does my mac powerpoint presentation work on a pc

How to Convert Mac PowerPoint to PC PowerPoint

Workers looking at a presentation on the computer

The choices you make when you create a PowerPoint presentation in the Mac edition of the software affect how successfully you can share your work with people who work on Windows PCs. From the way you set up your slides to the visual and audio files you incorporate into them, select assets that offer cross-platform flexibility, and validate your work within PowerPoint itself before you send your files to others.

Typeface Troubles

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When you build your PowerPoint presentation with the OpenType typefaces that ship with Microsoft Office, you rely on resources that both the Mac and the Windows editions of the software recognize and support. Older typefaces in PostScript Type 1 and TrueType formats present challenges because these font technologies organize their characters differently depending on the platform they support, and use file formats that install only under one operating system. If your presentations rely on special typefaces to comply with corporate identity systems or institutional use policies, verify that the Windows users with whom you share your files have access to the font software you use.

Problems With Images

To avoid missing and incompatible image files, follow cross-platform best practices when you use these assets in Mac PowerPoint presentations that you send to Windows users. Like the WMF format once popular under Windows, the Mac-specific PICT format can contain either vector or bitmapped resources. You may not see many PICT files on a Mac running a current version of OS X, and these graphics don't migrate successfully between operating systems. Embed artwork and audio resources directly in your presentations to ensure that they accompany your PowerPoint files when you send them to colleagues who use Windows PCs.

Multimedia Technicalities

Many PowerPoint presentations incorporate video footage and sound files to present tutorials or testimonials. Without special support for QuickTime file formats, Windows can't play videos that Macs support natively. To ensure cross-platform compatibility for presentations that incorporate video assets, stick with movie files in formats that both Macs and PCs can handle without the need to install special software. Convert your MOV files to AVI or MPEG formats to use them successfully under multiple operating systems. Likewise, use WAV or MP3 files for sound effects and audio, rather than Mac-native AIFF files.

Maintaining Compatibility

Microsoft PowerPoint offers you two opportunities to assess the cross-platform compatibility of your presentation files. Open the "View" menu and click "Compatibility Report" to check for problems that may interfere with file access in Windows versions of PowerPoint and in older editions of the software for Macs and PCs. PowerPoint triggers this same compatibility checker when you use the "Save As" command. The report lists any problems, explains them and offers you the choice of correcting or ignoring them. Use the XML-based PPTX file format when you save your files and avoid file names that contain punctuation other than hyphens and underscores.

Indezine: Cross Platform PowerPoint -- Windows, Macintosh
PPT FAQ: PC to Mac and Back
Office: Best Practices for Working With Windows
Office: Check a Document for Compatibility
Office: My Fonts Have Changed
Office: My QuickTime Movie Doesn't Play in Office for Windows
Office: Sharing Documents With Other Versions of Office
Office: File Formats for Saving Presentations
Office: Known Issues in PowerPoint 2011

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PowerPoint PC vs Mac: Compare PPT Features on Different Platforms

Nurma Febriana

Published on April 24, 2022

PowerPoint PC vs Mac: Compare PowerPoint Features on Different Platforms

There are subtle differences between PowerPoint PC vs Mac. You know that PowerPoint has always been synonymous with PC (Windows). The fact is that PowerPoint was initially for the Mac. PowerPoint was a presenter at the time, but in 1987 got the current PowerPoint name.

At a glance, we see the PowerPoint PC vs Mac differences. Many tools like Microsoft Office, Word, Excel, and Outlook reveal more significant contrasts between the two operating systems. Since you’re used to creating PowerPoint slides on a PC, you’ll notice some differences the first time you try the same thing on a Mac. PowerPoint also works well on Apple computers, allowing Mac users to quickly and easily create world-class presentations.

With a Mac, some unique features don’t appear on Windows. For example, some aspects of presenter view operate differently on a Mac, and there’s added AppleScript and Automator support. Dynamic Reorder is the most prominent additional feature for customizing layered objects on a slide.

Come on, check out our article on the differences between PowerPoint PC vs Mac.

We hope you enjoy it and it can be helpful for you.

PowerPoint PC vs Mac According to Two Perspectives

1. user brain.

Generally, some users sometimes like the features of PowerPoint PCs. Others, however, like the Mac PowerPoint features.

For example, Mac users can enjoy transparent images and hexagonal color codes before they finally appear for PC users.

With all that in mind, here are what we found to be the most significant differences between the latest* versions of PowerPoint PC and Mac:

2. Developer’s Brain

If you want to know the difference between PowerPoint PC vs Mac with a developer’s brain, here are some of the main things you need to know:

PowerPoint on Mac is not as powerful as the PC version of PowerPoint, i.e., it lacks essential features. A PowerPoint feature you can find on a PC, but it’s still on a Mac.

Twenty different features of PowerPoint PC vs Mac

1. drawing ruler.

You can do many drawing pens on your touch screen in PowerPoint on PC. It might be beneficial to have the advantage in helping straight lines.

2. Keyboard Access to the Ribbon

You use the Alt key on a PC to open key commands and navigate the ribbon almost entirely without a mouse.

3. Photo Album

You can take hundreds of photos in one folder, then create a PowerPoint slideshow on Mac.

A new feature lets you open two versions of a single PowerPoint file under the Review tab and identify the differences.

5. Picture Layouts

Macs have image layouts under SmartArt, but you still can’t select multiple photos and turn them into mechanical designs like our Windows friends.

6. Insert Screen Recording

This feature makes video tutorials from within PPT relatively easy on PC and makes animated GIFs quickly in this article.

7. Text to Speech

You press a button and have PowerPoint transcribe your voice. You can find this on Dell and HP brands laptops.

8. Reapply Master Notes

You can reapply these master notes by Right-clicking, so you reapply them on PC, but not on Mac.

9. Resize the Presenter View Window

On PC, you can easily resize Presenter View, which is very useful in this age of Zoom and remote presentations. Macs don’t support Zoom yet. But Windows already supports zoom.

10. Copy Paste Section

You can copy one section at a time, keeping the section names.

11. Black and White Display

Mac and PC have different color displays. That means the colors of slides created on a PC are different from those on a Mac. They will be lighter on Mac. There is a difference in screen color when opening Microsoft Office on Windows with Mac.

12. Import/Export QAT

You can’t place the Quick Access Toolbar under the ribbon on a Mac, and development can’t import or export customization files. On PC, you can import shapes from illustrators saved as emf. and ungroup them to create shapes that you can change their color.

13. Set Custom Font Theme

You can create templates for clients and set the font theme to something other than the default with Windows. PCs have a better ability to develop themes.

14. Edit Link

Macs can’t translate most objects that you embed in a PC PowerPoint presentation. Hyperlinks link them to the presentation file instead of embedding these files (Word, Excel, PDF, etc.). You can relink the Excel file you renamed and moved. The same goes for tables and spreadsheets.

But, PowerPoint for Mac is great because you can insert PDF and EPS files directly.

15. Animation Timeline

You may find some functions that allow editing on one platform, but you can only view in slideshow mode from other platforms. Powerpoint PC has more control over animations by selecting a group and changing their state altogether (your Mac will have to do this one at a time). Mac doesn’t have the Animation Painter*, a time-saving tool that lets you apply animations to other objects in a presentation.

And Mac cannot enter appropriately formatted equations, video or animation triggers, and video trimming.

For example, the Motion Path animation in PowerPoint PC can be viewed on the Mac, but you can’t add or edit the motion path.

16. Compatibility Check

PowerPoint for Mac includes a compatibility report option and checks for issues– then tells you exactly what features need to be compromised and what won’t work.

PowerPoint PCs, especially 2013, have a similar compatibility checker that you can access from Files – but this option only looks at compatibility issues, no help for problems with the Mac version.

17. Keynote

The Mac has Keynote, which seems to be superior to Powerpoint in every way – and it’s cheap/free.

Keynote exploits multimedia features, resulting in better Mac slideshows with solid transitions and a more elegant UI.

18. Think folder

It would be best if you first did for both PowerPoint PC and Mac to create an empty folder for the presentation you make to hold all the media assets, including pictures, sound, and movie files. You must put it in this folder before inserting it as a link in PowerPoint. Before creating links to Word documents, Excel sheets, PDFs, or other documents, you must copy all these folders. You can share the entire folder and all its contents. For example, you are using dropbox.

19. Stay Current

It would be best to keep all your PowerPoint PC and Mac software up to date. You can check the latest service pack for Microsoft Office for Windows here: http://www.microsoft.com/powerpoint or for Mac here: http://www.microsoft.com/mac

The latest versions of PowerPoint (2013 for Windows and 2011 for Mac) have fewer compatibility issues than previous versions.

Use the font as default on PC (Windows) and Mac. For example, Arial, Times New Roman, Courier New, Verdana, Tahoma, Trebuchet MS, or Calibri.

Remember, We recommend that you space the text. You can add additional lines to a text box on the Windows or Mac version of PowerPoint.

See also: PowerPoint’s New Recording Studio Helps You Tell Your Story in Your Words How to Choose the Best Presentation Design Agency 8 Possible Presentation Design Trends 2022 We Need to Prepare RRGraph Special Services, Compared to Our Competitors

Conclusion Difference PowerPoint PC vs Mac

PowerPoint PC and Mac, know that they are very different. You don’t have to master every little difference between PowerPoint PC vs Mac, but you do. Whatever platform you choose to run PowerPoint on, be it PC (Windows) or Mac, make sure you are using the latest version of the software because it reduces incompatibility issues and allows you to take advantage of the functionality. So that your presentation still looks perfect.

Let’s visit RRSlide to download free PowerPoint templates . But wait, don’t go anywhere and stay here with our Blog to keep up-to-date on all the best pitch deck template collections and design advice from our PowerPoint experts !

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How to Use a Mac With PowerPoint: A Step-by-Step Guide

Using a Mac with PowerPoint is simple. First, make sure you have PowerPoint installed on your Mac. You can find it at the App Store or through a Microsoft 365 subscription. Open PowerPoint, and you’ll be greeted with a range of templates to start your presentation. From here, you can add text, images, and animations to create an engaging slideshow. Once done, you can present directly from your Mac or save your presentation to share with others.

After you’ve completed your PowerPoint presentation on your Mac, you’ll have a professional and compelling visual aid to support your speech or lecture. You can also share it with others or export it into different formats such as PDF, video, or even a web page.

Introduction

Are you ready to impress your audience with a stunning presentation? If you’re a Mac user, fear not – using PowerPoint on your macOS is as smooth as on any Windows PC. Let’s be honest, presentations are a part of life: whether you’re a student, a professional, or just someone with a story to tell, at some point, you’re going to need to put some slides together. PowerPoint for Mac has all the tools you need to create a presentation that’s both visually captivating and content-rich.

Why is this important? Well, PowerPoint presentations are a staple in the professional world. They’re used for everything from business pitches to academic lectures. Knowing how to create an effective PowerPoint presentation on your Mac could be the difference between persuading your audience or leaving them unimpressed. And who is this relevant to? Everyone! Whether you’re a newbie to presentations or a seasoned speaker looking to refine your skills, this guide will help you master PowerPoint on your Mac.

Step-by-Step Tutorial: Using PowerPoint on a Mac

Before jumping in, let’s clarify what you’ll achieve by following these steps. By the end, you’ll be able to create, edit, and present a PowerPoint slideshow on your Mac.

Step 1: Install PowerPoint

Install PowerPoint on your Mac from the App Store or through a Microsoft 365 subscription.

After installing PowerPoint, you’ll need to sign in with your Microsoft account to activate the software, then you’ll be ready to start creating your presentation.

Step 2: Open PowerPoint

Open PowerPoint and choose a template or open a blank presentation.

PowerPoint offers a variety of templates to suit different presentation styles. If you choose to start with a blank slate, you’ll have complete creative freedom.

Step 3: Add Content

Add slides and content such as text, images, and shapes to your presentation.

Remember to keep your slides simple and not clutter them with too much content. Visual aids should support your speech, not replace it.

Step 4: Customize Your Slides

Customize your slides’ design with themes, colors, and animations.

This step is where you can get creative with your presentation’s look and feel. Just be sure not to go overboard with animations – they should enhance your presentation, not distract from it.

Step 5: Present Your Slideshow

Present your slideshow directly from your Mac or save it to share with others.

You can start your presentation by clicking the ‘Slide Show’ tab and then ‘Play from Start’. Make sure you practice your presentation beforehand to ensure everything runs smoothly.

Additional Information

Now, let’s sprinkle in some extra tidbits that could elevate your PowerPoint game on a Mac. First off, did you know that PowerPoint for Mac supports real-time collaboration? Yup, you can work with your teammates on the same presentation at the same time, no matter where you are. And if you’re all about shortcuts, PowerPoint for Mac has plenty. For instance, pressing Command + Shift + N instantly creates a new slide.

Another neat feature is the Presenter View, which lets you see your notes, the upcoming slide, and a timer, all while the audience only sees the current slide. And for those who value accessibility, PowerPoint for Mac has tools to make presentations more accessible, including options for larger text and high contrast. Just remember, when using PowerPoint on a Mac, you have all the essentials at your fingertips to create presentations that are not just informational, but also memorable.

Install PowerPoint on your Mac from the App Store or Microsoft 365.
Open PowerPoint and select a template or start with a blank presentation.
Add and customize your slides with text, images, and animations.
Present directly from your Mac or save your presentation for later use.

Frequently Asked Questions

Can i use powerpoint on a mac.

Yes, PowerPoint is available for Mac users and can be downloaded from the App Store or included in a Microsoft 365 subscription.

Is PowerPoint for Mac different from Windows?

While there are some differences in design and available features, PowerPoint for Mac offers a comparable experience to the Windows version.

Can I collaborate with others using PowerPoint for Mac?

Absolutely! PowerPoint for Mac supports real-time collaboration, allowing multiple users to work on the same presentation simultaneously.

Can I open a PowerPoint presentation made on a Mac on a Windows PC?

Yes, presentations made in PowerPoint for Mac are compatible with PowerPoint for Windows, ensuring easy file sharing and collaboration.

Does PowerPoint for Mac support Presenter View?

Yes, Presenter View is available in PowerPoint for Mac, providing speakers with a private view of their notes and upcoming slides while presenting.

In conclusion, mastering the use of PowerPoint on a Mac can be a game-changer for anyone looking to create impactful and persuasive presentations. Whether you’re a student, educator, entrepreneur, or professional, the ability to present your ideas clearly and attractively is invaluable.

So, dive in, explore the features, and harness the power of PowerPoint on your Mac to captivate your audience. Remember, a well-crafted presentation can be the key to success. Happy presenting!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

PowerPoint for Windows PC vs PowerPoint for macOS

Written by: Jamie Garroch
Categories: Presentation technology
Comments: 2

Once upon a time, on desktops far, far away, there was PowerPoint for Windows and something very very different for Mac… If you remember PowerPoint:mac 2011, you might still have recurring nightmares about the amount of effort it took to create presentations. There were so many things missing in PowerPoint for Mac compared to the Windows version. These days things have improved, but there are still a few key differences between the two desktop platforms of the world’s favourite presentation design software.

Here at BrightCarbon we have a rather unique perspective on compatibility because we tend to look at PowerPoint with two brains. The first is the ‘user brain’: like many of you, we use PowerPoint every day to create presentations, videos, documents and more. The second is the ‘developer brain’: this is our add-ins development team! This team spend a lot of time thinking about how we can push PowerPoint far beyond its native capabilities. They are the brains behind our free PowerPoint design and productivity add-in BrightSlide and a lot more good stuff ! They have also spent a lot of time contemplating (and being frustrated by) what we can do with add-ins in Windows that we can’t on Mac.

The user brain

If you’re using PowerPoint regularly to create masterpieces, you need to know what features are, or are not, supported by each platform.

Generally, new features first appear in the Windows version of PowerPoint (at least until PowerPoint for the Web was conceived. But that’s another story!) However, some of these features never make it to the Mac at all. On the other hand, there are a few features that Mac users got their hands on ahead of PC users. For example, transparent pictures and hex colour codes were enjoyed by the Mac community long before they finally appeared for PC users – in 2018 and 2020 respectively.

However, as the saying goes, the only constant in life is change. And as Microsoft continue to invest in both desktop platforms, the differences appear to be getting smaller.

With all that said, this is what we’ve discovered to be the most significant differences between the latest versions* of PowerPoint for Windows and PowerPoint for Mac:

The developer brain

Making PowerPoint do things it doesn’t do out of the box is one of our passions. Our free BrightSlide add-in has over fifty new tools to make your presentation creation process faster and more enjoyable. And we recently released a Quick Access Toolbar – a customised toolbar packed full of our favourite PowerPoint tools – that runs in PowerPoint for Mac. But there are some things that the Mac version of BrightSlide simply can’t do because Microsoft have not opened up access to the interfaces we need under the hood. If you’re approaching PowerPoint for Mac with a developer brain, these are some of the major things you need to know:

We have our fingers crossed that Microsoft will open up access to PowerPoint for Mac so we can continue to spread presentation creation joy with epic add-ins. In the meantime, we’ve got our developer brains in gear and will keep looking for creative solutions to your presentation problems!

Make PowerPoint for Mac work harder for you by solving the missing Develop tab .

*The versions compared in this article:

Windows: PowerPoint as part of Microsoft 365, version 2010 build 13318.20000

Mac: PowerPoint as part of Microsoft 365, version 16.32 build 20092300

Jamie Garroch

Principal technical consultant, related articles, changes to vba macro security in microsoft 365.

Presentation technology / Industry insights

You can do some really cool things in Microsoft Office with just a few lines of Visual Basic for Applications (VBA) - from creating your own custom formula in Excel to correcting branded content in PowerPoint to merging address data for a mail campaign in Word. And sometimes you need to share that VBA solution with colleagues and clients, via the Internet. A change that Microsoft rolled out at the end of March 2022 tweaks the process required by Windows users to gain access to this active content.

Protecting your prized PowerPoint content

PowerPoint productivity / Presentation technology

Our comprehensive guide to password protecting PowerPoint files so your precious presentations stay just they you made them!

Solving the missing Mac Developer tab in PowerPoint

Comments: 38

If you've ever run or written a macro for PowerPoint, Excel or Word on a Windows PC you'll probably be familiar with the Developer tab. Move over to the Mac and you'll be able to turn on the Mac Developer tab for both Excel and Word but it simply doesn't exist for PowerPoint. Until now!

Very helpful (and a little depressing switching from PC to Mac).

Mu slide shows default to presenter view and I cannot for the life of me see how to “uncheck” presenter view on Mac!?!?

Please help! THANK YOU!

PowerPoint for Mac is rubbish. There, I said it. Paid for a 365 for PP and half of the stuff doesn’t exist. Why the hell the feature set can’t be the same seems ridiculous to me. Trying to get a job as a PowerPoint designer when you’re on a Mac is pretty much impossible!

Can a PowerPoint Presentation Created on a PC Run on a Mac?

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Microsoft PowerPoint presentations will run on both PCs and Macs regardless the platform on which they were created. However, PowerPoint presentations created without using media-file best practices may encounter compatibility issues. Any problems a Mac has running a PowerPoint presentation created on a PC stem from embedded file type incompatibilities, as opposed to problems with PowerPoint itself.

PowerPoint Files are OS-Agnostic

PowerPoint files, identified by the file extension ".pptx," are operating-system agnostic files. An operating-system agnostic or cross-platform file's compatibility is determined by the program that reads the file, as opposed to the operating system. For example, Microsoft Office can read and edit Word Document, PowerPoint Presentation and Excel Spreadsheet files within the Windows and Mac OS X platforms. Alternatively, Windows, Mac OS X and Linux users can access Microsoft Office files using the OpenOffice program.

The Media File Conundrum

Designing PowerPoint presentations with cross-platform best practices in mind can ensure that all elements of the presentation will work in Office for both Windows and Mac OS X. According to Microsoft, users should avoid WindowsMedia and QuickTime file formats for audio and video content because the two may not work on Mac OS X and Windows systems respectively without installing additional software. Additionally, Mac-based "PICT" graphics won't work on PCs within presentations; instead, use GIF, PNG or JPG.

Microsoft Office PowerPoint Help: Cross Platform PowerPoint Compatibility
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PC Magazine Encyclopedia: Definition of: OS Agnostic
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Dan Stone started writing professionally in 2006, specializing in education, technology and music. He is a web developer for a communications company and previously worked in television. Stone received a Bachelor of Arts in journalism and a Master of Arts in communication studies from Northern Illinois University.

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How to share your Microsoft PowerPoint presentation on a Mac, PC, or web browser

It's easy to share a PowerPoint presentation on your Mac or PC app.
You can also share a presentation if you use the online version of PowerPoint.
Sharing a presentation can help you collaborate with friends or coworkers.

When creating Microsoft PowerPoint presentations for work or school, it's often necessary to collaborate with others on your projects.

Thankfully, it's easy to share a PowerPoint presentation no matter what version you use. The process looks fairly similar on both Mac and PC programs, as well as on the online version that can be accessed from any web browser. The online option is helpful if you don't have the Microsoft Office program downloaded to your desktop.

For all of these options, you can add a collaborator (which operates similarly to sharing Google Slides ) or opt to send your file as a presentation or PDF via email. There are also alternative methods, such as sending via social media.

Here's how to share a presentation.

Check out the products mentioned in this article:

Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), microsoft office (from $149.99 at best buy), samsung chromebook (from $269.00 at amazon), how to share a powerpoint presentation on a pc.

Sharing a presentation on the PC version of PowerPoint should look similar on most computer types. The following steps and accompanying photos detail the process on a Samsung Chromebook.

1. Open the PowerPoint presentation you wish to share on your PC.

2. Click the "Share" symbol in the upper right hand corner of the screen. This should give you the option to share either the full document or just the current slide.

If you prefer to add a collaborator instead (similar to Google Slides functions), you will need to click the orange button to save a copy of the file to your OneDrive.

How to share a PowerPoint Presentation on a Mac

1. Open the PowerPoint presentation on your Mac desktop or laptop.

2. Click the "File" tab in the top left corner.

3. Select "Share" from the dropdown menu. This will grant you the option to either send or copy a link to share, send the file as a presentation or PDF, or manage access to a shared file. Select whichever option you'd like and follow the directions to add contact information.

If you wish to manage access and add collaborators, you will have to make sure the file has been uploaded to your OneDrive before proceeding. (If it hasn't, PowerPoint should prompt you to do so at this time.)

4. Sending the file as an email is the most common choice. Selecting this option will automatically open a new draft with the file attached. (Be sure to select "Send PDF" if you'd prefer it to send as a PDF file instead of as a presentation.) Add an address, subject, and body text before sending.

You can also share a presentation by clicking the "Share" button in the upper right hand corner. (This is similar to how it appears on a PC.)

This option is extremely helpful as it provides all of your possible options in a single pop-up. Enter a name or email address (along with an optional message) to send the document.

You can change the permissions settings at the top before clicking "Send," "Copy Link," or "Mail" to share your work. Click "More Apps" to browse additional options, such as sending via social media or text message. Lastly, you can select "Send a Copy" to send as a traditional attachment.

How to share a PowerPoint presentation on a web browser

You can access PowerPoint online on either a Mac or PC, as long as you have your login information for Microsoft Office . Regardless of what browser you prefer to use, the steps to share a presentation are exactly the same.

1. Log in to your Microsoft Office account on your preferred web browser and open the presentation you wish to share.

2. Click the "Share" button in the upper right hand corner of the screen.

3. This will open a pop-up in the center of the page. Enter a name or email address (along with an optional message) to send the document. You can change the permissions settings at the top before sending the link by clicking the "Send" or "Copy Link" option. (Those who have followed these steps on a Mac will recognize that it looks similar.)

Additionally, when you open the main menu, you can click the "Share" tab on the left hand side. This will allow you to invite others to edit the presentation or embed the presentation for a blog or website.

If you are looking to embed online, this will open a different pop-up that will generate a code for you. Select the dimensions desired and then paste the text as needed. Click the "Close" or "X" buttons to minimize the window.

Related coverage from Tech Reference :

How to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps, how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to download and access microsoft powerpoint on your mac computer.

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How to share your Microsoft PowerPoint presentation on a Mac, PC, or web browser

It's easy to share a PowerPoint presentation on your Mac or PC app.
You can also share a presentation if you use the online version of PowerPoint.
Sharing a presentation can help you collaborate with friends or coworkers.
Visit Business Insider's Tech Reference library for more stories .

When creating Microsoft PowerPoint presentations for work or school, it's often necessary to collaborate with others on your projects.

Here's how to share a presentation.

Check out the products mentioned in this article:

Sharing a presentation on the PC version of PowerPoint should look similar on most computer types. The following steps and accompanying photos detail the process on a Samsung Chromebook.

1. Open the PowerPoint presentation you wish to share on your PC.

2. Click the "Share" symbol in the upper right hand corner of the screen. This should give you the option to share either the full document or just the current slide.

If you prefer to add a collaborator instead (similar to Google Slides functions), you will need to click the orange button to save a copy of the file to your OneDrive.

3. Choose how you'd like to share the document or slide as an attachment. You can choose to send an email via Outlook or as a message via Zoom, for example.

Additionally, when you first launch the program, you can also find a "Share" tab on the left hand side. This will provide you with the same options for sharing a file.

How to share a PowerPoint Presentation on a Mac

1. Open the PowerPoint presentation on your Mac desktop or laptop.

2. Click the "File" tab in the top left corner.

If you wish to manage access and add collaborators, you will have to make sure the file has been uploaded to your OneDrive before proceeding. (If it hasn't, PowerPoint should prompt you to do so at this time.)

You can also share a presentation by clicking the "Share" button in the upper right hand corner. (This is similar to how it appears on a PC.)

This option is extremely helpful as it provides all of your possible options in a single pop-up. Enter a name or email address (along with an optional message) to send the document.

How to share a PowerPoint presentation on a web browser

You can access PowerPoint online on either a Mac or PC, as long as you have your login information for Microsoft Office. Regardless of what browser you prefer to use, the steps to share a presentation are exactly the same.

1. Log in to your Microsoft Office account on your preferred web browser and open the presentation you wish to share.

2. Click the "Share" button in the upper right hand corner of the screen.

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How to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps , how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to download and access microsoft powerpoint on your mac computer.

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How to Get PowerPoint on a Mac

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What to Know

From the Mac App Store: Apple Menu > App Store > search for PowerPoint > Get > Install > enter Apple ID if prompted > Open .
PowerPoint requires a subscription from Microsoft. You can sign up via In-App Purchase or at the Microsoft website.
Keynote, Apple's alternative to PowerPoint, comes pre-installed on new Macs (and can be downloaded from the Mac App Store).

This article explains how to get PowerPoint on Mac, its requirements—including a subscription—and some free alternatives available on the Mac.

How Do I Get PowerPoint on Mac?

Getting PowerPoint on your Mac is very easy. Just a few clicks, and you'll be ready to start making slides and building presentations. Here's what to do:

Open the Mac App Store by going to the Apple menu > App Store or the Applications folder > App Store .

You can also download PowerPoint directly from Microsoft , but these instructions focus on the Mac App Store.

Search for PowerPoint .

On the search results screen, click Get .

Click Install .

Enter your Apple ID password when prompted.

When the download is finished, click Open to launch PowerPoint.

Once you've opened PowerPoint, you'll need to sign into your Microsoft account or use a free trial.

Is PowerPoint Free for the Mac?

PowerPoint is not free on the Mac (or on Windows, for that matter). Microsoft offers a free, 30-day trial after you download PowerPoint. Once the free trial expires, you need to pay to keep using the app. Options include a one-time purchase price or a monthly or annual subscription , which provides cloud storage features and ongoing technical support. You can subscribe through Microsoft's website or use in-app purchases via your Apple ID.

Do Macs Come With PowerPoint?

No. To get PowerPoint on your Mac, you need to download and install it using the steps from the first section of this article (or, as noted before, directly from Microsoft).

What Is the Mac Version of PowerPoint?

While PowerPoint may be the most well-known program for making slides and creating presentations, it's far from the only one. Your Mac probably came with one of the alternatives pre-installed.

Apple makes a program called Keynote which is a direct competitor to PowerPoint. It offers all of the core features of PowerPoint—creating slides and presentations, animations, templates, presenter mode, etc. It integrates tightly with Apple's other software and services like iCloud.

Keynote comes pre-installed for free on all modern Macs. It's likely in your Applications folder as you read this. If it's not, and if your Mac and version of the macOS are compatible with it, you can download it for free from the Mac App Store by searching for "Keynote."

Need to make slides and want to avoid both PowerPoint and Keynote? There are many other PowerPoint alternatives , but one place to start is Google Slides , which is free, web-based, and integrates with your Google account and other Google productivity tools.

To print PowerPoint slides with Notes on a Mac, open your presentation and select Print . In the Print dialog box, select Show Details . In the Layout box, select Notes . Configure the rest of your printing options and select Print .

The easiest way to record a voiceover in PowerPoint on a Mac is to record by slide. Select the slide where you want to add the narration, then select Insert from the menu bar and click Audio > Record Audio . Enter a name for the narration, select Record , read your script, and select Stop when you're finished recording.

To convert PowerPoint to video on a Mac, open the presentation you want to save and select File > Export . In the export window, next to File Format , select a file format option, such as MP4 or MOV . Choose your video quality, choose whether you want to include narrations, adjust timing, and select Export .

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Introduction:

PowerPoint presentations are an essential tool for both personal and professional purposes, but opening a PPT file on a PC or Mac might pose some challenges for those who are new to the process. Fortunately, several methods are available to open these files with ease. In this article, we will explore three easy ways to open a PPT file on your computer, regardless of whether you’re using a Windows PC or a Mac.

Method 1: Using Microsoft PowerPoint

Microsoft PowerPoint is the default software used to create and edit PPT files, making it an obvious choice for opening such files. To open a PPT file in Microsoft PowerPoint, follow these steps:

1. Install Microsoft PowerPoint on your PC or Mac if it hasn’t been already.

2. Locate the PPT file you want to open.

3. Right-click on the file (Windows) or Control-click (Mac), and choose “Open with.”

4. Select “Microsoft PowerPoint” from the list of available applications.

Your PPT file will now open in Microsoft PowerPoint, where you can view or edit as needed.

Method 2: Using Google Slides

Google Slides is a free online alternative to Microsoft PowerPoint that doesn’t require any downloads or installation. With Google Slides, you can view and edit your PPT files directly through your web browser. Here’s how to open a PPT file using Google Slides:

1. Access your Google Drive account by navigating to drive.google.com from your web browser and signing in.

2. Click “New” in the top-left corner, then choose “File Upload.”

3. Locate and select the desired PPT file from your computer.

4. Once uploaded, double-click on the PPT file within Google Drive.

5. Choose “Open with Google Slides” when prompted.

Google Slides will now convert your PPT file into a compatible format for editing and viewing online.

Method 3: Using Third-Party Applications

There are various third-party applications available for Windows and Mac that can open and manage PPT files. Some popular choices include Apache OpenOffice Impress, LibreOffice Impress, and WPS Office Presentation. These tools are useful for those who don’t want to rely on Microsoft PowerPoint or Google Slides. To open a PPT file with a third-party application, follow these general steps:

1. Install the third-party application of your choice on your PC or Mac.

3. Right-click the file (Windows) or Control-click (Mac), then choose “Open with.”

4. Select the installed third-party application from the list.

Your PPT file should now open in your chosen software, where you can view or make changes as needed.

Conclusion:

Opening a PPT file on a PC or Mac has never been easier! With options ranging from Microsoft PowerPoint, Google Slides, or a variety of third-party applications, there’s an option to suit every user’s preference. Try any of these methods next time you need to open a PowerPoint presentation on your computer.

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How to Use PowerPoint on Mac (Step-By-Step Guide)

PowerPoint is an indispensable tool for creating, editing, and formatting slides. It is widely used for work, study, and personal projects. However, not everyone knows how to download and use PowerPoint on Mac OS. This article will walk you through the steps of downloading and using PowerPoint on a Mac and two other free and built-in presentation editors: WPS Presentation and Keynote.

Why Do You Need PowerPoint on a Mac?

PowerPoint is a presentation software that allows you to create and deliver engaging presentations. It offers various features, including adding text, images, videos, charts, and graphs to your slides. You can also customize the look and feel of your presentations using themes, templates, and fonts.

What is PowerPoint used for?

PowerPoint is used for a variety of purposes, including:

Business presentations: PowerPoint is commonly used to deliver business presentations to clients, colleagues, and investors.

Educational presentations: PowerPoint is also used to create educational presentations for students of all ages.

Personal presentations: PowerPoint can also be used to create personal presentations, such as wedding slideshows and travel photo presentations.

Alternatives to Microsoft PowerPoint

While PowerPoint is the most popular presentation software, there are several other alternatives available, including:

WPS Presentation: WPS Presentation is a free and open-source presentation editor that is compatible with PowerPoint files.

Keynote: Keynote is a built-in presentation editor for Mac users. It offers a variety of features, including templates, themes, and transitions.

How to download WPS Presentation on Mac?

WPS Presentation is a free presentation app for Mac offered by WPS Office. With a streamlined interface and handy tools, it makes an excellent PowerPoint alternative.

Users often choose WPS Presentation to create simple slide decks quickly. The drag-and-drop flexibility when inserting charts or arranging objects helps speed up their workflow.

WPS Presentation stands out with these key features:

Intuitive editing tools similar to PowerPoint

Thousands of free templates

Ability to export PPT and PPTX files

PDF converter and editor

Cloud sync and multi-device support

To download the WPS Presentation on your Mac:

Step 1: Go to https://www.wps.com/download/

Step 2: Click on the Free Download button in WPS Office for Mac box

Step 3: Indicate the download location and click Save.

Step 4: Double-click the “.zip” installer file to extract WPS Office Installer once the download completes.

Step 5: Open WPS Office Installer, then click Open.

Step 6: Click Install Now, then follow the instructions on installing WPS Office and related apps like Presentation.

After installation, you can find WPS Presentation conveniently in your Applications folder or Launchpad. Its clean interface will be familiar to PowerPoint users, with menus for Home, Insert, Design, Transitions, and more.

How to download Microsoft PowerPoint on Mac?

Here is a step-by-step walkthrough with pictures on how to download PowerPoint for Mac using the App Store:

Step 1 : Open the App Store on your Mac.

Step 2: In the search bar at the top right, type in "PowerPoint" and press Return.

Step 3: The Microsoft PowerPoint app should appear as the first result. Click on the Get button and then Install.

Get and Install App Microsoft PowerPoint for Mac OS

Step 4: You'll see a progress bar as PowerPoint downloads. After it finishes, you'll find it in your Applications folder.

Step 5: Open PowerPoint and sign in with your Microsoft account or create a new free account to use it.

After opening PowerPoint, you can pick from a wide selection of templates to create your first presentation!

How to Use the Built-in Mac Keynote?

Mac users can also access the powerful Keynote app built into Apple's iWork suite. With its intuitive interface and gorgeous themes, Keynote makes creating beautiful slides on a Mac easy.

Image’s link: https://www.thegioididong.com/hoi-dap/keynote-la-gi-cach-su-dung-keynote-tren-iphone-macbook-chi-1359032

I like using Keynote when I want to assemble visually impressive presentations quickly. The animated builds and transitions between slides keep audiences engaged.

Standout features of Keynote:

Pre-built themes with elegant animations

Drag-and-drop image/chart insertion

Tools for flowcharts, diagrams, and shapes

Record presenter narration and timings

Easy sharing via iCloud or Apple TV

Steps to create and edit a new slide in Keynote:

Follow these steps to begin a new presentation in Keynote:

Step 1: Open Keynote from your Applications folder or Launchpad.

Step 2: Click New Document to access the Keynote homepage.

Step 3: Double-click the desired slide layout to insert a new one.

Step 4: Customize the slide by adding a title, text, images, and other media.

Step 5: To add more slides, click Add Slide.

Add more slides to a Keynote presentation

Step 6: Click the Play button in the top toolbar to present the slides

With just a few clicks, you can create amazing-looking presentations through Keynote's simplicity and built-in Apple polish.

Practical Tips for Using Keynote on Mac

To add a slide transition effect, select the slide from the slide navigator on the left, then click on the Animate tab in the window's top-right corner. Choose the Action option and click on the Add an Effect button. You can select from over a dozen effects and customize their duration, direction, and start time.

To animate individual objects on the slides, select the objects and go to Animate > Build In > Add an Effect. You can preview the effect and change its order, timing, and delivery. You can also use the Build Out option to animate how objects disappear from the slides.

To use Magic Move, duplicate a slide and change the position of the objects on both slides. Then select the first slide and choose Magic Move from the Add an Effect menu. Keynote will automatically create a smooth animation between the two slides. You can adjust the duration and other options as well.

To edit your slide layouts, go to View > Edit Slide Layouts. You can add, delete, or modify any slide layout to suit your needs. You can also change your presentation's theme, background, and color scheme.

To customize your toolbar, go to View > Customize Toolbar. You can drag and drop any tool you want to add or remove from the toolbar. You can also choose between icon-only, text-only, or icon-and-text modes.

Customize Toolbar dialogue box in Keynote.

To use action buttons for shapes in Keynote, select a shape and go to Format > Add Link > Slide. You can choose which slide to link to or use the Next Slide or Previous Slide options. This way, you can create interactive presentations that let you jump around different slides with a click.

To access a variety of chart styles, simply click the Chart button on the toolbar or navigate to Insert > Chart in the menu bar. You'll find a wide range of styles, including 2D, 3D, and Interactive options.

What are the Differences between PowerPoint on Mac and PowerPoint on Windows?

While PowerPoint on Mac retains most core features from the Windows version, there are some critical differences in how specific tools work:

The user interface follows Mac design language instead of the Windows ribbon

Animations and transitions have fewer effects options on Mac

Saving as older PPT formats may cause formatting changes

Linked media like charts can break when moving files cross-platform

Mac menus lack certain administration tools for managing templates

Some other limitations include:

Occasional font compatibility issues

Differences in default autocorrect/styling behavior

Variation in how slide masters/layouts are handled

Mac PPT files render slightly differently in Windows

However, the web-based PowerPoint for Office 365 helps mitigate most cross-platform issues. But keeping the above differences in mind can help avoid headaches when collaborating between Mac and PC.

Practical Skills for Using PowerPoint on Mac

To start mastering PowerPoint on your Mac, try out these handy tips:

Use keyboard shortcuts like Command + M to quickly add slides from the master view

Right-click on objects like charts to open formatting options

Hide slides rather than deleting them in case you need them again later

Use section breaks in the slide sorter view to divide related slides into groups

Align or distribute objects under the Format menu to cleanly organize elements

Adjust video playback quality under Playback to optimize performance

Enable Auto Save and Auto Recover to prevent data loss from unexpected shutdowns

Use Notes Page view to add detailed presenter notes to each slide

Click the Record Slide Show button to record timings and narration for the presentation

To deliver a presentation in PowerPoint on Mac, you can also use the keyboard shortcut Command + Shift + F5 to start a slide show.

With PowerPoint's robust set of features tailored for Mac, you can create and deliver polished presentations efficiently.

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Can I use PowerPoint on Mac for free?

Yes, you can access PowerPoint for free on a Mac through the online Office web apps or via a 30-day trial of Microsoft 365.

Does PowerPoint work the same on Windows and Mac?

PowerPoint on Mac generally provides the same core features as the Windows version. However, minor differences may exist in how specific tools, effects, fonts, and media function when moving files cross-platform. For example, the ability to create macros is unavailable in PowerPoint on Mac.

Is PowerPoint Mac compatible with PPT files from Windows?

You can usually open PPT and PPTX files created on Windows in PowerPoint on Mac without issues. But occasionally, some advanced formatting, animations, or linked media may break when transferring the file.

What are some excellent alternatives to PowerPoint on Mac?

Some good alternatives to PowerPoint on Mac include WPS Presentation and Keynote. WPS Presentation is a free and open-source presentation editor that is compatible with PowerPoint files. Keynote is a built-in presentation editor for Mac users.

PowerPoint remains the top choice for creating professional presentations on both Windows and Mac. While the Mac version has a few limitations, it provides the full PowerPoint toolset tailored for Apple devices.

Whether you choose Microsoft PowerPoint, WPS Presentation, or Keynote, you now have the tools and knowledge to create compelling presentations. Start crafting your next masterpiece and leave a lasting impression on your audience.

1. How to Use Zoom PowerPoint Presenter View: A Step-by-Step Guide
2. How to Use a Master Slide in PowerPoint (Step-By-Step Guide)
3. How to Export PowerPoint to Video on Mac (Step-by-Step)
4. How to Compress a Powerpoint on Mac A Comprehensive Guide
5. How to Export PowerPoint Notes to Word Mac (Step-by-Step Guide)
6. How To Narrate a PowerPoint on Mac – A Comprehensive Guide

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

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Handy PowerPoint keyboard shortcuts for Windows and Mac

Whether you’re creating a presentation or giving one, you can do it more efficiently with the help of keyboard shortcuts in the Microsoft PowerPoint desktop app for Windows or macOS.

PowerPoint’s Ribbon interface is great for finding everything you might ever want to do in the presentation package — particularly things you don’t do frequently, like using the rehearse timing feature.

But if you’re looking to do common tasks fast, you’ll find keyboard shortcuts far more useful. Why bother to lift your hands from the keyboard if you want to open or close a presentation, apply formatting, or start a presentation?

There are keyboard shortcuts to accomplish a vast array of tasks in the PowerPoint desktop client, in both the Windows and Mac versions. (Fewer shortcuts are available for the Mac, but you can create your own custom keyboard shortcuts if you like.)

We’ve listed the shortcuts we’ve found the most useful below. Most work whether you’re using a subscription (Microsoft 365/Office 365) or non-subscription version of PowerPoint. For even more shortcuts, see Microsoft’s Office site, which lists shortcuts for creating and delivering a presentation.

Note: On Macs, the ⌘ key is the same as the Command or Cmd key.

Useful PowerPoint keyboard shortcuts

Looking for more help with PowerPoint for Windows? If you have Microsoft 365 or Office 365 subscription, see “ PowerPoint for Microsoft 365 cheat sheet .” If you have a non-subscription version of Office, see “ PowerPoint 2016 and 2019 cheat sheet .” We’ve also got cheat sheets for an array of other Microsoft products , including older versions of Office.

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Create a presentation

Create a presentation in powerpoint for the web.

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

With PowerPoint for the web running in your web browser, you can:

Create presentations that include images, videos, transitions, and animations.

Get to your presentations from your computer, tablet, or phone.

Share and work with others, wherever they are.

If you're using the desktop version of PowerPoint on a Windows PC, see the PowerPoint Quick Start .

If you're using the desktop version of PowerPoint on a Mac, see Office for Mac Quick Start Guides and PowerPoint for Mac Help .

Create, open, and name a presentation

Go to powerpoint.office.com .

Select New blank presentation , open a Recent file, select one of the themes , or start with a presentation template .

To name the presentation, select the title at the top and type a name.

If you need to rename the presentation, select the title and retype the name.

Add a slide

Select the slide you want your new slide to follow.

Select Home > New Slide .

Select Layout and the you type want from the drop-down.

When working in PowerPoint for the web, your work is saved every few seconds. You can select File > Save a Copy to create a duplicate copy in another location.

Or choose File > Download As to save a copy to your device.

Use Download a Copy to save the presentation to your computer

When you're online, AutoSave is always on and saves your changes as you work. If at any time you lose your Internet connection or turn it off, any pending changes will sync as soon as you’re back online.

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How to open Microsoft PowerPoint presentations in Apple Keynote on a Mac

If you use Microsoft PowerPoint on your Mac, you can save the presentations you create and open them in Keynote, Apple’s presentation app. It’s a handy feature to use in case you can’t access Microsoft’s apps.

Every Mac comes with Apple’s iWork apps: Pages (word processor), Numbers (spreadsheet), and Keynote (presentations). And these apps can import Office documents. Here’s how you can open Word documents in Pages, as well as export Pages documents for use in Word.

How to import Microsoft PowerPoint presentation into Apple Keynote

This procedure works with .pptx and .ppt file formats.

Launch Keynote (it’s in the Applications folder of your Mac).

A window may appear, explaining any changes that were made during the import process. The more complicate your PowerPoint presentation (formatting, fonts, images, etc.), the higher the possibility that a change had to be made. The simpler the document, the more your file will resemble what you created in PowerPoint.
That’s it. The PowerPoint file should open in Keynote.

Before you start working on your presentation, look it over carefully. Formatting may have changed and you may have to fix it. There’s always a chance that so much happened during the import that you can’t use your presentation.

How to export Apple Keynote presentations as Microsoft PowerPoint documents

If you’ve been working in Pages and will eventually return to Word, you can export your document as a Word file. Here’s how.

In Keynote, click on the File menu and move your cursor to “Export to”.

Choose where you want to save the file and name it.
When you click Export, this will save the file.

Author: Roman Loyola , Senior Editor

Roman has covered technology since the early 1990s. His career started at MacUser, and he's worked for MacAddict, Mac|Life, and TechTV.

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Formatting Between Mac and PC for Powerpoint

I've created a pptx on my MAC but some of the slides don't appear properly to my recipients opening on their PCs....any idea what could be causing it? I've sent them all the fonts to install but that didn't resolve it. They are working with Powerpoint 2013 and I'm working with my Office 365 for Mac. Thanks in advance for any help!

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There's already a discussion on what seems to be the same topic, David.

Have a look and see if the symptoms match what you're seeing; if so, dive in there:

https://answers.microsoft.com/en-us/msoffice/forum/msoffice_powerpoint-mso_mac-mso_mac2011/powerpoint-files-created-on-a-mac-do-not-look-the/e4e95ec4-c314-41fa-9da5-2a79449661fb

However, "but some of the slides don't appear properly to my recipients opening on their PCs" doesn't really give us much to work with. What exactly is the problem? What's changed from what you see on your Mac to what they see?

Are you by any chance using Adobe (ie, Type 1/PostScript) fonts rather than TrueType fonts? If so, that might be the problem. Office no longer supports PostScript fonts even if they're installed on the Windows PC.

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What's new in PowerPoint 2021 for Mac

PowerPoint 2021 for Mac lets you create compelling content with the addition of features including co-authoring, Ink Replay, better support for SVG, and more rich media content from the Office Premium Creative Content collection.

If you're upgrading to PowerPoint 2021 for Mac from PowerPoint 2019 for Mac, you'll still have all the features you're used to—and you'll notice a few new ones as well!

Note: Some features listed below are not included in PowerPoint LTSC 2021 for Mac for commercial customers. Each of those features is noted if it does not apply to PowerPoint LTSC 2021 for Mac for commercial customers.

Co-authoring

You and your colleagues can open and work on the same PowerPoint presentation. This is called co-authoring. When you co-author, you can see each other's changes quickly — in a matter of seconds.

Note : Co-authoring is not available in PowerPoint LTSC 2021 for Mac.

Better collaboration with modern comments

Have control of when you send comments to your co-authors and be productive with a consistent commenting experience in your presentations and other Office apps.

Note : Modern comments is not available in PowerPoint LTSC 2021 for Mac.

Know who's in your presentation

See who else is working along with you and where they are in the presentation document.

Note : This feature is not available in PowerPoint LTSC 2021 for Mac.

Save your changes as they happen

Upload your files to OneDrive, OneDrive for Business, or SharePoint Online to make sure all your updates are saved automatically.

Replay your ink strokes

Now you can apply the new Replay or Rewind animation to ink and get the drawing effect directly in your presentations. You can adjust the timing of these animations to be faster or slower to match the experience you want.

PowerPoint slide with handwritten text and options for ink replay being clicked

See what’s new in stock media

We’re constantly adding more rich media content to the Office Premium Creative Content collection, a curated library of stock images, icons, and more that helps you express yourself.

Find what you're looking for

Use the search box to find text, commands, help, and more.

Tell me is a text field where you can enter words and phrases about what you want to do next, and quickly get to features you want to use or actions you want to perform.

Make an animated GIF from a slide show

Have you ever had an idea for an animated GIF but didn’t know where to get started?

You can now save a presentation as an animated GIF which can be shared via social or other digital channels.

Export as Animated GIF dialog in PowerPoint 2021 for Mac

Visual refresh

Work with a modernized Start experience and newly refreshed tabs in the ribbon.

Experience a clean, clear style with monoline iconography that communicates action and features with simple visuals.

PowerPoint 2021 for Mac window with Take a Tour template opened

Save as SVG for your pictures and graphics

We now support saving pictures, charts, and other graphics from your presentations as SVG (Scalable Vector Graphic).

Your saved images can be resized with no loss of image quality.

Save as dialog in PowerPoint 2021 for Mac with SVG option selected

Try the Sketched style outline

You can give a casual, hand-drawn look to shapes in your presentations with the Sketched style outline.

Try out the Curved, Freehand, or Scribble options under Format Shape > Line > Sketched style .

Line format options in Mac with Sketched style selected

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PowerPoint: How to Add Audio to Powerpoint on Windows 10 and Mac

Last Updated Thursday, August 31, 2023, at 5:00 am

Known Issue (August 14, 2023):

Some Windows 11 users are experiencing issues with PowerPoint exports when they are turned into .mp4 files. Visuals within the exported PowerPoint are appearing as flipped, or upside down. We are working with Microsoft to find a solution.

As a workaround, please convert the file as a .WMV file option and save it in My Media. The following are directions on how to convert a PowerPoint Presentation with audio to a .WMV file . For more support or to help troubleshoot issues, please reach out to the LTS Help Desk at [email protected] .

Microsoft PowerPoint offers features to record audio narration and export it as a video. PowerPoint records audio slide-by-slide rather than in one continuous file, allowing creators to easily re-record a slide if they make a mistake or need to change something later. Exporting as a video and uploading to Kaltura or Canvas for streaming is advantageous since it standardizes file types, doesn't require a download to view, is in a format that can be captioned, and allows viewers to navigate more efficiently.

A recent update has made the process comparable on a Mac, but the specifics vary. Windows 10 instructions follow; Mac users can click the link below to jump to the appropriate instructions.

Instructions for Mac users

Windows 10 Instructions:

The following instructions explain how to add audio to your PowerPoint presentation on Windows 10 and export that PowerPoint as an MP4. The text instructions cover the same information as the embedded video below.

NOTE: If you have an older version of PowerPoint, you may need to update it to access the features described below. If you do not have PowerPoint, you can download it and other Microsoft Office products for free by going to office365.uwec.edu. If you have questions about updating or installing PowerPoint, contact the LTS Help Desk at [email protected] or 715-836-5711.

Design your PowerPoint TIP: Use images and limit text to better engage viewers/listeners.

Click slideshow tab and record slideshow to record audio narration.

Click Record Slide Show NOTE: Audio may start recording automatically if you have an older version of PowerPoint. It will still work, but this version offers reduced functionality.

Click slideshow tab and either record from current slide or record from the beginning

Record narration and avoid reading text on the slide out loud to viewers. Click the blue Replay button to listen to the recorded audio and ensure it was recording.

Press [Escape] or the ‘X’ button located in the top right of the screen when the audio recordings are finished. You will see a speaker icon on slides that have audio.

Select Export (steps 10-14 are shown in screenshot below).
Select Create a Video .
Optional: Select Full HD (1080p) for the video quality; it is unlikely a higher quality is needed.
Select Use Recorded Timings and Narrations.

Follow prompt/pop-up window to save the video in a memorable location.

Exporting message example: Creating video for ppt video Recording Yourself.mp4

How to upload and share with Kaltura (Instructors should use Kaltura. Students will need to use it if the file is over 500 MB, which a PowerPoint probably won't be and they can use Canvas.)
How to upload and share in a Canvas assignment (students)
How to upload and share in a Canvas discussion (students) - the instructions refer to the "rich content editor" which is just the features in the top of the discussion post reply.

Elaboration on the Recording Features:

Timing Feature – there is a rolling time feature for the individual slide and the overall presentation. Allows the speaker/presenter to monitor how long they are talking.
Microphone Feature - Click on Settings and select Microphone and then the specific device to set up before recording.
Replay Feature - Use to check that the audio is recording properly before starting additional slides.
Clear Feature - Select Clear to delete/re-record audio.
Don’t set the camera to record - Make sure this button has a diagonal slash through it to avoid the problem.

Mac Instructions:

The following instructions will teach you how to add audio to your PowerPoint presentation on a Mac and export that PowerPoint as an MP4. The text instructions cover the same information as the video embedded below.

NOTE: It is essential to have the Office 365 version of PowerPoint or you will not be able to save your PowerPoint as a video. If necessary, you can download it and other Microsoft Office products for free by going to office365.uwec.edu. If you have questions about updating or installing PowerPoint, contact the LTS Help Desk at [email protected] or 715-836-5711.

TIP: Use images and limit text to better engage viewers/listeners.

To record your narration, select Slide Show tab and Record Slide Show

Click Record Slide Show
TIP: Before you begin recording your full presentation, do a practice recording to verify your microphone and other settings are correct.

NOTE: Avoid reading the text written directly on the slide; use the slide to elaborate on the material being presented.
Stop speaking for a second to prevent the audio from cutting out as slides change. Resume speaking when the time starts moving again under the Current slide timing feature to the left of the recording button.
Click Stop or Pause at the top of the screen and then End Show in the top left corner when all the audio recordings have been finished.
Check the audio by clicking on Play from Start under the Slide Show tab or the presenter mode icon at the bottom of the screen.

Click record slideshow, clear, and clear timing on current slide.

Edit the name of the file and where you would like to save the video following PowerPoint's prompts.

Selecting MP4 File Format when exporting the video

Click Export

Upload your mp4 video to Kaltura or Canvas to share it:
How to upload and share to My Media (Instructors should use My Media. Students will need to use it if the file is over 500 MB, which a PowerPoint probably won't be and they can use Canvas.)
How to upload and share in a Canvas discussion (students) - the instructions refer to the "rich content editor" which is the tool at the top of the discussion post reply.

Additional Video Tool Options

For more information about recording options available, click here to view a comparison of each tool's features.

IMAGES

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COMMENTS

Using Your Mac PowerPoint Presentation on a Windows PC
Can't use your PowerPoint from Mac to PC? If you are going to create a PowerPoint presentation to use on another computer, particular if you are taking it fr...
Powerpoint compatibility between MAC and PC?
Stick with these fonts and your slides should transfer much more smoothly. In the ribbon choose the font menu > Font Collections > Windows Office Compatible. No PowerPoint slide deck with any modicum of complexity will transfer perfectly without a lot of tweaking and testing back and forth. If you're composing on any computer (Mac or Windows ...
Sharing PPT files between Windows PC and Mac?
Font problems often are responsible, mainly because PowerPoint will display an expected typeface in the font dropdown even when it is not installed. It's long overdue for Microsoft to add a pop-up that mentions that an expected font is not present on the computer. This is likely the issue behind your points #2, 3 and 5 as well.
How to Convert Mac PowerPoint to PC PowerPoint
Open the "View" menu and click "Compatibility Report" to check for problems that may interfere with file access in Windows versions of PowerPoint and in older editions of the software for Macs and PCs. PowerPoint triggers this same compatibility checker when you use the "Save As" command. The report lists any problems, explains them and offers ...
Can a PowerPoint Presentation Created on a PC Run on a Mac? Here's How
Step 2: Transfer the File to Your Mac. You can transfer the PowerPoint presentation to your Mac using a USB drive, email, or cloud storage service like Google Drive or Dropbox. When transferring files between a PC and a Mac, it's important to ensure that the file does not get corrupted. Be sure to safely eject your USB drive from your PC and ...
PowerPoint PC vs Mac: Compare PPT Features on Different Platforms
PowerPoint PC vs Mac According to Two Perspectives. 1. User Brain. Generally, some users sometimes like the features of PowerPoint PCs. Others, however, like the Mac PowerPoint features. For example, Mac users can enjoy transparent images and hexagonal color codes before they finally appear for PC users.
How to Use a Mac With PowerPoint: A Step-by-Step Guide
Step 2: Open PowerPoint. Open PowerPoint and choose a template or open a blank presentation. PowerPoint offers a variety of templates to suit different presentation styles. If you choose to start with a blank slate, you'll have complete creative freedom.
PowerPoint for Windows PC vs PowerPoint for macOS
Once upon a time, on desktops far, far away, there was PowerPoint for Windows and something very very different for Mac… If you remember PowerPoint:mac 2011, you might still have recurring nightmares about the amount of effort it took to create presentations. There were so many things missing in PowerPoint for Mac compared to the Windows version.
PowerPoint for Mac Help
Apply or change slide layouts. Customize a slide master. Change the page orientation of your PowerPoint presentation. Create and use your own presentation template. Create your own theme in PowerPoint. Learn about SmartArt graphics. Compress the picture size. Crop a picture. Add a transparent picture (watermark) to your slides.
PowerPoint Mac vs. PC: A Top 15 list
An age-old criticism of PowerPoint on the Mac has been that it is simply not as powerful as the PC version, lacking important features. This, despite the fact that PowerPoint was first created only for the Mac.The criticisms were valid for a long time, but the past number of releases have seen the two versions converge dramatically in terms of functionality and similarity, and so I thought it ...
Can a PowerPoint Presentation Created on a PC Run on a Mac?
Additionally, Mac-based "PICT" graphics won't work on PCs within presentations; instead, use GIF, PNG or JPG. Microsoft PowerPoint presentations will run on both PCs and Macs regardless the ...
How to share your Microsoft PowerPoint presentation on a Mac, PC, or
How to share a PowerPoint Presentation on a Mac. 1. Open the PowerPoint presentation on your Mac desktop or laptop. 2. Click the "File" tab in the top left corner. 3. Select "Share" from the ...
How to Share a PowerPoint Presentation on Any Computer
1. Open the PowerPoint presentation on your Mac desktop or laptop. 2. Click the "File" tab in the top left corner. 3. Select "Share" from the dropdown menu. This will grant you the option to ...
Using a PPT file on a Mac that was created on a PC
To get Mac OS updates, go to the App store on your dock, and then click the Updates button to reveal available updates. Then Install Office Updates. To get the update: Open any Office application. Go to the Help menu and choose Check for Updates. Let AutoUpdate check for and install updates. Restart your Mac.
How to Get PowerPoint on a Mac
PowerPoint is not free on the Mac (or on Windows, for that matter). Microsoft offers a free, 30-day trial after you download PowerPoint. Once the free trial expires, you need to pay to keep using the app. Options include a one-time purchase price or a monthly or annual subscription , which provides cloud storage features and ongoing technical ...
What's new in PowerPoint 2021 for Mac
You and your colleagues can open and work on the same PowerPoint presentation. This is called co-authoring. When you co-author, you can see each other's changes quickly — in a matter of seconds. LEARN MORE. Note: Co-authoring is not available in PowerPoint LTSC 2021 for Mac.
How to USE Microsoft PowerPoint On a Mac
How to Use Microsoft PowerPoint On a Mac - Tutorial 1 - Start a New Presentation - Basic Tutorial | New #office365 #computersciencevideos #MicrosoftPowerPoin...
3 Easy Ways to Open a PPT File on PC or Mac
These tools are useful for those who don't want to rely on Microsoft PowerPoint or Google Slides. To open a PPT file with a third-party application, follow these general steps: 1. Install the third-party application of your choice on your PC or Mac. 2. Locate the PPT file you want to open. 3. Right-click the file (Windows) or Control-click ...
Export your PowerPoint for Mac presentation as a different file format
Click File > Export. On the File Format menu, select the picture format that you want, such as JPEG or PNG. Select either Save Every Slide or Save Current Slide Only. You may also enter a size for your slide images in the Width and Height boxes. If you choose to save every slide, your presentation will be saved as individual image files, one ...
Powerpoint files created on a Mac do not look the same when opened on PC
C. Create a PowerPoint file on Windows computer and save it to server, then open it on Mac from server to see if it looks the same. D. After you save a PowerPoint file to server and close it, please try reopen it from server on a Mac to see if it looks the same. Meanwhile, we'd like to confirm some information for investigation:
How to Use PowerPoint on Mac (Step-By-Step Guide)
Step 1: Open the App Store on your Mac. App Store Icon on Mac Launcher. Step 2: In the search bar at the top right, type in "PowerPoint" and press Return. App Store Search Bar. Step 3: The Microsoft PowerPoint app should appear as the first result. Click on the Get button and then Install.
Handy PowerPoint keyboard shortcuts for Windows and Mac
Whether you're creating a presentation or giving one, you can do it more efficiently with the help of keyboard shortcuts in the Microsoft PowerPoint desktop app for Windows or macOS. Topics Events
Create a presentation in PowerPoint for the web
If you're using the desktop version of PowerPoint on a Windows PC, see the PowerPoint Quick Start. If you're using the desktop version of PowerPoint on a Mac, see Office for Mac Quick Start Guides and PowerPoint for Mac Help. Create, open, and name a presentation ... When working in PowerPoint for the web, your work is saved every few seconds.
How to open Microsoft PowerPoint presentations in Apple ...
Here's how. In Keynote, click on the File menu and move your cursor to "Export to". A pop-up menu will appear. Select PowerPoint. In the Export Your Presentation window that appears next ...
Formatting Between Mac and PC for Powerpoint
Formatting Between Mac and PC for Powerpoint. I've created a pptx on my MAC but some of the slides don't appear properly to my recipients opening on their PCs....any idea what could be causing it? I've sent them all the fonts to install but that didn't resolve it. They are working with Powerpoint 2013 and I'm working with my Office 365 for Mac.
What's new in PowerPoint 2021 for Mac
PowerPoint 2021 for Mac gives you new ways to create compelling content. This article provides an overview of the new features you can discover.
PowerPoint: How to Add Audio to Powerpoint on Windows 10 and Mac
Design your PowerPoint TIP: Use images and limit text to better engage viewers/listeners. Click the Slide Show tab NOTE: Do not add audio under Insert and Record Audio; this method will not allow you to save your PowerPoint as a video since it does not synchronize timings to automatically move the slides with the audio.; Click Record Slide Show NOTE: Audio may start recording automatically if ...

How to Convert Mac PowerPoint to PC PowerPoint

Typeface Troubles

Problems With Images

Multimedia Technicalities

Maintaining Compatibility

Report an Issue

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PowerPoint PC vs Mac: Compare PPT Features on Different Platforms

Nurma Febriana

Table of Contents

PowerPoint PC vs Mac According to Two Perspectives

2. Developer’s Brain

Twenty different features of PowerPoint PC vs Mac

2. Keyboard Access to the Ribbon

3. Photo Album

5. Picture Layouts

6. Insert Screen Recording

7. Text to Speech

8. Reapply Master Notes

9. Resize the Presenter View Window

10. Copy Paste Section

11. Black and White Display

12. Import/Export QAT

13. Set Custom Font Theme

14. Edit Link

15. Animation Timeline

16. Compatibility Check

17. Keynote

18. Think folder

19. Stay Current

Conclusion Difference PowerPoint PC vs Mac

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How to Use a Mac With PowerPoint: A Step-by-Step Guide

Introduction

Step-by-Step Tutorial: Using PowerPoint on a Mac

Step 1: Install PowerPoint

Step 2: Open PowerPoint

Step 3: Add Content

Step 4: Customize Your Slides

Step 5: Present Your Slideshow

Additional Information

Frequently Asked Questions

Is PowerPoint for Mac different from Windows?

Can I collaborate with others using PowerPoint for Mac?

Can I open a PowerPoint presentation made on a Mac on a Windows PC?

Does PowerPoint for Mac support Presenter View?

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