• Respond to applicant inquiries
• Serve as the HR Technical Representative to Title 38 and Title 38 Hybrid Professional Standards Boards and facilitate approvals of Board recommendations
• Serve as the HR Technical Representative on Physician Compensation Panels and related pay setting
• Perform complex special projects requiring extensive research and attention to detail
• Respond to emergent senior leadership requests for information timely
• Serve on special project teams
• Provide technical training presentations to a large audience periodically
• Prioritize workload to ensure work commitments are achieved in a timely and efficient manner
• Interpreting complex federal regulations, policies and laws accurately, such as the Code of Federal Regulations, the United States Code and VA regulatory guidance
• Performing both Title 5 and Title 38 human resources recruitment and placement regulatory, policy and procedural research to ensure accurate and timely advice is provided
• Providing information and interpretation to supervisors, managers and HR staff on applicable federal policies, procedures and regulations relating to both Federal and VA Title 5 and Title 38 HR regulations
• Completing both Title 5 and Title 38 personnel action requests such as pay actions, reassignments, promotions, and changes to lower grade
• Providing consultative services to managers involving both Title 5 and Title 38 recruitment strategies, position classification, pay setting, and position management
• 50% or Greater
• The work requires a significant amount of travel
• Knowledge of Title 5 and Title 38 Employee/Labor Relations and Performance Management Programs in order to respond to inquiries from within and external to VHA
• Knowledge and understanding of Title 5 U.S.C. Chapter 71 and Title 38 U.S.C. Chapter 74
• Knowledge of analytical and evaluative techniques to present information and reports in a variety of venues and formats to a broad audience
• Knowledge and mastery working with VA Labor Unions
• Knowledge and ability to represent VHA during negotiations within the external to VHA
• Knowledge of the administrative investigation process
• Knowledge of the 7422 decision process to develop and submit department recommendations to Office of General Counsel
• Evaluates applications to determine eligibility and qualifications
• Utilizes automated staffing and database programs
• Follows all staffing regulations, policies and laws Including, the Code of Federal Regulations, and the
• Evaluates applications to determine eligibility and qualifications for complex or high level positions
• Communicates in-person, through telephone conversations, e-mail and written form with internal and
• Work with the Onboarding and Compensation teams to provide additional knowledge and training on commission compensation
• Review all offer letters and compensation agreement to ensure they are written accurately and sent out in the appropriate manner
• Work with the Onboarding Coordinators to ensure all paperwork is completed accurately and that all VOE's have been completed
• Follow up with managers to ensure we have the correct paperwork completed on time
• Ensure receipt of all agreements in a timely manner
• Ensure that all updates are made in BV and that all changes are reviewed
• Develop and implement new and revised compensation programs, policies and procedures in order to be responsive to the company's goals and competitive practices
• Develop techniques for compiling, preparing and presenting salary data
• Supervises the participation in and conduct of commission, exempt and nonexempt salary surveys to ensure corporate compensation objectives are achieved
• Maintain Daily/Weekly Updates to Spreadsheets and systems
• Audit employee's work to ensure all data has been processed correctly
• Assists in other HR employment activities as assigned
• Other Duties as assigned
• Must be highly organized with keen attention to detail
• Exceptional follow through skills
• Demonstrate the ability to work in a fast paced ever changing environment
• Previous experience in a role that required a high level of confidentiality
• Bachelor's Degree in Human Resources preferred; or three to four years related experience and/or training; or equivalent combination of education and experience
• The business travel requirement is 15%
• Knowledge of advanced Human Resources Management principles, concepts and practices
• Ability to plan, organize, and advise management on organizational changes
• Knowledge of Foreign Labor Programs
• Ability to design and conduct comprehensive Human Resources studies
• Complete assessment questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/10007572
• Supporting documentation
• HUMAN RESOURCES LIFE-CYCLE MANAGEMENT
• PERFORMANCE MANAGEMENT
• RESOURCE MANAGEMENT
• WORKFORCE DEVELOPMENT
• Proven experience working with a broad scope of complex personnel and related functions, such as recruitment, compensation, employee relations, and evaluations
• Experience with on-line payroll/HR systems and ability to use data processing software systems to process full range of payroll and personnel actions
• Strong computer skills in a PC environment using various business software programs (spreadsheets, word-processing, and databases)
• Demonstrated experience classifying positions and creating job descriptions
• Demonstrated experience with leave administration (FML, PDL, Workers' Comp, Disability, etc.)
• Experience with processing visas and ability to independently managing full scope of immigration issues
• Outstanding interpersonal skills with the ability to communicate effectively and professionally with diverse individuals
• Strong organization skills and ability to prioritize, follow through on tasks, pay attention to detail, handle multiple priorities, and complete work in a timely manner
• Skills in problem-solving and ability to act independently and exercise sound judgment
• Knowledge of the relationship between management needs and National Guard goals and objectives
• Knowledge of, and skill in applying a wide range of HR concepts, practices, laws, regulations, policies and precedents
• You can save your work and come back later. Just click "Save" and "Logout"
• If you submit more than one application for this position, the most recent one submitted is the one that is used. Therefore, it is important for you to complete it in its entirety
• You can print a copy of this job announcement so that you can read the questions offline or click the following link View Occupational Questionnaire
• Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL http://www.opm.gov/Forms/pdf_fill/OPM1203FX.PDF
• When faxing the OF Form 1203-FX, resume, and any supporting documents simply make sure the Form 1203-FX is on top of any other documents you are faxing and always use the US Government Application cover sheet which is here -- http://staffing.opm.gov/pdf/usascover.pdf -- and be sure to fill it out completely and clearly. The fax number is 1-478-757-3144
• Resume (All applicants must submit)
• HRO Form 6; Military Service Background (All applicants must submit)
• OF 306; Declaration of Federal Employment (Only required if you are not an on board current Permanent Pennsylvania National Guard Technician)
• SF 181 Race & National Origin Identification
• Knowledge of a wide range of position classification concepts, principles, and practices; a full range of pay laws, regulation, principles and practices sufficient to provide state level comprehensive HR management advisory and other technical services to organizational (ANG and ARNG) functions
• Knowledge of consensus building, negotiating, coalition building, and conflict resolution techniques to interact in highly charged emotional situations
• Knowledge of the different philosophies and structures of the ANG and ARNG within the state
• Knowledge of the rules and procedures that apply to the various categories of National Guard full-time employees, i.e., dual status (DS)/non-dual status (NDS), Active Guard Reserves, Active Duty Special Work (ADSW), etc
• Ability to interact with all levels of management and labor unions as a strategic business partner in the delivery of staffing services requiring a broad breadth of approach and intensity of analysis
• Ability to communicate both orally and in writing sufficient to develop and present organizational and position analyses to management to gain acceptance and understanding of findings and recommendations
• Employee relations: Responsible for communications and interpretation of HR policies and procedures. Coach/consult with managers and employees on issues including: performance, terminations, sexual harassment, discrimination, etc. Coordinates all employee activities/programs. Interprets and complies with all state and federal laws
• Compensation – Monitor and approve applicable salary increases; check to see that they are within guideline. Conducts preliminary job analysis and creates job descriptions of non-benchmark positions through a job evaluation process
• Benefits – communicate and interpret all benefit changes and policies. Educate associates about their benefits and coordinates open enrollment periods. Research and resolve associate’s benefit problems and questions
• Hourly Recruitment/Selectin – Assists managers in conducting needs analysis. Tracks open positions. Sources candidates from both internal and external sources. Interviews and screens candidates for open positions. Expedites and coordinates internal transfers
• HRIS Reporting – Compiles statistical reports for departments. Has working knowledge of many software packages
• Provide general functional and administrative support to the Line of Business, HR team and act as first point of contact to internal customers for HR issues, HR programs and policies
• Preparation and issuance of all hourly & salaried resignations, leaves of absence, parental leaves, employee evaluations and terminations, and employment verification letters
• Manage and maintain up-to-date organizational charts
• Organize and carry out general administrative tasks as needed including file management and invoice processing
• Knowledge Skills and Abilities
• Experience in SAP would be considered an asset
• Post-secondary education in an HR-related field
• Demonstrated experience and knowledge of complex payroll and timekeeping practices and procedures, salary scales, merits, range adjustments, performance bonuses and stipends on multi-funded cost distributions
• Demonstated experience monitoring leave usage, accruals and service credit. Experience with Payroll administration and timekeeping policies and procedures in a university setting preferred
• Personnel generalist work experience including but not limited to: job descriptions, recruitment, classification, salary administration, performance appraisal, employee benefit and layoffs
• Knowledge of University policies and procedures pertaining to personnel administration preferred
• Knowledge of professional recruitment and hiring techniques and processes and experience composing, writing and editing a variety of job descriptions for PSS and MSP positions
• Strong knowledge, understanding and experience coordinating and interpreting policies for all leaves of absence including, but not limited to FML, CFRA, and PDL
• Work experience in a University setting. Experience with undergraduate student employment policy and procedures. Experience with Academic Personnel policy and procedure
• Demonstrated experience advising foreign staff employees regarding Bureau of Citizenship and Immigration laws, regulations and eligibility requirements in relation to employment. Experience with university policies and procedures governing the hiring processes for foreign employees preferred
• Demonstrated experience using computerized personnel and payroll systems. Preferred experience with UCSD systems
• Experience in investigating issues/problems and initiate solutions by communicating problems to the HR Manager. Skill to exercise effective control of situations or events in the absence of higher authority and ability to make recommendations or decisions that affect office and departmental operations and activities
• Experience analyzing changes to policies & procedures and making recommendations. Experience in writing & developing policies and procedures
• Demonstrated political acumen and initiative to exercise excellent judgment, tact and diplomacy in handling highly confidential and sensitive matters
• Exceptional interpersonal skills and strong oral, written, and communication skills to communicate clearly, effectively, tactfully, flexibly and patiently in person, on the telephone, and in writing
• Strong mathematical skills to accurately run complex calculations for retroactive salary equity increases, reclassifications, administrative stipends and other salary adjustments and corrections
• Detail oriented, excellent organizational skills and ability to multi-task and process high volume of work. Extensive experience to independently plan, organize, and prioritize daily operations and projects in order to meet rigid deadlines. Excellent proofreading and editing skills
• Strong critical thinking and analytical skills to identify problems and use creativity to develop innovative solutions
• Proven experience in planning, organizing, and prioritizing day-to-day operations, and in handling a variety of tasks and duties when there are changes in workload, changes in assignments, and pressures of deadlines
• Assists with implementing events related to WorkLife Services and Employee Programs (Telework, Workers' Compensation, Unemployment Compensation, Employee Assistance Program, Health and Wellness, Exit Clearance, Hardship Transfers, Peace Corps, New Employee Orientation, Lactation Program and Benefits)
• Provides briefings and presentations
• Relays guidance and information regarding WorkLife Programs. OR
• You may substitute a doctoral degree (PhD) or three full years of progressively higher-level graduate education leading to such a degree in a qualifying field for experience at the GS-11 grade level. This education must have been obtained from an accredited college or university and demonstrate the skills necessary to do the work of the position. (A course of study in human resources management, or related fields, is qualifying.) Check with your school to determine how many credit hours comprise three years of graduate study. If that information is not available, use 54 semester or 81 quarters hours
• Assists with managing and implementing agency-wide programs related to WorkLife Services and Employee Programs (Telework, Workers' Compensation, Unemployment Compensation, Employee Assistance Program, Health and Wellness, Exit Clearance, Hardship Transfers, Peace Corps, New Employee Orientation, Lactation Program and Benefits)
• Provides briefings and presentations to senior level managers
• Drafts agency-wide guidance, standard operating procedures and newsletter articles
• Experience in utilizing civil service laws, rules, regulations and practices related to merit staffing
• Experience in communicating with senior level officials both orally and in writing in a clear and concise manner
• Experience using Title 5, Code of Federal Regulations and related standards, guidelines, executive orders pertaining to programs and requirements applicable to the senior Senior Executive Service, Senior Level, Schedule C and comparable positions
• Experience in developing policies, procedures and programmatic systems relative to senior executives and other senior level employees within a large headquarters organization
• Experience using Title 5, Code of Federal Regulations and related standards, guidelines, executive orders, etc. pertaining to programs and requirements applicable to the executive schedule, Senior Executive Service, Senior Level, Senior Professional and political Schedule C and comparable
• Obtain and maintain a top secret clearance. Completion of a single scope background investigation is required before appointment. For more information visit OPM Mythbuster Page
• Submit to a drug test prior to your appointment and random drug testing while you occupy the position
• Military Human Resources Management
• Military Automated Personnel and Data Processing System
• Awards Administration
• Manages the Federal Employees Compensation Act (FECA) program by exercising overall responsibility for OWCP claims administration
• Counsels and assists employees injured on-the-job in obtaining all required documentation to secure benefits through the Department of Labor (DOL) claims procedures
• Communicates with supervisors and injured employees to facilitate claims
• Works with DOL to expedite adjudicating and paying claims
• Coordinates with injured employees on the long-term rolls, rehabilitation specialists, medical practitioners, DOL representatives, and management officials to provide employment commensurate with employee's permanent physical limitations
• Monitors vacancies to identify those appropriate for occupancy by physically-limited employees
• Trains supervisors and employees on practices and regulations of the injury compensation program
• Assists managers in restructuring duties to provide reasonable accommodations
• Ensures the Personnel and Suitability Program for the facility is operating in accordance with applicable policies and directives
• Ensures Special Agreement Check (SAC) is initiated by submitting an electronic fingerprint
• Reviews results received and adjudicates all new appointees and/or contractors
• Serves as point of contact and subject matter expert on the Electronic Questionnaires for Investigations Processing (e-QIP) that allows for the electronic completion and submission of all personnel investigative forms
• Previews List of Excluded Individuals and Entities (LEIE) and Health Integrity Practitioner Data Banks (HIPDB) queried for all appointments when notified
• Coordinates with appropriate parties to ensure all information required for adjudication is contained in the case file prior to final adjudication
• Initiates the Minimum Background Investigations (MBI) and Background Investigations (BI) process via the Security Investigations Center (SIC)
• Performs administrative office support functions and maintains cooperative working relationships with managers, supervisors, applicants, employees, and co-workers
• Provides guidance and consultation regarding benefit entitlements such as leave, health and life insurance
• Advises and counsels managers, supervisors, employees and annuitants regarding a wide variety of retirement issues
• Provides benefit analysis and comparisons among CSRS and FERS options
• Provides comments and input regarding agency interpretation of retirement regulations and how it applies to individual and unique cases
• Conducts work in support of HR recruitment, examination, selection and placement programs
• Analyzes and identifies experience, training, education, and other background information to develop crediting plans for common positions using standard merit promotion policies and procedures
• To other VISN 12 facilities for training
• May Travel to Castle Point VA Campus as needed by service
• Providing advice to all levels of management on a wide variety of employee/labor relations matters
• Representing management in appeal and negotiating procedures
• Developing proposals and strategies
• Recommending solutions to problems
• Conducting labor relations surveys, studies and evaluations
• Knowledge of conflict resolution techniques sufficient to interact in occasional highly charged emotional situations in delicate or highly contested case matters and determinations
• Consults, coordinates, facilitates, and recruits for the facility, placing special emphasis on programs such as affirmative action, disabled persons, and veteran's employment
• Coordinates advertising and marketing events as recruitment tools to attract a wide variety of quality applicants
• Hosts and participates in career/job fairs and place advertisements in local media outlets and professional journals
• Executes specialized recruitment programs to attract well qualified candidates for positions where applicants are in short supply and utilizes imaginative approaches and simultaneous searches for candidates from sources outside the existing workforce
• Considers the local labor market, employment and compensation trends, changing missions, morale and technological influences in providing advice to management
• Develops and maintains relationships with local educational institutions to provide access to quality applicants and develops local agreements with institutions for various program requirements
• Functions as a facility-level Veterans Employment Coordinator (VEC) to the Veteran community on employment opportunities in the VA and also functions as a Selective Placement Coordinator (SPC) to assist management in recruiting, hiring and accommodating people with disabilities
• Assists managers in planning position changes to facilitate the work and to provide career ladder opportunity when necessary
• Coordinates Upward Mobility Programs with managers, the facility education department, and local colleges in an effort to foster an environment that provides for employee growth and development
• Performs and tracks hiring functions once applicants have been tentatively selected, makes job offers, to applicants, discusses benefits programs and facilitates the completion of hiring tasks such as physicals, fingerprints, credentialing, and relocation
• Provides guidance, consultation, advice and assistance to management on all aspects of employee relations to include grievances, disciplinary and adverse actions, ethics, employee assistance programs, performance-based actions, and reasonable accommodation
• Less than 25% travel may be required for VISN 1 site visits
• Analyze problems to identify significant factors, gather pertinent data, and recognize solutions
• Plan and organize work; and
• Communicate effectively orally and in writing?
• Knowledge of Department of Labor (DOL), OWCP, and VA regulations and procedures
• Skill in applying standardized principles, practices, and procedures of Federal Workers Compensation program
• Ability to solve problems and issues that directly affect the accomplishments of program goals and objectives
• Ability to communicate effectively with a variety of professional, technical, and administrative personnel at all levels of the organization and outside agencies
• Independently manage, and conduct semi-complex research and analysis, as it relates to US car insurance
• Understand and manage US tax equalization, tax adequacy, and tax payment administrative processes. Execute collection/payment process with tax firm, delegates, and US tax entities
• Resolve semi-complex international business travelers IT system related issues
• Manage and maintain different Access Databases for tracking and auditing purposes as it relates to different processes
• Maintain data in GEM IT tool (IHRIS) in order to ensure completeness and accuracy of data, documents, and delegation statuses
• Prepare contracts and documents as needed by other parties, e.g. cost projections, letters, certificates of coverage
• Execute regular and ad-hoc reports as needed by other parties
• Authorize vendor services based on consultant request, e.g. travel insurance, tax assistance, car insurance
• Audit travel tracker entries, and provide reports
• Prioritize and independently manage day-to-day workload including timely answer to adhoc inquiries from all applicable parties within agreed upon SLA’s
• Proactively identify problem trends, and takes appropriate steps to resolve them by involving appropriate parties as needed
• Partner with GMSC consultants and managers as needed to complete special projects and situations
• Research escalations for consultants and provide feedback
• Bachelor's Degree in related discipline or advanced degree where required,
• Basic understanding of accounting, compensation, taxation, and immigration is a plus
• Strong technical skills in MS Office (Access, Word, Visio, Excel), and Adobe Acrobat Pro
• Focuses on value creation while consistently demonstrating a commitment to service excellence
• Customer service advocacy experience
• Professionally Fluent in English, both written and verbal is required
• Enjoys detail-oriented work and problem solving
• Maintains a high level of integrity and confidentiality
• Isn’t intimidated by a high volume of data entry
• Is extremely proficient in MS Office and web navigation
• Is resourceful and isn’t afraid to ask questions
• Has strong research and auditing skills
• Interface with other employment-related functions, departments, and staff to ensure optimum efficiency and compliance with appropriate policies and procedures
• Enter applicants’ data by inputting alphabetic and numeric information on keyboard and uploading to spreadsheets/vendor database
• Verify existing applicant data by reviewing, and/or correcting, deleting, or reentering data when applicant information is incorrect or incomplete
• Maintain confidential file system and ensure accurate and timely disposition according to retention guidelines
• Review criminal record information to evaluate risk and make recommendations about employment actions
• Exercise discretion and confidentiality when communicating with applicants, department representatives and supervisors, and managers
• Experience with extensive data entry, data analysis and customer service skills
• Practical experience managing multiple tasks and utilizing multiple systems simultaneously
• Proficient with PeopleSoft or comparable web-based personnel management systems
• Strong organization skills (both electronic and paper documents)
• Experience in a human resources, legal, military, or law enforcement work environment
• Serving as an advanced trainee in the classification area who advised management on the various types of desk audits
• Gathering and analyzing position data
• Developing position descriptions OR
• Classification, position management, recruitment and placement, and/or employee and labor relations, responsible for interpreting legislation/policy/regulations
• Providing technical assistance on Human Resources automated systems procedures and applications
• Determining areas of procedural or regulatory deficiencies and making recommendations for change
• Developing position descriptions for various positions OR
• Serving as an expert in classification, position management, recruitment and placement, and/or employee and labor relations, responsible for interpreting complex legislation, policy, and regulations
• Providing technical guidance on Human Resources automated systems procedures and applications
• Assessing job classifications for a variety of positions
• Explaining various classification methodologies to management, employees, and applicants
• Responsible for all initial recruiting of candidates to include job advertising, pre-screening, and setting up interviews with hiring managers for top candidates
• Responsible for the on-boarding function of all candidates once final offer is accepted. Including New Employee Orientation, distribution and coordination to the candidate of all required onboarding documents including, but not limited to, employment paperwork, tax forms and background check forms
• Monitor and review all returned employment documents for accuracy
• Responsible for appropriate follow-up of each element of background screenings within time frames established
• Follow-up with appropriate departments/vendors/candidates of stages of process and actions needed
• Preparation and tracking of all new hire paperwork including summary form, electronic file,and all required documents, including verification of initial compliance testing and required acknowledgement forms
• Data entry of employee/contractor personnel data into HR/Payroll system for changes and terminations
• Assists with special projects
• Bachelor’s Degree (Human Resources, Labor Relations or related field)
• Minimum of two years recent experience as an HR Generalist or recruiting specialist
• Demonstrated knowledge of federal and state HR regulations
• Ideal candidate will have strong critical thinking ability, organizational, time management and problem solving skills. Must take ownership and accountability of processes
• Ability to drive processes forward in clear, concise and appropriate manner
• Exceptional attention to detail, accuracy and thoroughness
• Proven ability to manage competing priorities and multi-task in a high volume environment while adhering to strict deadline
• Is action oriented and sees challenges as opportunities for growth and positive development of self, others and processes
• Demonstrated ability and commitment to excellent customer service and to developing and maintaining effective working relationships with internal and external clients
• Demonstrated proficiency in MS Office applications, including, Outlook, Word and Excel
• Assist in Affirmative Action Program compliance and planning (recruiting, selection, and placement processes); identify problem areas and make recommendations for corrective actions as needed. Assess and evaluate situations effectively; analyze data and information
• Assist in taking complaints concerning discrimination, sexual harassment, and workplace harassment and provide investigative assistance when necessary in such matters; provide guidance and support for supervision concerning employee relations and disciplinary actions; research, investigate, and compile information; listen actively and attentively; display understanding of, and respect for, people from diverse backgrounds; mediate conflict with tact and diplomacy
• Assist management in ensuring overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing; meet the needs of both the organization and the employees when possible
• Assist management in ensuring compliance with company HR policies and applicable federal, state, and local laws
• Minimum of one (1) year successful experience in human resources or personnel administration-related field
• Minimum of two (2) year applicable work experience with internet-based or Microsoft office applications
• Minimum of one (1) year recruiting experience in a diverse environment
• Ability to mediate conflict with tact, diplomacy
• Upscale Security Officer (Las Vegas, NV)
• Respond to employee inquiries and requests related to leaves of absence, time and attendance functionality, performance management tools and any such other policy, benefit or process related inquiry or request in scope for this role
• Assist with on-boarding and off-boarding activities at Harborside
• Manage routine employee relations matters- including intake, investigation, documentation and reporting
• Create and maintain data metrics and analytics for the HR Business Partner and Director function
• Document processes and procedures for the HR Business Partner and Director function
• Administer documentation and data related to leave of absence, reasonable accommodation and flexible working arrangements
• Receive and internally communicate changes to employment terms and conditions for systems updates and/or documentation
• Distribute HR communications and documentation or other collateral
• Maintain employee relations documentation and data for all Business Partners and Directors
• Update and maintain Performance Management Database for reporting structure accuracy
• Collaborate with all HR functional areas to ensure efficient and precise delivery
• Working knowledge of broad based Human Resources functions and transactions
• Understanding of employment compliance and regulatory matters on a federal, state and local level
• Strict attention to detail
• Strong Collaboration skills/successful working in a team environment
• Strong MS Office Suite skills, advanced Excel preferred
• General administrative support for Human Resources: Maintains payroll records in compliance with state and federal regulations. Ensures that payroll functions are performed in accordance with established policies and procedures. Distribute hourly payroll checks. Communicates all hourly attendance occurrences. Track and maintain vacation, sick, and personal time
• Provides support with new hire process. Maintains records of new hires, transfers, terminations, changes in job classifications in PeopleSoft and MMS. Ensures all human resource files and records are maintained and properly filed. Responsible for FMLA request to Chicago employee benefits for approval. Conducts benefits enrollment for new employee. Verifies and maintains I-9 information for active and terminated employees. Assist in training and development of employees. Assists HR MGR with various research projects and/or special projects
• Post job bids for internal/external postings. Assist with maintaining ATS by creating recruiting requisition, post and remove jobs from Jobvite using the Jobvite-hosted posting system. Use the system to request EEO data from appropriate candidates. Run applicant flow logs from system and file. Create and mail rejection letters, or send from the system. Assist with the coordinating the processing of unsolicited resumes and the candidate interview schedules, including some sourcing, phone screen, background checks and working with HR Manager and various hiring managers. Schedules meetings and interviews as requested by HR Manager
• Provide daily, weekly and monthly reports to the operations team. Participate in progressive discipline meetings. Administer attendance disciplines. Attend weekly employee relations meeting. Respond to USW grievance at the first step
• Spends of time on the floor supporting hourly and salary team members. Maintains technical knowledge by attending educational workshops
• Two to five years’ experience in a Human Resources support role required
• Very strong technical skills, including proficiency in MS Word, Excel and PowerPoint
• Experienced in handling multiple tasks and the ability to prioritize effectively
• Work with employees to answer benefits questions and assist in processing life events and open enrollment elections
• Facilitate new hire orientations to build a strong foundation for new employees and increase employee engagement
• Coordinate exit process for departing employees
• Prepare and maintain monthly reports including new hire, termination, employee lists, transfers, promotions, etc
• Create and/or maintain monthly HR Metrics reports such as turnover, cost per hire, headcount, and various other ad hoc reports through use of the current HR data base system and current spreadsheet and word processing systems
• Track weekly, monthly, and annual HR related KPI’s
• Enter all personnel status changes including salary, department and shifts, job title, supervisor, new hires, terminations, etc. into the current HRIS system and Lotus Notes Employee Change Notification database. Complete and track I-9’s
• Modify and maintain job description database
• Coordinate the hourly review process. Send notification memos and notify HR representatives and management of late reviews
• Assist employees with payroll related questions/issues and act as the Payroll liaison between Irvine and the Corporate Payroll Department
• Prepare and maintain employee files assuring accuracy, compliance and confidentiality
• Complete EDD claim forms
• Assist recruitment efforts by preparing job postings, maintaining the process and flow of the internal bid process, schedule and/or conduct phone screens, as necessary. Review internal applicants and determine primary and secondary status
• Determine whether the candidate meets minimum requirements, i.e. education, skills, eligibility, etc. Coordinate travel for candidates when necessary
• Monitor pre-employment tests (background checks and pre-employment drug screen results)
• Assist with department projects as requested
• Act as a backup to the Human Resources Coordinator
• Extensive knowledge of computer applications, i.e. Excel, Word, HRIS systems such as ADP, PeopleSoft, etc
• Ability to maintain the confidentiality of important company or employee information
• Ability to work effectively with all levels of employees, management, departmental representatives, candidates, vendors, contractors, and general public
• Knowledge of Federal, State & Local regulations governing employment and Affirmative Action
• Able to access, understand and interpret office procedures, HR policies and practices
• Create and maintain meticulous and accurate record keeping
• Attention to detail in composing, typing and proofing materials and/or data entry
• Must uphold strict confidentiality, be team oriented and a results oriented self-starter
• Ability to identify and solve problems in a timely manner. Gather and analyze information
• Ability to adapt to change in the work environment and work assignments whether planned or unplanned
• Demonstrate strong independent judgment skills in performing daily activities
• Excellent organizational and time management skills and ability to multi-task and prioritize in a fast-paced, fluid environment while working independently to complete assignment within established deadlines
• CGMP experience/knowledge desirable
• High school diploma and 5 or more years of Human Resources experience or 2-3 years of experience supplemented with education and/or training, i.e. HR certificate
• Must be a team player, self-starter and be able to handle many tasks with minimal supervision
• Associate or Bachelor’s degree
• Will act as the Front Desk Receptionist
• Performs general office duties including maintaining confidential records and files, collecting and compiling data, and scheduling interviews
• Review and ensure the accuracy and completeness of compile and/or maintain human resource data, documents and records such as leave and salary records and employee data forms
• Coordinate the maintenance of computerized human resource information or other recordkeeping system
• Verify accuracy of records and maintain confidential records
• Summarize data and prepare reports using computerized and/or manual systems
• Obtains all required personnel information from new employees, keeps personnel files current
• Schedule interviews for vacant positions within the organization
• Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations
• Responsible for license verification for professional staff
• Demonstrates sound judgment by taking appropriate actions regarding suspected violation of corporate compliance regulations
• Reports all suspected violations to supervisor, Compliance Officer or Compliance Hotline
• High School Diploma or GED required. Associate degree (A. A.) from accredited College; or one year related experience and/or training; or equivalent combination of education preferred
• Excellent interpersonal, communication, and presentation skills
• Computer literate. Must have basic knowledge of Microsoft Office Suite
• All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions
• Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein
• In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions
• Prepares state/city board security applications on a daily basis; coordinates licensing activity with supervisors and issues guard cards upon receipt; advises appropriate management staff of any irregularities encountered in an individual’s licensing procedure
• Assists with the recruitment, screening, interviewing, hiring and orientation of new employees; prepares necessary paperwork for personnel files
• Coordinates the application process and maintenance of applicant logs with administrative staff
• Processes corporate affirmative action reports and other personnel reports; tracks percentages and advises appropriate management staff of any adverse impact or potential adverse impact in hiring, transfers, promotions, or terminations
• Assists with maintaining officer training records
• Assists with payroll and benefits administration; reconciles related records
• Records associate information, such as: personal and tax data; compensation and benefits data; attendance; performance reviews or evaluations; and, termination date and reason
• Updates and maintains confidential personnel files to document personnel actions and to provide information for payroll and other uses
• Examines personnel files to answer inquiries; provides information to authorized persons
• Performs tasks and duties of a similar nature and scope as required for assigned office
• Understanding of human resources administrative processes
• Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation
• Ability to use personal computers and office productivity software
• Good interviewing skills
• Ability to write original correspondence
• Planning, organizing, and project coordination skills
• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations
• Computer usage
• May be required to use vehicle for the performance of duties
• Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling
• Responsible for personnel requisition process, ensures proper approval(s) received and post positions accordingly
• Assist with recruitment tasks as needed (reviews applications, interviews)
• Assists in hiring process by coordinating job posting on the website, reviewing resumes, and performing telephone interviews and reference checks
• Administer appropriate backgrounds screenings, drug tests and pre-screening tests to determine eligibility status
• Coordinate the recruitment of temporary labor with staffing agency
• Works closely with recruiters/DC managers to assist in hiring process
• Maintain applicant tracking database
• Completes offer letters and prepares new-hire paperwork
• Coordinates with shared services team in India to ensure all new hire paperwork is collected in a timely manner
• Ensures compliance with USCIS Form I-9 Employment Eligibility Verification; periodically audits Forms I-9
• Maintains and updates New Hire procedures on a regular basis
• Associates Degree or the equivalent years of training courses
• 3-5 years experience working in human resources
• General knowledge of employment laws and practices
• Excellent computer skills in Microsoft Word and Excel
• Ability to analyze, manipulate data in excel using VLOOKUP's, pivot tables and other intermediate functions
• Bachelors degree in Business, Human Resources, Education, Training or relevant discipline
• Three years of professional experience administrating relevant programs
• Familiar with the administration of University Programs/Educational Programs
• Managing a segment of a large national recruitment program; developing, and implementing policies, regulations and standards
• Providing guidance to senior management and staff on various system principles, prohibited practices, the development and use of valid selection criteria, and other specialized approaches used in recruiting and hiring
• Representing the organization in meetings with senior officials, special interest and business groups, spokespersons and local or national news media
• Analyze current workforce demographics to determine anticipated turnover, retirement trends, and future staff needs; and
• Assist in developing the social media communication strategy for a recruitment program segment to include different job profiles and functions in support of the larger overall ICE recruitment program
• Contributing to the design, standardization and streamlining of initiatives to reengineer or improve staffing processes to attract and retain a superior workforce
• Providing expert advisory services and guidance to management and staff on recruitment and placement policies, procedures and programs
• Assisting in the development of program metrics to identify successes and deficiencies in existing recruitment operations; and
• Collaborating on the design and production of recruitment materials, branding messages and marketing strategies
• Require TDY travel up to 10% of the time
• KNOWLEDGE OF HUMAN RESOURCES REGULATIONS AND PROCEDURES
• SKILL IN ADMINSTERING VARIOUS PROGRAMS
• ABILITY TO COMMUNICATE ORALLY AND IN WRITING
• 17-1792-HQ-TE-DHA
• Skill in analytical methods and techniques and in providing seasoned consultation
• Ability to design and conduct comprehensive HR studies characterized by boundaries that are extremely broad and difficult to determine in advance
• Ability to communicate orally and in writing
• Ability to develop, interpret, and analyze data extracts and reports from automated HR databases
• Your resume
• Your responses to the online questionnaire
• If you are claiming special priority selection rights under the Interagency Career Transition Assistance Program (ICTAP), you must submit a copy of your agency notice, most recent performance rating and most recent SF-50, Notification of Personnel Action, noting your current position, grade level and duty location. If you have never worked for the federal government, you are not ICTAP eligible. To be considered eligible, you must be placed in the well-qualified category for this position. Please see ICTAP eligibility
• If you are a current active duty military member who does not have a DD214, you must submit certification from the Armed Forces indicating that you will be discharged or released under honorable conditions from active duty within 120 days from the date on the certification. Certifications must be on letterhead from the appropriate military branch and include the following information: military dates of service and expected discharge or release date, character of service, military rank, type of discharge and date when terminal leave will begin. Certifications must be signed by, or by direction of military members’ military personnel offices, unit commanders or higher headquarters
• OPM must authorize employment offers for former or current Political Appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information. Submit proof of your former or current status, such as your SF-50. Please see here
• Deep knowledge of either compensation practices or leave management practices including FMLA and ADA
• Ability to influence others to complete technical and required activities including paperwork submission
• Highly developed organizational skills, including effective time management
• Bilingualism (Spanish/English) highly preferred
• Experience working in schools (preferred)
• Manage candidate development and candidate flow for each assigned search. Conduct research and sourcing to actively recruit candidates as necessary. Screen resumes for each open position. Determine relevance of experience to position criteria. Conduct phone screen interviews with candidates to further determine appropriate fit. Conduct in-person interviews with potential candidates
• Manage research and search strategy development for each open position. This will include building a target list, posting on appropriate web sites, identifying potential sourcing resources such as professional associations or consulting firms
• Manage candidates through the Ross search process, ensuring that necessary paperwork is filled out completely, and that candidates and hiring managers are kept updated on the process
• Manage communication with hiring managers through the search process on candidate flow and status of candidates through the search
• Conduct reference checking for final candidates; prepare reference reports
• Maintain the recruitment/staffing database throughout the process: populate the database with potential candidates and networking resources for Ross Stores on an ongoing basis; keep electronic search files maintained
• Conduct additional research projects to support company’s recruitment strategy as necessary
• Minimum of 3 years of recruiting experience
• Strong verbal and written communication skills (both oral and written)
• Ability to set priorities and exercise independent judgment
• Ability to conduct interviews and reference checks, and work effectively with hiring managers and candidates
• Ability to work in a fast paced multi-task office atmosphere
• Maintain confidentiality of all reports and salary information
• Respond to questions on administrative HR procedures and practices via multiple channels within our HR Shared Services center (e.g., e-mail, phone, and case management system)
• Answer HR policy-related questions, provide guidance to both managers and employees, and escalate as appropriate. (e.g., payroll, performance management, and corrective management)
• Utilize SAP to process specific employee-related transactions
• Familiarity with an Inbound Customer Contact Center Environment
• Manage the recruiting and hiring process for all non-exempt and temporary administrative staff for local New York CSS employees
• Partner with hiring managers to identify need, train hiring managers on interviewing skills and determine sourcing strategy for each open position
• Establish and maintain on-going relationship with Americas Recruiter to ensure clear process for each open position
• Manage on-boarding process for all new CSS hires in the NY office, working closely with supervisors
• Manage and maintain CSS mentor and colleague programs
• Administer annual performance review program for the CSS staff ensuring all staff receive timely performance feedback and are aware of timelines; trigger reviews to supervisors
• Training Liaison for the New York office for Bain’s Global Training Programs and work with NY Training Partner to manage programs locally; assist HR Manager with on-boarding process for Partner/Manager industry hires
• Work with any employees going on leaves of absence (ie. Take 2; externship) complete all relevant paperwork and HRIS entry. For externship program: understands policies, provides job seeking guidance, makes recommendations in tricky situations and manages all communication/documentation with employees, AC Program Manager and potential employers
• Member of NY AC Promotion Committee – work closely with Program Manager team to compile staffing history for candidates, maintain accurate and thorough documentation for meetings, prepare promotion memos, arrange to post promotion listing, track acceptances
• Manage educational leaves of absence, including setting up tuition arrangements with schools, processing tuition payments and drafting offers to return. Work closely with recruiting contacts to maintain accurate records regarding offers made, transferred and accepted
• Manage departure process for ACs and CSS employees: prepares all paperwork, agreements, and packets to review with employee, communicates departure to appropriate office staff and completes relevant payroll paperwork and HRIS entry
• Work closely with Senior Manager HR to complete promotion packages for leadership team promotions in the office
• Work closely with Senior Manager HR on year-end leadership team review process
• Assist HR Senior Manager and Team Lead with consulting staff compensation programs
• Work closely with HR team to update people’s list and participate in monthly meetings
• Participate in the development and recommendation of operating policy and procedural improvements
• Five to seven years of professional Human Resources experience is required
• Previous use of HRIS systems is required
• Strong customer service, organization, interpersonal and communication skills required
• Ability to deal appropriately with highly-confidential information; ability to prioritize and juggle multiple tasks simultaneously
• Meticulous attention to detail necessary
• Must be a team player, have the ability to work under pressure, have a professional image and be able to resolve problems and conflicts
• Excellent communications skills such as writing, listening and customer service skills
• Previous experience with Internet and MS Office Skills, including MS Word and MS Excel required
• Bachelor’s Degree Preferred or 2-4 years of previous HR Experience Required
• PHR Certification is a plus
• 2 to 4 years of HR experience required Aviation experience a plus
• Labor Relations experience is preferred
• Ability to work independently without direct supervision is essential
• Ability to handle multiple tasks at the same time
• Serving as the primary point person for new employee assimilation including on-boarding, new hire orientation, personnel file development, scheduling training, assigning buddies/performance coach, etc
• Tracking and maintaining new hire paperwork, evaluations, and employee recognition awards
• Assisting with the performance management process through reporting, compliance tracking and executing the overall process
• Maintaining accurate records for tracking local CPA Licenses for all NY employees
• Assisting with the client service scheduling process and attending scheduling meetings, as needed
• Supporting employee off-boarding including exit paperwork, exit interview and alumni contacts
• Developing internal communications and reports on local HR efforts
• Recommending improvements to work methods, processes and procedures
• Serving as the liaison with Office Services, Social Impact committees and other departments for office events, as well as managing room set-up and requirements; and
• Supporting other related HR projects and tasks as requested
• Bachelor’s degree; Human Resources or Business related field is preferred
• 3+ years of HR experience; professional services industry experience is preferred
• Strong MS Office skills including Word, Excel, PowerPoint and Outlook
• Familiarity with on-boarding and HRIS systems
• Strong written and verbal communication skills, as well as critical thinking and creative skills
• Ability to work with limited supervision in a fast-paced environment
• Flexibility, high energy and a positive attitude
• Ability to multi-task and work with multiple clients simultaneously
• Proficient in Microsoft Word, Excel, and Steelcase communications systems
• Excellent verbal and written communication skills for interaction with a variety of internal and external customers
• Able to compose, edit and prepare written communications, documents and reports
• Demonstrated knowledge of, and ability to apply, fundamental Human Resources concepts and practices
• 0-1 year experience in a customer service related position or prior HR staffing experience preferred
• Serving as an advanced trainee in the Processing area who advised management about relatively common issues or problems relative to HR programs
• Retrieving and providing HR information, data, and reports to the serviced population
• Training users on established practices and uses of HR systems, procedures, and applications. OR
• At Medallia, the HR Operations & HR Business Partner Teams solve complex organizational problems with a people lens. You will bridge these teams, bringing operational rigor and project management to the administration of a diverse set of people processes. While you’re a core member of the People and Culture team, you’ll work closely with our Professional Services, Sales and other teams - providing support and expertise
• You will help execute on our people strategy for how we develop, enable, and retain Medallians. Specifically, you will administer programs/processes to support the employee journey, including transfers, relocation, compensation, performance and talent programs. You will closely partner with our other amazing People & Culture teams - Talent Acquisition and Operations, Growth & Development, and Total Rewards as we work together to unlock potential in every Medallian
• 2-3 years of HR or talent-related role experience
• Proven ability to work within constraints as well as challenge status quo
• Ability to analyze data, understand trends and develop recommendations for action based on the analysis
• Comfortable with ambiguity and being a part of deeply complex strategy discussions
• Skilled communicator with a strong ability to build relationships with senior leaders and a complex set of stakeholders to drive organizational change
• Experience leading groups through times of change and uncertainty
• Controling key payroll incidents such as over time, leave of absenteeism, vacations, etc
• Prepare and post pre-payment report for hourly people
• Process hourly payroll
• Prepare control reports for hourly payroll approvals
• Follow up for new hires’ bank account and company´s badge
• Check and compare attendance and over time reported VS real
• Make sure that hourly employees are being paid according to company´s plan
• Prepare hourly payment on time and correctly
• Strong support to employees
• Bachelor Degree in Human Resources or Business Administration
• 6 months of experience desirable
• Knowledge in Tress system
• Knowledge of social security administration process
• Knowledge of taxes regulation desirable
• English 50%
• Temporary Duty Travel (TDY) up to 25% may be required
• Knowledge of Human Resources Laws, and Regulations
• Knowledge of Human Resources Management
• Knowledge of Workforce Management
• Skills in Written Communication
• Skills in Oral Communication
• Provide on-site support of Human Resources, Manager, and Employees in Palo Alto on issues including but not limited to building on-site training plans, supporting on-boarding programs for new hires, and providing first line I-9 verification and immigration support
• Lead improvement initiatives and encourage a culture of efficiency, innovation, and inclusion
• Work closely with peers and stakeholders to access, pull, clean and analyze data from a wide variety of HR data sources. Gather new data, link disparate forms of data, and/or creatively use existing data to propose solutions and present them in compelling way
• 3+ years of work experience as a generalist, program manager or analyst, preferably in an HR, payroll, or operations support function
• Ability to identify, analyze and solve problems systematically in a fast-paced, rapidly-evolving organization
• Proven ability to independently manage multiple projects and competing priorities
• Strong verbal and written communication skills; able to present and clearly communicate complex data, analyses, findings, and recommendations to non-experts
• Ability to maintain discretion and confidentiality with sensitive information
• History of building strong collaborative relationships and influencing peers and stakeholder
• Years of Related Professional Experience: 2+ HR experience
• Minimum: High School Diploma
• Preferred: Associate Degree in related field of study
• Basic knowledge of fundamental HR laws, benefits, and compensation
• Strong computer skills (Excel, Word, Power Point)
• Must be organized with the ability to handle multiple tasks
• Strong communication skills (written, oral)
• Must be able to maintain confidential information
• Affirmative Action: Develop and assemble all information and analysis as it relates to the Affirmative Action Plan for the plant. Ensure on-going compliance to EEO initiatives and AAP goals. Leads actions to meet AAP annual goals based on analysis of workforce and local labor availability
• Benefits: Assist in resolving issues for employees as it relates to benefits by interacting with the HR Info Center, corporate benefits, and medical providers at the request of employees who have concerns and need assistance in resolution. Understand and interpret benefit policies and procedures. Provide assistance and interpretation of guidelines/policies as it relates to time off work for FMLA, approved leaves of absence, parental leave and vacation/holidays
• Employee Programs: Coordinate and manage employee programs and celebrations including service awards, retirements, team buildings, Adopt-a-School and Colgate Live Better activities and other local site celebrations
• HR Data Integrity: Maintain HRIS data and audit-ready HR records, including candidate and master job files, leave files, medical files, training files, and I-9 files
• Compensation: Support compensation processes including the quarterly bonus plan, annual wage surveys and technician wage increases
• Compliance: Ensure personnel adhere to Hill's policies, safety standards and Good Manufacturing Practices, including Quality Assurance and Food Safety
• Minimum of two years experience in Human Resources (Generalist, Talent Acquisition, Compensation, Employment Law, Training, Employee Relations, Human Resources Information Systems)
• Human Resources professional certification (PHR, SPHR, GPHR)
• Master's degree in Human Resources or a related field
• 5+ of progressive leadership experience in Human Resources
• 2+ years of HR experience in a manufacturing environment
• 1+ year of HR experience in a collectively bargained manufacturing environment
• Support the recruitment process which includes assisting in creating offer letters, conducting background and reference checks and facilitating all onboarding activities between the HRBP and hiring manager
• Coordinate and look at innovative ways to improve onboarding process and documents and facilitate new hire orientation sessions and ensure timely completion of new hire packages
• Prepare various employee letters (i.e. transfers, promotions, employment verification etc.)
• Partner closely with Benefits and Payroll team to ensure all processing of employee benefits and compensation are accurate updated in a timely manner
• Support the implementation of annual programs including but not limited to performance review cycle tracking, employee engagement survey, etc
• Prepare and analyze various HR reports, KPI’s, measures and statistics including but not limited to the onboarding and exit interview surveys
• Administer E-learning training for employees as required
• Responsible for managing and updating the HR folder on the employee intranet site
• Create and maintain Organizational Charts
• Responsible for full cycle recruitment: place job advertisements, conduct reference checks and license verification, coordinate background check and drug screening, extend employment offers, compose offer letters
• Facilitate new employee onboarding
• Design and conduct new employee orientation and other training programs
• Administer open enrollment and benefits fair, explain benefits to employees, serve as a liaison between employees and headquarter personnel and/or insurance carriers
• Maintain human resource data bases, computer software systems, and manual filing systems
• Prepare, process, and conduct follow up activities relative to HRIS systems
• Prepare and maintain job descriptions, maintain performance management system
• Coordinate employee events, such as wellness, recognition, and appreciation
• Develop and maintain relationships with employment agencies, universities and other recruitment sources
• Coordinate the resolution of specific policy-related and procedural problems and inquiries
• Assist with developing and recommending operating policy and procedural improvements
• A bachelor’s degree in public administration, public policy, business, higher education administration, social sciences, behavioral sciences, human resources or a directly related field from an accredited institution
• Two (2) or more years’ of experience working in Human Resources
• Experience working in higher education
• Experience utilizing CU systems such as PeopleSoft, HCM, CU Marketplace, Concur, CU Careers, Taleo or other similar software/programs
• Experience working with budgets, contracts, journal entries and PETs
• Experience processing and managing payroll, human resources and recruitment actions
• Procurement experience, including travel authorizations, A-card reallocation and reimbursements
• Two (2) or more years’ of professional level experience working within a complex organization such as a biomedical research setting
• Ability to analyze, interpret, and evaluate a broad range of laws, rules, and regulations in order to exercise good judgment in applying them to human resource challenges
• Ability to communicate effectively, both in writing and orally, including public speaking
• Demonstrated commitment and leadership ability to advance diversity and inclusion
• Ability to establish work priorities, follow through, and meet established deadlines with sound organization skills
• Strong analytical and problem-solving skills
• Ability to actively listen and share relevant information, anticipate problems, and establish and maintain effective working relationships
• Knowledge of personnel and/or payroll policies and procedures
• Advanced level of experience creating documents, complex spreadsheets and databases using electronic software such as Microsoft Word, Excel, Endnote, PhotoShop and Adobe Acrobat
• Experience that demonstrates strong interpersonal skills and the ability to establish rapport with persons of diverse backgrounds which includes experience working with faculty, staff and students in an academic medical and/or research setting
• Ability to work with the International Scholar’s office on visa and immigration applications
• The successful candidate will be detail oriented, self-motivated, a fast learner and possess excellent organizational, written and verbal communication skills
• Experience that demonstrates the ability to manage multiple tasks and work independently with minimal supervision
• Must have flexible schedule in order to complete certain duties at critical times
• Identify and approach active and passive candidates through internal and external channels to fill positions in a timely manner
• Build and maintain candidate pools and talent pipelines
• Definition and updating of key profiles to manage future demand
• Conduct telephone/video interviews prior to candidate forwarding to Hiring Manager (shortlist)
• Participate in projects as required
• Bachelor’s degree or equivalent combination of education and experience required
• Minimum of 5 years recruiting experience; including experience in a corporate recruiting role or in an agency/search firm role
• Experience in recruiting roles similar to the requirements
• Excellent written and verbal communication, relationship building, multi-tasking, organizational, presentation, collaboration, follow-up, and negotiating skills
• Demonstrated experience establishing customer relationships and a track record of excellent customer satisfaction required
• A proven ability to pipeline talent along with an in-depth knowledge of creative sourcing techniques to uncover passive candidates
• Recruiting experience in Wind or Renewable Energy
• Providing technical assistance, guidance and training on performance management, employee awards, the telework program and benefit entitlements
• Auditing on-boarding materials for relevancy and accuracy; implementing orientations and onboarding programs for new hires
• Responding effectively and timely to employee benefit inquiries, issues and requests; and
• Assisting with the management and monitoring of the telework program
• Primary Point of Contact for Human Resource HRIS system data entry and administration
• Ensure collection, scanning, and filing of appropriate documentation for FW staff files
• Assist in Junior/Mid-Level recruitingAssemble new hire paperwork
• Coordinate and process visa payment plans and payroll deductions
• Processing and tracking leaves of absenceAssist in Performing data entry updates to all supporting HRIS software systems
• Facilitate notifications to staff for new hire coordination and setup
• Assist in Processing employee termination paperworkProcess invoices for approval and payment to vendors
• Process and track employee referral bonus payouts
• Assist as point of contact with Staff General Inquiries related to HR programs
• Process time off requestAssist in Preparation of staffing and other HR related reports
• Coordinate/order employee gifts related to service anniversary dates, program vesting dates, new hires, HR initiatives, life events, etc
• Coordinate matching contributions paperwork
• Process tuition reimbursement requests
• Bachelor’s degree in Human Resources, Business Administration or other related field
• 3+ years of experience in HR related position
• Knowledge of HRIS (Workday and Taleo preferred)
• Exceptional organizational and process improvement skills
• Fundamental understanding of Compensation and Benefits programs
• Junior/Mid-Level recruiting expertise
• Must be exceptionally detail oriented and client service focused
• Must be able to operate in a fast paced, ambiguous environment
• Must be experienced in effectively managing complexities in workload
• Works closely with management and temporary staffing vendors to ensure compliance with co-employment and effective transition of high volume temporary workforce to MAXIMUS status
• Consults and supports management on employee relations activities to include employee wellness, engagement and recognition, employment law risk mitigation, performance management, progressive corrective action plans, investigations, safety, payroll processes, accommodations, leave management, separations and unemployment claims. Escalates to ER Manager as needed
• Prepares or maintains employment records related to events such as onboarding, performance evaluations, disciplinary actions, leaves, transfers, demotions, promotions, and separations
• Maintains current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA)
• Facilitates organizational changes and or initiatives prompted by local Human Capital or Corporate
• Confers with management to develop, improve or implement personnel policies or procedures
• Performs other duties as assigned by executive management
• A Bachelor’s Degree from an accredited college or university in related field
• 2+ years related work experience
• Ability to manage high level of confidentiality
• Ability to perform comfortably in a fast-paced, deadline-oriented work environment
• Occasional travel for training
• Developing and presenting training modules to the HR staff to enable quick and efficient staff-wide access to needed information
• Serving as the lead technical support specialist for a HR facility
• Performing extensive troubleshooting of existing databases and modifying established protocols to correct and prevent HR systems problems
• Participates in strategic recruiting and hiring activities for non-exempt positions
• Assists employees with requests, concerns, and HR related issues
• Manages and maintains all HRIS employee changes
• Maintains employee files
• Manages the internal job posting program
• Coordinates use of temporary employees
• Manages new employee onboarding process to include, recruiting, interviewing, onsite interview scheduling, pre-employment screenings, and orientations
• Manages the orientation process and communicates with all managers regarding scheduling, changes and attendees
• Assist with employee recognition activities
• Coordinates and supports facility training initiatives
• Conducts daily plant walks
• Manages employee communication boards
• Gathers information for unemployment claims
• Completes all employment verifications
• Completes exit interviews
• Attends hiring events in the surrounding areas
• Manages daily activities and maintenance surrounding the spot award program
• Ability to complete tasks independently
• Knowledge and understanding of HR law and practices
• Ability to act ethically and confidentially in all functions
• Ability to exercise good judgment and diplomacy in dealing with executives, staff members, clients and visitors
• Ability to speak and write Spanish is preferred
• 1-3 years in an HR related position or field
• STATISTICAL REPORTING
• CORRESPONDENCE
• DATA VERIFICATION
• PC WORD PROCESSING
• SOFTWARE PC
• SPREADSHEET SOFTWARE PC
• DATABASE MGT SOFTWARE
• Focus on a wide variety of Human Resources tasks including HR reports, meetings minutes, administration of human resources documents, etc
• Prepare or maintain employment records related to hiring, termination, leaves, transfers or promotions, using Human Resources management system software
• Interpret and explain Human Resources policies, procedures, laws, standards or regulations
• Process hiring-related paperwork, and inform new employees of details such as duties and responsibilities, compensation, benefits, schedules, working conditions, or promotion opportunities as needed
• Maintain and update the four Affirmative Action Plan for the Area
• Maintain current knowledge of equal employment opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA)
• Schedule or conduct new employee orientations
• Maintain and update Human Resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms
• Select qualified job applicants or refer them to managers, making hiring recommendations when appropriate
• Review employment applications and job orders to match applicants with job requirements, conduct reference or background checks on job applicants, conduct exit interviews, and ensure that necessary employment termination paperwork is completed
• Perform searches for qualified job candidates, using sources such as databases, networking, internet recruiting resources, media advertisements, job fairs, recruiting firms or employee referrals
• Provide management with information or training related to interviewing, performance appraisals, counseling techniques or documentation of performance issues
• Contact job applicants to inform them of status of their applications, and interview job applicants to obtain information on work history, training, education or job skills
• Develop or implement recruiting strategies to meet current or anticipated staffing needs, analyze employment-related data and prepare required reports, advise management on organizing, preparing or implementing recruiting or retention programs
• Coordinate skill, intelligence, psychological, or drug tests for current or prospective employees
• Evaluate recruitment or selection criteria to ensure conformance to professional, statistical or testing standards, recommending revisions as needed
• Review and evaluate applicant qualifications or eligibility for specified licensing, according to established guidelines and designated licensing codes
• Evaluate selection or testing techniques by conducting research or follow-up activities and conferring with management or supervisory personnel
• 5 years’ experience supporting multiple individuals in a fast-paced, diverse environment with at least 3+ years supporting an HR-related function
• Ability to supervise others
• Must be knowledgeable and highly proficient in MS Office, including Outlook, Word, Excel and various multimedia communication techniques and equipment, including video conferencing
• Ability to prioritize and handle multiple projects at one time under tight deadlines
• Professional, self-motivated, well-organized and very detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment
• An attitude and commitment to being an active participant of our employee-owned culture is a must
• Professional certification in Human Resources (PHR or SHRM-CP) or CEBS strongly
• Data entry and verification in our HRIS system updating various items such as address changes, data input for new hires, terminations, training, benefit changes, deductions etc
• Assemble reports, compiles data, and summarizes records/reports manually or using basic computer programs. Responsible for the maintenance of the HRIS/Payroll systems
• Provides clerical support for preparation on presentation materials such as information packets, new hire packets, and PowerPoint presentations
• Assists employees with benefit questions, completing forms, and other similar situations as they arise
• Respond within 24 hours to routine questions from the field
• May assist in processing requests to assist in the administration of required regulatory policies such as FMLA, FELA, COBRA, and company administered policies such as relocation. Must be familiar with these regulations
• 1- 2 years’ experience in the field of Human Resources. Proficient in HRIS systems and Microsoft Office - specifically Excel, Word, Outlook
• Must be organized, detail oriented, able to work independently and possess excellent verbal and written communications skills. Computer skills, specifically Microsoft Office
• Bachelor’s Degree in Business Administration, Human Resources Management, or related field or equivalent education and experience
• Minimum of 2 years of progressively responsible experience in a complex organization
• Growth mindset with keen critical thinking skills
• Ability to work in a multidisciplinary team environment
• Demonstrated organization and customer service skills
• Ability to manage a high volume of transactions with accuracy
• Experience in Compensation
• Experience in Leave Management
• Experience with administering and interpreting the Family Medical Leave Act
• Experience with administering and interpreting University of Michigan and Michigan Medicine standard practice guides and policies
• Experience with University of Michigan and Michigan Medicine payroll
• Experience with both the UMPNC and AFSCME collective bargaining agreements
• Provide site, division, or case-based insights to Crew Relations & Compliance CoE leadership to assist with design of strategies, frameworks, policies, and processes
• Support the involuntary termination process for crew members
• Support consistent policy interpretation and application of HR policies globally. Identify divisional or regional nuances in addressing crew-related issues and suggest potential process improvements to address these nuances while maintaining compliance with local regulations
• Work with managers and crew as needed to understand, monitor, and resolve crew complaints and conduct investigations as needed. Partner with Crew Relations & Compliance Leads and HR Policy & Risk Management Lead to address sensitive matters as needed while mitigating risk
• Provide objective coaching and counseling services to managers and crew. Clearly guide managers through the appropriate steps to be taken for corrective action due to crew disciplinary or performance issues. Recommend and conduct termination as needed
• Recommend appropriate programs for specific crew situations. Identify and highlight benefit programs provided by the Total Rewards CoE with the highest impact to crew due to utilization and/or perceived value. Suggest ways to optimize program value
• Partner with Crew Relations & Compliance Leads, HRBPs, and Talent Management CoE to lead and/or facilitate performance differentiation sessions in the business. Assist with fostering broad dialogue across the talent spectrum during differentiation sessions and identifying key performance-related trends. Provide guidance to managers in addressing performance-related issues
• Conduct in-person exit interviews for voluntary departures. Partner with Crew Central to efficiently process voluntary departures. Provide criteria for exit interview analysis and assist in analyzing exit interview data to mitigate risk and identify trends
• Provide leaders in the business with consultative support throughout the progressive investigation process by facilitating the process for either a disciplinary or performance-related issue. Provide dedicated support to both crew and leaders as needed
• Support educational initiatives for HR crew on internal and external compliance requirements and related process controls
• Conduct new manager assimilations as appropriate
• Facilitate the unemployment process as needed. Represent Vanguard at hearings as needed
• Assess, monitor, and manage crew trends for book of business
• Partner with other service organizations regarding crew matters as appropriate including Fraud, Information Security, Physical Security, Compliance, Audit, etc
• Participates in special projects and performs other duties as assigned
• Undergraduate degree in related field or equivalent combination of training and experience. Masters Degree and or HR professional certifications preferred
• A minimum of three to five years previous employee relations experience
• Employee relations and/or compliance experience preferred
• Ability to remain poised and professional under potentially contentious situations
• Sensitivity in working with confidential information
• Proven teamwork capabilities
• Excellent project management skills, including planning and organizational skills
• Ability to effectively work independently and identify when to engage others
• Maintains accuracy of information in HR systems and reporting
• Interacts with internal customers and provides answers and support to questions regarding HR programs and processes
• Ensures HR information and forms are available to customers
• Administer employee benefits programs, including registering new employees, resolving vendor challenges, and providing information to employees
• Develop and implement departmental processes that increase efficiency and service levels in administrative processes
• Prepares various reports and presentations
• Provides employment information to internal and external parties
• Create employment letters and other documents
• Coordinates special projects and activities
• Serve as the first point of contact for employees with HR related questions
• Work closely with Finance department to communicate payroll changes and resolve issues
• Research, recommend and manages relationships with benefits vendors
• Reporting benefits utilization
• Onboarding administration
• Maintains accurate employee files
• Processing payments for HR-related expenses
• Reviews, researches, and processes a variety of personnel transactions and advises agencies and departments of recommended disposition or necessary action
• Recommends, tests, documents and trains others on human resources systems to support and improve human resources processes
• Reviews, edits and ensures timely transmission of accurate data to appropriate customers to accomplish biweekly payroll and associated transactions
• Compiles data for development of recommendations, reports, charts and spreadsheets
• Provides on-site coordination of multiple human resources functions involving research, analysis and advisory responsibilities
• Designs human resources reports
• Troubleshoots errors in personnel transactions received from the field
• Audits pay, leave and other personnel records and reports
• Provides technical guidance, assistance and training to other employees on human resources policies, procedures and processes
• Reviews and recommends revisions to human resources policies and processes
• Establishes, monitors and maintains personnel files and associated records and systems including interfacing with Budget, Payroll, Benefits, Pension and other related activities
• Prepares correspondence and responses to inquiries, complaints and issues
• Responds to wage and benefits surveys
• Reviews applicant qualifications, determines eligibility and develops screening matrices
• Composes job advertisements and recommends advertising resources
• Schedules, administers and proctors examinations
• Researches, compiles and provides information to labor relations staff in preparation for, and conduct of, collective bargaining
• Demonstrates proficiency in the City of Jacksonville's competencies
• Knowledge of City human resources policies, procedures and processes
• Knowledge of applicable labor and employment laws, rules, regulations, policies, procedures, and guidelines governing City human resources activities as well as collective bargaining agreements and pay plans
• Knowledge of the City's organization and administration
• Skill in researching, organizing and maintaining records and files
• Ability to coordinate and administer human resources services
• Ability to design reports to extract information from electronic files
• Ability to develop and conduct training for users on human resources processes and systems
• Ability to use various computer applications and systems to accomplish work objectives
• Ability to respond to wage and benefit surveys
• Ability to review applicant qualifications, determine eligibility, and develop matrices
• Ability to interpret rules, regulations and policies
• Ability to prepare correspondence and reports
• Ability to identify and resolve operational problems and respond to questions and complaints
• Ability to communicate effectively, orally and in writing, with staff at all levels and with members of the general public
• A four year combination of education and/or experience in human resources administration work, one year of which must have included performance of multiple human resources functions such as
• Develops and maintains recruiting strategy and ensures that recruiting objectives are met
• Assists hiring managers with posting positions, candidate interviewing and screening, sourcing internet resumes and the offer process
• Oversight of all talent acquisition strategies, systems and processes, by enabling the processes and resources to hire the right people at the right time for the right job
• Directly manage director level and above recruitment by partnering closely with Corporate Directors, Regional Teams, Executive Directors and external partners to meet stated business objectives through the recruitment and onboarding of high caliber talent
• Drive the establishment of quality processes for sourcing, hiring and onboarding and champions the culture that has made Benchmark a best place to work
• Enhance the employment brand through all channels (web, social media, career fairs, university relations, etc.)
• Create and execute recruiting programs that systematically drive awareness and excitement about the company to build short and long term recruiting pipelines
• Participate in organizational planning and succession planning and the constantly evolving organizational structure
• Educate hiring management on recruiting best practices, market data, including execution of recruiting processes and tools
• Builds strong relationships with candidates, hiring managers, and corporate departments
• Develops and maintains a network of professional candidates to be sourced via online talent community, social sources, and applicant tracking system
• Experience using creative sourcing methods including internet sourcing techniques, referral management and cold calling techniques
• Deep social media data mining and engagement skills
• Ability to work in a fast paced, quickly changing environment
• Superb customer focus, attention to detail and organizational skills
• Enthusiastic, energetic, persuasive, positive and out-going personality
• Ensure compliance with all Federal, State and local employment laws and regulations and implement new policies
• Draft and communicate new procedures and guidelines both internally to the business and externally to the employees
• Initiate the new project set up process so the employees can enter their time and code to the applicable payable and billable rates
• Track the onboarding process for all new hires and rehires in our HRIS, Workday, on a daily basis to ensure all onboarding is completed and take necessary action when onboarding is outstanding
• Determine which employees are required to complete a background check when staffed on a project and see through the entire process, from initiation to determination of employment
• Oversee the I-9 verification process which is completed by the administrative team onsite at each review location, take appropriate action when employment eligibility issues arise
• Create new employee engagement initiatives such as sensitivity training and new project orientation and assist with existing initiatives such as our internal newsletter, The Epiq Reviewer
• Visit other document review sites and hold office hours for the employees to visit with Human Resources
• Respond to all unemployment benefit requests and wage audit notices received from the Department of Labor regarding terminated employee’s utilizing a third party vendor, Equifax
• Work with our third party vendor, The Work Number, to complete employment verification requests for the active and inactive employees
• Update the Workday and SAP status on a weekly basis, to inactive, for all employees who are not actively working on a project for medical benefit eligibility tracking
• Respond to a wide variety of employee relation issues and other sensitive personnel issues
• Answer all correspondence received from employees regarding onboarding, timekeeping, payroll, paid sick time, benefits, employee relations, VOEs and all other HR related matters
• Contribute to projects and ad hoc assignments and reporting as necessary for the business
• Knowledge of fundamental Human Resources principles including Federal and State employment laws, policies and compliance
• Thrive in a fast paced environment supporting many employees while maintaining organization and easily adapting to changes
• Keen attention to detail with the ability to prioritize and manage multiple projects at one time by proactively planning. Ability to handle pressure under stressful situations with a positive attitude
• High energy self-starter with a successful track record of working independently with good judgment and discretion and being a team player
• Passion for learning and problem solving and takes pride in the work you deliver
• Excellent written and oral communication skills, including the ability to draft correspondences and other communications
• High level of comfort interacting and with all levels within the organization, from Senior Executives to Limited Duration Employees as well as handle sensitive employee relations issues
• High standard of emotional maturity and personal presentation, energetic and enthusiastic
• Ensure confidentiality at all times, as this position will routinely have access to highly confidential information
• Proficient with Microsoft Office and has the ability to learn new systems quickly such as Workday (HRIS), ADP eTime (timekeeping), Hire Right (background checks) and eVerify (I-9 verification)
• Applying a full range of compensation rules, regulations, policies and procedures to address compensation issues
• Providing guidance and recommendation to management regarding the application of compensation regulations within varying situations
• Performing compensation and leave audits to reconcile accounts and balances; and
• Developing instructional materials, guides, and procedural manuals to support compensation application through interrelated tasks and functions
• Participating in accountability and compliance audits for a variety of Human Resources services
• Assisting in developing policies and/or Standard Operating Procedures (SOPs)
• Providing data requirement inputs to assist in the development of HR reports, briefing materials and graphics using available automated tools and/or systems; and
• Identifying and proposing solutions related to Human Resources issues
• Demonstrated experience in maintaining a high level of confidentiality
• Minimum of 6 years related experience
• Most recent 2 years of experience working within an HR department
• Able to anticipate needs and be proactive in resolving difficulties
• Proficient to expert knowledge of Microsoft Office, Outlook, RShare, e-rooms, etc
• Experience working with data in Excel to create reports (pivot tables, VLookup, etc.)
• Able to multi-task, prioritize and work independently, as well as collaborate with teammates for effective workload
• Able to adapt to changes and accept constructive feedback
• Proven and effective problem solving skills
• Excellent customer service skills – demonstrate a professional, positive, and collaborative attitude
• Understand and stay on top of task deadlines and due dates, without reminders. Execute tasks to ensure timely completion
• Able to work independently or as a team
• Experience with a variety of HR concepts, practices, and procedures
• Knowledge of HR processes from hire to retire
• Experience with PeopleSoft and SuccessFactors
• Demonstrated experience planning and organizing schedules and events
• Providing authoritative advice to managers and employees on the interpretation of Title 5 compensation pay & leave policies and programs that has agency-wide impact. Assisting OHR staff and managers with appropriate solutions to resolve complex and interrelated problems and issues concerning compensation and pay, leave, and time and attendance administration issues
• Administering the compensation and pay programs involving the use of the National Finance Center (NFC), HR Connect, Web TA and the agency payroll systems
• Serving as a key member of HR workgroups responsible for resolving substantive compensation and pay, and leave and time and attendance administration policy issues, i.e. Web TA User Group. Conduct Leave Error Analysis to correct outstanding leave errors
• Maintaining liaison between Contractor/COTR and HR Staffing Divisions to ensure efficient document coding and processing. Monitoring contract to ensure that both HR Employment Divisions and Contractor are operating with the guidelines established in the Statement of Work to prevent deficiencies and to verify adherence to quality plans and requirements
• Conducting administrative investigations (collecting evidence, and statements)
• Researching, interpreting and applying appropriate federal laws, regulations, policies and guidelines related to employee relations and performance management
• Providing technical advice in the application of employee relation matters (such as performance management)
• Identifying unprecedented and highly controversial issues and developing proposal and decision letters on formal disciplinary actions for conduct or performance on behalf of a Federal Agency
• Travel is less than 25% from official duty station
• Knowledge of human resources principles, concepts, regulations, and practices, analytical methods and techniques to generate new principles and methods in the field and to serve as the human resources expert for top-level management on controversial human resources issues especially determining the quality of the services and making improvements on agency-wide implementation of initiatives and program objectives
• Skill participating as a senior subject matter expert/consultant designing and planning a wide array of projects which will have a nationwide impact on the agency's mission
• Ability to evaluate and make recommendations concerning overall plans and proposals for complex projects and to develop, interpret, and analyze data and reports and/or develop the most efficient and effective approaches for management
• Skill drafting written communication to influence managers or other officials to accept and implement findings and recommendations on organizational improvement or program effectiveness
• Prior administrative or HR experience
• Prior experience with Microsoft Excel and Word
• Administrative and/or HR experience within a manufacturing or production environment
• Experience in a high volume customer service role
• Ability to multi task and execute multiple processes efficiently
• Ability to work independently and seek out information as needed
• Provide robust HR support to a multi-site and varied group
• Represent the UK, Ireland and Nordic on the Talent Acquisition specialist team across Europe, Middle East, Africa and India. Attend regular meetings and share or leverage local practice and knowledge regarding the attraction and recruitment of top talent for the company
• Build relationships to understand challenges and partner businesses and functions to meet those challenges
• Be willing to educate, challenge and ensure process integrity and flexibility, in line with legislative requirements
• Contribute to a HR team, to provide a seamless HR service
• Collaborate and network with international HR colleagues as required
• Be a change agent by supporting change management processes to influence and reach desired outcomes
• At least 3 years HR experience with demonstrated knowledge of HR practices
• Ability to work as a team
• Demonstrated ability to build credibility
• Excellent interpersonal effectiveness skills
• Strong organisational skills with the ability to prioritise and work independently
• Demonstrated background in project management
• Proven knowledge of HR practices and employment legislation
• Previous experience supporting Nordic countries would be an advantage
• Experience driving change
• Experience of working in a large multi-national organisation
• Working closely with the Talent Acquisition (TA) team and proactively completing administrative duties for applicant tracking software- iCIMS
• Working with HR 80s to assist in tracking and maintaining U.S. immigration standards
• Creating offer, transfer and/or promotional letters, as well as new hire packages and ensuring all proper documentation is on file in a timely manner
• Must be flexible to work extended/flexible hours, including weekends, holidays, evenings, etc., as necessary
• Working with representatives from other departments to ensure a seamless new hire onboarding experience; and
• Providing employee records administration support
• 3 years of experience in Human Resources experience is required
• Ability to sit for multiple hours at a time and to work multiple hours a day at a computer keyboard; and
• Provide consultation and coaching to managers and employees in the area of performance management, including the development of performance improvement plans and all aspects of progressive discipline and documentation
• Support and assist in employee relations issues. Partner with and coach managers and employees through the process. Diagnose and identify pro-active steps to avoid recurring issues
• Investigate ESC questions and document actions taken. Consult with Sr. HR Manager, compliance and legal counsel on highly complex or high-risk issues
• Provide interpretation and guidance regarding HR policies, legal, safety and compliance matters
• Partner with managers to facilitate effective on-boarding of new employees and conduct new hire orientation
• Assists in hiring process for temporary employees by coordinating job posting, reviewing resumes, and interviews
• Develop, improve and maintain sound HR administrative processes, ensuring appropriate approval levels are obtained and timely processing
• Assess individual and organizational training needs. Coordinate and where appropriate, may deliver training programs to meet identified needs and deliver training for customers
• Partner with corporate HR/Payroll services to fulfill organization requirements (e.g. ESC, Compensation, Learning and Development, Payroll, Unemployment and Workers’ Compensation Claims, LOA and ADA)
• Maintain employee personnel files which include active, confidential and I-9 files
• Prepares and generates monthly reports
• Provide consultation and coaching with employee terminations
• Minimum 2- 5 years in an HR discipline
• Excellent computer skills in MS Office, particularly Excel and some experience with HRIS software
• Excellent interpersonal and coaching skills
• Able to use sound judgment and diplomacy in dealing with highly confidential issues
• Excellent organizational and project management skills, ability to deal with competing priorities
• Ability to work in a team environment is essential
• Processing Criminal Background Investigations (CBIs) for applicants, employees, volunteers, contractors and specialty groups
• Conducting research and following-up on individual criminal histories to evaluate risk assessment
• Ensuring information in the CBI database is correct and up-to-date
• Assisting with training for City department staff
• Processing invoices, reimbursements and/or payments to vendors and applicants
• When completing the of City of Austin employment application
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. You must provide job title and employment dates for all jobs you wish to be consider and contact information for previous employers
• A resume is required, but will not substitute for a completed employment application
• Because this position will process Criminal Background Checks for applicants, employees, volunteers and contractors for multiple City of Austin departments using the Texas Department of Public Safety’s (TxDPS) Criminal Justice Information System (CJIS), the applicant selected for this position will have to pass a background check through the Texas Department of Public Safety (TXDPS). Please visit the TXDPS weblink to view a list of crimes that will disqualify an individual from be able to access CJIS: http://www.txdps.state.tx.us/administration/crime_records/docs/txCJISSysAccPolicy.pdf
• Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference
• This position requires a skills assessment
• Experience managing confidential and personally-identifiable information on a daily basis
• Intermediate-level skill in creating and working with Microsoft Excel spreadsheets
• Experience with records management, including maintaining documents according to a record retention schedule
• Experience working with system databases
• Implements, administer, and evaluate human resources programs designed and provided by the City’s Human Resources Department
• Develops systems, processes and implementation programs for use within departments to assist in efficient management of human resources work flow in the area of specialization
• Develops human resources procedures and processes for the implementation of City or
• Coordinates interview schedules, prepares offer letters and offer packages, and initiates background and records verifications on applicants
• Assists with on-boarding processes to include participating in new employee orientation
• Updates and maintains employee data in HRIS, as well as a variety of confidential and sensitive electronic and hard copy records and files
• Provides general administrative assistance to include answering phones, scheduling and calendaring meetings, preparing and maintaining files, preparing correspondence, processing and tracking various HR expense reports and check requests, and preparing and updating reports
• Responds to general inquiries and provides routine information to employees and managers on HR matters
• Assists Employee Relations as needed
• Knowledge and experience with Brassring and SAP
• Must possess
• Serves as a generalist, providing developmental consultation, research assistance, and general and case/situation-specific advice and guidance concerning employee relations matters. Management advisory services include advice and direct operational assistance
• Advises operating offices on unusual, complex, or difficult problems. Advises the supervisor of those employee relations issues which incumbent believes to be significant. Researches and recommends appropriate action or interpretation of command issues to higher level officials
• Serves as a technical advisor to top level management and executives of OHRM and all Mission Areas on the overall goals, policies and objectives of employee relations across USDA, and confers with senior and executive officials within the Department in order to provide information, present analyses and/or recommendations
• Develops Departmental-wide training, guidance and informational vehicles to assist, train, and inform managers and employees in a broad range of employee relations functional areas
• Provide developmental consultation, research assistance, and general and case/situation-specific advice, guidance and operational assistance concerning employee relations matters
• Develop new and revise existing Departmental policy in all areas of employee relations and other assigned project areas. Provide interpretation of policy, guidance, and assistance to staff elements of Headquarters USDA and subordinate agencies
• Advise operating offices and supervisors on unusual, complex, or difficult problems regarding employee relations issues
• Represent OHRM at conferences and meetings pertaining to specialized functional areas of responsibility
• Evaluate guidance from OPM, as well as decisions issued by courts of appropriate jurisdiction (e.g., Merit Systems Protection Board (MSPB) and Equal Employment Opportunity Commission (EEOC)) to determine applicability to USDA. Develop and recommend new or revised guidance and policy changes based on the higher-level regulatory material
• Formulate and recommend broad policies, standards, plans, and procedures for accomplishing the Department's strategic plan, as well as accomplishing Office of Personnel Management (OPM) and other government-wide initiatives
• Serve as a technical advisor to top level management and executives of OHRM and all Mission Areas on the overall goals, policies and objectives of employee relations across USDA, and confers with senior and executive officials within the Department in order to provide information, present analyses and/or recommendations
• Minimal travel may be required
• Maintain thorough knowledge of personnel policies and procedures
• Accredited four (4) year degree or global equivalent in applicable field of study and four (4) years of work-related experience or a combination of education and directly related experience equal to eight (8) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job to include prior experience recruiting for LOGCAP or Contingency Operations
• This position will be required to deploy internationally for extended periods with little notice
• Ability to attend to detail and work in a time-conscious and time-effective manner
• Delivers high level of customer-facing service to Team Members and leaders. Handles difficult conversations and communicates information to internal stakeholders
• Maintains Human Resources Information Systems (HRIS) with all Team Member personnel transactions. Applies attendance policy by entering data and communicating as needed
• Assists the HR Generalist with various events, such as new Team Member orientation, benefits reviews, and Open Enrollment. Interacts with vendors and suppliers to meet internal customer needs
• Supports communication by updating bulletin boards and posting information for Team Members in the DC. Serves as liaison to Headquarters on HR-related matters, and collaborate with Centers of Expertise as needed
• Assists the HR Generalist by coordinating outreach efforts, scheduling interviews, checking references, and other Talent Acquisition support functions
• Processes all Family Medical Leave Act (FMLA) and Leave of Absence documents for approval process. Tracks FMLA time taken. Communicates information and updates to Team Members
• Bachelor’s Degree in HR or related field OR High School Diploma/GED and at least 3 years human resources experience in employee relations, staffing and selection, compensation and benefits and/or training
• Knowledge of payroll systems and payroll processes
• Knowledge of Federal, State, Labor and Employment laws, Workers’ compensation, FMLA, ADA and OSHA laws
• Knowledge of HRIS systems
• At least 2 years of experience with Kronos timekeeping, worker’s compensation, and/ or HRIS
• Occasional travel
• Human Resources laws, regulations, policies and procedures
• Advisory Services
• Knowledge of Delegated Examining Procedures
• Communication - Written
• Communication - Oral
• Pre-employment physical required:No
• Moving expenses authorized:No
• Recruitment Incentive authorized:No
• Time in Grade (TIG) must be met by the closing of the announcement
• Ability to maintain strict confidentiality and ensure security of sensitive employee information
• Bachelor’s degree in Human Resources Management, Business or equivalent experience
• 2 years of progressive experience in Human Resource Management or a business-related field
• Proficient in software programs including Word, Excel, PowerPoint and HRIS
• EDUCATION/EXPERIENCE
• One or more years of experience in the Human Resources field or a demonstrated knowledge base of HR functions and operations is required
• Must have a demonstrated ability to make independent judgments and take professional accountability for areas of responsibility

Related Job Titles

Human Resources Specialist, Human Resources Resume Sample

The resume builder.

Create a Resume in Minutes with Professional Resume Templates

Work Experience

• Open cases for every inquiry
• Escalate complex cases (in accordance with and as defined by HRSSC policy) to HRSSC management and Tier II resources with appropriate and complete documentation on work performed to date
• Interface with internal and external resources to furnish or obtain needed information to close cases not escalated
• Refer employees, managers, retirees, and families to HR self-service technology, outside vendors, or other resources as appropriate
• Work under pressure while meeting deadlines, withstand prolonged standing or walking, manual dexterity and mobility to use computer, access all business entities and attend to company business within Las Vegas
• Work in a fast-paced and stressful environment; maintain physical stamina and a proper mental attitude to deal effectively with management, employees and outside contacts
• In-depth, Generalist understanding of HR practices and the business acumen
• Leads continuous improvement projects related to HR processes including Banner and other HR technology and coordinates action plans with cross-functional teams
• Creates and maintains the employee database with compensation adjustments, new hires, terminations, and personnel budget information in cooperation with Finance and Payroll. Provides back up to HR Generalist for accurate entry of employee benefit data and assists in the reconciliation process for Health, Dental, Vision and Life insurance
• Supervise and mentor student employment office and design assistants, who are responsible for the administration of employment information
• Responsible for the coordination and posting of all vacant positions on NEOGOV and for advertising and recruitment including the negotiation of contracts with various advertising agencies
• Responsible for the accuracy and compliance of I-9 including E-verify and the electronic I-9 system
• Oversees the employment background check process
• Creates the monthly Human Resources Bulletin to inform employees of upcoming Human Resources, Student Employment, and University Police events and important information
• Plans and coordinates employee recognition and special events with varying offices across campus. Updates the University calendar with Human Resources and Student Employment events
• Updates and maintains the Human Resources webpage of the Northwest website as Human Resources tab in the myNorthwest portal, and HR Facebook page
• Oversees office budget and initiates office credit card payments
• Prepare reports on HR data metrics for various stakeholders
• Skill in serving as a consultant to other experienced HR specialists in providing HR services and conducting detailed analyses of complex functions
• Knowledge of a HR database systems to query, retrieve, and analyze information
• Maintains the Affirmative Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of annual AAP. Ensure the facility maintains full compliance with all aspects required of a federal contractor
• Makes presentation to employees and contractors regarding policies and work rules that apply to all individuals who work at our location
• Participates in managing the relationship with temporary staffing agency and their associates

Professional Skills

• Excellent verbal and written communications skills with strong experience creating reports and presentations fit for the audience
• Excellent written and oral communication skills and problem solving skills
• Strong analytical skills as well as basic accounting skills
• Strong interpersonal and communication skills required in order to deal effectively and professionally with outside vendors and employees
• Strong computer and technical skills including email, electronic calendar, word-processing, presentations, and spreadsheets
• Strong interpersonal skills capable of communicating with a diverse range of individuals
• Strong analytical and independent thinking skills

How to write Human Resources Specialist, Human Resources Resume

Human Resources Specialist, Human Resources role is responsible for analytical, interpersonal, communications, software, training, organization, word, reporting, recruiting, payroll. To write great resume for human resources specialist, human resources job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For Human Resources Specialist, Human Resources Resume

The section contact information is important in your human resources specialist, human resources resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your Human Resources Specialist, Human Resources Resume

The section work experience is an essential part of your human resources specialist, human resources resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous human resources specialist, human resources responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular human resources specialist, human resources position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Human Resources Specialist, Human Resources resume experience can include:

• Maintains the accuracy and security of all HR-related files in accordance with records retention policy including employee personnel files, medical files, and I-9’s
• Excellent computer skills, including Excel, Word, and PowerPoint
• Advanced PC skills including spreadsheets and various word processing applications
• Experience and knowledge of PC-based computers and software experience using the Microsoft Office Suite including Word, Power Point, Excel, and Outlook
• Robust influencing skills by being persuasive and professional
• Problem solving skills - Intermediate

Education on a Human Resources Specialist, Human Resources Resume

Make sure to make education a priority on your human resources specialist, human resources resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your human resources specialist, human resources experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Human Resources Specialist, Human Resources Resume

When listing skills on your human resources specialist, human resources resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical human resources specialist, human resources skills:

• Strong verbal/written communication skills, organization skills, detail-oriented, yet able to analyze and recommend alternatives
• Excellent communication skills, combined with a strong analytical/technical aptitude
• Strong attention to detail and follow up skills with the ability to separate the critical from the non-critical
• Excellent communication (written and oral), organizational and interpersonal skills
• Uses exceptional problem-solving, critical-thinking and customer-service skills
• Computer knowledge and skills, including word processing and spreadsheet software applications

List of Typical Experience For a Human Resources Specialist, Human Resources Resume

Experience for human resources benefits specialist resume.

• Exceptional technology skills, including proficiency with Microsoft Excel
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications
• Technical skills - Intermediate
• Interpersonal skills - Advnaced
• Strong practical experience and knowledge of Human Resources operations in hospitality and/or service industry
• Provide Tier 3 support for Contact Center and EDM inquiries for further coordination in strong collaboration with SSC
• Approve all employee provided evidence of insurability (EOI)
• Strong knowledge of HR Systems (SAP, Workday, etc.)

Experience For Human Resources Specialist, Senior Resume

• Experience with multi locational organizations, preferably national
• Experience in higher education and/or labor relations
• Updates Job Descriptions within the onboarding system to ensure accuracy for managers when selecting jobs to post for
• Write and manage all communication to participants including maintaining accurate and up-to-date information on the HR web site and benefits portal
• Maintains logs for disciplinary action, training, vacation, etc. Maintains the accuracy of shared files and databases
• Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions
• Thorough knowledge of local pay practices, pay levels, job groups, and manages the interface with SAP and the plant hourly payroll system. Processes hourly payroll on a weekly basis. Ensures that hourly employees are coded accurately by job classification, job performed, shift, and department assignment

Experience For Human Resources Service Center Specialist Resume

• Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports
• Working knowledge of all benefits for hourly and salaried employees. Assists with open enrollment meetings. Serves as a resource to employees in resolving benefits-related issues and concerns. Supports processes related to FMLA, disabilities, and return to work
• Provides support for departmental workshops and training sessions
• Participates in related HR activities, including, but not limited to, trainings, work committees, projects and job fairs
• Develops, implements, and delivers HR Compliance training and content as needed
• Ensures compliance with all labor law posting requirements at all Company offices
• Assist management in the development and maintenance of center operating procedures and customer service standards
• Play a key role in the processing of bi-weekly payroll related to employee benefits and retirement; review reports to ensure the accuracy of deductions
• Identify production issues, make recommendations, assist with testing, and implement solutions

Experience For Human Resources Shared Services Specialist Resume

• Assist and counsel employees regarding benefits plans, payroll, company policies and programs and leave of absence plans
• Serve as Operations liaison with recruiting and HR Business Partners in regard to open and available positions
• Oversee new hire onboarding process to ensure all new hire tasks are completed in a timely manner
• Assist with testing and payroll processes associated with HRIS systems
• Manage departmental processes and documentation while instituting process improvement initiatives
• Conduct audits and quality assurance testing to insure accuracy of a variety of inputs

Experience For Human Resources Administrative Specialist Resume

• Assists with online application and onboarding process
• Provides administrative/transactional support for HR related functions and processes by updating information in systems
• Excel, Access, or Report Writing - Intermediate
• Administers all company benefit programs, including health, life, long-term disability, COBRA, 401(k), transit check, employee discount and all other benefits
• Manages open enrollment process, including online and in-person benefits enrollment
• Enter employee information into the HRIS system, including liens, garnishments, direct deposit, benefits
• Comfort working in a non-hierarchical environment

Experience For Human Resources Project Specialist Resume

• Handle highly sensitive and confidential information relating to HR
• Positive and professional approach to dealing with people
• Ability.to gather and analyze facts, draw conclusions from information, and communicate information clearly, orally and in writing
• Accounts payable/invoice processing for local HRBP
• Able to pass background and drug screening
• IBW set up, tracking and facilitation
• Properly store documents according to record retention
• Ensures compliance with all government regulations (EEO, INS, ADA, FMLA, ADEA, including Affirmative Action, etc.) and all Federal and State employment laws

Experience For Human Resources Specialist Recruitment & Placement Resume

• Engage HR colleagues across established Centers of Excellence to assist the Team Member in resolving concerns in a timely manner
• Ensure compliance with all government regulations (EEO, INS, ADA, FMLA, ADEA, including Affirmative Action, etc.) and all Federal and State employment laws
• Comfortable with learning new technology and tools
• Able to adapt to changing requirements and environment
• Processes all unemployment-related claims; participates in any appeal hearings or other activities related to unemployment claims
• Surfaces employee concerns and improvements; recommend alternatives for resolution of problems as appropriate; acts as a liaison between the individual employee, facility managers, Region Human Resource Manager, and company or community resources in maintaining a highly engaged, union-free work environment

Experience For Human Resources Program Specialist Resume

• Coordinate facility functions including employee recognition, service awards, safety, and holiday-related events
• Be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines
• A high level of diplomacy, tact, and judgement as well as an upbeat and positive attitude
• Surface issues and handle sensitive and confidential information in an efficient and professional manner
• Experience with SAP strongly desired. Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint, and Excel. Demonstrated ability to learn new software programs or databases quickly
• Knowledge of a wide range of HR concepts, principles, laws, regulations, and practices as well as special recruiting/hiring authorities and strategies, this includes the ability to analyze administrative and/or legislative initiatives to assess their impact on staffing and recruitment

Experience For Human Resources Onboarding Specialist Resume

• Provide comprehensive HR services to management and employees throughout organizations serviced and to analyze, evaluate and recommend appropriate resolutions to complex interrelated HR problems and issues
• Skill in serving as a consultant to managers in providing HR services and conducting detailed analyses of complex functions within serviced organizations
• Monitoring 10 day gap period pay is not exceeded.-
• Researching previous pay statements to determine need for retro active STD
• Knowledge of and ability to interpret and apply laws, regulations, policies, and practices to provide advice and guidance to officials, supervisors, and employees on a variety of HR functions
• Accurately assess long-range needs for complex and highly technical HR projects and to assess multiple project priorities and interrelationships to other HR initiatives
• Skill in oral and written communications to present sensitive recommendations to higher authority, to obtain compliance with policies and to represent the agency, and prepare HR documentation
• Practice continuous improvement methodology to optimize processes, eliminate waste, and innovate new and better ways of doing things
• Knowledge of current HR database systems to query, retrieve, and analyze information in order to complete assignments

Experience For Human Resources Services Specialist Resume

• Assist with employee separations
• Optimize the standardization of data metrics, and work with business partners to optimize information and analytic usage, focused on providing quick and actionable intelligence
• BA/BS in Computer Science and/or Business Administration or related field
• Participate in the timely generation of reports, results validation and data interpretation as an input to the quarterly CEO’s Global Operations meetings, as well as for monthly reporting
• Responsible for the daily monitoring of disability and Parental leave claim status

List of Typical Skills For a Human Resources Specialist, Human Resources Resume

Skills for human resources benefits specialist resume.

• Clear and succinct written, verbal, and presentation skills; demonstrating the ability to translate data into stories
• Effectively communicate with others and be an advocate of human resources best practices
• Interpersonal, organization, business communication and time management skills
• Knowledge of Six Sigma skills, Lean, Kaizen, process management, change management and statistical techniques
• Skill in troubleshooting and resolving the most difficult problems associated with providing comprehensive recruitment and placement advisory services
• Skill in applying basic principles, provisions, laws, regulations, practices, and techniques of staffing and recruitment
• Experience working with computer systems and related software including Microsoft Word, Excel and Oracle
• Two or more years of recruitment, employment, and/or staffing experience in a human resources setting

Skills For Human Resources Specialist, Senior Resume

• One year experience presenting and coordinating meetings, classes, or orientation sessions
• Good judgment and critical thinking required
• Flexible and comfortable with managing multiple priorities
• Previous work experience in a college or university setting
• Experience interfacing with benefit plan vendors
• Experience working with compensation
• Experience in high volume recruitment environment with the ability to manage transactions while providing high touch service
• Two or more years of recruitment, employment, and/or staffing experience

Skills For Human Resources Service Center Specialist Resume

• One year experience in Recruitment Processing
• Demonstrates excellence in service quality standards that affect client satisfactions, responding to clients in a timely and professional manner
• Experience processing payroll
• Interpret project interdependencies and identify opportunities to increase the effectiveness of resources
• Experience in Human Resources, Training environment in a project coordinator capacity
• Validate problem solving capabilities and a creative problem solver
• Skilled in problem analysis and resolution

Skills For Human Resources Shared Services Specialist Resume

• Skilled in Microsoft Word, Outlook, Excel, and PowerPoint
• Demonstrated ability to manage payroll, data/transaction oversight, and records management
• Demonstrated ability to exercise professional judgment, discretion, and maintain confidentiality
• Proficiency in Microsoft Office with demonstrated expertise in PowerPoint and Excel
• College or post-secondary course work in related field or applicable work experience
• Previous Human Resources experience
• Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint
• Previous experience with PeopleSoft and/or PeopleAdmin

Skills For Human Resources Administrative Specialist Resume

• Human Resources Information Systems (HRIS) experience preferably Oracle
• Previous experience with defined contribution plans or other benefit plans
• Experience with WordPress and Visio
• Previous work experience health care or research HR environment
• Previous experience with an enterprise human resources information system
• Two or more years of direct customer service experience
• Call center or phone support work experience
• Two years’ experience in an administrative capacity, with exposure to HR/Recruitment processes

Skills For Human Resources Project Specialist Resume

• Prioritize and delegate as appropriate in order to handle a high volume workload
• Identify data trends and interest areas to drive strategic / evidence-based decision making
• Create and manage project and operational priorities and project schedules for strategic goals and project tracking and delivery
• General experience in human resources
• Experience with Lawson, Kronos or other HRIS systems

Skills For Human Resources Specialist Recruitment & Placement Resume

• Consult on metrics and measurements to measure effectiveness and drive value for workforce initiatives
• Enrolling new and existing employees into benefit plan(s), entering and/or updating information
• Documenting and updating ongoing processes for compliance with regulations
• Participating in and/or assisting with open enrollment, projects, new system and plan implementations and/or testing
• Tracking status of outstanding tasks for each applicant and determining if additional guidance or escalation is necessary
• Preparing materials for various compensation oversight committees, regulatory filing , public compensation disclosure for countries outside of Canada etc
• Conducting market assessment to determine market trends in complying with compensation guidelines and regulations and makes recommendations for compliance

Skills For Human Resources Program Specialist Resume

• Conducting scenario analysis and back testing on risk results
• Scheduling meeting in Outlook
• Performing data processing for all HR transactions in HR Systems
• Working knowledge of relational database structure and design required
• Working knowledge of federal and state regulations related to ACA, ADA, and COBRA

Skills For Human Resources Onboarding Specialist Resume

• Developing executive and employee communication
• Partnering with ERPM, where appropriate, to manage year-end compensation risk reviews and year-end activities
• Working with payroll to ensure accurate and timely set up of benefit deductions, and creating/maintaining benefit files
• Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required
• Solves routine problems and issues and documenting the results in the HR Ticketing Tool and provides tracking through ticketing system
• Knowledge of the methods and procedures used in collecting analyzing, interpreting, and reporting data
• Supports departmental recruitment efforts by fulfilling advertising requests and advises on advertising strategy

Skills For Human Resources Services Specialist Resume

• Assists departments in navigating the University’s applicant tracking system and updating job postings
• Support payroll processing to include managing timecard and time off entries, monitoring taxation changes and calculations, and time entry audits
• Act as a sponsor and agent for change, while promoting / encouraging innovation and continuous improvement of the project management methodololgy and tools
• Assist Team Members in navigating the organization and becoming self sufficient
• Assist Team Members in resolving problems allowing them to focus on improved service delivery
• Assist in creation and maintenance of job descriptions, to include partnering with Compensation on position pricing
• Perform various administrative tasks including the distribution of materials, life event processing and enrollment administration
• Support new hires by explaining benefit options and assisting with the benefits enrollment process

List of Typical Responsibilities For a Human Resources Specialist, Human Resources Resume

Responsibilities for human resources benefits specialist resume.

• Excellent office management and organization skills
• Express ideas and concepts and communicate effectively orally and in writing
• Work effectively without constant supervision and to handle sensitive employee information in a confidential manner
• Lead projects independently and manage competing priorities
• Demonstrated ability to work well both in a team setting and independently, and to initiate, organize, and implement established goals
• Skill in advising management on controversial or sensitive, complex, and difficult recruitment and placement issues and problems
• Experience working with Oracle HR Cloud, Oracle Advanced Benefits Modules, and ADP
• Well organized and able to prioritize tasks appropriately and finish work timely by deadlines

Responsibilities For Human Resources Specialist, Senior Resume

• Demonstrated maturity and judgment and ability to maintain the confidentiality of sensitive employee data
• Skill in basic business math
• Skill in qualifications and eligibility determinations
• Developing, writing and implementing company policies and procedures
• Plan, develop, implement and monitor all aspects of a company-wide financial wellness program, including partnering with related functions/processes
• Compare onboarding package to conditional offer of site assignment to correct information is being collected

Responsibilities For Human Resources Service Center Specialist Resume

• Track and update STD/Parental leave in time tracking system
• Monitor parental leave is occurring in the designated 3 week increments and notify leave specialist of any requests outside the policy parameters.-
• Provide coaching and mentorship to HR Shared Services specialists
• Identify opportunities for improving HR processes through information system changes
• Work with payroll to identify and resolve payroll processing issues
• Be a trusted, courteous and reliable resource to answer questions regarding employee and retiree benefits
• Prepares, revises and monitors documents and templates related to EEO, AAP and hiring for advertisements, publications, and the company website
• Coordinates special projects including various surveys, program and policy transitions, and audits

Responsibilities For Human Resources Shared Services Specialist Resume

• Manage the overall benefits program for 3M’s Defined Contribution retirement plans, including qualified and non-qualified plans
• Work with cross-functional partners in finance, legal, sourcing, communications, as well as other areas of HR
• Proficiency in HR Technology, including Human Resources Information Systems (HRIS); ADP EV5, desired (but not required)
• Analyze an applicant’s onboarding forms and policy acknowledgments for accuracy and completeness
• Upholds service level agreement metrics regarding commitments to problem resolution time frames, and manages service tickets through fulfillment

Responsibilities For Human Resources Administrative Specialist Resume

• Advise, persuade and defend staffing and placement actions
• Familiarity with federal and state laws pertaining to human resources
• In-depth knowledge of the provisions of a variety of public laws, Executive orders, and Federal regulations regarding recruitment and placement
• Familiarity working with UW systems
• Prepare and deliver Short-Term Disability benefit payment details to payroll based on employee eligibility criteria via Excel spreadsheet
• Instructs payroll group to reclassify employee earnings and/or paid time off in accordance with STD/Parental leave policies, off- set calculations based on state leave and/or workers comp
• Update HRIS system with leave status and return to work
• Monitor "adjusted" hire date to determine how many weeks employee is entitled to STD at 100 or 65% and change payroll spreadsheet calculations accordingly
• Notify departments/colleges when employees are trending towards benefits eligibility or eligibility for participation in a mandatory retirement plan; provide guidance on the University’s policies and procedures

Responsibilities For Human Resources Project Specialist Resume

• Maintain and update the HRIS system with new employee information, existing employee changes, terminations, salary, create and maintain positions, update and maintain time and labor tables
• Create and run ad hoc reports, process standard system reports as needed for internal and external sources
• Perform regular audits to verify authenticity and quality of data is maintained
• Creatively and effectively convey ideas through verbal and written communications and to describe business problems and their solutions to management in a concise and timely manner
• Act as a liaison between employees/retirees and vendors to resolve issues, concerns or inquiries
• Be required to act as an exceptional team player in a small group environment
• Prepare and distribute communications to employees/retirees regarding plan changes and new benefit offerings associated with a job change, address change or life event
• Support the Open Enrollment process by answering questions and performing required follow up activities

Responsibilities For Human Resources Specialist Recruitment & Placement Resume

• Perform severance calculations and process Qualified Medical Child Support Orders
• Ensure that all interactions with employees/retirees maintain Company compliance with ERISA, COBRA,HIPAA and any other applicable laws and regulations
• Assist with other departmental initiatives and projects as assigned
• Manages the onboarding import files to ensure the information coming from the applicant tracking system is accurate and flowed properly in to the New Hire Wizard. Uses the New Hire Wizard to compliment the data imported with additional information required for payroll processing
• Partners with various BOK Financial stakeholders to ensure equipment, systems and physical security access requirements have been communicated to appropriate departments for prospective new hire. Coordinates enrollment of any new hire training with Talent & Organizational Development

Responsibilities For Human Resources Program Specialist Resume

• Excellent knowledge of human resources policies, procedures, and applicable laws and regulations
• Work in a fast-paced environment and organize multiple activities which require close attention to detail under tight deadlines
• Answers a diverse array of phone calls, emails, and in-person requests from applicants, employees, and department representatives
• Reviews job postings for compliance with applicable policies, procedures, and laws
• Reviews and interprets human resources policies and procedures relevant to recruitment and employment activities and advises department representatives and the public
• Supports the management of the University’s applicant tracking system
• Assists with outreach recordkeeping, attends recruitment events, and manages outreach efforts
• Develops, maintains, and implements Company and Department policies and procedures, understands and appropriately incorporates state and federal laws, local laws, provincial laws and other laws relevant to the locations of Company operations globally pertaining to Human Resources (HR) in policy and procedure design
• Creates all required compliance reports, spreadsheets and documents, responds to audits and inspection requests as applicable in a timely manner and liaising with the appropriate departments or external counsel

Responsibilities For Human Resources Onboarding Specialist Resume

• Stays current and provides guidance on changing regulations and supports HR compliance programs and practices (i.e. OFCCP, EEOC, legislative changes, other compliance related items)
• Prepares annual compliance (i.e. EEO-1, VETS 4212) and Affirmative Action reports, files and other related data for assigned subsidiary(s) for corporate reporting purposes and ensures HRIS reporting is aligned with current regulations
• Manages and prepares of the Company’s annual Affirmative Action Plan with Human Resources and outside vendor and system
• Reviews internal affirmative action and applicant reports as well as final plan reports ensuring accuracy and integrity; periodically audits plan codes, plan preparation, and recordkeeping requirements; review final plans with Human Resources and provides communications and summarized reporting of results to senior management
• Develops action plans based on statistical data analysis and risk assessments
• Provides guidance to Human Resource Management in the establishment of goals and objectives pertinent to the HR Compliance and Affirmative Action Plans
• Manages and maintains various HR programs and projects (i.e. Tuition Reimbursement, Scholarship Program, Referral Rewards, HR Procedures Manual, and the Employee Manual)
• Human resources or payroll experience or equivalent certifications in a related field
• Highly organized and able to prioritize and manage time efficiently with the ability to handle stress in a fast-paced call center environment

Responsibilities For Human Resources Services Specialist Resume

• Makes policy, process, and procedural changes based on regulatory changes or business needs
• Generate scheduled and ad-hoc reports to support HR and other corporate departments as needed including but not limited to audits, company demographics, location specific information and other requests as assigned while working under tight deadlines
• Provide assistance with I-9 and E-VERIFY compliance programs
• Stays current and provides guidance on changing regulations and supports HR compliance programs and practices (i.e. OFCCP, EEOC, Section 503, other EEO policies, wage and hour, legislative changes, other compliance related items)
• Develops plans of action based on statistical data analysis and risk assessment and Counsels Human Resource Management in the establishment of goals and objectives pertinent to the HR Compliance and Affirmative Action Plans
• Identify and escalate priority issues and escalate when necessary
• As a member of the call center team; document, log, answer and resolve all associate issues received in a timely manner
• Review and assign new tickets to team members based upon departmental criteria
• Maintain appropriate level of issue resolution as defined by management

Related to Human Resources Specialist, Human Resources Resume Samples

Human resources operations resume sample, mgr, human resources resume sample, unit assistant resume sample, talent operations resume sample, manager talent resume sample, hr team resume sample, resume builder.

Strategic best practices, industry insights & tactical tips for HR professionals.

• Featured Items
• This Month's Features
• Client Success Stories
• Product News & Trends
• Product Updates
• Company News, Research & Trends
• Browse By Industry
• Small Business
• Staffing & Recruiting

How are hiring leaders using AI for analyzing resumes and applications?

• Share this Article

Digital resume-screening tools have helped businesses accelerate their hiring, yet standard resume analysis remains a time-consuming step in the process. According to TestGorilla, HR teams spend around  seven business days  reviewing incoming documents and shortlisting applicants who meet requirements, which is approximately 20% of the average 36-day time to hire. Reducing this time would go a long way toward improving hiring efficiency.

Many employers have found a solution in artificial intelligence. CareerBuilder has partnered with Morning Consult, a global leader in decision intelligence, to survey 400 cross-industry decision-makers to examine AI's impact on business recruitment and hiring. Published in the white paper " AI in Hiring: 2024 Trends, Insights & Predictions ," our findings include the top 10 AI applications in recruiting, among which "analyzing resumes & applications" stands as one of the technology's leading uses.

How did businesses analyze resumes in the past? 

The traditional resume analysis process was entirely manual. Hiring specialists would visually scan each applicant's documents to gauge their suitability for the job. Candidates who met the essential criteria — education, work experience, and skills — would pass the initial screening stage. Otherwise, they'd have their resumes placed in a slush pile, most likely for disposal.

Big companies with abundant resources might do multiple rounds of resume analysis to pinpoint the best candidates. Their HR specialists might scrutinize the resumes that passed screening to gauge and rank each candidate. The candidates most closely matching the job's requirements and demonstrating the highest expertise would get on the shortlist. 

Computer programs would come to abbreviate the process but to a limit. As we said, document review still takes around a week, and that's with modern applicant tracking systems. 

ATS, by the way, presents a different problem because it's largely limited to keyword boundaries set by the employer. It might reject a candidate only because their resume displays three out of four key skills or four out of the preferred five years of experience. It fails to read resumes with an eye for potential. So, while ATS-assisted screening is faster than manual, some degree of manual screening may be necessary to compensate for low reliability.

How does AI improve the resume analysis process?

AI screening tools use algorithms to take a smarter and faster approach to resume analysis, going beyond the tight perimeter of strict keyword matching. Specifically, they use machine learning and natural language processing to analyze text strings, the relationships between text elements, and the context within documents. In short, AI resume analysis is the closest you can get to skilled human reading without having a skilled human read the resume.

AI-powered screening is much faster than human analysis, however. In just minutes, your AI tool can scan thousands of resumes and rank the most qualified applicants. Some can even apply their powers of contextualization to predicting a candidate's likelihood of success should they fill the role. 

"[AI tools] use machine learning and natural language processing to analyze text strings, the relationships between text elements, and the context within documents. In short, AI resume analysis is the closest you can get to skilled human reading without having a skilled human read the resume."

Advantages of using AI for analyzing resumes and applications

Analyzing job applications with AI can offer your hiring team the following advantages: 

• Speed:  With AI, expect to cut your screening time to mere days. 
• Accuracy:  AI-powered resume analysis can contextualize a candidate's qualifications as though it were one of your most experienced HR specialists. That humanlike quality is essential for identifying potential, predicting success, and ultimately selecting the best candidate.
• Fairness:  One human quality that AI overcomes is  hiring bias , the tendency of hiring authorities to impose their preconceived notions on their recruitment decisions. The AI system is largely objective, so qualified candidates get a fairer shake regardless of inherited characteristics.
• Authentication:  AI's broad abilities allow it to do double duty during the screening stage. It can also analyze applicants' public data, such as from their social media accounts, which authenticates or invalidates claims made on their application documents. Therefore, a candidate who may have otherwise passed screening through keyword stuffing can get weeded out if they fib on their resume. The result is a more accurate talent pool for you.
• Potential cost savings:  A more accurate talent pool correlates with a higher likelihood of a smart hire. A smart hire requires less training and represents higher odds of retention. And when someone knows their role and sticks around, the employer avoids pouring resources into upskilling, reskilling, or replacing.

Tips for analyzing resumes with AI tools

If you believe leveraging AI can help your organization better fulfill its hiring needs, we recommend taking heed of these tips to ensure you get the outcomes you envision:

Take time to find the right tool

A fair amount of preparation should precede AI implementation in any capacity. Otherwise, you may end up with a product that can't do what you need. To realize the advantages we discuss above, look for an AI tool that appropriately covers the following areas of functionality:

• Rapid screening:  Only a rapid-screening AI tool can manage large application volumes within narrow time frames. 
• Data accuracy:  For the most accurate data, you want an AI tool trained on multiple data types. Ideally, it uses numerous machine learning, predictive analytics, and corrective feedback models so that you get the most robust and trustworthy analyses.
• Natural language processing:  An AI tool with natural language processing capability can find you better matches by assessing a wider spectrum of data sources. The more that it learns about a candidate, the more accurately you can authenticate the details of their resume.
• Ranking:  The ability to rank your candidates takes a tough responsibility off your plate. Look for a tool that ranks candidates based on an expansive list of parameters, which should yield better, more accurate matches.
• Diversity:  An AI tool with diversity indicators can customize your talent search in such a way that balances your organization's inclusivity initiative with unbiased matching, leaving you with the power to choose from a well-cultivated and highly varied list of candidates.

Integrate AI with ATS

If you're currently using ATS to propel your hiring process, you probably want an AI tool that can integrate with your existing system, not supplant it entirely. That would promote a more seamless transition to an AI-powered approach, as it would be a matter of upskilling rather than reskilling.

Don't overlook the human element

AI resume analysis isn't meant to replace your HR team. It should empower your existing workforce to make better-informed decisions. So don't revise your recruitment and hiring strategy to rely entirely on algorithms. Rather, plan to train your team comprehensively on the ins and outs of your chosen AI tool so that they extract the most value from it.

Of the 400 hiring decision-makers surveyed for " AI in Hiring: 2024 Trends, Insights & Predictions ," 52% report using AI for analyzing resumes and applications. We expect the number to grow steadily as increasing numbers of employers discover the broad utility AI can offer to their hiring process. Early adoption can help your organization position itself advantageously in the competitive landscape.

Of course, a competitive advantage is hardly possible unless you understand the technology at hand. Many hiring decision-makers today feel that AI is advancing beyond their ability to keep pace. Luckily, CareerBuilder can help you stay current. Being one of the first employment solutions to implement AI technology has allowed us to develop robust AI-powered tools built on over 25 years of data. You can leverage these tools at key stages of your talent search, including sourcing the most relevant candidates and  optimizing your job descriptions . 

More tips about evaluating job candidates:

It may seem counterintuitive, but identifying  candidates who don't meet your criteria  can be a valuable first-line screening strategy. 

Many businesses now use AI tools to craft, deliver, and score  pre-employment tests  — assessments for validating competencies among candidates who pass the initial screening stage.

First impressions aren't always correct. As a hiring decision-maker, you should know when to  give a candidate another look .

No Previous Articles

Next Article

Learn about 10 best practices for recruiters texting candidates so your organization can maximize the odds ...

Get inside the minds of 2,800 job seekers and what they want

Most Recent Articles

Learn about 10 best practices for recruiters texting candidates so your organization can maximize the odds of finding and hiring the talent it needs..

Discover how you can use AI for new employee onboarding, along with the advantages thereof and tips for getting the most value out of your AI hiring tool.

Learn how AI can help your hiring team source top-tier talent for job vacancies and transform the hiring process into a dynamic and streamlined process.

Are you tracking the right recruiting metrics? Avoid these five benchmarks that don't tell the full story about success in this area.

Learn about six common ways businesses use AI for screening candidates, along with the key advantages that AI technology can provide to hiring decision-makers.

Top hiring challenges, priorities & methods for finding candidates

Read about the cost of hiring a new employee versus retaining one, with reasons why employees leave their jobs and strategies for boosting employee retention.

By using several open-ended strategic interview questions, you can learn more about candidates and their potential than by simply examining their resumes.

Learn about 10 of the most common and useful AI applications in recruiting and how each of them can streamline your organization's hiring and HR processes.

Are you looking for ways to boost morale at work for free? Explore six creative morale boosters you can implement in your workplace at little to no cost.

Learn about the top five AI challenges according to cross-industry leaders, as well as some of the potential solutions for overcoming them.

Learn about some of the top online human resource certification classes you can take to enhance your skills and expertise and improve your HR department.

Are you wondering how to hire retirees? Explore a list of tips for how your company can recruit and hire employees from this key demographic to drive business.

Discover how having well-appreciated employees can help your organization succeed, and consider 14 tips for helping your employees feel valued and motivated.

If you're searching for the right candidate for a hard-to-fill role, use these recruiting strategies to boost your chances of hiring the best fit for your team.

Discover the top trends in performance management and review best practices for improving employees' performance and empowering their professional development.

If you're considering hiring a pregnant candidate, read this helpful guide to why companies should hire pregnant women and how best to support them at work.

Read about the value women bring to the workforce, and learn how you can help career advancement for women in the workplace by reviewing this list of tips.

Learn why it's important to recruit women and discover tips to improve your female hiring strategy to build a balanced workforce and achieve gender diversity.

Learn about how to create an effective employee referral program, with steps for developing one and tips for running and promoting one to ensure success.

• Share our site

An official website of the United States government

Here's how you know

The .gov means it’s official. Federal government websites often end in .gov or .mil. Before sharing sensitive information, make sure you’re on a federal government site.

The site is secure. A lock ( ) or https:// ensures that you are connecting to the official website and that any information you provide is encrypted and transmitted securely.

Keyboard Navigation

• Agriculture and Food Security
• Anti-Corruption
• Conflict Prevention and Stabilization
• Democracy, Human Rights, and Governance
• Economic Growth and Trade
• Environment, Energy, and Infrastructure
• Gender Equality and Women's Empowerment
• Global Health
• Humanitarian Assistance
• Innovation, Technology, and Research
• Water and Sanitation
• Burkina Faso
• Central Africa Regional
• Central African Republic
• Côte d’Ivoire
• Democratic Republic of the Congo
• East Africa Regional
• Power Africa
• Republic of the Congo
• Sahel Regional
• Sierra Leone
• South Africa
• South Sudan
• Southern Africa Regional
• West Africa Regional
• Afghanistan
• Central Asia Regional
• Indo-Pacific
• Kyrgyz Republic
• Pacific Islands
• Philippines
• Regional Development Mission for Asia
• Timor-Leste
• Turkmenistan
• Bosnia and Herzegovina
• North Macedonia
• Central America and Mexico Regional Program
• Dominican Republic
• Eastern and Southern Caribbean
• El Salvador
• Middle East Regional Platform
• West Bank and Gaza
• Dollars to Results
• Data Resources
• Strategy & Planning
• Budget & Spending
• Performance and Financial Reporting
• FY 2023 Agency Financial Report
• Records and Reports
• Budget Justification
• Our Commitment to Transparency
• Policy and Strategy
• How to Work with USAID
• Find a Funding Opportunity
• Organizations That Work With USAID
• Resources for Partners
• Get involved
• Business Forecast
• Safeguarding and Compliance
• Diversity, Equity, Inclusion, and Accessibility
• Mission, Vision and Values
• News & Information
• Operational Policy (ADS)
• Organization
• Stay Connected
• USAID History
• Video Library
• Coordinators
• Nondiscrimination Notice
• Collective Bargaining Agreements
• Disabilities Employment Program
• Federal Employee Viewpoint Survey
• Reasonable Accommodations
• Urgent Hiring Needs
• Vacancy Announcements
• Search Search Search

Human Resources Assistant

Dear Prospective Offerors/Applicants: The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation. Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records. USAID will evaluate all offerors based on the stated evaluation criteria. USAID encourages all individuals, including those from disadvantaged and under-represented groups, to respond to the solicitation. This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers. Any questions must be directed in writing to the Point of Contact specified in the Attached 1. Sincerely, Benjamin Lawrence  Supervisory Contracting Officer

Note: Please find the full solicitation available for download on this page.

• Environment
• National News
• Home And Family
• Western Wasatch
• Beyond Bars
• Guest Commentary
• National Commentary
• Standard Deviations
• High School Sports
• Ogden Raptors
• Weber State
• National Sports
• Anniversaries
• Today’s Paper
• Manage Your Subscription
• Submit News
• Statement of Values
• Privacy Policy
• Terms of Use
• Browse Notices
• Place Notice

Weber County holding first career expo for job seekers

By ryan aston - | apr 23, 2024.

Tim Vandenack, Standard-Examiner file photo

ROY — Weber County will be holding a special event designed to provide job seekers with information about some of the positions and employment perks that are available within the county government.

The first-ever Weber County Career Expo, organized by the county’s Human Resources Department, is slated for 1:30-4:30 p.m. Thursday at the Weber County Library System’s Southwest Branch, located at 2039 W. 4000 South in Roy.

Aubrey Vigil — an HR generalist with the county — noted that there will be 18 booths at the event, and they’ll feature a cross section of Weber County’s various departments, including the Weber County Sheriff’s Department.

Representatives from those departments will be answering questions about current and future job openings. They’ll also be providing general info about their offices and discussing committees and special assignments that are of public interest.

Additionally, members of the county’s HR team will be answering questions related to departments not in attendance, as well as the benefits that county employees receive.

“(The team is) trying to get those departments out and talking to citizens and potential job seekers about what opportunities they have and how to start careers in those areas,” Vigil told the Standard-Examiner. “Because, if you go talk to somebody out there and say, ‘Hey, how do you get hired at Weber County?’ Not a lot of people know the answer to that.”

While attendees aren’t required to bring anything to the job fair, they’re being encouraged to bring physical resumes to receive tips for making them stronger or to help identify potential job fits.

Having a digital resume copy on hand also is encouraged, as laptops will be available on-site for applying to jobs or signing up for job notifications.

“There is something for everybody at Weber County,” Vigil added. “Whether you’re starting out and you want part-time work while you’re in school or you want a summer job, or you’re looking to start a career, or you’re just looking for something after retirement, there’s something for everybody regardless of their background, education, anything like that.”

Join thousands already receiving our daily newsletter.

• Daily Newsletter
• Breaking News

How many ‘indecent’ books will be banned statewide after new Utah law takes effect in July?

UDOT seeking input on alterations to I-15 interchange at 24th Street in Ogden

• Phone: +90 (212) 875 19 08
• E-Mail: [email protected]

• Company Profile
• Company Policy
• Mission and Vision
• Certificates
• Aluminium Windows
• Aluminium Doors
• Aluminium Sliding Elements
• Aluminium Curtain Walls
• Aluminium Skylight Elements
• Aluminium Frames for Safety and Security
• Aluminium Conservatories
• Metal Panel Sheet Claddings
• Aluminium Entrance Frames
• Glass Structures
• Complementary Items
• Lightweight Steel Structures
• Human Resources OPEN

Project Description

Project name:, year of construction:, completed work items:.