tender submission cover letter sample word

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Tender Submission Covering Letter

We submit tenders to those organizations that are in search of contractors or service providers. The tenders submitted by contractors let them know how much they are ready to charge and under what conditions they are willing to work.

Tender submission is a crucial process everyone has to go through to whoever wants to be in a new business agreement. These days, in addition to working on tenders, contractors are putting effort into writing covering letters also.

What is a tender submission cover letter?

It is a basic introductory letter that acts as a cover letter. The purpose of this letter is to give the introductory details regarding the bid document the contractor is going to submit.

Importance of the covering letter for tender submission:

Cover letters are not mandatory to write and no one asks you to write one while you are about to submit your bid. However, when a person writes the cover letter, it implies that he shows good manners and makes it easy for the companies to read their tenders.

Tender documents are generally very long as they contain a lot of information. Just as a person trying to buy a book cannot read a complete book and judge it by its cover, a bid document is also judged by the content provided in the cover letter. The use of the covering letter is an indication that the contractor values the time of the tender recipient and gives his best in an attempt to make his tender more readable and easy to understand.

What are some important components of the tender cover letter?

Some organizations cannot give individual attention to each and every bid document. Therefore, they completely rely on the cover letter. If they find anything worthy of their attention, they consider reading the entire tender document. So, it is important to be careful as to what you are including in this letter. Below are some major components of this letter:

Introductory information:

Every cover letter possesses an introductory part that gives the introduction of the bid document. After this section, the reader should be able to understand everything about the bid document you have submitted. Make sure that you give preference to the tender you are targeting.

Enlist the main elements of the document:

Since you are trying to cover the entire bid document in this one-page cover letter, make a list of main headings that you have included in your tender submission. This will make the reader know what you have focused on in your cover letter.

Give details of attachments:

Further, brief the reader about what you have attached with the letter and what was your purpose behind it. If you have attached the copy of the contract, inform him that you are optimistic that your bid will get approval, and therefore, you have attached the contract you are ready to sign. Also mention that it will be totally fine for you if your letter does not get the desired outcomes.

To write a compelling covering letter, there is a sample letter given below.

Sample letter:

Ref No. ___________

Name of the organization: Address:

Subject: Covering letter for tender submission

Dear Sir/Madam,

It is to notify you that we are submitting the document comprising our bid of the tender that you advertised on behalf of your organization. The tender number we are targeting is 23532.

Our tender document includes the following information:

• Notice soliciting tenders
• Bid of price
• Clauses of the agreement
• Letter of undertaking
• Bank guarantee

We acknowledge the fact that your organization holds all the right to reject our bids without giving any solid reason. We also accept that your company is not bound to accept a bid that is too low. We are ready to sign the contract with you in case you show a willingness to accept our bid and work with us. The draft of the contract is also attached to this letter.

We are hopeful that you will consider our bid. We assure you that our staff will show strong commitment towards the work it is committed to doing.

Looking forward to your kind response.

File: Word (.docx) & iPad Size 22 KB

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Covering Letter for Tender Submission

A covering letter for tender submission is a written document that accompanies a company’s bid for a specific project or contract. It serves as an introduction to the bid and provides additional context and information that supplements the formal tender document. The letter provides an opportunity to make a positive impression and demonstrate the company’s ability to deliver on the project requirements. It typically includes details on the company’s relevant experience, capabilities, and qualifications, as well as its approach to the project and any unique strengths that set it apart from other bidders. The covering letter for tender submission is a crucial component of the bidding process and helps to increase the chances of a successful outcome.

Importance of Covering Letter for Tender Submission

Showcases your company’s strengths and experience The cover letter provides an opportunity for you to showcase your company’s strengths and experience to the tender committee. By highlighting your company’s expertise and previous successful projects, you can demonstrate that you have the necessary skills and knowledge to complete the project successfully.

Demonstrates your understanding of the project requirements and objectives The cover letter is also a chance to demonstrate your understanding of the project requirements and objectives. By providing a clear summary of the key aspects of the project and outlining your proposed approach and methodology, you can show that you have carefully considered the project requirements and have a solid plan for completing the project successfully.

Sets the tone for your proposal The cover letter sets the tone for your proposal and can influence how the tender committee evaluates your submission. By creating a professional and compelling cover letter, you can make a positive first impression and increase your chances of winning the tender.

Expresses your commitment to the project’s success The cover letter is an opportunity to express your commitment to the project’s success. By highlighting your company’s project management processes and quality assurance procedures, and explaining how these will be used to ensure that the project meets or exceeds the tender committee’s expectations, you can demonstrate that you are dedicated to delivering a high-quality project that meets the project goals.

Provides a means of communication Finally, the cover letter provides a means of communication between your company and the tender committee. By providing your contact information and indicating your availability for a follow-up meeting or discussion, you can ensure that the tender committee has the necessary information to reach out to you with any questions or concerns.

Purpose of Covering Letter

The purpose of a covering letter for tender submission is to introduce your company and proposal to the tender committee and provide a brief overview of your submission. The covering letter serves as an opportunity to make a positive first impression and showcase your company’s strengths, experience, and commitment to the project.

In addition, the covering letter serves to:

Provide context: The covering letter sets the context for the proposal and provides the tender committee with a summary of the key aspects of the project. This helps to ensure that the tender committee has a clear understanding of the project requirements and objectives.

Demonstrate understanding: The covering letter is an opportunity to demonstrate your understanding of the project requirements and objectives. By providing a clear summary of the project and outlining your proposed approach and methodology, you can show that you have carefully considered the project requirements and have a solid plan for completing the project successfully.

Showcase strengths: The covering letter provides an opportunity to showcase your company’s strengths and experience. By highlighting your company’s expertise and previous successful projects, you can demonstrate that you have the necessary skills and knowledge to complete the project successfully.

Express commitment: The covering letter is a chance to express your commitment to the project’s success. By highlighting your company’s project management processes and quality assurance procedures, and explaining how these will be used to ensure that the project meets or exceeds the tender committee’s expectations, you can demonstrate that you are dedicated to delivering a high-quality project that meets the project goals.

Provide contact information: The covering letter provides a means of communication between your company and the tender committee. By providing your contact information and indicating your availability for a follow-up meeting or discussion, you can ensure that the tender committee has the necessary information to reach out to you with any questions or concerns.

The inclusion of both dates in the letter is optional. You may choose to include only one date.

Ref:__________ Date : __________

To [Name of Organization] [Office Address] [Phone Number] [Email Id]

Kind Attn: [Name of Officer], [Designation]

Sub .: Our Bid Submission for [Work Description] Ref : Your Tender Specification No. [Number] dated [Date]

Dear Sir/Madam,

We are submitting our bid documents in response to your Tender No. [Number] dated [Date]. We are eager to offer our services for the work outlined in the Tender document.

We have thoroughly reviewed the following documents and agree to comply with the terms and conditions mentioned therein:

• Notice Inviting Tender (NIT)
• Contract Clauses
• General Forms
• Letter of Undertaking
• Performance Bank Guarantee Terms
• Integrity Pact/Agreement
• Indemnity Agreement

We understand and acknowledge that:

• Your organization reserves the right to reject any or all bids, including ours, without giving a reason and we waive any future rights to challenge the same.
• Your organization is not obligated to accept the lowest bid.
• If our bid is accepted, we will execute all the works specified in the Tender document and comply with the terms and conditions of the contract, a draft of which was attached.

The Tender forms, filled and signed by our authorized representatives, are enclosed along with a Demand Draft for the Earnest Money Deposit (EMD) in the amount of [Amount].

We have confidence in our bid and our company’s commitment to delivering quality work for our clients. We look forward to the opportunity to partner with your organization.

For [Name of Company],

[Signature] [Name of Officer] [Designation] [Department Name]

Place: _________ Date: ______

Enclosed: As Mentioned Above

Tips for writing effective covering Letters

Introduction The introduction should be brief and to the point. Begin by introducing yourself and your company, and express your gratitude for the opportunity to submit a tender. State the name of the project and the tender or request for proposal (RFP) number, and provide a brief overview of the contents of your submission.

Company Overview and Experience The second section of the covering letter should focus on introducing your company to the tender committee. Provide a brief history of your company, including the number of years in operation and any notable achievements or awards. Highlight your company’s expertise and experience in the relevant field, and provide examples of previous successful projects that are similar in scope and complexity to the project being tendered.

Understanding of Project Requirements In this section, demonstrate your understanding of the project requirements and objectives. Explain how your company’s experience and expertise align with the project goals, and provide a brief summary of the key aspects of the project. It is important to convey a clear understanding of the project requirements to demonstrate that you have the necessary skills and knowledge to complete the project successfully.

Proposed Approach and Methodology The fourth section of the cover letter should outline your proposed approach and methodology for completing the project. This section should demonstrate how your company plans to achieve the project goals, including the strategies, tools, and resources that will be used. Provide a brief overview of your project timeline, and explain how your proposed approach aligns with the project requirements and objectives.

Commitment to Project Success In this section, express your commitment to the project’s success. Explain why the project is important to your company, and how you plan to ensure that the project is completed on time and within budget. Highlight your company’s project management processes and quality assurance procedures, and explain how these will be used to ensure that the project meets or exceeds the tender committee’s expectations.

Appreciation and Availability for Questions The final section of the covering letter should express your gratitude for the opportunity to submit a tender, and your willingness to answer any questions or provide additional information as required. Provide your contact information, including phone number and email address, and indicate your availability for a follow-up meeting or discussion.

Summary of Key Points

In summary, a cover letter for tender submission is an essential component of the proposal and serves the following purposes:

Provides context for the proposal and summarizes the key aspects of the project.

Demonstrates understanding of the project requirements and objectives.

Showcases the strengths and experience of your company.

Expresses your commitment to the project’s success.

Provides a means of communication and contact information for the tender committee.

By creating a professional and compelling covering letter, you can make a positive first impression and increase your chances of winning the tender.

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Tender Cover Letter: 4 Free Templates

Preparing a tender cover letter is a vital step when submitting a proposal for a project or contract. This guide will walk you through the process, offering insights to ensure your message is clear, compelling, and tailored to the specific requirements of the tender.

Let’s embark on this journey together, aiming to present your company’s capabilities and commitment in the most persuasive and professional manner.

Table of Contents

What to Write in a Tender Cover Letter:

When crafting a tender cover letter, it’s crucial to include the following elements:

• Begin by addressing the recipient or the organization inviting the tender. Use formal salutations and ensure that names and titles are accurate.
• Clearly express your company’s interest in the tender opportunity. Briefly highlight why your company is well-suited for the project.
• Provide a concise overview of your company, emphasizing its strengths, capabilities, and relevant experience. Focus on key achievements and competencies that align with the tender requirements.
• Demonstrate a thorough understanding of the project by referencing specific details from the tender document. Highlight how your company’s offerings align with the project’s goals and specifications.
• Clearly articulate the unique value that your company brings to the table. This could include specialized expertise, innovative approaches, or cost-effective solutions.
• If relevant, consider including references or testimonials from previous clients or partners. This provides evidence of your company’s track record and reliability.
• Address any compliance requirements outlined in the tender document. Provide assurances that your company will adhere to all stipulated terms and conditions.
• Outline a realistic timeline for project completion and detail the specific deliverables that will be provided.
• Clearly provide contact information for the designated point of contact within your company. This ensures ease of communication for any queries or clarifications.

How to Write a Tender Cover Letter:

• Customize each tender cover letter to align with the specific requirements, objectives, and preferences outlined in the tender document.
• Keep the letter clear, concise, and focused on the key points that demonstrate your company’s suitability for the project.
• Emphasize experience, qualifications, and successes that directly relate to the tender. This builds confidence in your company’s ability to deliver.
• Maintain a professional tone throughout the letter. Avoid jargon or language that may be unclear to the reader.
• Before finalizing the tender cover letter, ensure it is free of any spelling or grammatical errors. A well-proofread letter reflects attention to detail.

By following these steps and tips, you’ll be well-prepared to compose a compelling Tender Cover Letter that effectively communicates your company’s strengths and suitability for the project. Your letter will serve as a crucial component of your tender submission, showcasing your company’s capabilities in the best possible light.

Letter Template: 1

Tender Cover Letter

James Brown

238 Broadway

United States

The HR Manager

XYZ Company

354 F 63 rd Street

Subject- Tender cover letter. 

We at (Mention the name) Builders are glad to submit our proposal for your consideration in response to Tender Notice No.(Mention  the numbers) for the construction of pedestrian footbridges on major (Mention the name) highways, which is due on (Mention the day/month/year).

We are certain that we are the best company for the contract after carefully reading the tender’s requirements. In the building industry, we have (Mention the numbers) years of expertise and a solid reputation for producing constructions of the highest caliber.

We have completed multiple successful construction projects over the past (Mention the numbers) years, and as a result, our contracting business has developed a reputation as a top trader. (Mention the company name), and (Mention the company name). Are a few of our clients. 

We have successfully finished building roads and bridges during the past ten years. For people, businesses, and governments including the (Mention the name of the department), and (Mentions another department name), (Mention the name) Builders has been a leading and effective trader in the execution of planned developments.

Please find the technical and commercial bids attached. An opportunity to take part in this tender would be an honor.

my sincere thanks

[Handwriting signature]

[Mention the contact details]

[Mention here, if there is any post note to be given]

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

We are glad to submit our proposal for your tender project(Mention the company name), proposed on (Mention the date/month/year), due on (Mention the date/month/year), with tender notice number (Mention the notice numbers).

In the execution of planned building, we, (Mention the name) Builders, are a reputable organization as efficient and successful merchants. We are certain that we are the best company for the tender after carefully reading and researching the specifications and the tender’s rules. We have (Mention  the numbers) years of experience working with people, significant businesses, and governments to deliver high-quality construction projects on schedule.

We have successfully finished several high-profile building projects over the past (Mention the numbers) years. As one of (Mention the country name)’s top contracting companies, (Mention the company name) has taken the lead in carrying out a variety of building projects for private citizens, the government, and big businesses.We have completed multiple successful construction projects over the past (Mention the numbers) years, and as a result, our contracting business has developed a reputation as a top trader. (Mention the company name) , and (Mention the company name). are a few of our clients. Here is a copy of our corporate profile that includes more details about our achievements.

For your consideration, please find our technical and commercial offers attached. We are interested in learning more about what we can do to help the project succeed.I appreciate the chance to participate in this tender.

Yours Sincerely,

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Covering Letter for Bid Submission with Tender Documents

When submitting a bid for a project or product, it is always good business practice to include a cover letter. The cover letter should express your interest in the job/project and briefly explain why you should be chosen. This shows the company that you are serious about the opportunity and willing to make the extra effort to make sure your bid is noticed. 

It is important to remember that a cover letter is not just a formality – it is an opportunity to sell yourself and your company. Therefore, you should take the time to write a well-crafted letter that will grab the reader’s attention and make them want to learn more about you. 

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Covering Letter for Tender Submission: A Comprehensive Guide

In today’s competitive business landscape, submitting a compelling cover letter and your tender proposal is crucial to stand out. A well-crafted cover letter introduces your business to potential clients, highlights your unique selling propositions, and convinces them of your capabilities. This comprehensive guide will delve into the intricacies of writing a winning cover letter for tender submission, providing valuable insights and sample formats to help you succeed in the competitive bidding process.

1. Introduction

The cover letter serves as the first impression of your business to the tendering authority. It is essential to start with a solid, engaging introduction that captures the reader’s attention. Begin by addressing the recipient with a courteous salutation and briefly mention the purpose of your letter. For example:

“Dear [Recipient’s Name],

We are delighted to submit our tender proposal for [Project Name] and, at this moment, present our cover letter to provide a concise overview of our organization, expertise, and commitment to delivering exceptional results.”

2. Background and Expertise

This section demonstrates your understanding of the project requirements and showcases your organization’s relevant experience and expertise. Clearly articulate how your skills align with the tender specifications and why your company is the ideal choice. Highlight key projects you have undertaken in the past that demonstrate your ability to deliver similar projects successfully. Consider including the following information:

• Company background: Provide a brief overview of your organization, its history, and core competencies.
• Expertise: Describe your company’s knowledge and its relevance to the tender. Emphasize any unique or innovative approaches that set you apart from competitors.
• Project highlights: Share success stories or case studies illustrating your company’s ability to deliver outstanding results. Include specific details, such as project size, challenges overcome, and client satisfaction.

3. Unique Value Proposition

Clearly communicate your unique value proposition to differentiate your tender submission from others. Explain what sets your company apart and why the tendering authority should choose you over the competition. Consider addressing the following points:

• Competitive advantages: Identify your company’s unique strengths and competitive advantages, such as cutting-edge technology, industry accreditations, or specialized expertise.
• Innovation and creativity: Highlight any innovative or creative solutions your organization can bring to the project, demonstrating your ability to think outside the box and deliver exceptional outcomes.
• Added value: Describe any additional benefits or value-added services your company can provide, such as ongoing maintenance, training programs, or extended warranties.

4. Project Approach

In this section, outline your proposed approach to the project, demonstrating your understanding of the tender requirements and your ability to deliver the desired outcomes. Clearly articulate your methodology, processes, and timelines, addressing the following aspects:

• Project management: Explain your approach to project management, including how you plan to coordinate various activities, allocate resources, and ensure effective communication.
• Team composition: Introduce critical members of your team who will be involved in executing the project, emphasizing their relevant qualifications and experience.
• Milestones and deliverables: Provide a detailed timeline with key landmarks and deliverables, highlighting your commitment to meeting project deadlines.
• Risk management: Address potential risks and challenges associated with the project and mitigation strategies to ensure smooth project execution.

5. Financial Considerations

While the cover letter primarily focuses on showcasing your expertise and value proposition, it is essential to address financial aspects briefly. Provide an indicative pricing structure or cost estimate to give the tendering authority an idea of your pricing strategy. Avoid being too specific, as the formal tender document typically includes detailed financial information.

(To be printed on the letterhead of the bidder)

Ref: ………………. Date: ……………..

(Name of the Organization)

(Office Address)

(Phone Number)

Kind Attn: (Name of the Officer), (Designation)

Sub.: Our bid/offer submission for the ……………….. work

Ref: Your Tender specification no. ……….. dated ………….

Dear Sir/Madam,

We want to offer our services for the _____ (name of the project) tender that your company has put out. We have gone through the requirements in detail and are confident we can provide the best possible solution for your needs.

I am attaching our bid submission document along with this covering letter. Our team is very excited about this opportunity to work on such a prestigious project, and we hope you will give us a chance to prove our worth.

If you have any questions or concerns, please do not hesitate to contact us at _____ (contact information). Thank you for your time and consideration.

We look forward to associating with your organization.

Thanking you,

For (Name of the Company),

    (Signature)

(Name of the Officer)

(Designation)

(Department’s Name)

Place: …………….

Date: ……………..

In conclusion, crafting a compelling cover letter for tender submission is critical in securing new business opportunities. Following this comprehensive guide’s guidelines and sample formats, you can create a winning cover letter that effectively communicates your organization’s strengths, expertise, and unique value proposition. Remember to tailor your cover letter to the specific tender requirements, highlighting relevant experience, successful projects, and innovative approaches. Clearly outline your project management methodology, team composition, and proposed timelines to demonstrate your ability to deliver exceptional results. Additionally, provide a brief overview of your pricing structure to give the tendering authority an indication of your cost considerations. Investing time and effort into developing a solid cover letter can position your organization as a standout contender in the competitive bidding process. Good luck with your tender submissions!

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How to Write a Tender Cover Letter That Wins Construction Bids

The tender process is a relatively straightforward series of stages – from issuing the tender documents to awarding the contracts. However, in the construction industry, tendering can be incredibly competitive for building projects. It’s not enough to simply offer the lowest price; the key is to provide the best value and demonstrate that you are the top contractor for the job, based on quality, price, and service.

Whether it’s corporate clients or government agencies, you need to attach a construction cover letter when you submit your tender document to gain an edge right at the onset. It’s not a requirement, but it can highlight the main reasons why you should be awarded the contract, especially if you can show your success on similar projects.

Our Top Tips for Winning Construction Bids

In this blog post, we’ll go through what a tender cover letter is and how to craft a one-page proposition that makes an impact.

What is a Tender Cover Letter?

A tender cover letter is an expression of interest in a tender notice. It is printed on the company’s letterhead and inserted after the title page of the tender being submitted. It’s often just one to two pages long and gives a brief preview of a company, its capacity to deliver the requirements of the project, and its success on previous projects similar to the one it is bidding for.

By furnishing a tender cover letter, you give the client a glimpse of your accomplishments that substantiate your ability to meet the requirements they have set. It paints a good picture of your company that impacts their decision-making. 

How To Write a Tender Cover Letter

Start with a short introduction:.

Firstly, thank the organisation for their invitation to tender. Then, give a brief introduction to your company. Include how long you’ve been in the industry, your main services, and what you stand for. Ideally, try to keep this to just one paragraph – short, sharp and to the point. You can attach a copy of your company profile and executive summary after the cover letter to give the client more information about your company.

Enumerate specific reasons why you should be awarded the contract:

State your unique business proposition. What is that distinct feature you have that sets you apart from other companies? Don’t make general statements rife with empty promises or inflated qualifications – they’ll see right through it . List down specific reasons why you are the best contractor for the project.

Go through the specifications and rules of the tender, then explain how you can meet those requirements. If you have previous projects that provide proof of your competence and experience , mention them in this part.

Include administrative notes and other relevant details:

If you’re tendering as a joint venture, mention it in the cover letter. Add any administrative note relevant to certain aspects of the tender. There’s no need to indicate your quote at this point, but if you have specialised estimation and quoting processes , you can point out this advanced feature that boosts your efficiency.

Write a captivating commitment statement:

Win the award by assuring the client that you are fully committed to making the project a success. Craft a captivating commitment statement that guarantees your utmost service and promises to adhere to the contract and deliver successful outcomes. 

Tender Cover Letter Example

There’s no standard template for a tender cover letter. Your cover letters can be tailored to suit the tone that matches your brand image – this helps you stand out from the crowd . They should also include unique details that make you the best choice for the specific project you’re submitting a tender for , as well as your contact details.

To give you an idea of how to craft one, here’s a tender cover letter example. 

Cover Letter for Tender Proposal (Example)

ABC Builders

_____________

Parks and Recreation Authority

Sub: Application for [Tender Notice No.]

Dear Sir/Madam,

We at ABC Builders are pleased to respond to your request for tender on the CONSTRUCTION OF A RECREATIONAL FACILITY FOR [project] with [Tender Notice No.] dated [day/month/year] due on [day/month/year].

Upon thoroughly reviewing the tender’s specifications, we are confident that we have the capacity to successfully deliver the construction project requirements.

As one of the country’s leading contracting firms, ABC Builders has been collaborating with various organisations for the successful completion of construction projects for private individuals, government institutions, large corporations, and other entities. Over the last 10 years, we’ve completed several high-profile projects for prominent clients, including [famous individual], [corporate client], and [government agency].

Our expertise, experience, and reputation in the construction industry make us a suitable company for this tender. Our team is comprised of experts who are highly skilled in all phases of construction. We are also reputed for consistently providing efficient, timely, and on-budget services for every project we undertake.

Enclosed is a copy of our company profile and executive summary for further information about our company. Also attached herewith are our commercial and technical bids for your consideration.

We thank you for the opportunity to participate in this tender. It would be a great honour to work with you on this project. If you have any questions or need more information, please do not hesitate to contact me directly.

Yours sincerely,

Make Your Tender Cover Letter Stand Out

Your tender cover letter is the pretty packaging that makes your tender stand out from all the rest. It’s essential to take time to craft one that highlights your capacity to deliver successful outcomes. Strive to make a connection that fosters a reliable partnership with other stakeholders.

Tendering for contracts can be highly competitive, and it’s crucial to provide the best value for clients by demonstrating the quality, price, and service of your company. To gain an edge over competitors, submitting a tender cover letter can highlight your accomplishments, previous success, and unique value proposition. Crafting a captivating commitment statement that assures clients of your full commitment to delivering successful outcomes can make all the difference. By following our tips mentioned above, you can create a tender cover letter that stands out and increases your chances of being awarded the contract!

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Home » Tenders » How to write a cover letter for tender submission?

How to write a cover letter for tender submission?

by Swati Deshpande | Tenders

Have you written a cover letter for your tender submission. Although it is not mandatory, it is a good practice to include a cover letter with your tender application. While there is no one cover letter template that you should follow, the idea is to let the tendering authority learn the key highlights about your company and understand why you will be a good fit for the tender. Here we look at how you can write a tender cover letter professionally.

Table of Contents

Meaning and elements of a cover letter for tender submission, do’s and don’ts for the cover letter.

Gone are the days when tender procurement happened through a bunch of papers and lot of paperwork was involved. Traditionally, a tender cover letter was an unavoidable part of tender response. Nowadays, most of the tendering process in India takes place through an e-tendering system for tender management. As a result, there is a limited scope for attaching a cover letter along with your tender response.

However, it is considered as a good business practice to have one. This article will discuss the importance of a cover letter for tender submission and its elements. Let’s begin with the defining cover letter for cover letter for tender proposal.

Let us begin by understanding ‘what is a tender cover letter?’

The cover letter is a letter that provides additional information about your company and explains why the contract should be awarded to your company. If you plan to write a covering letter along with your bid document, the letter should contain following elements:

• Short introduction : The letter should contain a brief introduction with information/highlights about your company.
• Reason for contract awarding : Mention what your unique selling point is and the unique advantage the buyer would get if the contract is awarded to you.
• Your commitment : The letter can include your commitment and brief pricing range. You can include how you can provide value for money service.
• Get the heading, subject line and address right : First, mention all details right. Mention the tender request number, address it to the right person and, include all required details such as address of the business, date, etc. Mention the tender number in the subject line to highlight it.
• Acknowledgement of request for tender: In the body of the letter, you can start with acknowledging the fact you have read and understood the requirement of the buyer. Additionally, you can also mention that you are eligible and capable of fulfilling the requirements mentioned.
• Company introduction: In the later part, you can give a brief introduction of your company. In case the tender pertains to manufacturing you can highlight capabilities and capacities of your manufacturing unit. You can also mention advanced technologies that you may be using that can help you fulfil this order if you win.
• Value for money : This is one of the crucial parts of the letter. You need write about pricing of tender and explain how you are providing value for money. You can touch upon the aspects such as quality, timely delivery, adherence to the compliances, etc.
• Attachments : List down the attachments you are enclosing. Give proof of your competence and attach other mandatory documents that have been asked by the buyer. Additionally, attach copies for certifications. You can also include proof of previously delivered orders.
• Keep the letter short. Do not exceed it more than one-or-two pages. Use the company’s letter head and include proper authority’s signature towards the end.
• Make sure your company is eligible and capable of carrying out this job is you win the contract.
• Do not include unnecessary information. Although brief introduction of your company is necessary, keep it short and crisp.
• Mention your competence and relevant projects undertaken previously. Do not mention about the projects that are not relevant or similar to this order. Back it up with evidence in attachment.

To sum it up

Although cover letter is not a necessary document while submitting a tender, it is good have one that gives the buyer gist about your company capabilities and competence. Besides, it depicts professionalism. Hence, if you get an opportunity, do include a cover letter.

Swati is a passionate content writer with more than 10 years of experience crafting content for the business and manufacturing sectors, and helping MSMEs (Micro, Small and Medium Enterprises) navigate complexities in steel procurement, and business services. Her clear and informative writing empowers MSMEs to make informed decisions and thrive in the competitive landscape.

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A Sample Tender Cover Letter

Senior Marketing Manager - Software

Oct 23, 2017 12:00:00 AM

The tender cover letter is an important yet underused tool. Though not always a requirement when applying for tender, a great cover letter will give you an edge over other applicants.

It enables you to highlight reasons why you should be awarded the project, by providing information on your company’s previous successes that are relevant to the requirements you are bidding for. Persuasive writing, backed by evidence, demonstrates to the buyer why they should award the tender to your company.

Here is an example tender cover letter and tips to help you write your own.

Elements of a Tender Cover Letter

• A short introduction thanking the organisation for inviting your company to tender.
• A unique reason why you should be given the job. It should be specific and not contain general statements, and should reinforce the theme in the general document.
• A commitment statement to making the contract a success.
• An administrative note on some aspect of the tender can be included. For example, you may be tendering as a joint venture.

Tender Cover Letter Rules

• It should be placed after the title page and should be on your company’s letterhead.
• It should only be one page or two at most. However, if it’s a combined cover letter and executive summary, you can stretch it to three or four pages.
• It is often addressed to the contact person mentioned in the document you are responding to. If you are in doubt, you can address it to the senior-most person.
• The cover letter should be signed by a person of similar stature, status, and responsibility in your company. However, if they have little to do with the response, you can supply a contact person to field any questions.

Tender Cover Letter Sample 

ABC Pty Limited

Cover Letter for Tender Proposal

Co. Ref Letter No:

30 th August 2017.

Sub: Tender Notice No. SE/BCPRES/B/ 2017/030 Dated 15.10.2017 Due on 15.11.2017

We are pleased to present our proposal for your review against Tender Notice No SE/BCPRES/B/2017/030 Dated 15 th October 2017 Due on 15 th November 2017.

We have studied the tender and now have a better understanding of the construction project requirements.

For the last ten years, we have completed a number of high-profile construction projects and achieved great success. As one of the leading contracting firms in Australia, ABC Pty Limited has been at the forefront in execution of a wide array of construction projects for individuals, government, and large corporations.

Some of our clients include; [Corporate Clients] [Government Agencies] [Institutions] [Individuals].

The three separate envelopes enclosed consist of EMD, Part ‘A’ Technical Bid and Part ‘B’ Commercial Bid, for your consideration.

Thank you for the opportunity to participate in this tender. If you have any questions, please don’t hesitate to get in contact with me directly.

[NAME]  

[Auth. Signatory]

5 Tender Tips

1. can you do the job.

Do you have a chance of winning the tender? Determine if you have the required human and capital resources to undertake the job. This ensures that you don’t waste resources by tendering for jobs that exceed your capacity.

2. Is your tender compliant?

Confirm the client’s requirements by carefully reading the specifications, rules, and addendums in the request for tender. You can prepare a tender checklist to ensure your bid addresses all the criteria. Ensuring that your tender is submitted in the right format increases your chances of success.

3. Provide evidence of your competence

Avoid making empty claims on your suitability for the project. Back your claims with case studies of similar projects you have completed successfully, because your client needs evidence to award the job.  

4. Fill the price or cost schedule

Sometimes filling a price or cost schedule for the items you are tendering is required. You need to clearly indicate how all the costs are arrived at and make sure you clarify if your tender prices are inclusive or exclusive of GST.    

5. How will you fill the skills gaps?

If you don’t have all the required skills in-house, you should explain how you intend to fill the skills gaps. If you plan to subcontract your subcontractors should have an input in the tender.    

To download your free and customisable cover letter template, as well as two other easy-to-use Word document templates, click the image below.

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Tender Cover Letter

Tags: Administration , downloadable , Letter , Procurement , Template , Word

• Brand: IMARI Doc Shop
• SKU: PROC-001

This template is a simple tender cover letter to make sure any tenders you submit are properly introduced to the receiver.  Our tender cover letter is designed to introduce your company and your intention to tender. Many tenderers do not add a cover letter, however it is an important way...

• Description
• TERMS OF USE

This template is a simple tender cover letter to make sure any tenders you submit are properly introduced to the receiver.  Our tender cover letter is designed to introduce your company and your intention to tender. Many tenderers do not add a cover letter, however it is an important way to summate your introduction and creates a nice package with your supporting documents. How to Use The template is a word document and is ready to download and edit immediately. Once purchased, wait a few moments while it creates your download, and you can then download when the ‘DOWNLOADS READY’ box appears. You will also receive an email with the downloads so you can access them later. Customise the tender cover letter with your business name and logo. You can also change the theme template to update the colour profile to match your corporate colours.  Read through every paragraph and customise to your business. If something is not relevant, simply delete it. And of course, you can add any additional paragraphs as you require.

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Tender Submission Cover Letter

Re. Submission of the Tender No. 289B0/2020 Invited Dear Luke,

This letter has been penned to submit tender no 289B0/2020 as mentioned in the subject. The tender is about to carry out the work related to the construction of a corporate company on Steward Hall Road, California, USA. The tender has been notified on 23-11-20XX and is submitted to you for the invitation. It is strictly in accordance with the DLC Provisions of Corporate Financing.

The tender has been provided on the project of construction which includes registration of documents and submission of project and contractors’ file in the General Mayor’s office and I am glad to inform you that every pre-requisite has been executed and implicated effectively.

We have enclosed all the information with this letter in three envelopes; each carries different particulars. A small list of the provided documents is as follows:

• Clarification of Tender from DLC Authorities
• Notification inviting tender and bills
• Bid of financing
• Technical and special terms of the contract
• Forms required to be fulfilled and procedures of the project execution

We are depositing our tender and expect to be responded to within the stipulated time given by the company. A lot more can be discussed and negotiated after a meeting.

Please make sure to inform us about your earliest feasible availability for the meeting. You can write to us at [email] or call us on our landline [X] from 9 AM to 5 PM. We are looking forward to your earliest response and a good deal of project analysis. Thank you.

Stern Tomes, The Manager, GHK Groups, and CO. 32-a/90 Ground X California, USA

RE: Submission of Tender Notice No. 56/B901-2020 Taking up Project of Providing Forty Minibuses for the Local Transportation Company (LTC), the USA Dated on 22-11-20XX and Due on 22-10-21XX

Dear Williams,

I am taking this opportunity to submit the tender notice no. 56/B901-2020 with reference to the aforementioned subject. This tender belongs to carrying up a consequential project of providing the local government with forty minibusses on the archaic designs. The project takes up to prepare the buses based on the foundational concepts of the open buses. The Local Transportation Company of USA (LTC) plans to launch the buses in impeccable compliance with pandemic SOPs. It means to say that the buses would make sure to be open, spacious, and aerated enough to make sure the social distancing with automatic sanitizing machinery.

The project is complicated and multifaceted enough because of the short time frame, innovative idea, and incorporation of the latest modulation. It includes a lot of expertise, skills, and competency. Due to the short time frame, to begin the project in no time would be appreciable. The project is unconditional but highly qualified, thus demanding too.

I am submitting this tender on behalf of LTC to be considered and scrutinized. Our scrutiny committee has gone through and approved it to forward. Moreover, I hereby assure you that the provided information is correct. Nothing has been omitted rendering misleading information. We shall provide any additional information if necessary or demanded by the competent invitees.

We acknowledge that this deposit has been made with complete and fair calculations and can be considered for the response. No agency or corrupt element has been included in the procedure and it is free from all kinds of violations. I declare that the provided information complies with the rules and regulations enclosed and undertake to abide by all the terms and conditions.

Please inform at your earliest convenience. You can contact us by writing to us at [email] or by dialing [X]. Thank you.

Steve Keller Local Transportation Company (LTC), Main Office, 89-6th Avenue, California, USA

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• Application Letter For Tender Submission

These four application letter templates for tender submission cater to a range of industries and purposes. The first template is tailored for construction projects, showcasing a commitment to excellence and compliance with tender requirements. The second template addresses IT service proposals, emphasizing technical expertise and reliability. The third template is designed for the supply of goods, highlighting product offerings, pricing, and delivery schedules. The fourth template, suitable for consulting services, focuses on expertise and innovative solutions. Each template serves as a strong introduction, setting the stage for detailed tender submissions that align with the specific needs and objectives of the respective projects.

Template Tender Submission Letter for Construction Project

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Recipient's Name] [Recipient's Title] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient's Name],

Subject: Tender Submission for [Project Name]

I am writing to formally submit our bid for the [Project Name] as advertised in [Tender Publication/Website] on [Tender Release Date]. Our company, [Your Company Name], is committed to delivering high-quality construction services, and we are eager to be considered for this project.

In accordance with the requirements outlined in the tender documents, please find enclosed our comprehensive submission, including all necessary documentation, financial details, project plans, and any other specifications as requested.

We believe that our experience, expertise, and dedication to excellence make us an ideal candidate for this project. Our team is confident in our ability to meet and exceed the project's requirements and deadlines.

Should you have any questions or require further information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for considering our proposal. We look forward to the opportunity to discuss our proposal in more detail and demonstrate how [Your Company Name] can contribute to the success of the [Project Name].

[Your Name] [Your Title] [Your Company Name]

Template Tender Submission Letter for IT Services

Subject: Tender Submission for IT Services - [Project Name]

I am writing on behalf of [Your Company Name] to submit our proposal for the provision of IT services for [Project Name], as outlined in the tender documents released by your organization on [Tender Release Date].

Enclosed, please find our detailed submission, which includes our technical proposal, pricing, service level agreements, and any other documentation required as per the tender specifications. We are confident that our IT solutions and expertise align perfectly with the objectives of this project.

Our team at [Your Company Name] has a proven track record of delivering innovative and reliable IT solutions, and we are excited about the possibility of contributing our expertise to the success of [Project Name].

If you have any questions or need additional information, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for considering our proposal. We are eager to discuss how [Your Company Name] can provide exceptional IT services to meet the needs of [Project Name].

Template Tender Submission Letter for Supply of Goods

Subject: Tender Submission for Supply of [Goods/Products] - [Project Name]

I am writing to formally present our proposal for the supply of [Goods/Products] as specified in the tender documents for [Project Name], published on [Tender Release Date].

Enclosed with this letter, you will find our comprehensive submission, which includes details of our product offerings, pricing, delivery schedule, and any other relevant information in compliance with the tender requirements.

At [Your Company Name], we take pride in our commitment to providing high-quality [Goods/Products] and exceptional service. We are confident that our proposal aligns perfectly with the goals of [Project Name].

Should you have any questions or need further clarification, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for considering our bid. We look forward to the opportunity to discuss our proposal in detail and demonstrate how [Your Company Name] can meet your [Goods/Products] needs for [Project Name].

Template Tender Submission Letter for Consulting Services

Subject: Tender Submission for Consulting Services - [Project Name]

I am writing to submit our proposal for the provision of consulting services in response to the tender announcement for [Project Name] on [Tender Release Date].

Enclosed, please find our comprehensive submission, including our approach, qualifications, team profiles, pricing, and any other documentation required per the tender specifications. We are confident that our expertise and innovative solutions align with the objectives of [Project Name].

At [Your Company Name], we are dedicated to delivering tailored consulting services that drive success, and we are excited about the opportunity to contribute our knowledge and experience to [Project Name].

Should you require any further information or wish to discuss our proposal in detail, please feel free to contact me at [Your Phone Number] or [Your Email Address].

Thank you for considering our proposal. We eagerly anticipate the possibility of partnering with your organization to achieve the goals of [Project Name].

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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Tender Cover Letter Example

Writing a cover letter can be an important step in landing your dream job. It can also be a tricky task, as you want to make sure your letter stands out from the competition and is an accurate reflection of your skills and qualifications. That’s why we’ve created a comprehensive guide to writing a great cover letter. In this guide, we’ll provide you with tips for crafting an eye-catching cover letter, along with a sample letter to help get you started. With our advice, cover letter writing can be a simple and straightforward process.

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Tender Cover Letter Sample

Dear [client],

We are pleased to submit our tender proposal for [name of project]. Our team is dedicated to providing the highest quality of service, and we are confident that our proposal meets all the requirements of the tender.

Our team has the experience and expertise to ensure the success of this project. We understand the importance of the project, and we are committed to completing it on time and within budget.

We have included all the necessary information in our proposal, including detailed descriptions of our services and a breakdown of costs. We can guarantee that the project will be completed to the highest standards, and we are confident that our team will exceed your expectations.

We look forward to hearing from you and discussing the project in more detail. Please do not hesitate to contact us if you have any questions or concerns.

[Your Name]

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What should a Tender cover letter include?

A tender cover letter should be a concise introduction to the tender submission. It should include the following information:

• A brief summary of the nature of the tender, the services the company is offering, and the benefits of the tender to the customer.
• An overview of the company’s qualifications and experience.
• A description of the solutions or services being offered.
• An outline of the pricing structure, payment terms, and delivery timelines.
• Contact information and any other pertinent details related to the tender submission.

The cover letter should also address any concerns the customer may have, such as the timeline for a response or any questions they have about the proposal. It’s important to be professional and courteous when addressing the customer in the cover letter.

Tender Cover Letter Writing Tips

A cover letter is an essential part of a job application as it serves as an introduction to the employer and allows you to highlight your experience and qualifications. Writing a great cover letter can be intimidating, but with the right advice and tips, you can easily compose a letter that will stand out from the competition. Here are some tips to help you write a tender cover letter that can get your foot in the door:

• Start with a greeting: Begin the letter with a greeting that is appropriate for the company you are applying to and the person reading your letter.
• Explain who you are: Make sure to introduce yourself and explain why you are writing.
• Highlight your experience and qualifications: Provide specific examples of your skills, qualifications, and experience that are relevant to the position you are applying for.
• Explain why you are interested in the position: Show that you have researched the company and the job and explain why you are interested in the position.
• Show passion and enthusiasm: Make sure to show the reader that you are passionate about the position and genuinely interested in the job.
• End with a call to action: End the letter with a call to action to encourage the reader to contact you.
• Proofread and edit: Make sure to proofread and edit the letter multiple times to ensure there are no mistakes or typos.

Common mistakes to avoid when writing Tender Cover letter

A tender cover letter is an important document which accompanies your issued tender, and can make a big difference in the success of your tender. It is an opportunity to demonstrate your business’s capabilities, and to explain why you are the best choice for the job. As such, there are some common mistakes to avoid while writing your tender cover letter.

• Not customizing your letter: Your tender cover letter should be tailored to the specific requirements and language of the tender. It should demonstrate that your business has taken the time to read the tender thoroughly and has an understanding of what the customer is looking for.
• Not explaining the unique aspects of your business: Your cover letter should explain why your business is the best choice for the job. It should include a summary of your business’s capabilities and explain how you are different from the other tenders.
• Not including any customer testimonials: Including customer testimonials in your cover letter can be a great way to prove your business’s capabilities and show potential customers what you are capable of.
• Not providing contact details: Your cover letter should include contact details such as your business’s address, website, phone number, and email address. This will make it easier for potential customers to contact you and will help to create a more professional impression.
• Not proofreading your letter: Before sending out your tender cover letter, it is important to make sure that it is free of any spelling or grammar mistakes. This will help to create a more professional impression and will show that you have taken the time to make sure that your letter is of the highest quality.

Key takeaways

Writing a good tender cover letter can help you stand out from the competition and increase your chances of securing the job. Here are some key takeaways to follow when writing an impressive tender cover letter:

• Use a professional, formal, and personable tone. Make sure your cover letter conveys the right message and reflects your personality in a positive light.
• Carefully read the job description and use specific examples to demonstrate your qualifications and experience.
• Use active language to emphasize your relevant skills and qualifications.
• Highlight the value you can bring to the organization and make sure to provide clear and concise information about why you are the best candidate for the job.
• Double- check your cover letter for accuracy and grammar mistakes and make sure it is free from any errors.
• Make sure your cover letter is concise, to- the- point, and tailored to the job you’re applying for.
• End your cover letter with a call to action and provide your contact information for the hiring manager to get in touch.

Frequently Asked Questions

1.how do i write a cover letter for an tender job with no experience.

When writing a cover letter for a Tender job with no experience, it is important to emphasize the transferable skills that you have. Start off by introducing yourself and briefly explain why you would be an ideal candidate for the position. Highlight your education, any relevant internships or volunteer work, and any other relevant skills or experience you have. Make sure to include any special certifications or awards you may have. Explain how your skills and knowledge make you the perfect fit for the job. Finally, mention any references you may have.

2.How do I write a cover letter for an Tender job experience?

When writing a cover letter for a Tender job with experience, it is important to highlight your accomplishments in the field. Start off by introducing yourself and briefly explain your experience in the field. Mention any special awards or certifications you may have earned. Highlight the skills and knowledge you have acquired that make you the perfect fit for the job. Explain how your experience has prepared you for the position and how you will be able to use your experience to benefit the company. Finally, include any references you may have.

3.How can I highlight my accomplishments in Tender cover letter?

When highlighting your accomplishments in a Tender cover letter, it is important to demonstrate your knowledge and experience in the field. Start off by introducing yourself and briefly explain your experience in the field. Highlight any special awards or certifications you have earned. Explain how your experience has prepared you for the position and how you will be able to use your experience to benefit the company. Include examples of your successes in previous positions, such as any successful tenders you have written or managed. Finally, mention any references you may have.

4.What is a good cover letter for an Tender job?

A good cover letter for a Tender job should highlight your knowledge and experience in the field. Start off by introducing yourself and briefly explain why you are the ideal candidate for the job. Highlight any relevant education, internships, or volunteer work you have done in the field. Include any special awards or certifications you may have earned. Mention the skills and knowledge you have acquired that make you the perfect fit for the job. Finally, include any references you may have.

In addition to this, be sure to check out our cover letter templates , cover letter formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

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Cover Letter for Tender

Last Updated On February 7, 2020 By Letter Writing Leave a Comment

A tender cover letter is written by a private business, firm or individual who meets the requirements given by the render. Such a letter is addressed to the tender rendering company or government. A tender cover letter is drafted in response to a tender notice to express interest in providing the required good or services. 

A tender cover letter is important to initiate a discussion between the render and the tender applicant. This letter is essential to paint a good picture on the mind of the render and develop a strong personal rapport with your business. A competitive and quality tender cover letter will be in the mind of the render when they are making the final decision.

Tips for writing a cover letter for tender

• Read through the specifications and rules of the tender
• Write a unique reason why you are a suitable candidate
• Provide solid proof of your competence
• Include a commitment statement 
• Highlight an administrative note of the tender 
• Address to the contact person given in the tender notice
• Attach a copy of the company profile and executive summary (optional)

Cover Letter for Tender Template

Are you looking to go into the tender business but have no idea how to respond to a tender notice? Here is a free cover letter for tender template and sample letters that will help you out.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

We __________ are pleased to respond to your tender proposal __________, tender No. __________ dated __________ and due __________.

We have __________ years of experience in providing quality and timely services in the construction industry. As a contracting company, we are a leading and reputed trader in providing effective, efficient, and timely services for scheduled constructions. We are confident that we are a suitable company for this tender from our experience and reputation in the construction industry.

Over the years, we have accomplished numerous projects for individuals, large corporation and governments successfully. Some of the clients we have worked with include __________, __________, and __________. Additionally, our team is comprised of experts with skills in all phases of construction projects.

Kindly find a copy of our company profile for your reference. We also attach herewith our technical and commercial bids for our proposal for your consideration. 

It would be a great pleasure to work with you on this project.

Yours Faithfully,

(__________________)

Cover Letter for Tender Sample

If you are looking to apply for a tender that is relevant to your work, with the help of our free cover letter for tender sample, you can draft attention-grabbing and quality tender application.

Smart Builders

8238 Woodside St.

Valrico, FL 33594

United States

Date:____________ (Date on which letter is written)

Senior Procurement Officer,

Florida Highways Authority

55 Shadow Brook Lane

Cantonment, FL 32533

Sub; Application for tender notice No. FHA/PB/017/2020-2021

Dear Sir/Madam,

We Smart Builders are pleased to present our proposal for your review against tender notice No. FHA/PB/017/2020-2021, a tender project on CONSTRUCTION OF PEDESTRIAN FOOTBRIDGES ON MAJOR HIGHWAYS IN FLORIDA dated 5 th January 2020 due 5 th February 2020. 

After carefully reviewing the specifications of the tender, we are confident we are the suitable company for the tender. We have ten years’ experience and a good reputation in the construction industry for providing high standard and durable constructions.

In the last ten years, we have completed roads and bridges construction projects successfully. As a contracting company, Smart Builders has been a leading and efficient trader in the effective execution of scheduled constructions for individuals, corporations, and governments such as New York State Department of Transportation, Movers Limited, and Subway Constructors Ltd.

Kindly find the commercial and technical bids enclosed herewith. It would be an honor for an opportunity to participate in this tender.

Yours Sincerely, 

Cover Letter for Tender Email

Have you seen a tender notice that is relevant to your company and you have no idea where to begin an application? Here is a sample email of a cover letter for tender that will give you an easier time writing one.

We are pleased to submit our proposal for your tender project CONSTRUCTION OF PEDESTRIAN FOOTBRIDGES ON MAJOR HIGHWAYS IN FLORIDA, tender notice No. FHA/PB/017/2020-2021 proposed on 5 th January 2020 due 5 th February 2020.

We, Smart builders are a reputed company as efficient and effective traders in the execution of scheduled construction. After carefully reviewing and studying specifications and the rules of the tender, we are confident we are the suitable company for the tender. We have ten years of experience in providing quality and timely construction services to individuals, large corporations, and governments.

In the last ten years, we have accomplished numerous successful construction projects which have earned our contracting company a reputation as a leading trader. Some of our clients include the New York State Department of Transportation, Movers Limited, and Subway Constructors Ltd. Please find a copy of our company profile with more information on our accomplishments.

We herewith attach our technical and commercial bids for your consideration. We hope to hear more about what we can do for the project’s success.

Yours Truly,

When submitting a tender cover letter, you should focus on marketing your business, demonstrate an understanding of the purpose of the tender, and your ability to achieve the required results successfully in the stipulated time frame. You should also be convincing why your business is the best choice for the job among other applicants. Ensure to include some aspects of the tender and a signature in your cover letter.

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