how to insert slides in powerpoint from another presentation

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Copy Slides to Another PowerPoint Presentation

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What to Know

• Right-click the thumbnail of the slide to be copied, select Copy , then right-click a blank area of the Slides pane where you want to place it.
• Alternate method: Click-and-drag the thumbnail of the slide you want to copy to the Slides pane of the destination presentation.
• Note: When using the click-and-drag method, the copied slide takes on the design theme of the destination presentation.

This article explains how to copy a slide in PowerPoint from another PowerPoint presentation. Instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010, 2007, 2003, and PowerPoint for Microsoft 365.

Copy and Paste Method in PowerPoint

A quick way to use slides from one presentation in another presentation is to copy the slides that you want to use and paste those slides into the new presentation.

Open both presentations to show them at the same time on the screen. The original presentation contains the slides you plan to copy , and the destination presentation is where they will go. The destination presentation may be an existing presentation or a new presentation.

On the ribbon , go to the View tab.

In the Window group, select Arrange All . In PowerPoint 2003, choose Window > Arrange All from the main menu.

In the Slides pane of the original presentation, right-click the thumbnail of the slide to be copied.

Choose Copy from the shortcut menu.

In the destination presentation, right-click a blank area of the Slides pane where you want to place the copied slide. It can be placed anywhere in the sequence of slides in the presentation.

Choose a Paste option. In PowerPoint 2019, 2016, 2013, and 2010, you have three options:

• Use Destination Theme (H) : The copied slide will use the same theme as the PowerPoint presentation it is pasted into.
• Use Source Formatting (K) : The copied slide will keep the original theme and formatting as the original presentation.
• Picture (U) : The copied slide will be pasted as a graphic into the active slide.

For PowerPoint 2007 and 2003, choose Paste from the shortcut menu.

Click and Drag Method in PowerPoint

If you'd rather use the mouse to copy slides from one presentation to another, follow these steps:

In the Slides pane of the original presentation, select the thumbnail of the desired slide.

Drag the thumbnail to the Slides pane of the destination presentation in the preferred location for the slide.

The pointer changes to indicate the placement of the slide.

Place the slide between two slides or at the end of the presentation.

When you use this method, you don't have the option to choose which theme the newly copied slide will use. The newly copied slide takes on the design theme in PowerPoint (or design template  in PowerPoint 2003) of the second presentation.

If you started a new presentation and haven't applied a design theme or design template, the newly copied slide appears on the white background of the default design template.

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How do I insert someone else's slides into my PowerPoint presentaion?

I am putting a PowerPoint presentation together. My version is 2010. How can I insert slides from other classmates (different versions) PowerPoint slides into mine?

• microsoft-powerpoint-2010

3 Answers 3

Open both presentations, then drag and drop slides from one to the other.

• This may not work across versions, specifically going from 2003 to 2007+, and if the slide master is different. But it is a possible solution. –  user3463 Jan 30, 2011 at 7:17

This is for PowerPoint 2007, but it will work for you.

http://www.technipages.com/powerpoint-2007-import-slides-from-another-presentation-file.html

In PowerPoint 2010, here's how you can insert slides from another presentation to a presentation you are currently working on:

With your current presentation open, go to Home tab → Slides group → New Slide → Reuse Slides...

The Reuse Slides task pane will appear on the right side of the PowerPoint window. On the Reuse Slides task pane, click Browse and click Browse File...

The Browse dialog box appears allowing you to locate the presentation that contains the slide you want to insert to your current presentation. Select the presentation you want and click Open .

The slides from that presentation will now be listed in the Reuse Slides task pane.

Click the slide you want to insert and it will be added automatically to your current presentation.

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How to Import Slides from Another Presentation

PowerPoint 2013 enables you to add one or more slides to your presentation from a different presentation that is either located on your computer or on a network without having to open the other file.

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How to Insert slides from another Presentation in PowerPoint

• Date: 2nd October 2021
• Read Time 4 mins

You may have slides in other presentations that you would like to use.  In PowerPoint, there is a tool called Reuse slides that we can learn to reuse slides from another PowerPoint presentation.

This makes combining presentations that you’ve previously written very quick and simple. The reuse tool, as well as all the tools you need to become a PowerPoint expert , is covered in our course offerings.

When To Insert Slides From Other Presentations

Inserting Slides from other presentations is ideal for when you have work finished that you are at risk of repeating. Instead of creating a New Slide and copying the information over, you can just use the Reuse Tool.

A great example of this would be if you were presenting revenue projections to different parts of a company. Lower levels of the company would only need to know the predictions and expectations for their branch. Whereas the executive team would need to know the entire companies financial information.

Inserting Slides from other Presentations main benefit is that it saves you work and copies your slides in any way that you want. If you were to copy and paste the content from one slide to another, there would be no choice for formatting. The Reuse tool gives you this choice.

Once you have learnt how to link your PowerPoints like this, view our guide on the different ways you can print your PowerPoint Presentation.

Step-by-Step Guide to the Reuse Tool

Here we will take you through a clear guide on how you can utilise the Reuse Tool.

1- Start by opening the PowerPoint file you would like to merge into.

2- To merge slides from another presentation file, navigate to the Home tab.

3- Click on the New Slide command and select Reuse slides at the bottom (shown below).

4- The Reuse slides panel will open on the right of the PowerPoint screen.

5- Click on the browse button and choose browse file or library. This will depend on where the presentation is located.

6- Select the relevant presentation, and the slides are now shown in the panel.

7- The slide will magnify when you point to it.

8- Click on the slide you want to add to insert it. You can click multiple slides, and all the selected slides will appear in your presentation.

9- You can also insert all the slides in a presentation. Just right click and insert all slides. By default, they will keep source formatting. This means they resemble the slide in the format of the old presentation (more on this later).

Just like that, you have your slide from another PowerPoint Presentation in your current one! There are just a couple more factors to consider for your imported slides.

Keep Source Formatting

This little button will allow you to either use the original formatting or not. When you select reuse slides for the first time, it is checked. This means the format for the New Slide you want to add will stay as it was in the original PowerPoint Presentation. All selected slides you import will format according to this button.

You may want to keep the format in the situation where you want the audience to know you are referring back to a previous presentation. However, generally, it will simply make this slide seem out of place if it follows a very different format to the rest of the presentation.

Remove Format

When you untick the box, it will remove the source formatting. This will push the slide into the format you have been using for the current presentation. This can be a bit of a more involved process as there may be strange issues that occur with this formatting change, but it will fit in nicely after you simply change a couple of things.

If the page format it has chosen for you after removing the original does not suit you, simply go to the Home Tab, and click Layout to find one that works better. The Layout button also can be found if you right click the slide on the left of your screen.

You can also click the Reset button under Layout in the Home Tab to reset the formatting of individual elements like text boxes.

Closing Thoughts

The Reuse Slides tool is fantastic for saving you time and allowing you to refer back to your previous presentations. Mastering this tool is key for the people that use PowerPoint frequently. Generally it benefits anyone who has ever needed to repeat information in their presentations. This guide has given a clear understanding of how and when to use the tool – certain aspects like the formatting of imported slides are up to the users’ discretion.

Want to see how people are using PowerPoint today? Check out our PowerPoint statistics here!

This guide was created using PowerPoint 2019, but the feature is available in older versions going back to PowerPoint 2007.

If you want to learn more about PowerPoint, then why not attend one of our PowerPoint Courses or have a read of some more of our Powerpoint blog posts, such as this guide on how and when to properly utilise outline view.

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Powerpoint statistics 2024, 10 tips for delivering professional presentations, powerpoint: how to zoom with your mouse.

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How to Add a New Slide in PowerPoint

Last Updated: February 10, 2022

This article was co-authored by wikiHow staff writer, Jack Lloyd . Jack Lloyd is a Technology Writer and Editor for wikiHow. He has over two years of experience writing and editing technology-related articles. He is technology enthusiast and an English teacher. This article has been viewed 51,980 times. Learn more...

This wikiHow will teach you how to add a new slide to your PowerPoint presentation. Adding a new slide in PowerPoint is super simple, but the exact process depends on whether you're using a Mac or PC. Either way, we've got you covered! The steps below will walk you through exactly what you need to do.

• If you decide to reposition your slide, you can click and drag it up or down in the sidebar to do so.

• You can click and drag your slide in the sidebar to reposition it in the presentation's order.

Expert Q&A

• If you want to copy a slide from an existing presentation into your current presentation, simply right-click (or two-finger click) the slide's icon in the sidebar and click Copy . You can then right-click a space in your current presentation's sidebar and click Paste . Thanks Helpful 0 Not Helpful 0
• You can also insert a new slide at any time by clicking the sidebar and then pressing either ⌘ Command + M (Mac) or Ctrl + M (Windows). Thanks Helpful 1 Not Helpful 0

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Mac - Click the Insert tab, then click New Slide . Windows - Right-click the slide sidebar, then click New Slide . Did this summary help you? Yes No

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Insert Slides from Different PowerPoint File & Keep Format

The CTRL+C and CTRL+V combination may be useful in some situations where the content is relatively simple to move. Unfortunately, this isn’t the case for copying PowerPoint slides from one file into another.

In order to copy or merge two PowerPoint files together, you need a special way that allows you to keep the formatting (style of the slide).

Luckily, the recent version of Microsoft PowerPoint lets you combine multiple documents into a single PPTX file. Check out the guide below!

How to insert slides from different PowerPoint file

In this guide, you will learn how to import slides from one PowerPoint file into another while keeping its original formatting style. Prior to following the step by step process, make sure you are using the modern version of Microsoft PowerPoint to get the most relevant interface.

1. Launch PowerPoint (file) and go to the  Home  tab.

2. Click on  New Slide > Reuse Slides…

3. There will be a new panel on the right side, click  Browse .

4. Select the PowerPoint file where you want to put its slides into the current file, then click  Open .

5. Before importing the slides, make sure you check the  Keep source formatting . In fact, this is the most important aspect of this guide.

6. Click on the slides available to instantly import them individually.

7. Finally, the slides are imported!

The templates you saw on the guide above are from the 5 Steps Pipe Process PowerPoint Template and Animated Stairs Process PowerPoint Template . You can download and use these templates for free!

Very easy, right? You can save the PowerPoint file once finished. The slides that imported into a different file are totally separated from the original file. Meaning you can modify the slides without affecting the parent file slides.

You are probably interested to lock the PowerPoint file to prevent unintentional changes. Check out the previous guide How to Make PowerPoint File Read-Only . It’s so useful and far more convenient than locking the file entirely.

With a few clicks, you can easily insert slides from one PowerPoint presentation into another while maintaining the original formatting and branding. Pay attention to paste options, keyboard shortcuts, master slides, and post-insertion tweaks to get inserted slides looking their best. Take time to review, organize, and finalize inserted slides so they integrate seamlessly.

Following these tips will save you time and effort when you need to combine presentations and reuse existing slides. Inserting slides while keeping formatting takes PowerPoint skills from basic to advanced. Add this technique to your presentation toolbox to work smarter and enhance your slide decks.

How do you insert a PowerPoint slide into another PowerPoint?

To insert a PowerPoint slide into another PowerPoint, go to the Home tab, click the arrow below New Slide, and select Reuse Slides. In the Reuse Slides pane, click Open a PowerPoint File, locate and select the presentation file that contains the slide you want, and then click Open. Click on the slide you want to add.

How do you insert slides during a PowerPoint presentation?

To insert slides during a PowerPoint presentation, you would need to pause the presentation, go to the Home tab, click on New Slide, and select the layout you want for your new slide. Then, you can add content to the new slide

How do you add slides to an existing PowerPoint?

To add slides to an existing PowerPoint, select the slide you want your new one to follow. Then, go to Home > New Slide, select a layout, and add your content

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How to Copy Slides from One PowerPoint Presentation to Another?

You’ve just created a stellar PowerPoint presentation for an upcoming meeting. But wait – you remember another presentation with slides that would fit perfectly in this one. If only there was a way to integrate them! Oh, wait. There is. Wondering how to copy slides from one PowerPoint to another? Dive in, and let’s unravel the mystery together.

Step-by-Step Guide: How to Copy Slides from One PowerPoint to Another

• Shortcut: As a shortcut, press Ctrl+C after selecting the slides.
• Navigate to the Destination: Shift to your second presentation – this is your destination presentation.

• Mismatched Slide Numbers: Ensure continuity by adjusting slide numbers through the ‘Insert’ tab, selecting ‘Slide Number’.
• PowerPoint Versions: If you’re using older versions like PowerPoint 2007 or PowerPoint 2013, some methods may slightly vary. Check Microsoft Support for specific instructions.
• Feedback & Further Assistance: If you encounter any issues, remember to give feedback. For comprehensive guides, the “See Also” section in Microsoft Office support can be beneficial. Also, PowerPoint for the web offers a streamlined interface if you’re working online.
• Final Words:  Mastering the art of moving slides from one presentation to another can save you time and effort, enhancing your productivity. Whether you use drag and drop, shortcut methods, or repurpose slides, you’ll find this knowledge invaluable.

Transferring PowerPoint slides between presentations is essential for efficient workflow. To copy a slide, start by selecting the slide that you want from one presentation and then paste it into another PowerPoint presentation. Always consider the design theme, and you might choose to use the destination theme for consistency. Utilize tools like SharePoint and OneDrive for streamlined collaboration and storage. By practicing these methods, managing your slides will become a breeze. Happy presenting!

Yes, but be aware that some formatting issues might arise due to version differences.

The animations should copy over, but always review to ensure they function as intended.

Yes, PowerPoint’s fundamental functions remain consistent across Windows and macOS.

It could be due to different design themes applied in each presentation. Adjust via the ‘Design’ tab.

There isn’t a set limit, but copying a vast number of slides may slow down the program temporarily.

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How to Drag Slides From One PowerPoint to Another: A Step-by-Step Guide

Dragging slides from one PowerPoint to another is a simple process. Open both presentations, select the slide or slides you wish to move, and drag them to the destination PowerPoint’s slide sorter or slide panel. After completing this action, the moved slides will appear in the second presentation, ready for further editing or presenting.

After you complete the action of dragging slides from one PowerPoint to another, the slides you moved will be incorporated into the new PowerPoint presentation. They will appear in the sequence you placed them, and you can then rearrange, edit, or style them as needed to fit the flow of your new presentation.

Introduction

Have you ever been working on a PowerPoint presentation and realized that a slide or two from another presentation would fit perfectly? Maybe you’re consolidating information for a big meeting, or maybe you’re a teacher who wants to reuse a particularly effective slide in a new lesson. Whatever the reason, PowerPoint makes it relatively simple to move slides from one presentation to another, ensuring you can create the most impactful presentation possible without having to recreate content from scratch.

Knowing how to drag slides from one PowerPoint to another can save you time and help maintain consistency across different presentations. It’s also a useful skill for anyone who frequently presents, whether in a business, academic, or personal setting. Once you get the hang of it, you’ll wonder how you ever managed without this handy little trick.

Step by Step Tutorial: How to Drag Slides from One PowerPoint to Another

Before diving into the steps, let’s clarify what we’ll achieve. We’ll learn how to efficiently transfer slides from one PowerPoint presentation to another. This technique is handy when you want to merge presentations or move content around without starting from scratch.

Step 1: Open Both PowerPoint Presentations

First things first – open both the PowerPoint presentations: the one with the slides you want to move and the one where you want to move them to.

When you have both presentations open, make sure they’re both in a view that allows you to see the slides. A good view for this is the “Slide Sorter” view, which you can access from the “View” tab in PowerPoint. This way, you can see all slides at once, making it easier to select and move them.

Step 2: Select the Slides You Want to Move

In the presentation with the slides you want to move, click on the slide you wish to transfer. If you’re moving multiple slides, hold down the Ctrl key (Command on Mac) and click each slide.

Make sure you select every slide you want to move before you start dragging. If you accidentally miss one, you’ll have to repeat the process for the missed slide. Also, remember that any changes you make to the original slide will not be reflected in the copy once it’s moved.

Step 3: Drag and Drop the Slides into the New Presentation

Click and hold on the selected slides, then drag them to the other open PowerPoint window. Drop them in the desired location in the second presentation’s slide thumbnail pane or slide sorter view.

As you drag the slides over to the new presentation, you’ll see a faint outline or a cursor indicating where the slides will be dropped. Be precise with where you place them, as this will determine their order in the new presentation. If you make a mistake, don’t worry; you can always rearrange the slides later.

Time-efficiency is a significant benefit of dragging slides between PowerPoint presentations. Instead of spending precious minutes or even hours recreating a slide you know exists elsewhere, you can simply move it over. This leaves you more time to focus on other aspects of your presentation.

Ensuring consistency across presentations is another advantage. By moving slides, you can maintain the same formatting, branding, and messaging, which can be crucial in a professional setting. It’s also less prone to human error than recreating slides from memory.

Flexibility is key when working on presentations, especially if you’re collaborating with others. If someone else created a great slide, you can easily incorporate it into your presentation. This method keeps everyone on the same page and ensures the best content is used.

One potential issue with dragging slides between PowerPoint presentations is formatting discrepancies. Sometimes, slides may not look exactly the same in the new presentation, especially if you’re using different templates or themes. This can mean spending time readjusting the slides to make sure they fit in with the rest.

Version compatibility can also be a problem. If you’re moving slides from a newer version of PowerPoint to an older one, some features may not be supported, which could cause issues with how the slide appears or functions.

Finally, if your slide includes specific fonts, media, or other elements that aren’t available on the computer you’re moving the slides to, these elements might be missing or look different. It’s always a good idea to check for these discrepancies before finalizing your presentation.

Additional Information

When dragging slides from one PowerPoint to another, it’s essential to consider the design and layout of your new presentation. You might need to tweak the slides a bit to make them fit seamlessly into their new home. For example, the color scheme or fonts used in one presentation might clash with the other, so be prepared to do some editing to ensure a cohesive look.

Another tip is to use the “Reuse Slides” feature if you’re dealing with a large number of slides or want more control over the insertion process. This feature, found under the “New Slide” dropdown, allows you to browse and insert slides from other presentations with the option to preserve or discard formatting.

Additionally, remember that any animations, transitions, or embedded media will also be transferred with the slides. So, make sure everything works as intended in the new presentation. It’s always a good idea to do a quick run-through after incorporating the new slides to catch any issues.

Using the prompt keyword, remember that when you drag slides from one PowerPoint to another, you’re essentially copying and pasting content. This can be incredibly helpful for constructing comprehensive presentations without unnecessary duplication of efforts.

• Open both PowerPoint presentations.
• Select the slides you want to move.
• Drag and drop the slides into the new presentation.

Frequently Asked Questions

Can i move multiple slides at once.

Yes, you can move multiple slides at once by holding down the Ctrl key (Command on Mac) and clicking each slide you want to transfer, then dragging them together to the new presentation.

Will animations and transitions also be moved with the slides?

Yes, animations and transitions that are applied to the slides will also be transferred when you drag them to the new presentation.

What if the design themes of the two presentations are different?

If the design themes are different, you may need to do some reformatting after moving the slides to ensure they match the new presentation’s style.

Can I undo the action if I make a mistake?

Yes, you can undo the action by pressing Ctrl+Z (Command+Z on Mac) if you accidentally move the slides to the wrong spot or change your mind.

What should I do if a font or media doesn’t transfer correctly?

If a font, media, or any other element doesn’t transfer properly, you may need to manually add it to the new presentation or choose suitable replacements that are available on the second computer.

Mastering the art of dragging slides from one PowerPoint to another can revolutionize the way you create presentations. It’s a skill that’s easy to learn but has a significant impact on your workflow, saving you time and helping to ensure your slides are always up to snuff. Whether you’re a student, a business professional, or just someone who likes to create killer slideshows for family and friends, knowing this trick can make all the difference.

For further reading, consider exploring more advanced PowerPoint features like the “Reuse Slides” function or diving into tutorials on how to make the most of PowerPoint’s vast array of tools. And, of course, never underestimate the importance of practice. The more you work with PowerPoint, the more seamless and intuitive these processes will become.

Remember, dragging slides from one PowerPoint to another is just one of many ways to enhance your presentations. Stay curious, keep learning, and your next slideshow might just be your best one yet.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

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Add, rearrange, duplicate, and delete slides in PowerPoint

When creating your presentation, you’ll typically add new slides, move your slides around, and delete the slides you don’t need.

Select the slide you want your new slide to follow.

Select  Home  >  New Slide .

Select a layout.

Select the text box and type.

Delete slides

For a single slide:  Right-click the slide in the thumbnail pane on the left, then select Delete Slide .

For multiple slides: Press and hold Ctrl, and in the thumbnail pane on the left, select the slides. Release the Ctrl key. Then right-click the selection and choose Delete Slide .

For a sequence of slides: Press and hold Shift, and in the thumbnail pane on the left, select the first and last slides in the sequence. Release the Shift key. Then right-click the selection and choose Delete Slide .

Duplicate a slide

In the thumbnail pane on the left, right-click the slide thumbnail that you want to duplicate, and then click Duplicate Slide . The duplicate is inserted immediately after the original.

Rearrange the order of slides

Move a single slide: In the pane on the left, click the thumbnail of the slide that you want to move, then drag it to the new location.

Move multiple slides: Press and hold Ctrl, and in the pane on the left, click each slide that you want to move. Release the Ctrl key, and then drag the selected slides as a group to the new location.

What is a slide layout?

Use vertical (portrait) slide view for your presentation

Reuse (import) slides from another presentation

Basic tasks for creating a PowerPoint presentation

Add a new slide

In Normal view, on the left slide thumbnail pane, select the slide that you want your new slide to follow.

On the Home tab, select the arrow by  New Slide .

In the gallery of layouts, select the layout that you want for your new slide. 

As your new slide is now inserted you can click inside a placeholder and begin adding content.

In the left-side pane on, select the thumbnail of the slide that you want to move, then drag it to the new location.

Tip:  To select multiple slides, press and hold the Command key while you click each slide that you want to move, and then drag them as a group to the new location.

Delete a slide

In the left-side pane, Ctrl+click or right-click select the thumbnail of the slide to be deleted. Then click Delete Slide .

Alternatively, simply select the slide you want to delete, and press Delete.

In the pane on the left, Ctrl+click or right-click the slide thumbnail that you want to duplicate. Then select  Duplicate Slide  in the menu of options. 

To add a slide from another presentation, see  Reuse (import) slides from another presentation .

Another way to see all your slides at once and rearrange them is to use the Slide Sorter view. Learn more here:  Switch to different views in PowerPoint . 

Organize your PowerPoint slide into sections

Design in PowerPoint

Apply a slide layout

Create a presentation in four simple steps

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In the left-side slide thumbnail pane, select the slide that your new slide will follow. 

On the Home tab, click New Slide .

In the New Slide dialog box, select a layout for your new slide.

Learn more about slide layouts .

Select Add Slide .

Your new slide is inserted. Click inside the  placeholder to begin adding content.

In the pane on the left, select the thumbnail of the slide to be moved, then drag it to the new location.

Tip:  To move multiple slides, press and hold Ctrl as you click all of the slides to be moved. Then drag them as a group to the new location. 

In the left-side pane, right-click the thumbnail of the slide to be deleted. Press and hold Ctrl to select multiple slides or press and hold Shift to select multiple sequential slides. Then click Delete Slide .

In the left-side pane, right-click the slide thumbnail that you want to duplicate. In the menu, select Duplicate Slide .

Apply a slide layout 

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How to Insert Slides from Another Presentation: Powerpoint 2024 Guide

Adding slides from another presentation in PowerPoint is a breeze. All you need is the original presentation file, and within a few clicks, you can import slides into your current project. It’s a lifesaver when you need to combine information from various sources or simply want to reuse slides you’ve created before. Let’s dive into the step-by-step process.

Step by Step Tutorial: Insert Slides from Another Presentation in PowerPoint

Before we begin, make sure you have the PowerPoint presentation open where you want to insert the new slides. You’ll also need access to the presentation file from which you’ll be borrowing the slides.

Step 1: Open the ‘Insert’ tab

On the ribbon at the top, click on the ‘Insert’ tab to reveal various options for adding new elements to your presentation.

The ‘Insert’ tab is your gateway to enhancing your PowerPoint presentation with additional content, whether it’s slides, images, or videos.

Step 2: Select ‘New Slide’ and click on ‘Reuse Slides’

Look for the ‘New Slide’ button, click the small arrow next to it, and then select ‘Reuse Slides’.

‘Reuse Slides’ is a fantastic feature that allows you to merge content from different presentations seamlessly.

Step 3: Browse for the presentation file

A sidebar will appear on the right side. Click ‘Browse’ to locate and select the presentation file with the slides you want to insert.

Make sure to know where your file is saved. It could be on your computer or a cloud service like OneDrive or Google Drive.

Step 4: Choose the slides you want to insert

Once the file is open, you’ll see thumbnails of all the slides. Click on each slide you want to import or check the ‘Keep source formatting’ box to maintain the original design.

Selecting slides is as simple as clicking on them. If you want to keep the look consistent with the original presentation, ‘Keep source formatting’ is the way to go.

After completing these steps, you’ll see the new slides pop up in your presentation. They’ll be integrated as if they’ve always been there, ready for you to tweak or present as is.

Tips for Inserting Slides from Another Presentation in PowerPoint

• Make sure your original presentation file is not open in PowerPoint; it can sometimes cause errors when trying to insert slides.
• Use ‘Keep source formatting’ to maintain the consistency of design and layout from the original slides.
• If you’re inserting multiple slides, click on the slide after which you want the new ones to appear; they’ll be added directly after the selected slide.
• Double-check the animations and transitions, as they may not always transfer over perfectly when inserting new slides.
• Consider saving a backup of your original presentation in case anything goes awry during the import process.

Frequently Asked Questions

Can i insert slides from a presentation made in an older version of powerpoint.

Yes, PowerPoint is backward compatible, so you should be able to insert slides from older versions without any issues.

Will my animations and media also be imported with the slides?

Animations should transfer over, but sometimes there can be hiccups. Media like videos or audio files should also import, but it’s always good to double-check.

What if I want to insert all slides from another presentation?

You can click on a slide and then press ‘Ctrl + A’ to select all slides in the sidebar and then insert them all at once.

Can I insert slides from a Google Slides presentation?

You’ll first need to download the Google Slides presentation as a PowerPoint file before you can insert the slides.

Is there a limit to how many slides I can insert from another presentation?

No, there isn’t a limit. However, be mindful that adding too many slides can make your presentation large and possibly slow to load.

• Open the ‘Insert’ tab.
• Select ‘New Slide’ and click on ‘Reuse Slides’.
• Browse for the presentation file.
• Choose the slides you want to insert.

Mastering the art of inserting slides from another presentation in PowerPoint can significantly enhance your productivity and presentation flow. No more tedious copying and pasting or recreating slides from scratch. With the click of a few buttons, your presentation can be enriched with previously crafted content, saving you time and maintaining a consistent and professional look. Whether you’re consolidating reports, compiling data, or building a comprehensive narrative, the ability to merge presentations is an essential skill in today’s data-driven world. Remember, like any tool, practice makes perfect. So, go ahead and give it a try – your next powerhouse presentation is just a few clicks away! And who knows, maybe you’ll become the go-to PowerPoint guru everyone relies on.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How-To Geek

How to link to another slide in the same powerpoint presentation.

If you know you'll be referring to the content of a previously-viewed slide at some point during your presentation, it might be useful to insert a link pointing back to that slide for quick access.

Quick Links

Linking to another slide in the same presentation, using the zoom feature.

If you know you'll be referring to the content of a previously-viewed slide at some point during your presentation, it might be useful to insert a link pointing back to that slide for quick access. Here's how to set it up.

Open your presentation and navigate to the slide that will contain the hyperlink. Once there, highlight the text, object, shape, or image to which you want to attach the link.

Next, head over to the “Insert” tab and click the “Link” button.

In the Insert Hyperlink window that opens, select “Place in This Document” on the “Link To” list on the left.

On the right, under the “Select a place in this document” list, select the destination slide.

The four options at the top of the list let you select the first or last slide in the presentation or the slide that comes right before or after the slide containing the link.

If you need to link to a different slide, expand the “Slide Titles” category. This shows you a list of all the slides in your document. If a slide has a title, the list shows the title. If a slide does not have a title, the list shows it as something like "Slide 7."

Click the slide to which you want to link.

A preview of the selected slide will appear in the window to the right. If you’re unsure which slide it was that you needed to link back to, this will come in handy.

Once you’re finished, click “OK” and PowerPoint will insert your link.

As a matter of good practice, double-check to make sure the link is working properly. To test the link in the regular slide editing view, Ctrl-click the linked object. To test the link when playing your presentation, you don't have to hold the Ctrl key; just click the linked object.

If for some reason you need to remove the hyperlink, right-click the object and then select “Remove Link.”

If you’re using PowerPoint for Office 365 or PowerPoint 2019, then you can take advantage of the new “Zoom” feature, which lets you seamlessly transition to any slide in the presentation by placing it inside another slide.

First, go to the slide that you'll be linking from. Using “Normal View,” click and drag the slide you want to insert from the left-hand pane to the current slide.

Once the slide is inserted, a new “Format” tab will appear. Click it.

In the “Zoom Options” group, check the box next to “Zoom Transition.” You’re also able to specify the duration of the transition, with 01.00 being the default.

Now let’s take a look at what happens when we click that slide during our presentation.

As you can see in the above GIF, clicking the “Introduction” slide that we placed inside our “Information” transitions back to the "Introduction" slide. Clicking again brings us back to the original "Information" slide.

5 Better Alternatives To Google Slides

I f you're looking to create a compelling presentation to showcase a new idea or persuade others, Google Slides may be the first option that comes to mind. But with few built-in templates, basic themes, and a limited graphics collection, you'll likely have a hard time making your presentation stand out against others.

If you want to make your presentation truly stand out, there are several alternatives to Google Slides that offer extra perks and features to give your presentations an edge. While Google focuses on integrating Slides with its other work-based apps like Sheets and Docs, other presentation apps focus more on design elements, transitions, and themes to help you convey your brand or personal image throughout your presentation.

We've tested these Google Slide alternatives to give you an idea of other available options to deliver impactful presentations. If you're looking for a way to make boring information more fun and engaging, here are the best presentation apps to replace Google Slides.

Read more: Major Graphics Card Brands Ranked Worst To Best

Microsoft PowerPoint

There's a reason so many businesses around the globe use Microsoft PowerPoint. Building its reputation as the go-to option for delivering high-quality presentations, the software generated $100 million in annual sales only three years after its initial release in 1990.

Microsoft PowerPoint may be Google Slides' largest competitor, but there are plenty of unique features that can add an extra flourish to your slides. PowerPoint excels in its impressive library of custom animations and slide transitions, which are fairly limited in Google Slides. Another unique feature is its AI-powered Designer tool. This provides professional design schemes that mirror the words used in your slides. For instance, if your title slide is named "Basketball Team 2024," Designer will automatically suggest pictures and slide layouts associated with basketball.

As PowerPoint has been in development longer than Google Slides, it naturally offers more nuanced features if you're looking for something specific. For example, you can save individual slides as an image file (using .png or .jpeg formats) or as a separate presentation file. There's also a large library of free PowerPoint templates designed to speed up your workflow. Moreover, PowerPoint integrates seamlessly with Microsoft Teams with its PowerPoint Live function, allowing you to easily share your presentation with your co-workers.

Prezi offers an innovative approach to showing presentations with its unique canvas feature. Unlike traditional presentation software, Prezi lets you zoom and pan around a flexible canvas. The canvas may feel distant to something of a presentation program, but there is still some linear order provided thanks to the Timeline view.

Finding ways to visualize data is one of the biggest challenges when dealing with presentation software. Prezi resolves this struggle with the help of its Story Blocks: a series of infographics available in multiple designs to visually represent data. You can easily edit infographics and even add animations to individual shapes. This can help add a story to your presentation and help you emphasize key points.

To further enhance your presentation visually, Prezi offers several topic path settings, which let you change how Prezi transitions from one topic to another. These options include subtopics, which are super helpful for breaking large chunks of information down. If you're looking for a unique, modern approach to presenting information, Prezi is a top pick.

If you're looking to create a professional presentation to convince potential clients about your business idea, Slidebean is a popular choice among professionals with plenty of customization options. One of the issues with Google Slides is its fairly limited template library, which is filled mostly with basic designs. Slidebean offers a better alternative with a broad selection of innovative templates split into categories for convenience.

The app's user interface is easy to navigate so that you can create slides in less time. Each slide has a dedicated Design and Outline tab. You can use the Outline tab to quickly edit the information on each slide without being distracted by all the visual elements. Another productivity-enhancing feature is the ability to generate a presentation theme from your website. Simply enter your URL, and Slidebean will automatically apply the theming to your presentation.

Slidebean is another presentation app to take advantage of AI. Using the Auto-Design feature, you can generate recommended slide layouts based on your existing content. It also features AI text suggestions designed to suit different industries. Overall, Slidebean offers a quicker, more efficient method for creating stunning presentations compared to Google Slides.

Canva is a well-known app among graphic designers, but it's also capable of making stunning presentations. The app also has mobile editions, so you can easily create and edit presentations on your Android phone , iOS device, or tablet. As long as you have an internet connection, you can modify your designs wherever you are.

To get started, head to Canva's online presentation maker . Canva offers a vast range of templates categorized by topic, which easily surpasses the simple templates in Google Slides . While some of the templates are only available to Canva Pro members, there is an ample amount of free templates to help you get started. You'll also find a large selection of stock photos, shapes, and illustrations to create beautiful customized slides.

Because Canva is built for graphic designers, you can access several features to give your presentation consistent theming. These include color palettes, font sets, and even a brand kit that allows you to add your company's fonts (available to Pro members only). One time-saving feature is Canva's Uploads tab, which lets you access recently uploaded media files. This offers a convenient way to copy content between different presentations.

Visme is a powerful visual design tool able to create videos, infographics, and presentations. One of the perks of using Visme is the company's free educational content, which offers advice on how to create impactful content to boost your brand. After signing up, the company also asks whether you're using Visme for your business, education purposes, or personal use to offer personalized tips.

In terms of charts and graphs, Visme offers some of the most impressive features we've seen from a presentation app, so you can effortlessly convey important statistics. From the Data tab, you can access dozens of graph styles to visually represent your data. Then, simply double-click a chart inside your presentation to edit the values instantly in a simple table format.

Another area that Visme excels in is collaboration. You can either generate a link to publish your presentation on the web or share your presentation privately with others. For each team member, you can choose who can view, edit, and comment slides for a seamless workflow. There's also a Slack integration that lets you receive messages whenever changes are made to your presentation. Visme is free for all users, with limited features available in its premium plans.

Read the original article on SlashGear .

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How to Make a “Good” Presentation “Great”

• Guy Kawasaki

Remember: Less is more.

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

• Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
• Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
• Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
• Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

• Guy Kawasaki is the chief evangelist at Canva and was the former chief evangelist at Apple. Guy is the author of 16 books including Think Remarkable : 9 Paths to Transform Your Life and Make a Difference.

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How to Disable or Change 'CTRL + Click' Shortcut in PowerPoint Presentation Mode When Using Power BI Add-In?

Hello. I am using the Power BI add-in in my PowerPoint presentation. Everything works well except in presentation mode (F5). In this mode, when using the 'CTRL + Click' shortcut to select more than one item in the visual filter of Power BI, PowerPoint natively selects the Laser pointer, thus preventing me from selecting more than one item in my Power BI visual filters. Does anyone know how to disable or change this shortcut? Thank you in advance.

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