cover letter quotation submission

Sample Cover Letter for Quotation Submission

The General Manager,

Company Name,

Designation,

Company name,

Sub: Submitting Quotation for Fabrication Work .

Dear Sir/Madam,

As per our discussion, here we are submitting the quotation for the fabrication work , please find the enclosed quotation along with this letter.

For any modifications, please let us know, we will try to revise the quotation.

We ensure quality work at a reasonable cost, and we look forward to hearing from you.

Thanking you.

Cover Letter for Sending Quotation (Format 2)

The person name,

Company name.

Sub: Quotation for Mobile App Development.

As per the discussion in the last week, we hereby submit the quotation for mobile app development .

We have been in this field for more than five years, our world class workforce can develop the best mobile app that can fulfill the needs of you and your customers.

Kindly find the attached quotation along with this letter and give us your valuable response.

We are open to revising the quotation as per your requirements.

Yours sincerely,

Sample Cover Letter for Sending Quotation (Format 3)

The Manager,

Sub: Submitting Quotation for ManPower Supply.

Respected Sir/Madam,

As per your enquiry, here is our quotation to supply manpower to your organization. Kindly find the attached quotation along with this letter.

Please let us know if you want any changes, we will revise the quotation as per your requirements.

We guarantee the supply of quality manpower without any time delay.

Looking forward to your response.

Sample Cover Letter for Sending Quotation (Format 4)

Sub: Quotation for ________ (purpose)

As per your valuable enquiry, here is the quotation for _________( purpose) . 

The price mentioned in the quotation can be held for a few days. Once the offer ends then the price may increase.

Hurry up! to get it at the lowest price.

Sample Cover Letter for Sending Quotation (Format 5)

Sub: AC service quotation.

We are hereby submitting the quotation for AC service , please find the enclosed quotation along with this letter.

We are committed to excellent service and quick response.

Hoping for a long-term business contract with you.

Tips to Write a Good Cover Letter for Submitting the Quotation

• Subject Line: Write the subject line on quotation cover letter, so that the receiver can easily knows why you submitted the letter. 
• Try to remind when you last discussed the work.
• Highlight your expertise and experience in that field.
• If you are ready to revise the quotation then mention it in the cover letter.
• Submit the quotation to the right person.
• What is the first name, middle name, and last name in an Indian passport?
• Property tax name change application format

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Covering Letter for Quotation Submission – Sample Covering Letter for Submitting Quotation

To, The Chief Manager, ______________ (Name of the Company), ______________ (Address)

Date: __ /__ /____ (DD/MM/YYYY)

From, ____________ (Name of the Employer), ____________ (Name of the Company), ____________ (Address)

Subject: Proposal for Quotation

Respected Sir/Madam,

This letter is a formal indication that we have generated and enclosed a formal quotation along with this proposal.

As discussed on ________ (Date) for the _________ (Name and details of the business/task), we have formulated every tiny detail of the work as per your requirement. The quotation includes all the prices as per the work demanded in every field comprising of projects cost, cost of labor, and our own fees. It is accurate and inclusive of all taxes to avoid any future disputes.

We ensure you professional help from our end so that you may experience the best. We hope that this work of ours gives us more opportunities to serve you in the future. We assure you that, your work will be our priority and henceforth we will work together with the corporation.

Thanking you, ____________ (Name), ____________ (Contact Details), ____________ (Signature)

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Quotation Cover Letter

Last Updated On February 10, 2020 By Letter Writing Leave a Comment

A quotation cover letter refers to a letter written by the seller to a buyer giving information about the pricing of a product, delivery conditions, and the terms of payment. It is an offer for sale.  

The seller writes this letter to the buyer to convince him/her of the suitability of the product he is selling.

The seller sends it in response to an inquiry that has been made previously by the buyer. Therefore, the seller must state all the information required by the buyer when writing such a letter. The buyer must accept a quotation by way of signing and initiate the processing of the order.

Tips for writing a Quotation Cover letter

• While writing the quotation, ensure it’s enclosed – Once all the details are written down, a quote is a confidential document and must be inserted in an envelope with identification on top that indeed it is a quotation. In case the buyer had many letters on board, he will be able to differentiate the quotation from other general letters and give it a priority.
• Prompt the reader about the products- This is in terms of matching the goods with what they wanted and if they would need any modification. This will aid in forming a close relationship, which will, in the long run, form a basis for closing the contract with your organization.
• Entice the reader – Inspire the reader by enticing him to purchase the product now when the prices are still low. This is a tactic to ensure that you close the sale within the shortest time possible.
• Quote the ending date of the terms given – If the pricing and delivery period had an ending date, it’s essential to let the buyer know that the conditions are stipulated for a given period of time. Most likely, if the quotation wins the bid, then the buyer will make sure that the sale is closed within the time limit that you have offered to them.
• Deliver as promised – When you win the bid, do not give any excuses regarding the delivery date, processing period. Ensure that you provide the customer with an excellent customer service experience, which will help build a long term working relationship and, consequently, profitability.

Quotation Cover Letter Template

This refers to a layout that helps the business person to come up with a complete quotation, having been formatted to input the details as befits the quote. Below is an example.

_____________

Date (date on which Quotation is written)

________________

Sub: _________________________________________

Dear _________________,

In reference to the discussion we held on I hereby submit the quotation for supply of Office Chairs and Desks.

I hope that the quotation matches your expected costs, delivery, and type. 

All our furniture have the below specifications; ________________

It’s our sincere hope that you are comfortable with the quotation, and you will let us know when we can proceed in the processing of your order. 

We prefer a 30 days waiting period for payment of any supply from the date of delivery. We believe it is well within your capacity and request for an order soonest. 

Since the manufacturer keeps changing the prices, we also request you to act soon before the prices go up, and we may be forced to amend the prices, and therefore the quoted price will be in place for the next 45 days.

It would be kind of you to give as a go-ahead and allow the smooth running of the supply as soon as you could.

Thanking you,

Yours sincerely,

(__________________)

Quotation Cover Letter Sample

A sample quotation letter is a preformatted letter showing how to write all the information required by the buyer regarding the sale of services from a proposal that was initially made. Below find an example;

Peter England

Furniture people International,

Head of Business,

Mr.  Latifa Kushi.

 Facilities Manager

Robeta Cleaning Services

Philippines

Date: ____________ (Date on which quotation is written)

Sub; Quotation for Supply of Furniture.

Dear Mr. Latina,

As per our discussion held last week over the supply of furniture to your office, I, at this moment, present the detailed quotation in support of your request.

We hope that in the interim, this quotation bears all the information that you would require to make a firm decision and a subsequent order.

We hope that you will let us know on the way forward to be able to move with speed and manage the timelines. Some of the pointers include;

• Our Payment terms- This is done 30 days after the date of delivery.
• Pricing- The prices given are valid for 45 days, depending on the manufacturer’s change of prices. As such, we request your order to be done within this period to avoid changes at the last minute.

Your company has an excellent contract relationship with us and look forward to better times together. Please find attached the quotation. 

For more information, kindly reach the undersigned on email [email protected] at your earliest.

Peter England.

Quotation Cover Letter Email

This is a form of an email quotation sent to the buyer with all the information required to entice him to close a contract with you. Below is an example.

Dear sir/madam,

I am Peter England, the Facilities Manager of the Furniture People international Ltd.

As discussed last week, I, at this moment, present to you a quotation for the supply of furniture to your organization.

We have quoted the prices of each type of furniture, the expected delivery period. What’s more, we are currently offering free delivery if you buy within the next 20 days from the date of this quotation.

Our payment terms are flexible and range between 30-45 days from the date of delivery.

It’s our sincere hope that you are comfortable with this arrangement and look forward to getting a final order to aid in processing the cargo.

Do not hesitate to contact the undersigned for further information on email [email protected]

I will appreciate your prompt reply.

Thanking in advance,

(Facilities Manager)

“Furniture People International Ltd”

A well-designed quotation cover letter is what is needed to entice the buyer to purchase your products. Create a friendly environment and ensure that this goes well with whatever you quote. Never overpromise the customer if you know that you will not deliver.

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Effective Sample Cover Letter for Quotation to Client: How to Craft a Winning Proposal

Hey there! Are you in the process of sending a quotation to a potential client and looking for a well-crafted sample cover letter to accompany it? Look no further! In this article, we have provided some sample cover letters that you can use as inspiration to create your own custom cover letter that best suits the needs of your company and the client. We understand that crafting a cover letter can be time-consuming, but with the right words and tone, it can create a great first impression and leave a lasting impact on your customer. So, take advantage of these sample cover letters by using them as a starting point and customizing them as per your client’s specific requirements. Let’s dive in and explore the different samples that we have put together for you.

What’s the Best Structure for a Sample Cover Letter for Quotation to a Client?

When it comes to writing a cover letter for a quotation to a potential client, you want to make sure you’re following a structure that is both professional and engaging. While you want to provide important details about yourself and your company, you also want to make sure your letter stands out from the pack. Here’s a breakdown of how to structure your cover letter for the best results.

Begin with a brief introduction of your company and your services. You want to make a good first impression, so be sure to highlight what makes your business unique and why your services are the best fit for the client. Use language that is concise and easy to understand, and be sure to address the client by name (if possible).

Next, provide specific details about the product or service you’re quoting. This can include features, pricing, timelines, and more. Make sure to clearly lay out what the client can expect if they choose to work with you, and why your solution is the right fit for their needs. You may also want to provide examples of how you’ve helped other clients in similar situations.

After detailing the specifics of your quote, you want to seal the deal with a compelling closing paragraph. This is a great opportunity to summarize your key points, reiterate your strengths and value, and encourage the client to take the next steps to working with you. Be sure to include a call to action, whether it’s a request for a follow-up meeting or a prompt to sign the contract.

Lastly, make sure to sign off with a professional and polite tone. Including a simple sentence expressing your gratitude for their consideration and an offer to provide additional information or answer any questions can go a long way towards building a positive and lasting relationship with the client.

In summary, a well-structured cover letter for a quotation to a potential client should include:

• A brief introduction of your company and services
• Specific details about the product or service you’re quoting
• A compelling closing paragraph with a call to action
• A professional and polite sign-off

By following this structure, you can create a professional and persuasive cover letter that helps you win more business.

Sample Cover Letter for Quotation to Client

Proposal for event catering services.

Dear [Client Name],

We at XYZ Catering Services are pleased to offer our catering services for your upcoming corporate event on [date] at [venue]. We specialize in offering customized catering solutions to suit your specific needs and budget.

Our experienced chefs will prepare a wide range of delicious dishes that will delight your guests. We use only the freshest and highest quality ingredients in our dishes, and we can cater to any dietary restrictions or allergies your guests may have. Our professional serving staff will ensure that your guests are well taken care of throughout the event.

We would like to invite you to review our attached quotation for our catering services. Please feel free to contact us if you have any questions or require further information. Thank you for considering our services, and we look forward to the opportunity to serve you and your guests.

Best regards,

[Your Name]

Proposal for Graphic Design Services

We are writing to offer our graphic design services to your company. Our team of talented designers and artists has extensive experience in creating stunning visuals for both digital and print media.

We specialize in designing logos, brochures, business cards, flyers, posters, and other marketing materials that can help promote your brand and attract new customers. We use the latest design software and techniques to create professional and eye-catching designs that will set your company apart from the competition.

We have attached our quotation for our graphic design services. Please feel free to contact us if you have any questions or require further information. Thank you for considering our services, and we look forward to the opportunity to work with you.

Proposal for Website Development Services

We are pleased to offer our website development services to your company. Our team of experienced developers specializes in building custom websites that are responsive and user-friendly.

We understand the importance of having a professional and functional website that can help your business grow. That’s why we use the latest technologies and design trends to create websites that are both visually appealing and easy to navigate. We can also integrate various features such as e-commerce, social media, and analytics to enhance the user experience and drive more traffic to your site.

Please review our attached quotation for our website development services. Don’t hesitate to reach out to us if you have any questions or require further information. Thank you for considering our services, and we look forward to working with you.

Proposal for Legal Services

We are writing to offer our legal services to your company. Our team of experienced attorneys has a broad range of expertise in various areas of law and can provide you with the legal guidance and representation you need to protect your business interests.

We understand that legal issues can be complex and overwhelming, but we are here to help you navigate through them. Whether you need assistance with contracts, negotiations, litigation, or any other legal matter, we are committed to providing you with personalized and effective solutions that meet your needs and goals.

Please review our attached quotation for our legal services. If you have any questions or require further information, please don’t hesitate to contact us. Thank you for considering our services, and we look forward to the opportunity to work with you.

Proposal for Translation Services

We are pleased to offer our translation services to your company. Our team of professional translators specializes in providing accurate and high-quality translations in multiple languages.

Whether you need to translate legal documents, marketing materials, or any other type of content, we can help you overcome communication barriers and expand your reach to new markets. We use a rigorous quality assurance process to ensure that our translations are linguistically and culturally appropriate and reflect your brand’s tone and style.

Please refer to our attached quotation for our translation services. If you have any questions or require further information, please don’t hesitate to contact us. Thank you for considering our services, and we look forward to the opportunity to work with you.

Proposal for IT Services

We are writing to offer our IT services to your company. Our team of certified professionals has extensive experience in providing comprehensive and customized IT solutions to businesses of all sizes and industries.

We understand that technology plays a crucial role in your daily operations, and we are committed to ensuring that your IT infrastructure is secure, reliable, and efficient. We offer a wide range of IT services, including network security, data backup and recovery, cloud computing, software development, and technical support.

Please review our attached quotation for our IT services. If you have any questions or require further information, please don’t hesitate to contact us. Thank you for considering our services, and we look forward to the opportunity to work with you.

Proposal for Printing Services

We are pleased to offer our printing services to your company. Our state-of-the-art printing equipment and skilled technicians can produce high-quality prints that meet your specific requirements and deadlines.

We offer a wide range of printing services, including business cards, flyers, brochures, banners, posters, and more. We use only the best quality materials and inks to ensure that your prints look great and last long. We can also help you with graphic design and layout to ensure that your prints are eye-catching and effective.

Please review our attached quotation for our printing services. If you have any questions or require further information, please don’t hesitate to contact us. Thank you for considering our services, and we look forward to the opportunity to work with you.

Tips for Writing a Sample Cover Letter for Quotation to Client

If you are submitting a quotation to a potential client, it is important to make a good impression with your cover letter. Below are some tips on how to write an effective cover letter:

Be professional but personable

Your cover letter should be in a professional tone, but that doesn’t mean it has to be dry and boring. Use language that shows your personality and enthusiasm for the project.

Address the client’s needs

Show the client that you have an understanding of their needs by highlighting specific details from their request for a quotation. Explain how your products or services are a good fit.

Include a clear call to action

Let the client know what you want them to do next, whether it’s to contact you, sign a contract, or request more information. Make it easy for them to take the next step.

Show your value

Don’t just list your prices and services. Explain why your company is the best choice for the client, highlighting your experience, expertise, and commitment to quality.

Customize your letter

Avoid using a generic template for your cover letter. Instead, take the time to customize it for each client and project. This shows that you are paying attention to their unique needs and goals.

Proofread and edit

Avoid typos and grammatical errors by proofreading your cover letter carefully. You might want to ask someone else to review it as well to catch any mistakes you might have missed.

By following these tips, you can create a compelling cover letter that helps you stand out from the competition and win the business.

Frequently Asked Questions about Sample Cover Letter for Quotation to Client What is a cover letter for a quotation?

A cover letter for a quotation is a formal document that accompanies a price quote to a client, explaining the reasons behind the pricing and outlining the scope of work involved in the project.

How do I write an effective cover letter for a quotation?

To write an effective cover letter for a quotation, make sure to introduce yourself and your company, explain the purpose of the letter and the quotation, highlight the key features and benefits of your offer, and provide contact information for follow-up.

What should I include in my pricing quote?

In your pricing quote, make sure to include all of the costs involved in the project, including materials, labor, and any additional fees or charges that may apply.

How can I make my cover letter and quotation stand out from the competition?

To make your cover letter and quotation stand out from the competition, focus on highlighting the unique aspects of your offer, such as your experience, expertise, and track record of success in similar projects.

What should I do if the client requests changes to the quotation?

If the client requests changes to the quotation, carefully review the changes and make sure to update the document accordingly, while still ensuring that the pricing and scope of work remain reasonable and feasible.

How do I follow up with the client after sending a quotation?

To follow up with the client after sending a quotation, send a thank-you email or letter expressing your appreciation for the opportunity, and offer to answer any questions or provide additional information as required.

What are some common mistakes to avoid when writing a cover letter for a quotation?

Common mistakes to avoid when writing a cover letter for a quotation include being too pushy or aggressive, using overly technical language or jargon that may be confusing to the client, and failing to clearly explain the scope of work and pricing involved in the project.

Thanks for Checking Out Our Sample Cover Letter for Quotation to Client

We hope our sample cover letter for quotation to client has been beneficial to you. Remember, writing a cover letter is all about being creative, personal and persuasive. It’s a chance to show your client why your services are the best and why they should choose you. With that in mind, don’t hesitate to add your own spin and creativity to make a lasting impression. Thanks for reading and don’t forget to check in with us again later for more helpful advice on building your business.

Expert Tips: Sample Cover Letter for Project Proposal That Will Get You Noticed Sample Cover Letter for Grant Proposal - A Step-by-Step Guide Sample Cover Letter for Event Proposal: Impress Your Clients with These Tips How to Write a Winning Sample Proposal Letter for Upwork How to Write an Effective Proposal Letter for Upwork: A Step-by-Step Guide The Ultimate Guide to Proposal Letter Format for Business: Tips and Examples

How to Write a Winning Proposal Cover Letter (Plus 5 Real Examples)

First impressions are important—especially in the world of proposals.

That’s why writing a good cover letter is an essential step towards winning a bid. In the request for proposal (RFP) process, this single-page letter marks your first opportunity to grab a prospect’s attention and make it clear that your company is uniquely positioned to solve their problem. So if you’re currently using boilerplate copy… Stop. Immediately .

In this blog, you’ll learn how to write custom proposal cover letters that grab a prospect’s attention and increase your chances of winning RFP responses . Plus, five examples of real proposal cover letters from industry pros.

In this article, you’ll learn: 

What is a Proposal Cover Letter?

• What to Include in a Proposal Cover Letter
• How to Write a Proposal Cover Letter
• 5 Real Proposal Cover Letter Examples ⭐

Next Steps: Build Quality Proposals Faster

A proposal cover letter is a single-page document used to pitch your business offerings to a potential client. In it, the customer can tell whether you’re genuinely engaged and have done your research—or if you’ve simply copy and pasted generic language from past business proposals.

It’s also your first opportunity to convince a client to why they should continue reading your proposal. Considering the average team spends 32 hours writing a single RFP response , it’s critical that your proposal cover letter makes a good impression.

What Should You Include in a Proposal Cover Letter?

Like any good cover letter, your proposal should open with a unique offer or positioning. It’s important to establish early on why your team is best suited to solve a client’s problem.

A strong proposal cover letter includes:

• A greeting : Introduce your company and what you do.
• Clear summary: Describe your value propositions at a high-level. Be sure to connect these points to your client’s needs. ( Also known as an executive summary. )
• Personalized offer: Explain to the client what you can uniquely provide to solve their problem.
• Relevant references: Help the prospect understand why they should choose you over competitors.
• Visuals: If you have a designer on your team, include visuals that help emphasize the most important content on this page. For example, use callout boxes to make value propositions stand out for busy procurement teams who are skimming the page.

From the offer you present, to the visuals you include, the details in your proposal cover letter should be all about the client. The goal is to show how your company shines before they even get into the details of your proposal. Demonstrate the qualities that you bring to this potential customer by starting out your relationship on the right foot.

Jon Williams, Managing Director of Strategic Proposals , shares the key points you should concisely hit to be successful.

How to Write a Winning Proposal Cover Letter

From reading the RFP thoroughly, to outlining a clear offer, there are six critical steps that seasoned proposal professionals recommend you take to craft a quality cover letter. ( Psst…you can fast-track these steps by using AI for proposal writing . )

Step 1: Read the RFP Cover to Cover

This step seems obvious, but it’s surprising how many teams skip it. You must read the RFP thoroughly, from cover to cover, before beginning your letter.

While reading, take note of any recurring themes from your prospect. Perhaps they focus on quality of design and ease of use. Or maybe they emphasize needing certain functionalities or features—whatever the case, Kori Warriner of KCI Technologies recommends you consider the following questions as you read through the request for proposal:

Questions to consider:

• What is the client’s reason behind the project? (revitalization, aging infrastructure, etc.)
• ​​Where is the funding for the project coming from?
• Does the client have any hot-button issues regarding the project?
• What is the desired end-result?
• What would speak to the client? (retirement-friendly, aesthetics, budget, etc.)

While questions may differ by industry, the idea remains the same. Reading the RFP thoroughly helps you better understand the problems your prospect is facing. Which in turn help you paint a clearer picture of how your company can support them.

(It can also help spark ideas for win themes, or specific language, that truly resonates with the prospect—more on that later.)

“Instead of saying ‘we are pleased’ or other overused statements such as that, I introduce my company, and then switch back to talking about what we can do to help the client reach their goals,” Kori explains.

Step 2: Capture Your Prospect’s Attention Early

Chances are, your prospect is extremely busy. They’re likely to skim your proposal cover letter—which is why you should focus on making it memorable. Use it to create a connection to your prospect and capture their attention early in the proposal.

In the structure of a proposal , the first paragraph is the best place to earn your reader’s attention, shares Senior Proposal Consultant Kelly Allen.

“Try to capture the reader in the first paragraph by relating to them in some way. If they are a current client, leverage your relationship. If not, demonstrate a clear understanding of what they need.” Kelly Allen, Senior Proposal Consultant, UKG (Ultimate Kronos Group)

Step 3: Use Clear, Competitive Win Themes

Once you identify their distinct needs, you can formulate which key themes need to be identified in your cover letter. Then, narrow it down to the most persuasive reasons that your prospect should choose your proposal over a competitor. Eileen Kent, President of Custom Keynotes, explains that these are also known as “ win themes ”.

Win themes should be based on what the customer told you they wanted. Position yourself as the one company that can deliver exactly what your prospect is looking for. To do this well, it’s essential that you also understand what your competition is doing.

Here’s how to brush up on what your competitors are offering:

• Review competitors’ websites
• Read competitors’ financial statements
• Look at review websites like G2 or Forrester reports including your competition
• Ask if clients are willing to share competitors’ past RFPs (You never know, unless you ask)

At this stage, you’ll want to focus on how you can stand out from the competition. Eileen also recommends acknowledging any elephants in the room. By that, she means anything that the client may consider your team’s weakness.

She recommends addressing weak points head on to leave a good impression, “The elephant in the room could be your business size. Address it by talking about how you formed a tight team who have exceeded performance expectations, and worked together for years, so they see that as a strength instead,” she explains.

Step 4: Provide a Personalized Offer

Now that you’ve grabbed your prospect’s attention, you need to maintain it. Do this by outlining clear benefits, which speak directly to their pain points in an enticing and clear way.

You should outline how your product will positively impact the buyer and identify what they will get out of your partnership.

Step 5: Use a Strong Closing Statement

Your closing statement should be concise, reiterate your capabilities, and highlight the value you deliver. But don’t forget that it’s also an opportunity to connect with your prospect through the proposal process.

“To build a connection, you have to ignore outdated writing advice and not be afraid to use real language” says Rebecca Baumgartner, Sr. Manager, Proposals, PFS .

“Whoever is reading your cover letter can immediately tell if you’re hiding behind jargon or parroting the language of the RFP because you don’t understand what they need,” she explains.

“But when you write authentically, you have the opportunity to show the client you’ve been listening.”

Step 6: Add the Finishing Touches

When crafting your proposal cover letter, there are a few final checkpoints to leave your prospect with a good impression.

Graphics aren’t necessary for a proposal cover letter, but they can be helpful. For example: highlighting a quote from a customer in a different font, or using callout boxes to emphasize your key value propositions. Use visuals that help to emphasize your main points, not distract from them.

Here’s what Izane Cloete-Hamilton, CPP APMP, of nFold recommends.

• Use a company letterhead
• Address the letter to the individual specified in the RFP
• Sign the cover letter from a senior person at your company
• If the response is from a strategic partnership between two companies, use dual signatures
• Ensure your letter is no longer than one page

Proposal Cover Letters (5 Real Templates)

Now that you know what steps to follow, it’s time to look at some real examples of business proposal cover letters. While you don’t want to copy a boilerplate letter, these templates may provide helpful guidance for your next proposal.

Here are the types of proposal cover letter examples you’ll see above:

• Real proposal cover letter example from a security company
• Example proposal cover letter for an amusement park
• Real proposal letter & executive summary from an enterprise design consultancy
• Winning cover letter example from KCI technologies
• Another proposal cover letter example from a security company

Looking for a sample grant proposal cover letter? Check out this article .

To make more time for writing winning proposal cover letters, you’ll need to make some efficiency gains in your overall RFP process. Start by setting your team up with a proposal software that can improve speed and collaboration amongst your team.

Take Aspen Medical for example. Their business development team started using Loopio’s proposal platform in October of 2019. Within a few short months, they were putting together proactive proposals in just 15-30 minutes and seeing a big return on investment (ROI).

In fact, a survey of 165 companies RFP ROI found that those who consistently use proposal software have achieved results of:

• 51% more RFP responses
• 42% less time spent answering proposal questions
• 85% of companies win more business

If you’re looking to improve the pace of your next proposal, try Loopio’s software.

Improve Your Proposal Writing 📝

Want to learn how to master your craft? Read more about proposal writing skills or how to craft a repeatable RFP response template .

Related posts

The best proposal software for 2024 (top four tools), the raci chart: how to respond faster to security questionnaires, 51 fascinating rfp statistics on the state of bidding in 2023.

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Cover Letter for a Cost Quotation Template

Document description.

This cover letter for a cost quotation template has 1 pages and is a MS Word file type listed under our sales & marketing documents.

Sample of our cover letter for a cost quotation template:

OBJECT: COST QUOTATION FOR [PRODUCT/SERVICE] Dear [CONTACT NAME], As we discussed, here’s a preliminary quotation for [YOUR PRODUCTS/SERVICES] for [YOUR CLIENT]. If the quotation is on target, please tell us how you would like to proceed. If it is not, let us know and we will try to quickly revise the quotation to reflect your needs. We can arrange a payment schedule with low monthly payments tailored to your operating budget. Of course the [YOUR PRODUCTS/SERVICES], is/are also available for outright purchase. But I urge you

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• Template: Cover Letter for Quotation

Subject: Quotation from [COMPANY_NAME]

Dear [RECIPIENT_NAME],

Greetings from [COMPANY_NAME]!

I take immense pleasure in introducing to you [COMPANY_NAME], a company based in [COMPANY_CITY], [COMPANY_STATE], [COMPANY_COUNTRY]. I write to you with the intention of giving you a brief overview of our company with the hope that we could take this further into a rewarding relationship.

We come to you with over [COMPANY_EXPERIENCE] years of experience and are backed by team of highly knowledgeable, passionate and motivated professionals.

In addition to giving quality the highest importance, we promote transparency, consistency and fairness through our dealings. While others are trying to deliver customer satisfaction, we are never satisfied with anything less than customer delight.

So, as discussed with you earlier, I have attached a quotation to this email. Please note that the prices mentioned in the quotation are valid for six months from this day.

Thank you for the opportunity to submit our quotation. Should you require more details please do let me know and I will get back to you promptly.

[YOUR_NAME] [YOUR_POSITION]

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• Cover Letter For Tender Quotation

I am writing to express our keen interest in the [Tender Name] recently announced by [Company or Organization Name]. We have carefully reviewed the tender documents and believe that our company, [Your Company Name], is well-prepared to meet the project's requirements and deliver exceptional services. With a strong track record of success in the [Your Industry] sector, [Your Company Name] is committed to providing high-quality solutions that meet and exceed [Company or Organization Name]'s standards. Our enclosed quotation outlines our proposed services, project timelines, and pricing, all designed to ensure that your project's objectives are not only met but exceeded. We understand the significance of this project to [Company or Organization Name] and are eager to collaborate, contribute, and bring our expertise to the table. If you have any inquiries or require further information, please don't hesitate to contact us. Thank you for considering our proposal, and we look forward to the opportunity to work together on this project.

Template Introduction and General Tender Submission

[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Date]

[Recipient's Name] [Recipient's Title] [Company or Organization Name] [Address] [City, State, Zip Code]

Dear [Recipient's Name],

I am writing to express our interest in the [Tender Name] as advertised by [Company or Organization Name]. We have carefully reviewed the tender documents and believe that our company, [Your Company Name], is well-suited to meet your requirements and provide the exceptional services you seek.

As a leading [Your Industry] provider with [X years/months] of experience, we are committed to delivering high-quality solutions to our clients. Our team of professionals is dedicated to meeting and exceeding the standards set by [Company or Organization Name]. We have successfully completed similar projects for [mention some of your notable clients if applicable].

Attached to this letter, you will find our detailed quotation, which outlines our proposed services, timelines, and pricing. We are confident that our proposal will meet and exceed your expectations in terms of quality and cost-effectiveness.

We understand the importance of this project for your organization and are eager to collaborate with you to achieve your goals. If you have any questions or need further information, please do not hesitate to contact me at [Your Phone Number] or via email at [Your Email Address].

Thank you for considering our proposal. We look forward to the opportunity to work with [Company or Organization Name] and contribute to the success of this project.

[Your Name] [Your Title] [Your Company Name]

Template Past Project Experience Emphasis

I am pleased to submit our tender for the [Tender Name] issued by [Company or Organization Name]. Having thoroughly reviewed the tender documentation, we are excited to showcase our company's expertise and experience in delivering exceptional results.

At [Your Company Name], we take pride in our [X years/months] of experience in [Your Industry], which has allowed us to work with a variety of clients and successfully execute numerous projects similar in scope and complexity to yours. We believe our demonstrated track record of delivering on-time, on-budget, and high-quality solutions aligns perfectly with your project's requirements.

Our detailed quotation, enclosed with this letter, outlines the proposed services, project timelines, and pricing structure. We are confident that our approach and dedication to excellence will contribute significantly to the success of your project.

Should you require any additional information or have questions regarding our proposal, please feel free to reach out to me at [Your Phone Number] or [Your Email Address]. We would be more than happy to provide any clarifications or additional documentation you may need.

Thank you for considering [Your Company Name] as a potential partner for this project. We are excited about the opportunity to collaborate with [Company or Organization Name] and contribute to the realization of your project's objectives.

Template Unique Solution Proposal

I am writing to express our enthusiasm for participating in the [Tender Name] initiated by [Company or Organization Name]. After a thorough review of the tender documents, we have tailored a unique and innovative solution that we believe perfectly aligns with your project's goals and objectives.

At [Your Company Name], we are renowned for our ability to think outside the box and provide creative solutions to complex challenges. We believe our proposal reflects our commitment to delivering exceptional results by offering a fresh and efficient approach to [briefly describe the project's focus].

Please find enclosed our detailed quotation, which not only outlines our proposed services, timelines, and competitive pricing but also highlights the innovative features of our solution. We are confident that our approach will bring added value to your project and lead to its success.

Should you require any further information or have any queries regarding our proposal, please do not hesitate to contact me at [Your Phone Number] or via email at [Your Email Address]. We are committed to providing the information and support you need to make an informed decision.

Thank you for considering our unique solution proposal. We look forward to the opportunity to work with [Company or Organization Name] and contribute our creativity and expertise to your project.

Template Collaborative Approach and Team Highlights

I am pleased to submit our tender for the [Tender Name] issued by [Company or Organization Name]. Our approach is not just about providing a service, but about building a collaborative partnership that guarantees your project's success.

At [Your Company Name], we believe in the strength of teamwork. Our dedicated and experienced team of professionals, with their diverse backgrounds and expertise, is ready to work closely with you to achieve your project's goals. We understand the importance of communication and coordination, and we value the insights and feedback from our clients.

Attached to this letter is our comprehensive quotation, which outlines our proposed services, project timelines, and transparent pricing structure. We believe that our collaborative approach, combined with the collective knowledge and skills of our team, will deliver the results you desire.

If you have any questions or need further information, please feel free to contact me at [Your Phone Number] or via email at [Your Email Address]. We are committed to open and honest communication and are eager to engage in meaningful discussions with you.

Thank you for considering [Your Company Name] as a potential partner for the [Tender Name]. We look forward to the opportunity to collaborate with [Company or Organization Name] and bring our collaborative spirit and experienced team to your project.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge. Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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Word & Excel Templates

Printable Word and Excel Templates

Tender Submission Covering Letter

We submit tenders to those organizations that are in search of contractors or service providers. The tenders submitted by contractors let them know how much they are ready to charge and under what conditions they are willing to work.

Tender submission is a crucial process everyone has to go through to whoever wants to be in a new business agreement. These days, in addition to working on tenders, contractors are putting effort into writing covering letters also.

What is a tender submission cover letter?

It is a basic introductory letter that acts as a cover letter. The purpose of this letter is to give the introductory details regarding the bid document the contractor is going to submit.

Importance of the covering letter for tender submission:

Cover letters are not mandatory to write and no one asks you to write one while you are about to submit your bid. However, when a person writes the cover letter, it implies that he shows good manners and makes it easy for the companies to read their tenders.

Tender documents are generally very long as they contain a lot of information. Just as a person trying to buy a book cannot read a complete book and judge it by its cover, a bid document is also judged by the content provided in the cover letter. The use of the covering letter is an indication that the contractor values the time of the tender recipient and gives his best in an attempt to make his tender more readable and easy to understand.

What are some important components of the tender cover letter?

Some organizations cannot give individual attention to each and every bid document. Therefore, they completely rely on the cover letter. If they find anything worthy of their attention, they consider reading the entire tender document. So, it is important to be careful as to what you are including in this letter. Below are some major components of this letter:

Introductory information:

Every cover letter possesses an introductory part that gives the introduction of the bid document. After this section, the reader should be able to understand everything about the bid document you have submitted. Make sure that you give preference to the tender you are targeting.

Enlist the main elements of the document:

Since you are trying to cover the entire bid document in this one-page cover letter, make a list of main headings that you have included in your tender submission. This will make the reader know what you have focused on in your cover letter.

Give details of attachments:

Further, brief the reader about what you have attached with the letter and what was your purpose behind it. If you have attached the copy of the contract, inform him that you are optimistic that your bid will get approval, and therefore, you have attached the contract you are ready to sign. Also mention that it will be totally fine for you if your letter does not get the desired outcomes.

To write a compelling covering letter, there is a sample letter given below.

Sample letter:

Ref No. ___________

Name of the organization: Address:

Subject: Covering letter for tender submission

Dear Sir/Madam,

It is to notify you that we are submitting the document comprising our bid of the tender that you advertised on behalf of your organization. The tender number we are targeting is 23532.

Our tender document includes the following information:

• Notice soliciting tenders
• Bid of price
• Clauses of the agreement
• Letter of undertaking
• Bank guarantee

We acknowledge the fact that your organization holds all the right to reject our bids without giving any solid reason. We also accept that your company is not bound to accept a bid that is too low. We are ready to sign the contract with you in case you show a willingness to accept our bid and work with us. The draft of the contract is also attached to this letter.

We are hopeful that you will consider our bid. We assure you that our staff will show strong commitment towards the work it is committed to doing.

Looking forward to your kind response.

File: Word (.docx) & iPad Size 22 KB

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Quotation Cover Letter

Save, fill-In The Blanks, Print, Done!

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• Background:  briefly discuss their general criteria in the background. An illustration would be a company that wanted to link all of the computers in their office to a local area network so they could share printers and storage space and run tape backups automatically.
• Scope:  Explain in depth how you plan to address each item in the RFP. To demonstrate your configuration, use diagrams. This will be your proposal's longest part and most likely feature numerous subsections.
• Schedule:  When do you plan to begin? How long will each project require? Make a table outlining your anticipated timeline for finishing the project.
• Staff:  This paragraph is optional. Some businesses are curious about the project's team members. With regard to government projects, this is more crucial. Send up your resumes here.
• Cost:  Breakdown the cost by equipment and labor time to come up with your expected budget. Include all the relevant payment terms, INCO terms, discounts for early-bird, and other cost or payment information. 
• Supporting Information:  Add any supporting info here (for example, if you're trying to convince them to use a specific type of networking technology, back up your reasoning here with third-party quotes, research, test results, etc.). You can also add information about similar projects you have completed for other firms and what the results were of those.
• Testimonials:  Include testimonials from clients, clippings from news papers, etc.
• Write a text and imagine like you are a customer;
• Immediately clear about your company, introduce products/services in an attractive way;
• The structure is standard: introduction, body, and conclusion, but you must apply AIDA ; principles (Attention – Interest – Desire – Action);
• Use a comfortable to read conversation style;
• Use headlines to capture the attention of customers and get readers interested;
• use short clear sentences and compose the text in short paragraphs;
• Brief, preferably one page in length;
• Edit and re-edit your text until it’s satisfying for 110%;
• Clean, error-free, and easy to read;
• Structured and written to highlight your strengths.

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How To Write An Appealing Cover Letter?

How to write the perfect cover letter? We provide the best professional, formal and basic letter of cover templates for you, which you can send together with for example your: Resume, Quotation, Memo, Contract, etc.

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Business is more exciting than any game. | Lord Beaverbrook

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   Quotation Cover Letter

Fred Shero once said, "Success is not the result of spontaneous combustion. You must set yourself on fire." While I don't think that self-immolation is necessarily the path to success, I have always adhered to the belief that pursuing a career requires bravery and effort.

With that in mind, I am excited to apply for the ABC position at XYZ. Over the past three years I have taken DEF classes and achieved my certification in GHI from JKL Institution. My fascination with the craft has led me to volunteer extensively as an ABC at MNO and PQR, managing groups of volunteers and educating interested parties.

My previous job as a STU also provided me with key experiences and training for this position, including:

• Certification

I am not afraid to put time and hard work into my goals, and becoming an ABC is a dream that I have steadily been pursuing for the last three years. I think you will find that I bring these qualities to every job I do. I will always give a project my all. I will always set myself on fire.

Thank you for your time and consideration.

Download this cover letter — free!

Formatted and ready to use with Microsoft Word, Google Docs, or any other word processor that can open the .DOC file format.

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Table of Contents

Quotation template bundle, 5 steps to make your quotation letter, 11+ quotation letter templates, 1. cover letter for a cost quotation template, 2. free quotation letter, 3. free price quotation letter, 4. free cover letter for a cost quotation, 5. inviting quotation letter template, 6. quotation letter example, 7. sample quotation letter in pdf, 8. formal quotation letter template, 9. quotation letter form, 10. quotation letter format in pdf, 11. tender quotation letter template, 12. quotation submission letter template, 11+ quotation letter templates in google docs | word | page | pdf.

Need to purchase something essential for your business? Or you plan to purchase some scientific instruments that are essential for your research or your consultancy? The first thing you need to do here is to get a quotation for these high-cost units. Quotation letter templates are the basics for a planned purchase.

• Google Docs

Step 1: Describe the Product

Step 2: estimate cost roughly, step 3: estimate add-ons, step 4: decide who gets the letter, step 5: frame the letter.

More in Letters

Free quotation template, quotation format template, small business quotation template, accounting quotation template, professional service quotation template, project quotation template, website quotation template, web design quotation template, quotation letter template, rate quotation template.

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Finance – Construction quotation sample letter

Construction quotation sample letter

Writing your construction quotation letters....

Writing a construction quotation letter is a good thing, because it means that you are in the running to win a contract and deliver a project, or same phase or works on a project.

But preparing and writing a construction quotation also carries with it some other feelings, including the natural anxiety and doubts which arise from quoting the job.

You have enough to worry about when writing your quotes, including whether or not the amount is too low or too high, and how to factor in potential delays and issues etc.

So the layout and structure of your letter can often be an afterthought.

But in addition to the actual quote, it's important that you put your best and most presentable foot forward when preparing and sharing a construction quotation letter.

Impressions matter, and the state and contents of your quotation have an influence on how the receiving party interprets your quote - and does impact their opinions of what the rest of your work and information might look like.

So to improve the impression of your quotes, and do give the receiving party some confidence in the rest of your work, here is a construction quotation letter sample to use or copy.

Here's a construction quotation sample letter

This construction quotation sample letter provides you with a flexible framework which you can use and modify for each of your construction quotes.

As you can see from the sample letter below, there are two or three really important components to any quotation letter.

The first is that you make sure to include any and all important information regarding the recipient and issuer. While relatively obvious, this information is often omitted from important quotes and records and can come back to bite you.

The second is that you include some level of detail around the project or job, and frame the quote. This serves as important context, and also serves to sweeten the deal for the client, who is then about to jump into a quote.

And the final and most important part of your construction quotation letter is of course the quote itself.

Within a letter, you don't have a lot of formatting options, so including a basic breakdown and summary should suffice.

Ref: [Insert project/job reference]

Date: [Insert date]

To: [Insert client name and details]

For: [Insert project or job name]

CONSTRUCTION QUOTE

Dear [Insert name],

Please find below your quotation for the works discussed.

We look forward to fulfilling the work to the highest standard.

[Insert quote item e.g Brick Wall]

[Insert description of work]

• Dig foundations width of garden to a depth of 600mm
• Build new brick wall on top of foundation along the width of the garden
• Customer to choose bricks
• Plaster on brick wall

Materials = $ [Insert price] Labour = $ [Insert price]

Total = $ [Insert price]

If you have any questions or concerns, please contact me directly on [Insert phone number].

Signed by, Authorised Person

The better construction quotation sample 'letter'

While the above construction quotation sample letter can serve and function as your communication mechanism, you can probably see the weaknesses of using a physical letter or email to issue construction quotations:

• A lack of formatting options
• The records are hard to store and maintain (especially if you run and manage a lot of quotes)
• The client doesn't have an easy or electronic way to sign off and accept the quote
• The quote doesn't fit with the rest of your information management system (IMS)

So what can you do if you want to level up your construction quotation letters?

You can use a proper quote template like the sample you see below.

Unlike the quotation sample letter, this kind of framework makes you quotations more streamlined and professional.

You can fill in all of that important record keeping information, create a better description of the job or work, and create a comprehensive and well organised breakdown of the quote - all within an easy-to-understand and digestible format.

Think of how much better this looks to potential clients, and how well this can fit into your other project reporting and updates - which creates a consistent and impressive communication stream.

Use this smarter construction quotation sample letter for yourself.

Improving how you manage your documents and forms to improve your business.

It's often easy for construction and industrial companies to focus on what they do best: delivering and managing actual construction projects.

But at the end of the day, a construction company is a business like any other business. And in order to get awarded and deliver projects, you need to be able to win and manage them - from the site and from the office.

Many construction companies could drastically improve how they manage quotation letters, as well as tenders , timesheets , daily reports and other critical company and project information.

While tackling the information and document management issues can seem overwhelming, and transitioning from traditional word docs, PDFs and letters, the benefits of using a digital and consolidated solution to manage project information can not be ignored.

With a consolidated information management system, you can create and send your quotes in the same place that you manage your other project forms and documents.

With everything in a smart digital format, you can run your site and office operations from a control hub which improves how you manage internal and external operating procedures.

While a construction quotation sample letter used to suffice, in today's market, other companies are using better systems to speed up and make their documents look more professional - and clients and consumers are expecting professional formatting which they can easily read, share and sign off digitally.

Use or copy the quotation sample letter in this article, or stay ahead of the curve and win more work by levelling up your entire process below.

Construction Quote

Use this construction quote template to make your quotes more professional and to win more work.

See the template →

Contractor Quote

This contractor quote template makes creating, managing and sharing big and small quotes more professional than traditional quote documents.

People in 80+ countries use this financial software to better capture, organise and track project finances.

See how you can easily streamline your systems and processes with Sitemate today

About Lance Hodgson

Lance is VP of Marketing at Sitemate. His aim is to bring awareness to a brighter future for the Built World where industrial workers and companies work smarter.

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