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How to make a video presentation with Prezi in 6 steps

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Meghan Ryan October 16, 2020

If you’re not able to be there in person, the next best thing is to present virtually in a video presentation . Over the years more and more people have started to work remotely and communicate virtually, and video presentations have become one of the main ways of presenting. People present live in virtual meetings or share their recorded videos in email or on social media so that others can watch them on their own time.

Prezi Video is the online video presentation tool that puts you and your content side-by-side on-screen, helping you stand out and grab your audience’s attention without losing the human connection. Read on to learn how to make a video presentation with Prezi Video.

Steps for how to make a video presentation

1. prepare ahead of time.

You need to prepare for your video presentation before you can nail it. Start with the basics. How to make a video presentation really boils down to a few simple questions: 

• What’s the goal of your video presentation?
• Why do you need this video presentation?
• Who is your audience?
• What information do you need to include in your video presentation?
• What format or features would best serve your presentation?
• How do you want to brand your video presentation?

Try creating a mind map to outline your thoughts around a single idea. Then, compose your main message by using storytelling principles to keep your message focused and interesting for your audience. Get more advice about preparing for a video presentation with the how to present on video series from Jessica Chen , the founder of Soulcast Media, and read our guide to learn more about what you can do to prepare for a video presentation

2. Turn an existing presentation into a video

You can easily create a video from a presentation with Prezi Video. Use an existing Prezi presentation, or create a new presentation in the Prezi Present editor and press “create video” when you’re ready to record. You can also turn your PowerPoint presentation into a video by uploading your slides and editing them in the Prezi Video editor.

3. Set up a home studio

How to make a video presentation doesn’t require the most expensive equipment, but there are a few steps you can take to look and sound your best on camera. Position your camera at eye level so that it feels like you’re making eye contact with your audience. Clean up and declutter the space around you that’ll appear on camera. If you think the space behind you is too messy, try using a virtual background with Prezi Video . Good lighting and background will make you look more energetic and professional, so situate yourself in front of a light (a window that lets in natural light is best). Find more tips about lighting, backgrounds, and audio quality in our article about home studio setups .

4. Use presenter notes

It’s helpful to have notes next to you while you’re presenting for reminders and cues. Take advantage of presenter notes in Prezi Video – add notes to your presentation before recording to highlight key information and talking points. These are super useful for practicing before you record, and you’ll be the only person who sees them when you’re presenting. Keep in mind that you shouldn’t be looking at your notes every second during your video presentation. Instead, presenter notes should only serve as a hint. Look at your camera as often as you can to make your audience feel seen and involved. 

Now comes the fun part – recording your presentation! This is easy to do in Prezi Video. After you’re done adding and editing your content, press “next step” and then press the red button at the bottom of the screen. You can always pause the recording to collect your thoughts and trim the video once you’re done. Don’t like what you see? No problem — you can discard the draft and record again.

6. Share your video presentation

Once you’ve wrapped up recording, it’s time to save your video and share it. You have plenty of options here: share a link, embed your video , or download the video file and share it on social. Learn more about sharing and live streaming with Prezi Video in our article about sharing your video .

Tips for making video presentations

Now that we’ve covered the step-by-step instructions for how to make a video presentation with Prezi, let’s dig into a few of our tried-and-true tips for making it better. Here are the video presentation tips that everyone can start utilizing in their presentations today.

Keep your video short and to the point

Understand the goal of your video presentation and what you want to cover beforehand. Your audience’s time and attention are limited, so, you don’t want to make a long video that tries to cover everything. Keep your video concise and focus on one or two things to captivate your audience.

Use interactive elements

One way to engage your audience is to implement interactive elements, such as GIFs, polls, Q&A, music, and quizzes, into your video presentation. These elements will make your video presentation more interesting and let you interact with your audience.

Summarize your point at the end

After watching a 10-minute video presentation, your audience might have forgotten what you covered in the beginning. Adding a summary in the end reinforces the main points that people should take away. Based on the recency effect , a strong ending creates a strong impression in your audience’s mind.

Preview and practice before recording

Going through your presentation and practicing several times beforehand can help you talk smoothly and more confidently during the actual presentation. Also, preview your presentation so that you can spot potential issues and pinpoint areas that you can improve.

With remote work and online learning being so prevalent these days, it’s a great time to start honing your online presentation skills and learn how to make video presentations that have a big impact. Start today by creating your first video presentation with Prezi Video .

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How to use Copilot Pro to finetune your PowerPoint presentations

At $20 per month, Microsoft's Copilot Pro works with Microsoft 365 to bring AI-infused assistance to various apps in the suite, including PowerPoint. You can use Copilot's AI skills to create a new presentation, organize your presentation, summarize a presentation, and answer questions about the content of a presentation. Here's how the technology works.

First, you'll need a subscription to Microsoft 365 Personal or Family . Priced at $70 per year, the Personal edition is designed for one person using up to five devices. At $100 per year, the Family edition is for up to six people on as many as five devices. The core apps in the suite include Word, Excel, PowerPoint, Outlook, and OneNote.

Also: How to use Copilot Pro to write, edit, and analyze your Word documents

Second, you'll need a subscription to Copilot Pro. To sign up, head to the Copilot Pro website . Click the Get Copilot Pro button. Confirm the subscription and the payment. The Pro version will take effect next time you use Copilot on its website, in its mobile app, or in Windows.

How to use Copilot Pro AI for PowerPoint

1. create a new presentation.

Right off the bat, Copilot can help you design a new presentation. Open PowerPoint and select the template for Blank Presentation . Click the Copilot icon on the Ribbon. Select the suggestion for Create a presentation and type a request explaining the topic of your slideshow. 

Also:  Microsoft Copilot vs. Copilot Pro: Is the subscription fee worth it?

After you submit your request, Copilot will generate the title slide and a few subsequent slides for your review.

2. Add more slides

After reviewing the generated slides, you may want to ask Copilot to add more slides, perhaps focusing on a specific area of your presentation's topic. At the prompt, type your request for the additional slides you want, and Copilot will create them.

3. Organize the presentation

Next, you can ask Copilot to organize the presentation. 

Also: How to use Copilot Pro AI to generate formulas and analyze data in Excel

In response to this request, the tool will organize the slides into specific sections and add introductory slides for each section.

4. Summarize your presentation

Copilot can create a summary of your presentation to highlight the key points. At the prompt, ask Copilot to summarize the presentation. In response, the tool will display a summary of the main ideas.

5. Ask questions about the presentation

Finally, you can ask specific questions about the content of the presentation. Copilot will suggest some questions you can ask. You can select one of the questions or submit your own question, and Copilot will display the answer.

More how-tos

How to use copilot pro ai to generate formulas and analyze data in excel, you can now try copilot pro for free, and here's why you'll want to, 5 ways college students can use copilot for microsoft 365, starting next month.

5 Better Alternatives To Google Slides

I f you're looking to create a compelling presentation to showcase a new idea or persuade others, Google Slides may be the first option that comes to mind. But with few built-in templates, basic themes, and a limited graphics collection, you'll likely have a hard time making your presentation stand out against others.

If you want to make your presentation truly stand out, there are several alternatives to Google Slides that offer extra perks and features to give your presentations an edge. While Google focuses on integrating Slides with its other work-based apps like Sheets and Docs, other presentation apps focus more on design elements, transitions, and themes to help you convey your brand or personal image throughout your presentation.

We've tested these Google Slide alternatives to give you an idea of other available options to deliver impactful presentations. If you're looking for a way to make boring information more fun and engaging, here are the best presentation apps to replace Google Slides.

Read more: Major Graphics Card Brands Ranked Worst To Best

Microsoft PowerPoint

There's a reason so many businesses around the globe use Microsoft PowerPoint. Building its reputation as the go-to option for delivering high-quality presentations, the software generated $100 million in annual sales only three years after its initial release in 1990.

Microsoft PowerPoint may be Google Slides' largest competitor, but there are plenty of unique features that can add an extra flourish to your slides. PowerPoint excels in its impressive library of custom animations and slide transitions, which are fairly limited in Google Slides. Another unique feature is its AI-powered Designer tool. This provides professional design schemes that mirror the words used in your slides. For instance, if your title slide is named "Basketball Team 2024," Designer will automatically suggest pictures and slide layouts associated with basketball.

As PowerPoint has been in development longer than Google Slides, it naturally offers more nuanced features if you're looking for something specific. For example, you can save individual slides as an image file (using .png or .jpeg formats) or as a separate presentation file. There's also a large library of free PowerPoint templates designed to speed up your workflow. Moreover, PowerPoint integrates seamlessly with Microsoft Teams with its PowerPoint Live function, allowing you to easily share your presentation with your co-workers.

Prezi offers an innovative approach to showing presentations with its unique canvas feature. Unlike traditional presentation software, Prezi lets you zoom and pan around a flexible canvas. The canvas may feel distant to something of a presentation program, but there is still some linear order provided thanks to the Timeline view.

Finding ways to visualize data is one of the biggest challenges when dealing with presentation software. Prezi resolves this struggle with the help of its Story Blocks: a series of infographics available in multiple designs to visually represent data. You can easily edit infographics and even add animations to individual shapes. This can help add a story to your presentation and help you emphasize key points.

To further enhance your presentation visually, Prezi offers several topic path settings, which let you change how Prezi transitions from one topic to another. These options include subtopics, which are super helpful for breaking large chunks of information down. If you're looking for a unique, modern approach to presenting information, Prezi is a top pick.

If you're looking to create a professional presentation to convince potential clients about your business idea, Slidebean is a popular choice among professionals with plenty of customization options. One of the issues with Google Slides is its fairly limited template library, which is filled mostly with basic designs. Slidebean offers a better alternative with a broad selection of innovative templates split into categories for convenience.

The app's user interface is easy to navigate so that you can create slides in less time. Each slide has a dedicated Design and Outline tab. You can use the Outline tab to quickly edit the information on each slide without being distracted by all the visual elements. Another productivity-enhancing feature is the ability to generate a presentation theme from your website. Simply enter your URL, and Slidebean will automatically apply the theming to your presentation.

Slidebean is another presentation app to take advantage of AI. Using the Auto-Design feature, you can generate recommended slide layouts based on your existing content. It also features AI text suggestions designed to suit different industries. Overall, Slidebean offers a quicker, more efficient method for creating stunning presentations compared to Google Slides.

Canva is a well-known app among graphic designers, but it's also capable of making stunning presentations. The app also has mobile editions, so you can easily create and edit presentations on your Android phone , iOS device, or tablet. As long as you have an internet connection, you can modify your designs wherever you are.

To get started, head to Canva's online presentation maker . Canva offers a vast range of templates categorized by topic, which easily surpasses the simple templates in Google Slides . While some of the templates are only available to Canva Pro members, there is an ample amount of free templates to help you get started. You'll also find a large selection of stock photos, shapes, and illustrations to create beautiful customized slides.

Because Canva is built for graphic designers, you can access several features to give your presentation consistent theming. These include color palettes, font sets, and even a brand kit that allows you to add your company's fonts (available to Pro members only). One time-saving feature is Canva's Uploads tab, which lets you access recently uploaded media files. This offers a convenient way to copy content between different presentations.

Visme is a powerful visual design tool able to create videos, infographics, and presentations. One of the perks of using Visme is the company's free educational content, which offers advice on how to create impactful content to boost your brand. After signing up, the company also asks whether you're using Visme for your business, education purposes, or personal use to offer personalized tips.

In terms of charts and graphs, Visme offers some of the most impressive features we've seen from a presentation app, so you can effortlessly convey important statistics. From the Data tab, you can access dozens of graph styles to visually represent your data. Then, simply double-click a chart inside your presentation to edit the values instantly in a simple table format.

Another area that Visme excels in is collaboration. You can either generate a link to publish your presentation on the web or share your presentation privately with others. For each team member, you can choose who can view, edit, and comment slides for a seamless workflow. There's also a Slack integration that lets you receive messages whenever changes are made to your presentation. Visme is free for all users, with limited features available in its premium plans.

Read the original article on SlashGear .

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How to Record a Video Presentation With Google Slides

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Google Slides now lets you record a presentation with inset video from your webcam. Each recording may be a maximum of 30 minutes long. No longer do you need to turn to a third-party tool or web meeting app, such as Google Meet , to record a presentation. Instead, you can start and finish the task with nothing more than Google Slides on a laptop.

As of March 2024, slide recordings may be made by customers who use Google Workspace Business Standard or Plus; Enterprise Starter, Essentials, Essentials Plus, Standard or Plus; and Education Plus editions.

How to make a basic slide recording in Google Slides

To create a slide recording, you’ll need to use Google Chrome on a computer that has a camera and microphone.

• Go to Google Slides and open your presentation.
• Select the Rec button in the upper right area, then select the Record new video button ( Figure A ).

The system will switch to the screen recording interface, with recording controls displayed below your slides. By default, the system will display your inset (picture-in-picture) video in medium size in the lower right corner of a slide, since this portion of a slide is often empty.

• Optionally, before you start recording, you might adjust three settings:

• Modify the size of the inset video frame. Select the size icon, found to the right of the video inset location icon, then choose either a small, medium or large video frame size.
• Open speaker notes with the button found to the immediate left of the back slide (<) icon. This will display speaker notes for your reference while recording. (Ideally, you would not need to refer to speaker notes, so that you could instead look directly at the camera as you record.)
• When you are ready to record, select the large red button at the bottom of the screen.
• If prompted, you may need to allow access ( Figure C ) to the tab, along with the camera and microphone. For example, when recording on a Chromebook, you may be prompted to “Allow docs.google.com to see this tab?” and “Also allow tab audio.” Select Allow, if prompted.

In a few cases, you may need to visit the following links in Chrome to adjust permissions for:

• Camera: chrome://settings/content/camera.
• Microphone: chrome://settings/content/microphone.
• A brief countdown should display (i.e., 3, 2, 1), then your recording will begin. Record your video, advancing your slides as desired.
• To pause recording, press the large red button at the bottom of the screen.
• Once paused, you may select from two options ( Figure D ):

After you select Save to Drive, wait a bit until the system indicates the file has been saved. If you leave or close the tab too soon, you may lose your recording.

How to select inset video shapes and sizes

On any slide, you may use the Insert | Speaker spotlight option ( Figure E ), then select a shaped video frame. This inserts a frame where the speaker video will display on that slide. You may reposition or resize the frame: Select the shape, and then drag-and-drop it to move it to a different place on your slide, or select a corner and drag it to resize it.

When you insert a speaker spotlight shape, that supplants the position and size you might have selected on a basic recording. In other words, the speaker’s video will display in one of the corners or the center, and in the small, medium or large shape chosen with the settings — unless you’ve inserted a speaker spotlight shape on a page ( Figure F ). Use the speaker spotlight option to convey the most polished professional effect, since it allows precise control over the shape, size and location of a video frame.

How to play, share and manage slide recordings

You may access slide recordings within Google Slides on a computer. However, unlike recording, which requires you to use Google Chrome, you may access and play existing recordings within Google Slides on a variety of modern browsers. For example, the following steps all work when you use Google Slides within either Google Chrome or Apple’s Safari browser.

To access recordings associated with a Google Slides presentation, follow these steps.

• Select the Rec button in the upper right area. The recordings you’ve made of the presentations will display. Importantly, the system shows both the date and duration of each recording.
• To view, share or download a recording, click anywhere on the playback icon or title of the recording ( Figure G ). It should open in a new tab. Within this tab, you might:
• Select the Play icon in the center of the video image to play the recording.
• Select the Share button in the upper right corner of the screen to modify access settings and give other people access to the file.
• Select the Download icon in the down arrow above a tray icon in the upper right area of the screen to download the file.

• Select the three dot menu to the right of a listed recording to:
• Rename a file something other than the default recording title.
• Remove a previously made recording you no longer need.
• Copy link and obtain the Google Drive URL for the recorded file.

All Google Slides recordings are stored in a Slides recordings folder on Google Drive. The recordings are saved as .webm files, which is a widely supported web video format. You may easily open and play .webm files on both Apple and Android mobile phones. Any recordings you make using Google Slides should be easy to view on almost any device.

Does the ability to record a presentation within Google Slides streamline your workflow? What sorts of video presentations will you create with this new capability? Mention or message me on X ( @awolber ) to let me know how you use screen recording within Google Slides.

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F.A.A. Audit of Boeing’s 737 Max Production Found Dozens of Issues

The company failed 33 of 89 audits during an examination conducted by the Federal Aviation Administration after a panel blew off an Alaska Airlines jet in January.

By Mark Walker

Reporting from Washington

A six-week audit by the Federal Aviation Administration of Boeing’s production of the 737 Max jet found dozens of problems throughout the manufacturing process at the plane maker and one of its key suppliers, according to a slide presentation reviewed by The New York Times.

The air-safety regulator initiated the examination after a door panel blew off a 737 Max 9 during an Alaska Airlines flight in early January. Last week, the agency announced that the audit had found “multiple instances” in which Boeing and the supplier, Spirit AeroSystems, failed to comply with quality-control requirements, though it did not provide specifics about the findings.

The presentation reviewed by The Times, though highly technical, offers a more detailed picture of what the audit turned up. Since the Alaska Airlines episode, Boeing has come under intense scrutiny over its quality-control practices, and the findings add to the body of evidence about manufacturing lapses at the company.

For the portion of the examination focused on Boeing, the F.A.A. conducted 89 product audits, a type of review that looks at aspects of the production process. The plane maker passed 56 of the audits and failed 33 of them, with a total of 97 instances of alleged noncompliance, according to the presentation.

The F.A.A. also conducted 13 product audits for the part of the inquiry that focused on Spirit AeroSystems, which makes the fuselage, or body, of the 737 Max. Six of those audits resulted in passing grades, and seven resulted in failing ones, the presentation said.

At one point during the examination, the air-safety agency observed mechanics at Spirit using a hotel key card to check a door seal, according to a document that describes some of the findings. That action was “not identified/documented/called-out in the production order,” the document said.

In another instance, the F.A.A. saw Spirit mechanics apply liquid Dawn soap to a door seal “as lubricant in the fit-up process,” according to the document. The door seal was then cleaned with a wet cheesecloth, the document said, noting that instructions were “vague and unclear on what specifications/actions are to be followed or recorded by the mechanic.”

Asked about the appropriateness of using a hotel key card or Dawn soap in those situations, a spokesman for Spirit, Joe Buccino, said the company was “reviewing all identified nonconformities for corrective action.”

Jessica Kowal, a spokeswoman for Boeing, said the plane maker was continuing “to implement immediate changes and develop a comprehensive action plan to strengthen safety and quality, and build the confidence of our customers and their passengers.”

In late February, the F.A.A. gave the company 90 days to develop a plan for quality-control improvements. In response, its chief executive, Dave Calhoun, said that “we have a clear picture of what needs to be done,” citing in part the audit findings.

Boeing said this month that it was in talks to acquire Spirit , which it spun out in 2005. Mr. Buccino said on Monday that Spirit had received preliminary audit findings from the F.A.A. and planned to work with Boeing to address what the regulator had raised. He said Spirit’s goal was to reduce to zero the number of defects and errors in its processes.

“Meanwhile, we continue multiple efforts undertaken to improve our safety and quality programs,” Mr. Buccino said. “These improvements focus on human factors and other steps to minimize nonconformities.”

The F.A.A. said it could not release specifics about the audit because of its active investigation into Boeing in response to the Alaska Airlines episode. In addition to that inquiry, the National Transportation Safety Board is investigating what caused the door panel to blow off the plane, and the Justice Department has begun a criminal investigation .

During the F.A.A.’s examination, the agency deployed as many as 20 auditors at Boeing and roughly half a dozen at Spirit, according to the slide presentation. Boeing assembles the 737 Max at its plant in Renton, Wash., while Spirit builds the plane’s fuselage at its factory in Wichita, Kan.

The audit at Boeing was wide ranging, covering many parts of the 737 Max, including its wings and an assortment of other systems.

Many of the problems found by auditors fell in the category of not following an “approved manufacturing process, procedure or instruction,” according to the presentation. Some other issues dealt with quality-control documentation.

“It wasn’t just paperwork issues, and sometimes it’s the order that work is done,” Mike Whitaker, the F.A.A. administrator, said at a news conference on Monday. “Sometimes it’s tool management — it sounds kind of pedestrian, but it’s really important in a factory that you have a way of tracking tools effectively so that you have the right tool and you know you didn’t leave it behind. So it’s really plant floor hygiene, if you will, and a variety of issues of that nature.”

One audit dealt with the component that blew off the Alaska Airlines jet, known as a door plug . Boeing failed that check, according to the presentation. Some of the issues flagged by that audit related to inspection and quality-control documentation, though the exact findings were not detailed in the presentation.

The F.A.A.’s examination also explored how well Boeing’s employees understood the company’s quality-control processes. The agency interviewed six company engineers and scored their responses, and the overall average score came out to only 58 percent.

One audit at Spirit that focused on the door plug component found five problems. One of those problems, the presentation said, was that Boeing “failed to provide evidence of approval of minor design change under a method acceptable to the F.A.A.” It was not clear from the presentation what the design change was.

Another audit dealt with the installation of the door plug, and it was among those that Spirit failed. The audit raised concerns about the Spirit technicians who carried out the work and found that the company “failed to determine the knowledge necessary for the operation of its processes.”

Other audits that Spirit failed included one that involved a cargo door and another that dealt with the installation of cockpit windows.

Mark Walker is an investigative reporter focused on transportation. He is based in Washington. More about Mark Walker

Boeing: A Company in Turmoil

Boeing is weathering a particularly difficult period: two fatal crashes, a loose panel that blew out during a flight, quality concerns and production slowdowns..

Recent Incidents : A Boeing 737-800 plane that took off on March 15 from San Francisco landed in Oregon missing an external panel . Earlier in the week, a Boeing 787 Dreamliner plane suddenly plunged on a flight to New Zealand , injuring passengers.

Alaska Airlines Flight 1282: After a section of a plane headed for Ontario, Calif., blew out  10 minutes after it took off , there was increased scrutiny  on the plane’s manufacturer: Boeing . The Justice Department has since launched a criminal investigation .

Quality Control Issues: An audit that was initiated by the Federal Aviation Administration after the Alaska Airlines incident found dozens of problems  throughout Boeing’s manufacturing process and one of its key suppliers.

Whistleblower’s Death: John Barnett, a former quality manager for the company, was found dead in Charleston  in March with what appeared to be a self-inflicted gunshot wound. He was set to testify in a lawsuit in which he accused Boeing of retaliation for his complaints about quality and safety.

At Fault: A report released in February by the Federal Aviation Administration said that Boeing’s safety culture remains flawed , despite improvements made after two fatal crashes  in 2018 and 2019.

Solving an Enduring Crisis: The Federal Aviation Administration has asked Boeing to produce an action plan  to address quality control issues. We asked experts how Boeing should try and fix its longstanding problems .