application letter format for gd in police station

Letter Solution

Welcome to "Letter Solution" Everything is about letter and application writing.

Application To The Police Station Format All in One

Application to the police station two formats and 10 samples.

Table of Contents

It is  very easy to write an Application To The Police Station in English. If you know the rules and structures of letter writing, you can write the letter on any kind of topic.

How can I write application for police station?

Answer: Read carefully the below points and apply these while writing letter.

Sender’s address: At first sender’s full address but in short must be written.

Date: The date is mentioned when the application will be submitted.

Address of the receiver: Write the address of the receiver.

Subject: Subject of the letter is very important because it presents the main theme of the letter.

Salutation: It should be written with the words like “Sir/Madam, Respected sir/madam”.

Body: The language of the body should be simple. Write your problem, issue in a short paragraph.

Subscription: You have to write “Yours sincerely/ Faithfully / Regards/Truly” and then Sender’s Name/signature.

You can write “Thanking you”

Formal Application Writing in English

Format No: 01

The officer in charge

English Bazer Police Station

English Bazer                                           Date:[______]

Sub: [Name of the topic]

        With lot of respect I beg to state that I am [Name] . My father’s name is [Father’s name]. I live at [name of your village/town] I am very sorry to say that –

[Write some sentences related topic]

       I, therefore, request you kindly grand the application and take necessary step as early as possible.

Thanking you

Yours faithfully

Application Letter For Police Station

Format No. 02

The officer-in-charge,

English Bazer, Police Station, Malda                                    date:[_____]

        I beg to state that I am [write name]. My father name’s is [write father’s name]. I live at [village/town name] under [name of the police station]. I am really sorry to say that I have lost my [name of the documents].

[You can write something related topic]

      I, therefore, request you to record this report of the missing of [Name of the missing thing] and give me the GD No required to apply for the duplicate copies of those documents and certificates.

Contact number

Lost of Pan Card [F.I.R]

The officer-in-charge

[Name of the P.S]                                           Date:______

Sub: [Lost of PAN Card]

Respected sir,

              This is regretful to inform you that I am a businessman. I am an inhabitant of Kumarpur under English Bazer P.S. Yesterday I had lost my PAN Card [UYA02155]. After coming back from bank I saw my PAN Card is missing. Today I have gone to bank to search it. The staffs of the bank told me that they did not find any PAN Card.

               I, therefore, request you to record this report of the missing of PAN Card and give me the GD No required to apply for the duplicate copy.  

[Signature]

[Contact Address]

[Mobile No]

GD Application [Lost of ATM Card]

[Name of Police Station]

[Name of P.S]                                           Date:[____]

[Name of district]

Sub: [Lost of ATM Card]

Respected Sir,

        With lot of respect I beg to state that I am Atul Kumar Das . My father’s name is Binu Kumar Das. I live at Abhirampur under English Bazer Police Station. I am very regret to say that I lost my ATM Card [75481667655] yesterday. I had kept it inside my wallet. Now it is missing.

[You can write some sentences related topic]

       I, therefore, request you kindly grand the application and take necessary step as early as possible and give me the GD No so that I can apply for new ATM Card.

                                                                                                             Yours faithfully

                                                                                                             [Your name]

                                                                                                      [Contact Address]

                                                                                                      [Mobile no]

Police Complaint Letter [Lost of Ration Card]

English Bazer Police Station                                  date:[___]

English Bazer

Sub: [Lost of ration card]

        With the best regard, I beg to inform you that my son had lost our ration card . When he was returning from ration shop, somewhere he had lost it . I have enclosed the copy of ration card.

Now I request you to lodge an FIR against the loss, the number of which is needed for the application of duplicate ration card.

Complain Letter To The Police Station [Lost of voter id]

Sub: [Lost of Voter Id Card]

                 This is to bring your kind notice to the fact that I lost my voter id yesterday on my way to Panchayate Office.  I had kept it in my pocket. I was going to take resident certificate to panchayate office. When the staff wanted id card I did not find it inside my pocket. I returned home searching on the way but I could not find it anywhere.

[Write something relevant the topic.]

                 Now I seek to lodge an FIR on the loss so that I can apply for a duplicate voter id.

[Your name]

[Mobile no]

F.I.R Letter [Lost of aadhar card]

[Name of P.S]                                           Date:[___]

Sub: [Lost of addhar Card]

            With due respect and humble submission that I am Tapan Rabidas, S/O- Narayan Rabidas of Vill- Raipur, P.O- Mokdumpur, P.S- English Bazer, Dist- Malda. My daughter had lost my addhar card [1235 2564 5489 9872] when he was returning from xrox shop. I have searched but I could not find it anywhere.

             Therefore I pray to your goodness to take above fact into the P.S GD book and give me the GD no so that I can apply for duplicate papers.

GD Application [Lost of vehicle’s paper]

Sub: [Lost of vehicle’s paper]

                 I would like to inform you that I Bikash Mandal, S/O Swpan Mandal vill- Raipur, P.O: Mokdumpur, P.S: English Bazer, Dist: Malda. I had lost my motor bike’s papers when I was returning home on my way to office from Habipur. The papers were blue book, tax paper. Now I am facing problem.

                I, therefore, request you to record this report of the missing of motor bike’s papers and give me the GD No required to apply for the duplicate copies of those documents and certificates.

How to write application to the police station about Lost of driving licence

Sub: [Lost of driving licence]

                 This is regretful to inform you that I am an inhabitant of Kumarpur under English Bazer P.S. Yesterday I had lost my driving licence [UYA02155]. It is always in my wallet. Yesterday I saw my driving licence missing. I searched whole house but I could not find it anywhere.

[Write here something on the topic]

              Therefore I pray to you to take the fact into the P.S GD Book and give me the GDE no so that I can apply for duplicate driving licence.

[Contact No]

How to write a letter to police station for lost wallet

Sub: [Lost of wallet]

              With due honour I beg to state that I am Prasenjit Sarkar, S/O Sonatan Sarkar of Gopalpur, P.O- Makdumpur, P.S- English Bazer, Dist. Malda. I am very sorry to say you that I have lost my wallet when I was travelling by bus. I have searched it in the bus but all in vain. There are my driving licence, Pan card and ATM card inside the wallet. I have attached the copies with the application.

           Therefore I pray to you to look into the matter and take the fact into the P.S GD Book.

[Full Address]

Lodge an FIR with the local police

Suppose you have lost your H.S Certificate.

English Bazer, Police Station, Malda                            date:[__]

Sub: [Lost of Higher Secondary Documents]

        I beg to state that I am Prakash Kumar Saha. My father name’s is Mantu Saha. I live at Gopalpur under English Bazer Police Station. I am really sorry to say that I have lost my all higher secondary documents.  Today I was coming to Kolkata by bus in the morning to appear in an examination. When the bus reached Kolkata I got down from the bus leaving the file on my seat. After five minute I remembered  and rushed into the bus but the bus had departed.

      I, therefore, request you to record this report of the missing of higher secondary documents and give me the GDE No required to apply for the duplicate copies of those documents and certificates.

Contact Number

Why will we lodge F.I.R?

Answer: It is very important to lodge F.I.R to the local police station when you will lose your document like driving license, PAN card, Addhar card, Voter Id card, etc. You have to print or get the duplicate copy for many reasons. When you will apply for the lost document, the official will ask you to attach the F.I.R copy with the application. These documents are identity proof and address proof. So these are very important to verify your address and identification. Besides these reasons, the most important reason is that the unauthorized person can misuse your lost original documents in many purposes. For example, he can use it in case of murdering, kidnapping and so on. Then you will be prey of harassment and in danger.

How do I write a formal letter to a police station?

Answer: To write a formal letter to a police station is not a difficult task. If you have any idea about letter and application writing, you have to know just the rules and formal language. You have to use polite words.

When should you lodge a police F.I.R?

Answer: We have many important documents like voter id card, passport, PAN Card, Adhar Card, Driving Licence and so on. When we will have lost any document and not find, we should lodge F.I.R with the police station.

Can I write a letter to the police?

Yes, you can write a letter to the police. You have to know the rules and process of writing letter to the police.

How can I write application to police station for lost mobile?

To write application to police station for lost mobile is very necessary. At the time of writing you need mobile model and Mi number and SIM card number. You have to tell the event how your mobile is lost.

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Letter Templates

application letter format for gd in police station

If you are applying for the position of General Duty (GD) in a police station, it is important to submit a well-written application letter. The format of the application letter is crucial in impressing the hiring team and improving your chances of getting selected.

Below are some examples of application letter formats for GD in police station that you can use as a guide. You can find examples and edit them as needed.

Application Letter for GD Position with No Experience

Dear Hiring Team,

I am writing to express my interest in the General Duty (GD) position advertised on your website. Although I have no prior experience in law enforcement, I am confident that my skills and abilities make me a strong candidate for the position.

I am a quick learner, physically fit, and can work well under pressure. I am also willing to undergo extensive training to acquire the skills necessary for the job. Thank you for considering my application.

Application Letter for GD Position with Experience

I am excited to apply for the General Duty (GD) position at your police station. I have three years of experience as a security guard and one year of experience as a police officer. I am well-versed in law enforcement procedures and can handle emergency situations with ease.

I am physically fit, have excellent communication skills, and can work well in a team. I am confident that my experience and skills make me a strong candidate for the position. Thank you for considering my application.

Application Letter for GD Position with Military Background

I am writing to apply for the General Duty (GD) position at your police station. I have recently retired from the military, where I served for 10 years. During my time in the military, I gained extensive experience in law enforcement, combat tactics, and emergency response.

I am physically fit, mentally strong, and can handle pressure with ease. I have excellent communication and interpersonal skills and can work well in a team. I am confident that I can make a valuable contribution to your police station. Thank you for considering my application.

Mike Johnson

Application Letter for GD Position as a Fresh Graduate

I am writing to apply for the General Duty (GD) position at your police station. I recently graduated from XYZ University with a degree in Criminal Justice. During my studies, I learned about law enforcement procedures, crime prevention strategies, and emergency response tactics.

I am a quick learner, physically fit, and have excellent communication skills. I am confident that my academic background and skills make me a great fit for the position. Thank you for considering my application.

Samantha Lee

Application Letter for GD Position with Bilingual Skills

I am writing to apply for the General Duty (GD) position at your police station. I am fluent in both English and Spanish, which can be an asset in communicating with the diverse community that your station serves.

I am physically fit, mentally strong, and have excellent communication skills. I have experience in law enforcement procedures, emergency response, and community policing. I am confident that my skills and bilingual abilities make me a great fit for the position. Thank you for considering my application.

Jose Martinez

Application Letter for GD Position with IT Skills

I am writing to apply for the General Duty (GD) position at your police station. I have experience in information technology, which can be an asset in handling digital evidence and other technology-related tasks.

I am physically fit, mentally strong, and have excellent communication skills. I have experience in law enforcement procedures, emergency response, and investigation. I am confident that my skills and IT abilities make me a great fit for the position. Thank you for considering my application.

Tips for Writing an Application Letter for GD in Police Station

When writing an application letter for GD in police station, here are some tips to keep in mind:

• Research the police station and its values to ensure that your application aligns with their mission.
• Use a professional tone and format the letter like a business letter.
• Highlight your relevant skills and experience, including physical fitness, law enforcement procedures, emergency response, and communication skills.
• Proofread the letter for grammar and spelling errors before submitting.
• Include all the required documents and certifications along with the application letter.

Frequently Asked Questions

What should i include in my application letter for gd in police station.

You should include your relevant skills and experience, physical fitness, communication skills, and reasons why you are interested in the position.

How should I format my application letter for GD in police station?

You should format the letter like a business letter, using a professional tone and including a header, greeting, body, and complimentary close.

What documents should I include with my application letter for GD in police station?

You should include all the required documents and certifications, such as educational certificates, identity proof, and character certificates.

How can I stand out in my application for GD in police station?

You can stand out by highlighting your unique skills and experience that align with the values and mission of the police station.

What is the importance of physical fitness in the GD position?

Physical fitness is crucial in the GD position as it requires the ability to handle strenuous tasks and emergency situations with ease.

How long should my application letter for GD in police station be?

Your application letter should be concise and to the point, preferably between 40 to 50 sentences.

Writing an application letter for GD in police station requires attention to detail and a strong understanding of the values and mission of the police station. Use the tips and examples provided in this article to craft a winning application letter and improve your chances of getting selected for the position.

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Legal education, Lawyers & Legal Aid

• Procedure / Article / Drafting

GD Sample (Lost)

by Rayhanul Islam · Published January 6, 2016 · Updated January 4, 2020

Have you lost your valuables like ID Card, Credit Card, Keyring, Chequebook, Certificates or Documents? Then your first legal duty to file a General Diary (Popularly known as GD) to your nearest Police station.

A simple General Diary Drafting Sample for Lost Property. If you have lost any property that is valuable or impotent to you in order to search or recover you need to file a GD in the nearest police station (where it is lost), it must be remembered that you need to file it as soon as it comes to your knowledge, you should mention the reason for being late to file a GD too (in case you are).

[If you are searching for a Bangla GD Format Please Click Here ]

To Officer In Charge Dhanmondi Police Station Dhanmondi, Dhaka

Subject: Application for entry of a General Diary

I, Mr __________, son of __________, of __________, P.S: __________, District: __________, is a Doctor by profession. That today, on __________, at around 4 p.m I took a bus named ATCL from Gulistan Bus Stand towards the City College Bus stand. Thereafter, I have arrived at around 5.00 p.m. in the City College Bus stand and subsequently, I took a rickshaw to go to my chamber at House no. __________, Road No. __________, Dhanmondi R/A, Dhaka -1207. Thereafter, I have started to see my patients. Subsequently, at around 8.00 p.m., I have found that an envelope which was in my right side of my pant pocket has been lost, Where in there was a Cheque bearing an amount of TK. _________ /- (Taka __________  ) in my name being the Cheque No. __________ dated __________, of __________ Bank Limited, __________ Branch, Dhaka, and two other papers were also in that envelope

In the circumstances, I hereby kindly request you to take necessary steps regarding their said matter and entry the said matter as a general Diary with your police Station and oblige me thereby.

Yours truly,

Mr. __________ Corresponding Address:

Cell No. 01XXXXXXXXXXX

You may also like:  Some practical tips and tricks to lodge a General Diary

Download it: 

Editor’s suggestion: How to file a GD (Bangla Post)

Law Help BD is a platform to share legal knowledge, it is not an alternative to a lawyer. A lawyer needs to research and try various strategy to get the best outcome for his client which can be different than a general explanation of the law. Therefore, it is advised to get an experienced lawyer if there is any specific problem to deal with, you can also hire us or try our legal support offers or just e-mails us at  [email protected]

Tags: GD Lost

Rayhanul Islam

Advocate Rayhanul Islam is the founder and Editor in Chief of Law Help BD. He is also a researcher. Critical thinking is his main focus. He is on a quest to bring positive change to the legal sector of Bangladesh. He promotes legal knowledge and human rights concept to the root level. e-mail: [email protected]

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I’m so sorry to hear about your loss. I hope you find some peace in knowing that you’re not alone.

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Sep 22, 2013

How to Write First Information Report (FIR) | General Diary to Police Station Application For SIM Reactivation

'How to write first information report' (FIR). It is a high mental burden for a common man in India or may be in other countries also. This letter can be used as an FIR or as General Diary( GD) sample application or letter. This letter is written to report a police station as a general diary. 

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Format of sample letter to lodge a police F.I.R (First Information Report)

Are you looking for a Police F.I.R Application format and procedure? This article gives you the details like how to file an application for getting First Information Report(F.I.R)from Police station? Why F.I.R is important? When you have to file a Police F.I.R?

Why F.I.R is important? Because when you lost your important documents like PAN Card , Election Card(Voter ID) , Driving Licence, Passport, Property sale-purchase papers etc. you must to get a duplicate or reprint of the lost one. These documents are very important now a day for every individual/common man for one or many reasons. For example -If you want to drive your vehicle, whether it is a 2 wheeler, 3 wheeler or 4 wheeler, as per to-days strict Traffic Rules & Regulations and to avoid the Traffic Police harassment it is compulsory that while driving you must carry your own Driving Licence . May be one or two days you will be ignored by the traffic police without driving Licence. But when you have to drive your vehicle daily towards your working place what is the permanent solution? -If you want to caste your vote, without Election Card not possible. -For Bank Fixed Deposits PAN card is important for your TDS benefit and also you need PAN card for most financial transaction to Travel Agents, Hotels. -Over and above, these all documents are your Personal Identity Proof and Address Proof which you require to verify with the concerned department officials many occasions for various purposes such as during enrolment of Aadhar , Election Card(Voter ID), Opening of Bank A/C, Railway Ticket booking, New LPG Connection, Ration Card Telephone connection and for other numerous things. So for getting duplicate or reprint of your any lost documents namely PAN Card, Election Card(Voter ID), Driving Licence, Passport, property sale-purchase papers, you have to approach the concerned department officials and that time most of the officials ask to attach the copy of F.I.R along with application. Also any unauthorized person can misuse your lost original documents. For a simple example, one can get Mobile SIM CARD in your name and can misuse it. Like this your lost documents can be used for many other purpose. Looking to all above, it is important to lodge a F.I.R for your lost documents with your local Police station and get a copy of the same which is an evidential proof for you. How to make an application for lodging a F.I.R with your Local Police station? This below F.I.R Application format will help as and when you require. From abc… (Applicant Name) xyz …(your contact address) 120012…(your contact mobile number/Phone number) [email protected]...(your e-mail id. Date.______ To, The Police Officer In charge Address ( Local Police station) Respected Sir, Sub. : Loss of my ORIGINAL _____________(mention your lost document name and Number) While travelling from _______(place) to __________(place) by bus/ train/ walk I have lost my Original __________ bearing No.____________ along with (name other documents if any) some where. (If you have any idea or chance of loss at an approximate area, you can mention the same in your application). Sir, to avoid any misuse of my above ___________ I seek your help and request you to kindly register my F.I.R in the subject matter. For your ready reference I enclose herewith (a) copy of lost ____________ (b) copy of ______________ as I.D proof. Hope you will do the needful favourably at the earliest. Thanks and regards Yours Sincerely ____________(your signature) ____________(your Name) Note : You should make 3 or more copies of the Application.(1 cpoy for police station record, 1 copy for duplicate Document Application & 1 copy for your own record) Please take care that you should get the report (F.I.R) duly signed by Police Officer In-charge with his name and designation, Police station Address Stamp.

Thank you for posting this article its a very helpful one.

It helps me to know how the F.I.R was written.

Thanks a lot for posting the format it helped me a lot.

thanks a lot for providing this information

No I do not agree with above type of format. It is a case of information relating to loss/misplacement of documents. It is informatory in nature. F.I.R. (First Information Report) pertain to registration of cognizable offense only. K.G.Thakur

Thank you. It has helped me a lot.

Very useful for common man.

Very helpful. thanks a ton

Many many thanks

Before coming to this site I had visited the other sites as well. But it is the best. Thank you so much!

Even I lost my scan copies of Passport too, can I apply for the duplicate passport? I can remember my passport number. Give me some ideas.

Dear Sandeep, You can apply for duplicate passport. i.e you can apply for re-issue of passport accompanying following documents; 1. Your Date of birth proof 2. Your Present Address proof 3. Affidavit stating the loss of your passport ( annexure L) 4. If you have the copy of pass port, then first and last 2 pages. For more details you refer the website; http://passportindia.gov.in/AppOnlineProject/online/faqLostDamagedPassports Thanks

This article is really helpful Thank you

Car theft police complaint format please

my cheque book and pass book lost

Thank you sir. Informative

sir I have lost my purse I have fir to the police station they gave me a copy of my application. Is it valid?

Mr.Rahul, It is valid if the copy of application returned to you is duly signed by Police Officer In-charge with his name and designation, Police station Address Stamp. Because it is a proof that you have already filed the FIR and the same is received by the concerned Dept. So the copy you received must have the sign & stamp from the recipient dept. with date. On the basis of this only you can make any enquiry further. So in short it is an official proof for you as well as a record reference. If they have not stamped and signed with date on your copy, you can once again approach them and humbly request for the same (don't argue with them and keep in mind that it is a police station). Carry extra copy with you.

Mr. Chakraborty, I think first of all you should inform in writing to your banker for the loss of your cheque book and pass book along with a stop payment request letter against your lost cheque leaves bearing No. from____ to _____. If you do not know the used cheque leaves, you can get it from the bank only. The bank branch manager will also guide you for further action as per their bank procedure. Then you can lodge a complaint with police station as per the above format so that it will help any future misuse of your lost cheques including any bank employee of the branch who knows this fact. (Format of stop payment request letter) From, Account Holder Name Full address Date __________ To, The Branch Manger, Bank branch address Sir, Sub. : Stop payment against my lost cheque leaves bearing Number from ________ to _________. Ref. : My saving Account No. __________________ I, the undersigned, hereby request you to kindly make stop payment of all above subject cheque nos with an immediate effect as the same are lost from my end. Hope you will do the needful. Thanks/regards ------------ ( Account holder's signature) -------------( Account holder's name) Note : Take an acknowledgement copy of the above with stamp and signature of the bank branch authority.

very helpful Sir can You help me with my boards exam FIR format

Dear Sir, I lost my Driving Licence. When I went to the Police Station to write an FIR, they first told me to get an affidavit of the lost document from a lawyer then only they will note my FIR. Is this a valid procedure?

I have lost my wallet containing DL pan card when I went to police station 1st time they said u have to write application with attachment of lost document,I made the application attached copy of docs as I had kept scan copy and went to register FIR they said you will have to take stamp paper type your detailed get notarized and give then will register FIR Please advise me which is correct way to register FIR n also i m doing job n staying in Bhayandr so what would be tyming for register fir

Thanks its really helpful for me, my daughter lost his college id proof.

Thanks so much for this magnificent information

sir,I have lost my election ID.Kindly give me a FIR format for this .

What GD VOL number in FIR certificate.It is for applying duplicate passport, is it necessary? Can any one please tell me if knows it.

can you give FIR format of fraud against job consultants. It is very common today.

Can you give format of F.I.R. for fraud of money against cheat-fund company?

I want to complain against 3 young people. Because they are doing noise at my home and beating me daily. So please help me informing how to write complain letter to police.

How to FIR c-form lost of my company?

There had been an accident in our locality .Can you please help me with the format to lodge fir..?

Sir, I had sold my 4 wheeler (yellow plate) and handed over the RC, but ownership was not transferred to the new owner. It has been more than three years. Now, the buyer is not traceable. Pl help me writing F I R.

The article is party misleading. In the event of documents/items being misplaced/lost, it does not attract lodging of an F.I.R. but only a missing complaint at the police station. The Station House Officer will then make an entry in the Station Diary and will issue a certificate to that effect which will help in procuring a duplicate document from the concerned authority. Only in the event of a cognizable offense being disclosed will an FIR be lodged.

Could you give FIR format against fraud education/study center consultants. It is very rampant and causing mental distractions to the students today.

Regarding - Buying Second hand I Phone 6 (IMEI: 359256068750970) Email ID locked I bought one second hand I Phone 6 from OLX Site on 9 Sep 2016, when I formatted that phone, it was asking email id & password. When I called to seller mobile, his mobile was switched off, then discussed with OLX team they suggested first you make a complaint of this issue on your local police station and mail mark to FIR copy on OLX web site. So please guide in registering my F.I.R in the subject matter. Seller detail has been below mention. Name: Atul Rai Mobile no.: 8606365340 Block Email ID: [email protected] For your ready reference I enclose herewith (a) Photo copy of IPhone 6 Bill (b) photo copy of my Aadhaar Card as I.D proof. Hope you will do the needful favourably at the earliest.

I lost my all documents of Madhyamik and HSC. What can I do to get duplicate documents?

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20+ Letter to Police Station Format – Check Writing Tips & Templates

• Letter Format
• February 2, 2024
• Request Letters , Complaint Letters , Inquiry Letters , Legal Letters

Letter to Police Station Format : A letter to a police station format is a formal way of communicating with law enforcement officials . This type of Letter to Police Station Format may be used to report a crime, request assistance, or provide information. The Inquiry letter should be written in a clear and concise manner and should include all relevant details .

Also See: Write A Letter to The Police Commissioner – Email Format

Letter to Police Station Format – Writing Tips

Content in this article

The following is a guide on how to Letter to Police Station Format:

• Start with your contact information : At the top of the Letter to Police Station Format, include your name, address, and contact information such as phone number and email address.
• Add the date : Write the date of the letter under your contact information.
• Include the police station’s contact information : Below the date, include the name and address of the police station you are writing to. If you know the name of the officer in charge, you may include that as well.
• Salutation : Begin the letter with a formal greeting such as “Dear Officer-in-Charge” or “To Whom It May Concern”.
• Introduction : In the first paragraph, introduce yourself and explain the reason for your Letter to Police Station Format. If you are reporting a crime, provide details such as the date, time, and location of the incident. If you are requesting assistance, explain what type of assistance you need.
• Body : In the body of the letter, provide additional details about the incident or situation. Be clear and concise, and include any relevant information that may help the police in their investigation or in providing assistance.
• Closing : In the closing paragraph, thank the police for their attention to the matter and provide your contact information in case they need to reach you for further information.
• Sign off : End the Letter to Police Station Format with a formal sign off such as “Sincerely” or “Yours faithfully”. Below your sign off, leave enough space to sign your name.
• Attachments : If you have any supporting documents such as photos, videos or witness statements, attach them to the letter.
• Proofread : Before sending the Letter to Police Station Format, proofread it carefully to ensure that there are no errors or typos.

Also See: How To Write A Complaint Letter To Police Commissioner

Here are some templates about Letter to Police Station Format :

Download Letter to Police Station – Word File

Template 1: letter to police station format – reporting a crime.

[Your Name] [Your Address] [City, State, Zip Code] [Phone Number] [Email Address]

[Officer-in-Charge Name] [Police Station Address] [City, State, Zip Code]

Dear Officer-in-Charge,

I am writing to report a crime that occurred on [date] at [location]. The details of the incident are as follows:

[Describe the incident in detail. Provide information such as the type of crime, the time and location it occurred, and any other relevant details that may help the police with their investigation.]

I would like to request an investigation into this matter and would be willing to provide any further information or evidence that may be required. Please contact me at [phone number] or [email address] if you need any further information.

Thank you for your attention to this matter.

[Your Name and Signature]

Template 2: Letter to Police Station Format – Requesting Assistance

I am writing to request your assistance with [describe the situation or issue you need help with]. The details of the situation are as follows:

[Provide detailed information about the situation or issue and explain why you need the police’s assistance.]

I would be grateful for any assistance you can provide in this matter. Please contact me at [phone number] or [email address] to discuss further.

Template 3: Letter to Police Station Format – Providing Information

Also See: Complaint Letter to Police

I am writing to provide information regarding [describe the situation or issue you have information about]. The details of the situation are as follows:

[Provide detailed information about the situation or issue and explain what information you have that may be useful to the police.]

I hope this information is helpful to your investigation. Please contact me at [phone number] or [email address] if you need any further information.

Writing a letter to a police station format can be an effective way of communicating with law enforcement officials . By following Letter to Police Station Format guidelines, you can ensure that your letter is clear, concise, and contains all the necessary details to help the police with their investigation or provide assistance .

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Search letters formats here, bank passbook missing/lost: letter to police station lodging fir.

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It is always advisable to report the loss of bank passbook to police. Someone might misuse your information and it may bring financial and other troubles for you. Thanks for the format!

Yes, you are right, Rajeev. That's why I reported it to Police. It's always safe to report to the Police on the lost goods and items of financial or legal importance.

The letter format was useful for me. Thank you for that.

This seems to be a fairly good format. I will use it for sure. Hope the police will accept my letter.

Did police accept it#?

Can we file this through online

You may file online complaint to the police, only if the police station (under whose jurisdiction this complaint should be lodged) has made available through their "website" an option to file complaint. Please check at first. If online option is not available, go to the police station to lodge complaint and collect copy of FIR. If you register complaint online, please follow up and insist on a copy of the FIR (free of cost) from the concerned police station. The important thing is to get a copy of the FIR which may be useful in future.

What if i dont have the front page of my lost passbook

No need to worry. You can provide whatever information available with you like bank account number, etc. It's not a compulsion to submit the front page of the passbook.

Instead of FIR, we need to write "missing diary", otherwise they were not accepting it.

Absolutly Right

What about if I lost my documents as well

if you have lost any other documents as well then mention the details of those documents in the letter. mention the name of the document and also if possible the the relevant number of the document viz. if you have lost driving licence, then mention driving licence number.

Thank you so much it's helpful for me

How can I submit my fir through online?

Online submission of FIR is not available for most of the police stations. Please visit the nearest police station and lodge your complaint.

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Letter to Police Station for Loss of Documents

Sample letter or application to police for loss of documents/certificates. Police complaint letter format by lost certificate. Complaint letter for a lost wallet. Complaint letter format to the police station. Application for fir in the police station.

Application to Police Station for Missing Documents

I want to inform you that I missed some important documents, including (document names), on (date) in the area of your police station (name of place like home, road, park, market, etc.). However, I am afraid that the documents can also be misused if gone into the wrong person’s custody. Therefore, I request you to please register an immediate FIR and help me to find out the missed documents. I will be thankful to you.

Sincerely Yours,

Application to Police for Missing Documents

To, The sheriff, Station no. 12, Miami

I am writing this letter to inform you that my bag has been stolen from the metro station. I have lost my laptop, some cash, and some essential documents. This happened yesterday evening when I was waiting for the train. 2 men with covered faces came and snatched my bag. I ran after them but missed them.

I request you to take quick action as those documents are essential to me.  I shall be really grateful if you take serious action, and help me find my documents, and other things. I have also filed a complaint. So please take quick action against my report. I shall be thankful to you.

Mr. Jack Jackson

Application to Police for Missing Important Documents

The In-charge, Police Station

It is submitted that the applicant is a resident of model town under your domain and needs your help in searching for my lost documents, including my ID card, passport, and academic papers.

In fact, I had lost the papers in the event of a job fair arranged by various companies at model Town Park last Friday. These documents have vital importance in my life and career as well.

It is requested that necessary directions be passed to the concerned officers to find my lost documents as soon as possible.

I will highly praise your help in this regard.

Letter to Police for Missing an Important Letter

Dear police sergeant smithy,

I am writing to you because I would like to discuss my documents. The last few days have been tough for me as I have my case coming up, and I have to stand up in front of everyone and tell them what happened to me. This alone makes me very nervous, and the fact that you, the police, have lost some documents, and most importantly, a critical letter, is making me even more stressed.

Please find these documents in the next few days, meaning two days, because, in three days, I am going into court, and without that letter, I can’t stand up, and that means no case because I am the main witness. And that guy will walk free to commit the crime again. What that guy did was horrendous, and he can’t be allowed to go free and do it again without punishment.

I hope that you do as I say and find that letter. I would say that I look forward to seeing you next, but I don’t so see you in court.

Yours sincerely,

Miss. Rita Ore

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7 thoughts on “letter to police station for loss of documents”.

I have misplaced my documents like fy sy and tybcom certificate of yashvanrao Chavan Open University. Original addhar card, bank passbook, previous job-related documents. So I want to make a complaint. as the university is asking for a complaint letter so that they can provide me duplicate certificates for the same. Even the new employers are asking for the same. So please do the needful Regards, Maulik dipenkumar thaker

I missed my original certificate 10marks memo by traveling in auto how to write a letter police station

Here are your required letters. choose the best for your needs: https://semioffice.com/complaint-letters/lost-certificates-and-marksheets-in-auto-during-travel/

Hi, I lost my intermidate memo .how write a letter to police

Sir I lost my passport.pleaze help me.

I lossed my voter ID card.. Police told me they want affidiavate.. How can I make affidiavate

Thanks for the comment. Just go to the seller to legal papers with stamp and ask them to make an affidiavate for you. Even you can ask the police office that where and how you can get this affidiavate.

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GD Format Bangla জিডি (সাধারণ ডায়রি) ফরম্যাট বাংলা

সাধারণত কোন অপরাধ সংগঠিত হবার পূর্বে ফৌজদারি মামলা করা যায় না। কিন্তু বিভিন্ন সময় মানুষ তার জীবন ও সম্পদ নিয়ে হুমকির সম্মুখীন হয়। আশংকা বোধ করে। এরকম কিছু ঘটলে যে কোন নাগরিক থানায় জিডি করতে পারবে। জিডি অর্থ General Diary বা সাধারণ ডায়রি ।

জিডি কেন করা হয়?

জিডি হলো একটি থানার চলমান আইনি চিত্ররূপ। বিভিন্ন কারণে জিডি করা হয়। থানায় মামলাযোগ্য নয় এমন ঘটনা ঘটলে বা কাউকে ভয়-ভীতি দেখানো হলে বা জীবন বা সম্পত্তির নিরাপত্তার অভাব বোধ করলে, কিংবা কোনো ব্যক্তির বিরুদ্ধে অপরাধ সংঘটনের আশঙ্কা থাকলে, ভবিষ্যৎ সুরক্ষার জন্য জিডি করা হয়।

জিডির আবেদন কিভাবে করতে হয়?

নিকটস্থ থানায় ভারপ্রাপ্ত কর্মকর্তার নিকটা জিডির আবেদন করতে হয়। সাধারণত থানায় জিডি করার জন্য আলাদা ফরম থাকে। এছাড়া আপনি সাদা কাগজে নির্দিষ্ট নিয়মে জিডির কপি লিখতে পারবেন।

GD Application Format

সকলের সুবিধার্তে নিম্নে কিছু জিডি ফরম্যাট দেওয়া হলো

হুমকি জিডি ফরম্যাট

হারিয়ে গেলে জিডি ফরম্যাট, সাধারণ ডায়েরি (জিডি) করবেন কিভাবে, জিডির সুবিধা:.

• যে কোন সমস্যায় পুলিশের সাহায্য পাওয়া যায়
• নাগরিক সেবা নিশ্চিত হয়
• নাগরিকের জান-মালের রক্ষা নিশ্চিৎ করা
• কোন কাগজপত্র হারিয়ে গেলে এর কপি তুলতে জিডি করতে হয়
• কোন মালপত্র হারিয়ে গেলে জিডি করতে হয়
• কেউ নিখোঁজ হলে জিডি করতে হয়

জিডি নিয়ে গুরুত্বপূর্ণ কিছু তথ্য

জিডিতে কী কী উল্লেখ করতে হবে, gd online application 2023.

How to File a GD Online

• Open your internet browser and go to www.gd.police.gov.bd
• Complete the registration process if you haven’t registered on the website yet. Then log into your account.
• Now, click on the option named Online GD.
• That should prompt a page where you need to put in the details about the GD application. Fill up the required fields with the information.
• You can attach files to add more precise information there if you have access to any of that.
• Once everything is ready, you can click on submit, and the online GD application process should be completed.

অনলাইন জিডি সংক্রান্ত বিশেষ নির্দেশিকা

অনলাইন জিডি অ্যাপস্‌ এবং ওয়েব পোর্টালের সুবিধা সমূহ.

Mahmud Khan

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Advocatetanmoy Law Library

Legal Database and Encyclopedia

General Diary at Police Station u/s 44 of Police Act 1861 and difference with FIR

© advocatetanmoy law library.

General Diary contains a huge number of other details of the proceedings of each day. Copy of General Diary is not sent to the Judicial Magistrate having jurisdiction Jurisdiction Authority by which courts receive and decide cases. Limited Jurisdiction : the authority over only particular types of cases, or cases under a prescribed amount in controversy, or seeking only certain types of relief, the District Court is a court of limited jurisdiction. Original Jurisdiction:  Jurisdiction of the first court to hear a case. over the police station, though its copy is sent to a superior police officer.

Provisions contained in Chapter XII of the Code deal with information to the police and their powers to investigate. The said Chapter sets out the procedure to be followed during investigation. The objective to be achieved by the procedure prescribed in the said Chapter is to set the criminal law in motion and to provide for all procedural safeguards so as to ensure that the investigation is fair and is not mala fide and there is no scope of tampering with the evidence Evidence All the means by which a matter of fact, the truth of which is submitted for investigation, is established or disproved. Bharatiya Sakshya (Second) Adhiniyam 2023 collected during the investigation.

The First Information Report is in fact the “information” that is received first in point of time, which is either given in writing or is reduced to writing. It is not the “substance” of it, which is to be entered in the diary prescribed by the State Government. The term ‘General Diary’ (also called as ‘Station Diary’ or ‘Daily Diary’ in some States) is maintained not under Section 154 of the Code but under the provisions of Section 44 of the Police Act, 1861 in the States to which it applies, or under the respective provisions of the Police Act(s) applicable to a State or under the Police Manual of a State, as the case may be. Section 44 of the Police Act, 1861 is reproduced below:-

“44. Police-officers to keep diary.—It shall be the duty of every officer in charge of a police-station to keep a general diary in such form as shall, from time to time, be prescribed by the State Government and to record therein all complaints and charged preferred, the names of all persons arrested, the names of the complainants, the offences charged against them, the weapons or property that shall have been taken from their possession or otherwise, and the names of the witnesses who shall have been examined. The Magistrate of the district shall be at liberty to call for any inspect such diary.” 49) It is pertinent to note that during the year 1861, when the aforesaid Police Act, 1861 was passed, the Code of Criminal Procedure, 1861 was also passed. Section 139 of that Code dealt with registration of FIR and this Section is also referred to the word “diary”, as can be seen from the language of this Section, as reproduced below:-

“139. Every complaint or information preferred to an officer in charge of a Police Station, shall be reduced into writing, and the substance thereof shall be entered in a diary to be kept by such officer, in such form as shall be prescribed by the local government.” Thus, Police Act, 1861 and the Code of Criminal Procedure, 1861, both of which were passed in the same year, used the same word “diary”. 50) However, in the year 1872, a new Code came to be passed which was called the Code of Criminal Procedure, 1872. Section 112 of the Code dealt with the issue of registration of FIR and is reproduced below:-

“112. Every complaint preferred to an officer in charge of a Police station shall be reduced into writing, and shall be signed, sealed, or marked by the person making it; and the substance thereof shall be entered in a book to be kept by such officer in the form prescribed by the Local Government.”

51) It is, thus, clear that in the Code of Criminal Procedure, 1872, a departure was made and the word ‘book’ was used in place of ‘diary’. The word ‘book’ clearly referred to FIR book to be maintained under the Code for registration of FIRs.

Whether the FIR is to be registered in the FIR book or in the General Diary?

The provisions of Section 154 of the Code will prevail and the provisions of Section 44 of the Police Act, 1861 (or similar provisions of the respective corresponding Police Act or Rules in other respective States) shall be void to the extent of the repugnancy. Thus, FIR is to be recorded in the FIR Book, as mandated under Section 154 of the Code, and it is not correct to state that information will be first recorded in the General Diary and only after preliminary inquiry, if required, the information will be registered as FIR. However, apex Court Constitutional Court A Constitutional Court is responsible for verifying compliance with the provisions of the Constitution. In its capacity as a “court of fundamental rights” and based on its powers to review laws and regulations for their constitutionality, it is called upon to enforce and secure the democratic order of the state under the rule of law . All government bodies and other institutions fulfilling government functions are obliged to comply with the Constitution. In the event of an (alleged) infringement of the Constitution by any such body or institution, the Constitutional Court, established based on the Constitution, renders a final decision on the matter and, if necessary, provides for an appropriate remedy. Therefore, it is often referred to as the “guardian of the Constitution”. in Tapan Kumar Singh , held that a GD entry may be treated as First information in an appropriate case, where it discloses the commission of a cognizable offence.

Regarding Inquiry

When to file a GD

If any person goes to the police station with or without written document inform it to the duty officer, then the duty officer will give an entry to the General Diary.

Procedure to file a GD

Whoever wishes to lodge a GD should come up with three sets of applications and asked the duty officer of police station to lodge a GD. Each GD contains an entry number and date. Duty officer keeps a copy in police station, and delivers a copy to the petitioner with sign and seal of police station and will keep another copy for investigating officer.

What GD Contains

GD is a clear picture of a police station. In the general diary of police station it consists the name of the petitioner, address, name of arrested person, the description of recovered arms, goods, information of accused forwarded to the court, the price of food and its production, communication, environment, natural disaster, political situation and information as to incoming and outgoing superior officer in the police station.

Code of Criminal Procedure, 1861 “139. Every complaint or information preferred to an officer in charge of a police station, shall be reduced into writing and the substance thereof shall be entered in a diary to be kept by such officer, in such form as shall be prescribed by the local government.”

Code of Criminal Procedure, 1872 “112. Every complaint preferred to an officer in charge of a police station, shall be reduced into writing, and shall be signed, sealed or marked by the person making it; and the substance thereof shall be entered in a book to be kept by such officer in the form prescribed by the local government.”

Code of Criminal Procedure, 1882 “154. Every information relating to the commission of a cognizable offence if given orally to an officer in charge of a police station, shall be reduced to writing by him, or under his direction, and be read over to the informant; and every such information, whether given in writing or reduced to writing as aforesaid, shall be signed by the person giving it, and the substance thereof shall be entered in a book to be kept by such form as the government may prescribe in this behalf.”

Code of Criminal Procedure, 1898 “154. Every information relating to the commission of a cognizable offence if given orally to an officer in charge of a police station, shall be reduced to writing by him or under his direction, and be read over to the informant; and every such information, whether given in writing or reduced to writing as aforesaid, shall be signed by the person giving it, and the substance thereof shall be entered in a book to be kept by such officer in such form as the Government may prescribe in this behalf.”

• FIR is different from GD
• Case Diary is different from GD
• GD is a general register or logbook for all activities connected with a police station
• Prosecution produce file both CD and GD to court
• GD is called station diary in some Indian states
• In Madhu Bala vs. Suresh Kumar (1997) 8 SCC 476, Supreme Court has held that FIR must be registered in the FIR Register which shall be a book consisting of 200 pages. It is true that the substance of the information is also to be mentioned in the Daily diary (or the general diary).

The question of drawing an adverse inference against the prosecution for non-production of the Case diary or the general diary would have arisen had the Court passed an order being satisfied that the prosecution intended to suppress some facts which were material for the purposes of arriving at the truth or otherwise of the prosecution case[AIR 2006 SC 2419]

General diary Entry [GD] may be treated as a First Information Report, where it discloses the commission of a cognizable offence. In the instant case, the facts stated in the G.D. Entry are that the respondent was a corrupt official and was in the habit of accepting illegal gratification; that he had demanded and accepted cash to the tune of rupees one lakh approximately; and that he would be carrying with him the said amount while travelling in train. If these assertions are accepted on their face value, clearly an offence of criminal misconduct under Section 13 of the Prevention of Corruption Act, 1988 is made out. It cannot be disputed that such offence of criminal misconduct is a cognizable offence having regard to the second item of the last part of Schedule 1 of the Code of Criminal Procedure under head “II Classification of Offences Against—Other law.” Therefore, said information received by the police could be treated as First Information Report. Same could not be discarded as vague on the ground that it was not stated from whom the sum of rupees one lakh was demanded and accepted nor was it stated that such demand or acceptance was made as motive or reward for doing or forbearing to do any official act, or for showing or forbearing to show in exercise of his official function, favour or disfavour to any person or for rendering, attempting to render any service or disservice to any person. Thus the investigation and arrest of respondent-accused by police could not be said to be illegal as the allegations stated in the general diary Entry certainly give rise to a suspicion that a cognizable offence may have been committed by the respondent [AIR 2003 SC 4140 ]

Sample Letter to Police Station for Loss of Documents

[Below briefly focus on Sample Letter to Police Station for Loss of Documents or certificates. Here you can learn how to write a Complaint letter to the police station. You can modify these formats as your requirement.]

Date…

The sheriff/Office In Charge…

Police Station Name…

Address…

Sub: Application for missing documents

Respected sir,

With due respect, I am writing this letter to inform you that my bag has been stolen from the metro station (Area name). I have lost my laptop, some cash, and some very important documents. (Briefly describe on your lost things). This happened (date) evening when I was waiting for the train/bus. Few men with covered faces came and snatched my bag. I ran after them but failed to catch them. (Describe your actual problem and situation).

I request you to take a quick action as those documents are really important to me. I shall be really grateful if you take a serious action and help me find my documents and other things. I have also filed a complaint. Please take a quick action against my report. I shall be thankful to you.

Your name…

Contact no. and signature…

Another format,

Sub: Application for missing important documents/certificate

Respected Sir,

It is submitted that applicant is the resident of model town under your domain and needs your help in searching for my lost documents including ID card, passport and academic papers. (Briefly describe on your lost things).

In fact, I had lost the papers in the event of job fair arranged by various companies at (Place name), last (Date). These documents have a vital importance in my life and career as well.

It is requested that necessary directions may please be passed to the concerned officers so that I could find my lost documents as soon as possible.

Your help in this regard shall be highly praised.

Sample Application of NOC Certificate in Bank

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Sample letter to police to report lost or stolen mobile phone

I recently registered a police complaint regarding a lost/stolen iPhone. You can download a sample letter I used to register the police complaint, reporting the lost phone.

Sample letter to register police complaint for the lost or stolen mobile phone

Download sample letter to register complaint with police.

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In Ahmedabad area, Gujarat, policemen are asking for affidavit to log a complaint for the phone that was snatched in public. In DNA article of Mumbai, it is stated that no need of affidavit [refer: http://www.dnaindia.com/mumbai/report-phone-lost-you-dont-have-to-make-affidavit-for-cops-1903221} Is same thing applicable in Ahmedabad area of Gujarat? Please revert soon.

Sir I lost my mobile phone Samsung galaxy Street Duos 3. Would it really help to register a police complaint to recover it?

Sir, please track this mobile phone which has following details: IMEI NO:352168062546808 MOBILE:Samsung Galaxy S4 Model no:GT-I9515 Purchased in Saudi arabia on 22 Aug 2014 Lost in Aligarh,UP,India on 11 august 2015

Sir, please track this mobile phone which has following details: IMEI NO:356517064127981 MOBILE:Samsung Galaxy G350 Model no:G-350 Purchased in Majalgaon Dist, Beed Lost in shanivar peth, Pune, India on 27th September 2015. If you find please contact me at 8380979191

TO, S.H.O Chankyapuri Police Station, New Delhi Sir, Subject - I have lost my mobile phone (SAMSUNG model: DOS smart phone today on 06/10/2015 in Yashwant Place,Chankya puri area near Bank of Baroda.My phone containing two Airtel sims no. 9650290038 and 9871387336.Both the sims have been blocked.Kindly arrange to do the necessary police help regarding its trace as well as lodging of police complaint. with regards Rajiv Kumar Chopra ADDRESS : 49 D, Pocket F,GTB Enclave, Delhi-95 CONTACT NO. 8510007748

TO, S.H.O Vrindavan Police Station, Vrindavan Sir, Subject - I have lost my mobile phone phone today on 28/11/2015 in Vrindavan. My phone contains two BSNL SIM no.9461022793 - the sims have been blocked. Kindly arrange to do the necessary police help regarding its trace as well as lodging of a police complaint. With regards Ramvtar shrma

TO, Officer in charge Shakchi Police Station, Jamshedpur Sir, Subject - I have lost my mobile phone phone on 09/11/2015 in Shakchi Bazaar Hotal Mansarowar Line . My phone contains two Aircel SIM no.9852267909 - the sims have been blocked. Kindly arrange to do the necessary police help regarding its trace as well as lodging of a police complaint. Please track this mobile phone which has following details: IMEI NO:358185067175999,358185067175997 MOBILE:Samsung Galaxy Model no:E-7 Purchased in Mamta Enterprises,Mango,Jamshedpur. Lost in,Shakchi Bazaar,Jamshedpur, on 09th November 2015 5.15 pm. If you find please contact me at 9570003900 With regards M Manish

Readers are advised not to submit details of their devices and their letters here but at the local police station in their area where the phone was lost. The author has just related his own experience and provided a sample letter as an example of how to format such a complaint letter. The author is not expected to forward your letters to the police.

Please find below the details of my mobile & SIM card ID -921081-296,9210464796) which was stolen from my house in Rithala village, Delhi - 110085 since -6/12/015. The phone is Nokia, Micromax. I request you to inform that if anybody finds it and uses/ misuses SIM card for calling, I would be not responsible for that. It would be really great if you help me in finding my cell.

Please track this mobile phone which has following details: IMEI NO: 862181043408199, 862181043408207 MOBILE: Redmi 6 gold Rose Gold Model no: redmi 6 Purchased in online Flipkart (Savan Retailers Private Limited, Avaashya CCI Logistics Ltd Ranaissance Industrial Park Building no B-2, Kalyan Padgha road, Kalyan- Padgha road, Village . Lost in, On July 23, 2019 Time 10:35pm, I lost my phone at the Balbir Nagar Near Jain Mandir JAIN PROPERTIES. If you find please contact me at 9818336107, 8287750558, 9891178884,

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Leave Application for School, College and Office

Bank Passbook Missing Letter In English

Post by Mita Maji

Application For Lost Bank Passbook: This post is especially for those who are looking for the best bank passbook missing letter in English samples OR, those who want to write a bank passbook lost application to get a new or duplicate passbook from your bank.

If your original bank passbook is really lost/missing or stolen, you need to write a request letter or application to your bank manager about the loss of the passbook and issuing it if a Duplicate Passbook. It is chargeable as per Bank’s service charges circular.

There is a practice to ask for making GD (General Diary) with your Police Station, though it is not mandatory as per rule.

Application For Lost Bank Passbook

To The Branch Manager, [Name of The Bank], [Branch Address], Date –

Subject- Bank Passbook Missing Letter.

Respected Sir,

I have a saving account in your bank. Unfortunately, I have lost my passbook and unable to trace it. But I need a new passbook to track my transaction.

I request you to issue a new passbook and I also give you the authority to debit my account with applicable charges.

Yours Sincerely, Name – Account No – Mobile No – Signature –

To The Branch Manager, [Name of Bank Name], [Branch Name], [Branch Address], Date –

Subject- Request for Issuing a New Passbook.

Respected Madam/Sir,

I have a saving account in your bank and the account number is XXXXX-XXXXXX-XXXX [Mention Your Account Number]. I would like to inform you that I have lost my passbook.

I request you to issue me a new passbook. Therefore it is very nice of you if you very kindly issue a new passbook as early as possible.

Kindly do the needful and oblige.

Thanking You.

Yours faithfully, [Your Name] [Contact Details] [Signature] [Date]

Passbook Missing Letter In English

To The Branch Manager, [Bank Name], [Branch Name], [Branch Address], Date –

Subject- Issue of Duplicate Passbook.

Respected Sir/Madam,

I have an account with your branch. My account number is “XXXXX-XXXXX-XXXXX” [Mention Your Account Number]. I was given a passbook for the account. I regard to inform you that I have recently lost passbook.

Since I need the passbook for tracking my transition, I request you to issue me a duplicate passbook.

I authorize you to debit my account with applicable charges.

Yours Sincerely, [Your Name] [Contact Details] [Signature]

Read Also:  Application For Advance Money/Salary

Bank Passbook Missing Letter

To The Bank Manager Name of your bank Branch Name Address of your bank branch

Sub: Request for issue a new passbook for my account no. XXXXXXXXXXX

Dear Sir / Madam,

I have a savings account in your bank and the account no is XXXXXXXXX. I wish to inform you that I have lost my passbook.

I would request you to issue me a new passbook. So it would be very nice of you if you very kindly issue a new passbook as soon as possible.

Thanking you.

Yours faithfully, [Account Holder Name] [Signature] [Mobile Number]

Duplicate Passbook Application

To, The Manager, [Bank Name], [Branch Address], [Date].]

Subject: Application for duplicate passbook.

Myself _______[Mention Your Name], I maintain a savings bank account with your branch, regret to inform you that I have lost my passbook somewhere. Following are the details of my passbook for your kind information –

Account Holder Name: Account Number: Account Type: Passbook No [If Know]:

I would be grateful If you can issue a duplicate passbook for my account. If you need to pay for my duplicate passbook, please let me know. Or you can debit that amount from my account.

Yours Faithfully, [Your Name], [Contact Details].

READ ALSO: Bank Account Closing Application Letter

Lost Passbook Application/Passbook Missing Letter

To The Bank/Branch Manager, [Bank Name], [Home Branch Name], [Date]

Subject- Bank passbook missing letter.

I humbly request that I have been an account holder with ________ [Account Holder Name] in your bank for some years. Sir/Madam my bank passbook is lost while I was travelling to my office on the train.

Since I need the passbook for tracking my daily transactions, so I request you to issue me a Duplicate Passbook.

Kindly do the needful.

Thanking you!

Your trusty, [Your Name], [Contact Details]. [Mention Your Account Details].

Bank Passbook Lost Application In Hindi

सेवा बैंक प्रबंधक बैंक का नाम शाखा का नाम बैंक का पता

विषय: डुप्लिकेट पासबुक जारी करने के लिए आवेदन

प्रिय महोदय / महोदया,

आपके बैंक में मेरा बचत खाता है और खाता संख्या XXXXXXXXXX है [अपने बैंक खाते की संख्या यहाँ लिखें]। मैं आपको सूचित करना चाहता हूं कि मैंने अपनी पासबुक खो दी है।

इसलिए, मुझे अपने लेन-देन पर नज़र रखने के लिए पासबुक की आवश्यकता है, मैं आपसे एक डुप्लीकेट पासबुक जारी करने का अनुरोध करता हूं।

आपको धन्यवाद

आपका आभारी, नाम हस्ताक्षर मोबाइल नंबर

Download Bank Passbook Missing/Lost Application Letter In English & Hindi

[ CLICK HERE ] To Download Image

I hope you will get your best bank passbook missing letter to bank manager samples. And yes, when you go to the bank, you must take one of your legal documents so that you can easily get your duplicate passbook and prevent you from any misuse.

Read More Banking Related Applications Samples :-

• Bank Account Transfer Application
• Mobile Number Change Application In Bank
• Application for Bank Account Reopen
• Bank Account Close Application In Hindi

Letters in English

Sample Letters, Letter Templates & Formats

Home » Letters » Request Letters » Application for Voter ID Card Lost – Sample Letter for Lost of Voter ID Card

Application for Voter ID Card Lost – Sample Letter for Lost of Voter ID Card

To, The Officer In-charge, ________ (Receiver’s Address)

Date: __/__/____ (Date)

Subject: Reporting loss of Voter ID

Respected Sir/ Madam,

I beg to state that my name is _______ (Name) and I reside at _______ (Location/ Address), ______ ward (Ward number).

I am writing this letter in order to report the loss of my voter ID card bearing serial number ___________ (Serial number) which was issued on __/__/____ (Date). The mentioned Voter ID card was lost on __/__/____ (Date) during _______ (mention location where Voter ID lost).

I request you to kindly consider this application as a report for the loss of the above-mentioned voter ID card and acknowledge the same.

Thanking you, __________ (Signature), __________ (Your Name), __________ (Contact Number)

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