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U.S. Visa Invitation Letter Guide with Sample Letters

Learn how to write an invitation letter for a u.s. visa with detailed information and two sample invitation letters. get a u.s. visa invitation letter sample today..

Key Takeaways:

• Learn how to write a U.S. visa invitation letter with key components, formatting tips, and sample letters to help you craft your own.
• An invitation letter can be a useful piece of evidence for the U.S. Consulate, showing the visitor’s intent and reason to return.
• Include important details such as your full name, address, relationship with the visitor, purpose of visit, and your intention to cover expenses.

If you’re planning to invite friends or family to visit you in the United States, one of the requirements they may need to fulfill is obtaining a U.S. visa. As a part of this process, an invitation letter written by you can help establish the purpose of their visit. In this blog post, we’ll cover how to write an invitation letter for a U.S. visa and provide two sample invitation letters to help you craft your own.

Understanding the Importance of a U.S. Visa Invitation Letter

A U.S. Visa Invitation Letter is a personal document, and while it is not a mandatory requirement, it can be a useful piece of evidence that shows the U.S. Consulate that the visitor has a reason to return to their home country after visiting the United States. It can also explain why you are inviting them, which may help the consulate understand the visitor’s intent.

Key Components of an Invitation Letter

When writing a U.S. Visa Invitation Letter, it should include the following information:

• Your full name, date of birth, address and telephone number in the United States.
• Your occupation and your status in the United States.
• A clear statement of your relationship with the visiting individual.
• Detailed information on the planned visit including the purposes of traveling, where the visitor will stay, and how long the visit will last.
• Your intention to cover all living expenses, accommodation, and travel costs, if applicable.

It’s also helpful if the letter can include details such as:

• Your legal status in the U.S. (e.g., citizen, permanent resident).
• The visitor’s full name, date of birth, and their address and telephone number.

Remember to sign and date the letter. Attach any supporting documents, like a photocopy of your ID or passport, evidence of your status in the U.S., and proof of your relationship with the visitor.

Also of Interest:

U.s. sibling visa guide: how to bring your sibling to america, biometrics response time: how long to wait, formatting the invitation letter.

The U.S. Visa Invitation Letter should be formal, yet personal. It usually does not need to be notarized, but it should be typed and printed on standard paper. The tone should be welcoming and warm, reflecting the personal nature of the invitation.

Sample Invitation Letter 1

Here is a simple sample of what an invitation letter might look like:

[Your Full Name] [Your Street Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

Consulate General of [Visitor’s Home Country] [Countries Consular Address]

Subject: Invitation for [Visitor’s Full Name], Passport No: [Visitor’s Passport Number]

Dear Consulate,

I, [Your Full Name], residing at [Your Address], am writing this letter to support the visa application of my [relationship, e.g., friend], [Visitor’s Full Name].

[Visitor’s Full Name] plans to visit the United States briefly for leisure and sightseeing purposes. During their stay, which we anticipate lasting from [arrival date] to [departure date], [he/she/they] will be staying with me at my home. The address is listed above. I will be taking time off work to show [him/her/them] around the city and ensure [he/she/they] experience the diverse cultural heritage of our country.

I am a [Your Occupation] and residing in the U.S. as a [Your Status, e.g., U.S. citizen/permanent resident]. I am providing this letter to attest to my intention to support [Visitor’s Full Name] during [his/her/their] visit. I will ensure to cover all expenses, including but not limited to boarding, food, and travel expenses within the U.S. during the duration of [his/her/their] stay.

Thank you for considering this application. Please feel free to contact me if any further information is required.

[Your Signature] [Typed Name]

Sample Invitation Letter 2

For a different scenario or relationship type, the letter might look slightly different:

[Your Full Name] [Your Occupation] [Your Address] [City, State, Zip Code] [Date]

United States Citizenship and Immigration Services (USCIS) [Service Center Address]

Subject: Invitation Letter for [Family Member’s Full Name]

Dear Sir/Madam,

I’m writing this letter to provide details regarding my invitation for [Family Member’s Full Name] to visit me in the United States.

My name is [Your Full Name], and I’m a [Your Status, e.g., legal permanent resident] working as a [Your Occupation] here in [City, State]. I live at the address above and have been a resident there for the past [number of years/months] years.

I would like to invite [Family Member’s Full Name], who is my [relationship, e.g., mother/father/sibling] to visit me in the United States for [length of the visit]. During their visit, they will be residing with me at my home.

It has been [number of years/months] years since we last saw each other, and this visit would mean a great deal to both of us. We plan to spend quality time and I will also take them to visit various tourist attractions such as [mention specific places or landmarks].

I will ensure that my [family member’s relationship] will have all the necessary care and resources at their disposal and am prepared to bear all the costs during their stay in the United States.

Attached are copies of documents proving my status in the United States and evidence of my financial ability to support this visit.

Please feel free to reach out to me for any further information or clarification needed to process this request.

Appreciatively,

[Your Signature] [Your Full Name]

When sending the invitation letter, it’s advised to include it with the rest of the applicant’s documentation. Visit the official U.S. Department of State’s Bureau of Consular Affairs website for further guidelines on supporting documents for visa applications.

Crafting an invitation letter for a U.S. visa is an opportunity to help facilitate a smooth visa application process for someone you care about. By following the guidelines and using the sample invitation letters provided, you can create a welcoming and supportive document that helps underscore the visitor’s intentions and your support during their visit.

Learn Today:

U.S. Consulate: An official office of the U.S. government located in other countries, responsible for providing consular services to U.S. citizens and processing visa applications.

U.S. Visa Invitation Letter: A personal document written by a U.S. resident or citizen inviting someone from another country to visit the United States. It serves as evidence of the purpose of the visit and may provide details about the inviter and the relationship between the inviter and the visitor.

U.S. Consulate General: A high-level diplomatic officer representing the U.S. government and providing consular services to U.S. citizens in other countries.

Relationship: The connection or bond between the inviter and the visitor, such as being friends, family members, or relatives.

Living Expenses: Costs related to day-to-day necessities, including accommodation, food, transportation, and other essential needs.

Legal Status: The immigration status or classification of an individual in the United States, indicating whether they are a citizen, permanent resident, or have another lawful status.

Notarized: The process of having a document officially certified by a notary public, confirming the authenticity of the signatures and the document’s content.

Photocopy: A reproduction or duplicate of an original document made through the use of a photocopier or scanning device.

Supporting Documents: Additional evidence or documentation submitted along with the invitation letter to strengthen the visitor’s visa application, such as a copy of the inviter’s ID or passport, proof of legal status in the U.S., and proof of relationship with the visitor.

USCIS: United States Citizenship and Immigration Services, an agency within the U.S. Department of Homeland Security responsible for administering the nation’s immigration system.

Service Center: Regional offices of USCIS responsible for processing immigration petitions and applications.

Legal Permanent Resident: An individual who has been granted lawful permanent residence in the United States through obtaining a green card, indicating their status as a permanent resident.

Tourist Attractions: Places or landmarks of interest to visitors that are popular for sightseeing or leisure activities.

Bureau of Consular Affairs: A bureau within the U.S. Department of State responsible for providing visa services, protecting U.S. citizens overseas, and managing U.S. passports and other travel documents.

Visa Application: The process of applying for a visa to enter a country, which involves submitting required forms and supporting documents, attending an interview if necessary, and paying applicable fees.

So, there you have it! Writing an invitation letter for a U.S. visa doesn’t have to be daunting. Just remember to include all the necessary information, keep it warm and personal, and attach any supporting documents. If you want more guidance and sample letters, head over to visaverge.com. They’ve got all the visa-related info you need. Happy letter writing!

This Article in a Nutshell:

To invite friends or family to the U.S., they may need a visa. An invitation letter can help establish the purpose of their visit. Include your contact details, relationship, visit details, and your intention to cover expenses. Keep the tone warm and personal. Remember to sign, date, and attach supporting documents.

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Migrant resources, quick tips on how to write a sponsorship letter for a us visa [with samples].

Plus, common sponsorship letter mistakes to avoid

Let’s face it, writing doesn’t get any easier when it’s an official letter to the US government. It’s a lot of pressure.

That’s why we’ve come up with these tips and tricks to make sure your sponsorship letter ticks all the necessary boxes.

Read on to find out everything you need to include in your sponsorship letter and how to avoid common mistakes. Plus, we’ve also added two sample sponsorship letters to inspire you!

What is a US visa sponsorship letter?

Although it is not a requirement, a US visitor visa (B-1/B-2) often includes a visa sponsorship letter to strengthen the nonimmigrant visa application. The US visa sponsorship letter is formally known as the letter of invitation.

Not including a sponsorship letter may not be grounds to reject a visa, but we strongly recommend including one.

Who can write a visa sponsorship letter?

Any US citizen or legal permanent resident can write a letter of invitation. The person must be able to prove their citizenship or legal status and also have some kind of relationship to you, whether that be friend, relative, or representative from a relevant institution. If a family member writes the letter, they will also be asked to prove their relationship to you.

By writing a visa sponsorship letter, the author shows their trust in you and also assumes some legal and financial responsibilities.

The do’s and don’t of writing a visa sponsorship letter

• DO write the letter in English. Other languages will not be accepted.
• DO state whether you are a US citizen or legal resident.
• DO state your relationship to the applicant.
• DO write the reason for the applicant’s visit, including the duration of their stay.
• DO have someone proofread your letter to make sure there are no errors.
• DON’T forget to include your contact details including full name, address, phone number, and email address.
• DON’T forget to include documentation regarding your residency status and/or your relationship to the applicant.
• DON’T submit a handwritten letter. It should be typed.
• DON’T forget to sign the letter at the end.
• DON’T forget to double check all the information is accurate including names and contact details.

Common sponsorship letter mistakes

The biggest mistake people make when writing a visa sponsorship letter or letter of invitation is forgetting to include all of the relevant information.

The second biggest mistake is including inaccurate or incomplete information. For example, writing someone’s nickname rather than their official legal name.

The easiest way to avoid these mistakes is to proofread the letter yourself but also have someone else take another look at it too. Share your letter with the applicant so they can verify all the information about them is correct, including their full name and contact details.

Another common mistake is writing the letter in the applicant’s native language. However, don’t forget the letter needs to be in English. If the applicant does not speak English, it’s a good idea to give them an overview of the contents beforehand in case they are asked about it in their interview.

Finally, don’t try to make the letter overly formal. Although the letter is going to the US government, its primary function is to provide general information and assurance that you are willing to take responsibility for the applicant during their trip to the US. Just focus on keeping your sentences short and to the point. Resist the urge to over-explain or go into unnecessary detail.

Sample sponsorship letters for visa

Need some inspiration. Check out our sample invite letters for US visas–one addressed to the consular officer and one to the applicant.

Visa sponsorship letter sample to the consular

United States Consulate General

[Address of the Consulate]

Dear Honorable Consul,

[Visitor’s Name] – PASSPORT NO XXXXXXXX – Born on [Visitor’s Date of Birth]

My name is [Host’s full name], residing at [Host’s address] and I am a [United States citizen/legal permanent resident], as proven by the attached documentation.

I am writing on behalf of [Applicant’s full name] who resides at [Applicant’s address] requesting that you issue him/her a tourist (B-2) visa. [Applicant’s name] is my [Describe relationship; i.e. father, sister, friend] and I would like for him/her to visit me in the United States.

[Applicant’s name] intends to visit me from [Date of entry] to [Date of exit]. During his/her stay in the United States, he/she will stay with me at my home at the address stated above. I will be responsible for [Applicant’s name] during his/her stay in the United States, after which he/she will return to [Applicant’s hometown, country].

[Applicant’s name] will be presenting this letter to you during his/her interview, together with evidence to establish his/her close ties with [Applicant’s home country], assuring you that he/she will return after the expiration of his/her stay in the United States.

Your time and consideration for this request is greatly appreciated.

Kind regards,

[Host’s name]

[Host’s address]

[Host’s phone number]

[Host’s email address]

[Host’s signature]

Visa sponsorship letter sample to the applicant

[Host’s full name]

[Full address]

[Applicant’s full name]

[Applicant’s address]

Dear [Applicant],

I happily invite you to visit me in [City], USA. This will be a great opportunity for you to see the United States and experience both the culture and lifestyle firsthand. We have several trips planned to visit famous tourist attractions such as [name of tourist place to visit near you].

I will be taking care of you during your entire trip to the US, including expenses such as food, housing, medical costs and all your other personal expenses.

Attached, I am also including all the required documentation for getting the necessary tourist visa from the US Consulate in [Location of US Consulate]

[Host ‘s full name]

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HR Letter to Embassy: Samples & Guide

Table of Contents

Our HR letter to embassy samples will help you create a professional visa application for your employee! A well-written letter of recommendation from an HR specialist can assist an employee in applying for a visa. Such letters’ value doesn’t always have to relate solely to the formal working relationship between employer and employee. A simple character reference can also boost your candidate’s chances. Browse our instructions and sample HR letters to embassy to save time writing your own.

Why Is an HR Letter Required to Embassy?

An HR letter to the embassy is an important document required when filing a visa application. It provides evidence of the relationship between the employer and employee and the type of job they have been employed in. The letter also verifies that the applicant has a valid working permit or visa to stay in the destination country for a particular duration. This letter is normally addressed to the relevant embassy and should provide detailed facts about the employer and employee.

What Should Be Included in an HR Letter to Embassy?

When writing an HR letter to the embassy, you must include all relevant information about the employee and their role in your organization. This will help embassy staff to make an informed decision on the visa application. Your letter should include details such as:

• The employee’s full name and job title
• Start date of their employment
• The duration of their work permit or visa
• What type of role they are employed in
• The benefits associated with the position
• Any additional details about the nature of their job.

In addition, it is also important to mention any specific skills or qualifications that make them suitable for the role. This will help to demonstrate why they are a good fit for your organization and should be granted a valid visa.

What Is the Format of an HR Letter to the Embassy?

Certain conventions should be followed when writing an HR letter to the embassy. The most important rule is that all information must be accurate and verifiable. Regarding the format of your letter, it’s best to use business-style formatting with a clear font and margins. Additionally, you should include your contact details at the bottom of the page in case the embassy staff requires any further information. 

HR Letter to Embassy Templates

Dear (Name of Embassy Representative),  I am writing to confirm that (name of employee) has been employed by our organization since (start date). Throughout this time, they have worked as (job title) and had a valid work permit or visa (time frame). (Name of employee) has been a great asset to our organization and has significantly contributed to its role. They have demonstrated excellent (skills/qualities) that are essential for the position, and they have always been reliable and hardworking.  At this time, we would like to extend our support for (name of employee) to receive a valid visa from your embassy. We believe they have the skills and qualifications to excel in their role, making them a great fit for our organization.  If you require any additional information or evidence regarding (name of employee), please do not hesitate to get in touch.  Yours sincerely,  (Name)  (Position)  (Company)  (Contact details)

Dear (Name of Embassy Representative), I am writing to confirm the employment of (name of employee) with our organization since (start date). As part of their role, they have been granted a work permit or visa valid for a period of (time frame).  (Name of employee) has been a fantastic contribution to our organization and helped us achieve our goals. They possess diverse skills, including (list relevant), making them well-suited for their position.  As such, we would like to extend our full support for (name of employee) to receive a valid visa from your embassy. We believe they have the qualifications and experience necessary to excel in their role, making them an excellent fit for our organization.  If you require any additional information or evidence regarding (name of employee), please do not hesitate to get in touch.  Yours sincerely,  (Name)  (Position) (Company)  (Contact details)

A well-crafted HR letter to the embassy is essential to any visa application. The HR letter to embassy samples above should help you write a professional letter that gives your employee the best chance of success . It’s crucial to offer accurate and reliable information and any supporting documentation showing they are invaluable to your organization.

Abir Ghenaiet

Abir is a data analyst and researcher. Among her interests are artificial intelligence, machine learning, and natural language processing. As a humanitarian and educator, she actively supports women in tech and promotes diversity.

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• You would need help from the prospective employer or educational institution to get the visa. Check with them if they are ready to assist you. Make sure your country's consulate or embassy is with you before you reach out to the overseas. Write in detail about why you choose to go overseas. Mention
• Write a brief but clear intention of your travel. Mention that your family members would accompany you if required.
• Inquire about the forms you need to fill and information that you need to provide in the application.
• Government agencies do not send any Fax message or do not call you to such matters. So provide your mailing address.
• End with a thank you note and mention that you are awaiting a response.

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I have been offered a job in the Main Security services of the city and am in need of a visa for stay in your nation for the next 25 months. I would greatly appreciate your sending me application materials for the Visa process. I am available for the following details: John Smith 1200 Main Corner Cranfield, Texas, USA I am thankful for your much-needed help.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Sample letter for work visa application for a job abroad.

Further things to consider when writing application letters to immigration offices

Application Letters

Application letters are letters that you write to formally request for something from authority, apply for a job, or join an institution. Effective application letters will give a detailed explanation for your interest in the specific item, company, or institution. They showcase your abilities and strengths and illustrate your experience. In most cases, people write application letters to express their interest in receiving a position, attending an institution, or when applying for a visa, for instance. In all scenarios, application letters must be accompanied by the relevant documents. Application letters are the perfect tool to demonstrate something of your personality. Therefore, you should write in a professional tone setting a clear outline that allows the reader to scan the primary data quickly. Introduce yourself and briefly explain your intent and reason for the application. Address the letter with a title or name of the recipient. If your application is for a job or to join an institution, for example, you need to highlight your experience and qualification; if you are applying for a travel visa, make sure to state a clear intention for your travel. End with a positive tone and invite the recipient to contact you.

Letters to Immigration Offices

Letters to immigration offices are letters sent to an office or department that deals with verification of documents for people entering a certain country. How you write your letter depends on what you want and which department you want. Maybe you want to apply for a work visa or request for an extension of a tourist visa. Perhaps you have basic questions regarding the country you want to visit. Whatever the reason, you need to explain for what purpose or in what context the letter is being written. There are a few things you should keep in mind when writing letters to immigration offices. For starters, you need to type the letter on a computer using a recognized official or business format - a handwritten letter is hard to read and may not be given preference. Address the letter to the right person. Write a subject line to let the recipient know what the letter is about and why you are writing. Introduce yourself. Explain the reason for your letter. If there are any attachments, explain what they are. Close with a statement that explains what action you want the recipient to take in response to the letter.

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Domestic Renewal of H-1B Nonimmigrant Visas for Certain Applicants

A citizen of a foreign country who wishes to work in the United States must first get the right visa.  If the employment is for a fixed period, the applicant can apply for a temporary employment visa.  There are 11 temporary worker visa categories.  Most applicants for temporary worker visas must have an approved petition.  The prospective employer must file the petition on behalf of the applicant.  U.S. Citizenship and Immigration Services (USCIS) reviews the petition. 

Temporary worker visa categories

Labor certification.

Certain visa categories need an approved labor certification. First, the prospective employer must apply for the labor certification with the Department of Labor .  Then, the prospective employer can file the Petition for a Nonimmigrant Worker, Form I-129, with USCIS.  Please refer to the Instructions for Form I-129   on the USCIS website to confirm if you need  the labor certification.

Petition Approval

Some temporary worker categories are limited in the total number of petitions which can be approved on a yearly basis. Before an applicant can apply for a temporary worker visa, USCIS must first approve the Petition for a Nonimmigrant Worker, Form I-129 .    For more information about the petition process, see Working in the U.S. and Temporary (Nonimmigrant) Workers on the USCIS website.  Once USCIS approves the petition, it will send the prospective employer a Notice of Action, Form I-797. 

Important Notice: Same-sex Marriage

Effective immediately, U.S. Embassies and Consulates will adjudicate visa applications that are based on a same-sex marriage in the same way that we adjudicate applications for opposite gender spouses. Please reference the specific guidance on the visa category for which you are applying for more details on documentation required for derivative spouses. For further information, please see our  FAQ’s .

How to Apply

You may apply for a visa when USCIS has approved your petition. There are several steps in the visa application process. The order of these steps and how you complete them may vary at the U.S. embassy or consulate where you apply. Please visit the embassy or consulate website for instructions on how to apply.

Complete The Online Visa ApplicationComplete The Online Visa Application

• Online Nonimmigrant Visa Application, Form DS-160 – Learn more about completing the DS-160 . You must: 1) complete the online visa application and 2) print the application form confirmation page to bring to your interview.
• Photo –You will upload your photo while completing the online Form DS-160. Your photo must be in the format explained in the Photograph Requirements .

Schedule an Interview

Applpicants of a certain age may not need to have an interview. Consular officers have the discretion to  interview any applicant, regardless of age.

You must schedule an appointment for your visa interview at any U.S. Embassy or Consulate where you live.  However, it may be difficult to qualify for a visa outside of your place of permanent residence.

Wait times for interview appointments vary by location, season, and visa category.  You should apply for your visa early.  Review the interview wait time for the location where you will apply:

Appointment Wait Time

Check the estimated wait time for a nonimmigrant visa interview appointment as a U.S. Embassy or Consulate. 

Note: Please check the individual Embassy or Consulate website to determine if your case is eligible for a waiver of the in-person interview.

Applicants scheduling visa appointments in a location different from their place of residence should check post websites for nonresident wait times.

Select a U.S. Embassy or Consulate:

You will need to provide the receipt number to schedule an interview.  The receipt number is printed on your approved Petition for a Nonimmigrant Worker, Form I-129, or Notice of Action, Form I-797.

Prepare for your Interview

• Fees - Pay the non-refundable visa application fee , if you are required to pay it before your interview. When your visa is approved, you may also pay a visa issuance fee, if applicable to your nationality. Fee information is provided below:

Select your nationality to see Issuance Fee

Reciprocity Fees

Nonimmigrant visa applicants from certain countries*/areas of authority may be required to pay a visa issuance fee after their application is approved. These fees are based on the principle of reciprocity:  when a foreign government imposes fees on U.S. citizens for certain types of visas, the United States will impose a reciprocal fee on citizens of that country*/area of authority for similar types of visas. 

Check the Reciprocity Fees

• Fee payment information is available on the website of the embassy or consulate where you will apply.
• L visa applicants included in a L blanket petition : must also pay the Fraud Prevention and Detection fee and may need to pay the Border Security Act fee. Select  All Fees  to learn more.

Gather Required Documentation

Gather and prepare the following required documents before your visa interview:

• Passport  valid for at least six months beyond your period of stay in the United States (unless exempt by country-specific agreements ).  Each person included in a single passport needs a separate visa application.
• Nonimmigrant Visa Application, Form DS-160 confirmation page .
• Application fee payment receipt, if you are required to pay before your interview.
• Photo – You will upload your photo while completing the online Form DS-160. If the photo upload fails, you must bring one printed photo in the format explained in the Photograph Requirements . 
• Petition Receipt Number as it appears on your Petition for a Nonimmigrant Worker, Form I-129, or Notice of Action, Form I-797.
• L Visa Applicants  included in an L blanket petition, must bring Form I-129S to the interview.

Legal Rights and Protections

H-1B, H-2A, and H-2B visa applicants should read the Legal Rights and Protections pamphlet before applying for a visa.  The pamphlet includes information on your rights in the United States and protection available to you.

Additional Documentation May Be Required

Review the instructions on how to apply for a visa on the website of the embassy or consulate where you will apply. Additional documents may be requested to establish if you are qualified.  

Most visa applicants, except H-1B and L, need to show their intent to return to their home country after their temporary stay in the United States. They can do so by showing proof of compelling ties to the home country, which may include:

• A residence abroad which you do not intend to abandon
• Your family relationships
• Your economic situation
• Your long term plans

Attend your Visa Interview

During the visa interview, a consular officer will determine if you are eligible for the visa.  The consular officer will also determine if the visa category is appropriate for your purpose of travel. You will need to establish that you meet the requirements under U.S. law to receive the category of visa for which you are applying.

Ink-free, digital fingerprint scans will be taken as part of your application process. They are usually taken during your interview, but this varies based on location.

After your visa interview, your application may need further administrative processing . A consular officer will inform you if further processing is necessary for your application.

Depending on your nationality, you may need to pay a visa issuance fee.  You must pay this fee when the visa is approved.  The embassy will explain how your passport with visa will be returned to you.  Review the visa processing time , to learn how soon your passport with visa will generally be ready for pick-up or delivery by the courier.

Entering the United States

A visa allows a foreign citizen to travel to a U.S. port-of-entry (generally an airport).  A visa also allows you to request permission to enter the United States.  A visa does not guarantee entry into the United States.  U.S. Customs and Border Protection (CBP) officials at the port-of-entry have authority to permit or deny admission to the United States.  When admitted, you may get an admission stamp or  Form I-94, Arrival/Departure Record. Review the CBP website to learn more about entry requirements and customs restrictions.

Extending Your Stay

You must leave the United States on or before the date indicated on your admission stamp or Form I-94.  You can request to extend your stay by contacting USCIS.  Visit USCIS's Extend Your Stay website for more information.

Failure to leave the United States on time will result in you being out of status . Under U.S. law, visas of travelers who are out of status are automatically voided ( Section 222(g) of the Immigration and Nationality Act ). If you had a multiple-entry visa and it was voided due to you being out of status, it will not be valid for future entries into the United States.

Failure to leave the United States on time may also result in you being ineligible for visas you may apply for in the future. Review Visa Denials and Ineligibilities and Waivers: Laws to learn more.

Change of Status

While in the United States, you may be able to request a change to another nonimmigrant category.  See Change My Nonimmigrant Status on the USCIS website to learn more.

Requesting a change of status does not require that you apply for a new visa, as long as you remain in status. If you cannot remain in status while USCIS processes your change of status request, you must apply for a visa at a U.S. embassy or consulate.

Additional Information

• The approval of a petition does not guarantee that you will get a visa. Do not make final travel plans or buy tickets until you have a visa.
• Spouse and Children –
• Your spouse and unmarried, minor children may also apply for the same visa category as you to accompany or join you.  The only exception is for Cultural Exchange Visitor Q-1 visa applicants.  You must be able to show that you will be able to financially support your family in the United States.
• For more information, visit USCIS’s Temporary Workers information and Employment Authorization website.
• Unless canceled or revoked, a visa is valid until its expiration date.  Therefore, a valid U.S. visa in an expired passport is still valid. If you have a valid visa in your expired passport, do not remove it from your expired passport. You may use your valid visa in your expired passport along with a new valid passport for travel and admission to the United States.

Visa Denial and Ineligibility

Review Visa Denials  for detailed information about visa ineligibilities, denials and waivers.

Visa Renewal

The same visa application process applies for first-time applicants and renewals. Please review How to Apply for more information.  Some applicants may be eligible for interview waiver.  Interview waiver allows eligible individuals to renew their visa without an in-person interview. To determine if you are eligible for interview waiver, please review the instructions on the website of the U.S. Embassy or Consulate where you will apply.

I was refused a visa under section 214(b). May I reapply?

Yes, if you feel circumstances have changed regarding your application. Review  Visa Denials  to learn more.

Misrepresentation or Fraud

Attempting to obtain a visa by the willful misrepresentation of a material fact, or fraud, may result in the permanent refusal of a visa or denial of entry into the United States. 

Review  Ineligibilities and Waivers: Laws .

Citizen of Canada and Bermuda

Citizens of Canada and Bermuda do not need visas to enter the United States as temporary workers.  These applicants do need a temporary worker petition approved by USCIS. For more information see the  U.S. Embassy Ottawa website , the  U.S. Consulate Hamilton website  and the  CBP website .

Additional resources for Canadian temporary workers to the United States can be found on the U.S. Embassy Ottawa website in Canada.

Further Questions

• Case-Specific Questions  - Contact the U.S. Embassy or Consulate handling your visa application for status information. Select  U.S. Embassy or Consulate  for contact information.
• General Questions  - review  Contact Us .

More Information

A-Z Index Legal Rights & Protections Lost/Stolen Travel Documents Denials Temporary Workers-USCIS Fraud Warning Border Security/Safety Visa Expiration Date Automatic Revalidation Nonimmigrants in the United States–Applying for Visas in Canada or Mexico Visa Applicants - State Sponsors of Terrorism Find a U.S. Embassy or Consulate Customer Service Statement

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15 Recommendation Letter For Visa Application From Employer Samples

A visa application from an employer is a formal request for permission to allow a foreign national employee to work in the country. The letter should be concise and tailored to the specific visa being applied for. In addition, it is important to provide all of the necessary supporting documentation with the application. A well-crafted and complete letter can help make the process faster and easier. In today’s blog post, we will discuss what information should be included in a letter of recommendation for a visa application from an employer. Stay tuned!

What is Recommendation Letter For Visa Application From Employer?

A Recommendation Letter For Visa Application From Employer is a letter written by an employer on behalf of an employee to apply for a visa. The letter should include detailed information about the employee’s qualifications and experience, as well as a statement of support for the visa application. Recommendation letters can be an important factor in determining whether or not a visa application is approved.

So it is important to get them from reliable and trustworthy sources. When writing a Recommendation Letter For Visa Application From Employer, be sure to include all relevant information about the employee and their qualifications, and make sure the letter is accurate and free of errors. A well-written Recommendation Letters For Visa Application From Employer can help an employee obtain the visa they need to travel for work or pleasure.

Recommendation Letter For Visa Application From Employer format

The email format for sending a letter is simple and includes just five essential parts:

• Subject line ( How to write a good email subject line That Opened 10x )
• Opening line and body

Recommendation Letter For Visa Application From Employer

Letter Sample 2:

Recommendation letter for visa application

Letter Sample 4:

Letter Sample 6:

Recommendation letter to embassy for visa

Letter Sample 8:

Related: 15+ Recommendation For Promotion Email & Letters Templates

Recommendation Letter For Visa Application From Employer Template

Letter Sample 10:

Letter Sample 12:

Recommendation Letter For Visa Application From Employer Samples

Letter Sample 14:

Recommendation Letter For Visa Application From Employer subject lines

Recommendation Letters For Visa Application From Employer is an excellent way to increase your chances of getting a visa. A lot of people don’t know how to write a good subject line for their recommendation letter and this can make or break your application. Here are 10 Recommendation Letters For Visa Application From Employer subject lines that will help you get your visa approve:

1) “Visa Recommendation for John Smith” 2) “Employer Recommendation for John Smith’s Visa Application” 3) “Personal Recommendation for John Smith’s Visa Application” 4) ” Character Recommendation for John Smith’s Visa Application” 5) “Business Recommendation for John Smith’s Visa Application” 6) “Family Recommendation for John Smith’s Visa Application” 7) “Church Recommendation for John Smith’s Visa Application” 8) “Sports Recommendation for John Smith’s Visa Application” 9) “Education Recommendation for John Smith’s Visa Application” 10)”Recommendation forJohn Smith’s Visa from an Important Person”

Related: 13 Volunteer Recommendation Letter Sample & Format Templates

How to Start Recommendation Letter For Visa Application From Employer

If you’re applying for a visa, one of the documents you’ll need is a Recommendation Letters For Visa Application from your employer.

The Recommendation Letters For Visa Application From Employer is a document that gives the visa officer an insight into your work ethic and character. It should be written by your employer, or someone who can speak to your work ethic in a professional capacity.

If you’re not sure how to go about getting a Recommendation Letters For Visa Application From Employer, don’t worry – we’ve got you covered. Here’s everything you need to know about how to start the process.

You’ll first need to approach your employer and explain that you’re applying for a visa and would like them to provide a Recommendation Letters For Visa Application. They may have a template that they can provide, or they may be able to write something specific for you. If they’re not able to write the letter themselves, they may be able to put you in touch with someone who can.

Once you have the letter, make sure to read it over carefully before you submit it as part of your visa application. It’s important that the information

How to END Recommendation Letter For Visa Application From Employer

The Recommendation Letters For Visa Application From Employer is an important document that can help you obtain a visa. The letter should be written by an employer and it should state that the applicant is eligible for the position they are applying for.

The letter should also state that the applicant is of good character and has the skills and qualifications necessary for the position. Furthermore, the employer should state that they are willing to provide the applicant with a job offer if they are grant a visa. Finally, the employer should sign and date the letter.

I highly recommend to be give the opportunity to work and grow within your company. He has been an exemplary employee and a huge asset to our team. I am confident that he will continue to be an excellent contributor if given the chance to join your organization. Thank you for your time, and I look forward to hearing from you soon about this exciting opportunity.

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• Writing Letters to Officials

How to Address a Letter to an Embassy

Last Updated: March 6, 2024 Approved

This article was reviewed by Miatrai Brown, Esq. and by wikiHow staff writer, Jennifer Mueller, JD . Miatrai Brown is an Immigration Lawyer based in Washington D.C. With over 10 years of academic and professional experience, her areas of focus include employment-based nonimmigrant and immigrant visas, investment-based immigration, family-based immigration, risk management assessment, and regulatory compliance. She began her legal career exclusively practicing immigration and nationality law as external immigration counsel to large U.S. corporations and fast-moving start-ups. After six years at top immigration firms, she opened her own practice, Direct U.S. Immigration. This move was motivated by her desire to provide more access to a high level of immigration support to clients worldwide. As a thoughtful and strategic advisor on immigration and related matters, Direct U.S. Immigration earned an impressive honor as Immigration Law Firm of the Year 2023 – Washington DC. wikiHow marks an article as reader-approved once it receives enough positive feedback. This article received 13 testimonials and 100% of readers who voted found it helpful, earning it our reader-approved status. This article has been viewed 2,471,308 times.

An embassy is the official office of one country's ambassador in another country. The ambassador is the official representative of their country. Both embassies and consulates handle the affairs of one country while in another country. If you wish to address the ambassador or another member of the embassy or consular staff, you must write a formal letter. This letter should include your personal details, requests and reasons for writing, and formal salutations, or you may not get a response. How you address a letter to an embassy depends on the country and particular individual to which you are writing. [1] X Research source

Letter Help

Formatting Your Letter

• Use a standard word-processing application , even if you plan to deliver the letter using email . It typically is better to send an attachment than to write your letter in the body of an email. However, you should probably check with the embassy first to see what is preferred.
• Most word-processing applications have a template that you can use to create a business letter. These templates typically will set your margins and paragraph styles for you.
• Use a standard, readable font such as Times New Roman or Helvetica, in a 12-point size. Do not use script fonts.


• These templates give you suggested language to use so you can more easily write and address your letter. Don't copy them verbatim, though. Read them carefully and make sure the suggested language suits your situation. If any of it doesn't apply, don't include it.
• Look into the background of the website before you use their suggested language. Most of these websites have an "about" page where you can find out who is in charge of the website. Make sure it's an individual or organization you can trust.

• If you're writing in a language that is read from right to left, such as Arabic or Hebrew, your paragraphs would be right-justified.

• Generally, you shouldn't worry if you end up being a day off. For example, you could finish your letter intending to mail it that day, but not make it to the post office until after the close of business. That would mean you'd have to mail your letter the next day, but you wouldn't have to print up a new letter with the different date.
• However, while delaying a day or two is fine, if you end up not being able to mail the letter for a week or longer, you probably want to print a fresh copy with an adjusted date. Your reader will expect the date on the letter to be identical or close to the date of the postmark.

• Keep in mind that many larger embassies will have different addresses for you to use depending on the reason for your letter.
• If you don't already know, you'll also need to find out the correct person to address who can help you with your issue. Internet sites, such as Project Visa or Embassy World, as well as Internet searches for the country and the word "embassy" can help you identify the right person. You also can call the embassy directly to identify the best contact.
• Type the name of the person you are addressing, the name of the embassy and the address of the embassy to which you are writing. Write this in the same format as you would write it on an envelope for mailing.
• For example, if you're writing to an embassy staff member at the Canadian embassy, you would write "Mr. Potter, Canadian Embassy" on the first line of the address block, followed by the physical address. If Mr. Potter is the ambassador, you would write "The Honorable Mr. Potter, Ambassador of Canada, Canadian Embassy." Note that for many countries the correct title for an ambassador is "Excellency," as in "His Excellency Mr. Potter, Ambassador of Canada, Canadian Embassy."

• For example, you might write "Request for tourist visa for parents" or "Invitation to French Consulate party."
• If you're writing in English, the subject line typically is preceded by the letters "RE," a Latin abbreviation that essentially means "regarding."
• Your subject line enables the person who receives your letter to direct it to the right member of embassy staff, in the event that you've sent it to the wrong person. With a subject line, they can do this quickly without having to read the whole letter. For this reason, a subject line is particularly important if you haven't been able to identify a specific person.

Writing Your Letter

• You may be able to find this information on the embassy's website, or by doing a quick internet search using the country's name with words such as "etiquette," "diplomatic protocol" or "forms of address."
• Keep in mind that in countries that have a monarchy and recognize nobility, there may be nobles who serve as ambassadors or in other embassy positions. These titles may supersede any general title for members of embassy staff.
• Your letter should be written in a formal tone, using the utmost in politeness and courtesy. If you're writing in a language that has a formal "you," such as French or Spanish, you should use that.
• Pay careful attention when writing to the ambassador specifically, as the title differs depending on whether you are a citizen of the country for which the individual is serving as an ambassador. If you are a citizen of the same country as the ambassador, you may address them as "The Honorable." However, if you are a citizen of a different country, you typically must call them "Her [or His] Excellency," following diplomatic custom. Make sure you have the correct gender – don't just assume based on the name.

• To address the person correctly, you'll need to follow the correct etiquette or diplomatic protocol based on your research.
• If you're addressing the consul general or any other embassy employee, you'll generally use their full name. For example, you might write "Dear Mr. Potter." However, pay attention to any other titles the person might have, such as if they are a member of the nobility or have a doctorate.
• Use "Dear Honorable Ambassador" if you are addressing the ambassador directly.
• If you don't know the name or gender of the person to whom you're writing, you can begin your letter "Dear Sir or Madam." However, you should make every effort to address your letter to a specific person. If you get the wrong person, it can always be rerouted.
• Follow the greeting with the punctuation customary in the embassy's country. In some, a comma is appropriate, while others follow the greeting with a colon.

• The first sentence should state your name and your country of citizenship. Follow that with any additional identification information that is relevant to your reason for writing.
• Follow the first sentence with a brief description of your reason for writing. This should be no longer than a sentence or two.

• The length of your letter, and the contents of the remaining paragraphs, will depend on your reason for writing. If you need to give an extended background or timeline of a situation to which you want the ambassador or another embassy official to respond, this may be lengthy.
• If you're writing for a procedural reason, such as to request a visitor visa, your letter typically shouldn't be more than three paragraphs long, and shouldn't go for more than a page or two at most.
• Keep your writing clear and concise, and use formal language throughout. If you address the person to whom you're writing anywhere in the body of your letter, use their official title and follow any other rules of etiquette you gleaned from your research.

• If you need something specific from the person, state what that is and the timeframe within which you need it. Remember to allow for time for mailing.
• Be careful giving a deadline, particularly if you're writing to the ambassador or a higher-ranking staff member. Instead of making a demand, say something like "Please be advised that I must have the document I requested within one month or I'll not be able to complete my application," or "Please respond by the end of this month so I can meet my deadline."
• Follow that with a sentence thanking the recipient for their time and attention. For example, you might write "I appreciate that you have many demands on your time. Thank you for your prompt attention to this matter."
• If you are unsure whether you sent your letter to the correct person, you may want to include a note to that effect. For example, you might write "If there is someone else at the embassy better capable of handling my issue, I ask that you kindly forward this letter to them."

Sending Your Letter

• End your letter with a closing greeting such as "Sincerely yours," and leave a few blank lines for your signature. Below that, type your name and address, along with any other identification or contact information you think is necessary, such as your phone number or email address.
• If you're including any other documents with your letter, list them at the bottom of your letter so the reader knows what attachments to expect. You also can use this list as a checklist for yourself to make sure you've included everything necessary.
• Print your final letter and sign it using a pen with blue or black ink. Check the date on your letter before you send it and make sure you don't need to adjust it forward.
• When you've signed your letter, make a copy of the signed letter for your own records.

• If you're sending original documents, it's generally best to use a larger manilla envelope that will allow you to mail them without folding them.
• For copies, use a standard letter-sized envelope unless you have more than three or four sheets, in which case it's generally better to use a larger manilla envelope and leave them flat rather than folding them.
• Mark each copy or document carefully in case they get separated from each other.

• Include your name and the return address on the envelope. This will be written either on the back of the envelope or on the upper-right-hand corner, depending on the country's custom.
• The name and address of your recipient should be written in the middle or lower-right portion of the envelope, again depending on the country's custom. Use the recipient's formal title if applicable.
• You may want to wait until you get to the post office to address your envelope, or research formatting ahead of time.
• If you're handwriting the addresses on the envelope, use a ballpoint pen so the ink won't smear, and print carefully or write in all caps. Don't write in cursive or script on the envelope, as it is difficult to read.

Community Q&A

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Expert Interview

Thanks for reading our article! If you’d like to learn more about writing letters, check out our in-depth interview with Miatrai Brown, Esq. .

• ↑ https://inkforall.com/copy-editing/formal-letter/how-to-address-ambassador-in-formal-letter/
• ↑ https://ung.edu/military-college-admissions/_uploads/files/permission-to-participate.pdf
• ↑ https://rasmussen.libanswers.com/faq/33178
• ↑ http://www.immihelp.com/visitor-visa/sample-consulate-letter-visitors-visa.html
• ↑ https://tt.usembassy.gov/submitting-documents-for-u-s-immigrant-visa-applicants/

About This Article

To address a letter to an embassy, start by putting the date in the top left-hand corner of the page. Then, below the date, include the formal title and name of the person you're addressing at the embassy, followed by the embassy's full address. After the name and address, include a subject line like "RE: Request for tourist visa for parents." Finally, include a formal greeting below the subject line, like "Dear Honorable Ambassador." If you want to learn more, such as how to format your letter, keep reading the article! Did this summary help you? Yes No

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Cover Letter for Work Visa: 12+ Free Formats

The world where we live is fast and ever-changing. We would want to search for better work options in our country and overseas. However, the first thing anyone must do is obtain a work visa to get employment in a foreign country. 

A cover letter for a work visa is a document that is pertinent while applying for the visa.🧾 

It gives additional information about the applicant’s skills and motivations to work in that said nation.🥰

Table of Contents

What to Write in a Cover Letter for Work Visa

Letters are a tricky business, and what makes a letter good and presentable depends primarily on its contents. While composing a cover letter for a work visa, you might want to be careful about how you begin it. 

The main goal of the letter has to be highlighting your qualifications and how your qualifications are suited for the position you have applied for in a foreign country. 📑📋

• Primarily begin the letter with a formal salutation addressing it to the person (sir/ma’am) who is concerned with the subject. 
• Introduce yourself formally yet confidently. 📝
• Remember to mention the purpose of composing the said letter, i.e., to petition for a work visa to get employment overseas. 🖋️
• It is pertinent that while composing the letter, you talk about your job. 
• Describe the job in detail, outlining your position and your work type. 
• Put in the necessary information about your qualifications for the job, and list any other important skills that might be useful for the job. 
• The third thing you need to keep in mind while writing the cover letter is to provide ample information about the country you are going.✒️
• It would be helpful as it would establish your goals and ideals for choosing the particular country and would convey your willingness to work there.
• Include all the essential documents that are required and asked of you. 
• Never forget to mention shortly the type of work visa you are aspiring to obtain. 
• Assure them of your pertinence to abide by immigration laws as it would show a good judge of character.📝
• Be sure to check and supply correct contact information such as emails, phone numbers, and forwarding addresses.📱
• Finally, while you are composing the conclusion of the cover letter, be jolly and enthusiastic about how you are given such a wonderful opportunity.🥰

Tips on How to Write a Cover Letter for Work Visa

Sometimes following a few basic tips can make your cover letter more congruous and suitable. Below I have mentioned such tips that can make a difference for you while composing a cover letter for a work visa:

• Personalize

The first and foremost thing while writing a cover letter is to personalize it or tailor it to you, your specific requirements, and your respective job. A run-of-the-mill cover letter would only reduce your chances by making it elementary.✔️

• Making sure to follow the format

Things like choosing a professional font, making sure of the alignment, and sticking to the rudimentary format are important. If you stray from the format, the chances are very less that the officials would consider the letter important.📝

• Correct information

Providing the correct information is the key, and never put in unnecessary details. It is very important to keep your cover letter precise, neat, and to the point. 📑

• Addressing the right person is pertinent 

Remember to address the correct person with proper salutations; otherwise, you run a risk of offending someone. 

• Proofreading the letter 

Proofread before sending the letter to omit grammatical mistakes and showcase more clarity in your letter. 🧾

• Show enthusiasm for the job

Finally, always remember to be true and express real enthusiasm and interest in the chosen job and country. ✅

Letter Template: 1

Cover Letter for Work Visa

I have been offered a temporary post (18 months) at the __________ in XYZ City, as ____________. My wife also planned according to me along with my two children.

It’s advisable if you send me some more detail about the Process. Also, send me information about and applications for the appropriate visa or work permit. Please also let me know which immunizations if any, are required.  It’s always appreciable if you provide me with detail as soon as possible because I need to arrive in _____ before This date.

Awaiting for your reply. Thanks in Advance.

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

Dear Sir, I have been offered a job in the __________ of the city and am in need of a visa for stay in your nation for the next XX months.

I have no idea about the Process of a Visa. I would greatly appreciate your sending me application materials for the Visa process.

I am available for the following details:

I am thankful for your much-needed help.

Letter Template: 3

Dear Sir/ Madam,

This letter is in response to your advertisement for a look-up Job that is featured in the newsletter. I have always had a charm for working abroad, and an experience like this would be excellent in the UK. I would readily commit for two years for either of the jobs advertised.

I have a great deal of experience in being a __________ as well. I am also well aware of many other things which are covered by this job. I can also have good interpersonal skills and local language ideas

Enclosed is a copy of my all details. Awaiting your reply.

Letter Template: 4

I am writing to you to express my desire to apply for the managerial position in your esteemed company in USA. I have very good experience in the said Work. As far as my Goal is concerned, I am the best to be Chosen for this Position.

I am very skilled at ________________________, and that is why I should be chosen for this post.

Please find attached to this letter my resume which includes the various other qualifications that I have for your perusal. Also, Send Opine me detail for the Necessary detail required for a visa and work in your Country.

I look forward to hearing your positive response.

Letter Template: 5

I have accepted a job with the ______ and will need a visa that will allow me to work in your country for XX months.

I have little idea about the Process of a Visa. Please send me any pertinent information and application forms for securing the visa. In addition, please inform me if there are any steps I can take to expedite the process.

Awaiting your reply. Thank you for your help.

Your name Australia

Letter Template: 6

With a lot of excitement and gratitude, I want to share that I have been selected for the role of _____ in a very esteemed organization and I have accepted the offer as well. I am willing to start my new journey as soon as possible and would like to know about the Visa procedure for the same.

I would request you to share the procedure along with the required documents in your country. Hoping to hear back from you soon.

Letter Template: 7

Hoping everything is well at your end.

The last few days have been a roller-coaster, and I would like to share the news of my employment in your country. I have been offered a role by a very great organization, and they wish I join the team as soon as possible.

I would like to know what will be the procedure for Visa for me and my family as I wish to bring them along with me for this very new experience.

Kindly let me know about the visa procedure for the working personnel and the family that accompanies along. I would also like to let you know that we have our documents ready and would be happy to present them during a visa appointment.

Awaiting your response.

Letter Template: 8

Dear Officer,

After a lot of hard work and luck, I am very grateful that I have been offered my dream role by an organization in your country named ______. This is a contract role for 24 months, and I would be expected to join in the next 60 days.

I would like to know about the legal formalities involved in this process and what documents will be required for my work visa. Please find my offer letter provided by the company in the attachment for any other details that you might be interested in.

Looking forward to hearing from you.

Letter Template: 9

Application Letter for Visa

[Mention the name of the company],

As I have been transferred to [mention the name of the city] for [mention a duration], I would be required a visa for that purpose and I don’t know anything about this topic.

As it has always been my dream to have a work experience in [mention the name of the place or the city] and now getting transferred there is like a dream come true. As I am a fresher in [mention the name of the company] and also it would be my first time going to some other place not only for work purposes but also for the first time in my whole life so I don’t have any idea about the procedure. 

As you can already see, due to this reason, I don’t have any idea about how to apply for a visa or how to get one. Please let me know what things I am required to do, the important documents that I have to submit, and everything else. It would be great if you can share each and every detail of the procedure with me so that it becomes easy for me to get a visa as soon as possible. 

Right now only I would be moving out to [mention the name of the place] for work purposes but after [mention a duration] my mother and younger brother will also join me. It would be great if you can share details about how to get their visas too. My mother’s age is [mention the age] and my younger brother is only [mention the age] years old. 

I would be very thankful to you if you go through this letter and help me out with my visa application process so that I can spend some beautiful time in [mention the name of a place]. I will be eagerly waiting for your response about this matter. Have a great day. Thank you.

Yours sincerely,

[Sender’s name]

Letter Template: 10

Cover Letter for Visa

[Enter the name of the sender],

As I got transferred to [ mention the name of a city] on [mention the date] and I have to shift thereby [mention a date] which is not so far and as per the rules I have to get a visa to shift there due to work purposes.

Many people dream of working [mention the name of the place] and only a few get the chance to work there I am extremely grateful to be one of them who got the chance to work there. But as it will be my first time moving out to another country for work purposes and I will need a visa for that, but as I don’t know anything about the process for applying for a visa, it would be very helpful to me if you enlighten me on this process. 

Please send me all the details that are required for this process so it becomes easy for me to apply for the visa. At this moment, only I will be moving out there but after I have completely settled down there, my wife and my son will also join me.

It would be great if you can share the details of how to apply for their visas too when the time comes, as I will not be around to guide them throughout the whole procedure. One more important thing is that I need to report there before [mention a date from when you will join the office], so it would be great if you can help me as soon as possible.

I would be very thankful to you if you go through this letter and help me out. Please write back to me explaining the whole procedure so that I can apply for my visa as soon as possible and shift to [mention the name of the place] and start pursuing my dreams. Have a great day. Thank you in advance and I hope you will reach out to me soon.

Yours truly,

[Mention the name of the sender]

Letter Template: 11

[Mention the name of the reader],

Respected sir/ma’am, as I have been offered a job in [mention the name of the company] which is located in [mention the name of the place], I will have to move out for work purposes, and for that I am required to have a visa.

I will be moving to [mention the name of the place] with my whole family, that includes my wife of [mention the age of the wife], my son of [mention the age of the son], my daughter of [mention the age of the daughter] and my mother who is a senior citizen of [mention the age of the mother above 65 years] years old.

I need to apply for a visa for them too. As I don’t have any idea about how to get a visa or apply for one, I would be very grateful to you if you can help me with the whole process. Please let me know what are documents required for this process for each and every one of us and also whom we have to contact for further process.

Please send each and every single detail about the procedure about what are the documents required, how many copies of photos we need for each one of us and every other important thing. 

I have always dreamt of working abroad and getting a job in [mention the name of a place] is like my dream come true. My family is also very excited to move there and have a new start in a new place.

As I have to join the office there in [mention the name of the place], I would be very thankful to you if you can share the details with me as soon as possible so that I can get started with the process soon. Eagerly waiting for your response. I am advance thankfully to you for helping me out. Have a great day.

[Mention the same of the sender]

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• 26 March 2024

‘Exhausted and insulted’: how harsh visa-application policies are hobbling global research

• Sandra Owusu-Gyamfi 0

Sandra Owusu-Gyamfi is a PhD candidate at the University of Ghana in Accra and strategic planning director at Save Ghana Frogs.

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In February, I was meant to speak at the European Conference of Tropical Ecology in Lisbon, providing evidence of extinction risks to some frog species used as bushmeat in West Africa, and highlighting the need for policies that regulate hunting pressures.

In January, I duly applied at the Dutch embassy in Accra for a business visa to the European Union Schengen area. My application included the invitation from the conference organizers, a letter from my sponsors — the Center for International Forestry Research and World Agroforestry, and the UK Global Challenges Research Fund’s Trade, Development and the Environment Hub — and an introductory letter from the dean of graduate studies at the University of Ghana, confirming my status as a final-year PhD candidate. It also included current and old passports that showed my extensive travels, mostly to the United Kingdom.

Tear down visa barriers that block scholarship

Almost three weeks later, my passport was returned with a rejection note, stating that I had not provided justification for the purpose and conditions of my intended stay, and that there were reasonable doubts about my intention to leave the EU before the visa expired.

I wasn’t the only one. Of the ten speakers from low- and middle-income countries (LMICs) invited to present at the conference’s “Wildmeat: opportunities and risks” session, only four got visas. Another person withdrew voluntarily.

The participation of researchers from LMICs at international conferences on biodiversity is of the utmost importance. Earth’s biodiversity is richest in these nations, and includes ecosystems that provide important services, such as carbon sequestration, that benefit people globally. Our participation is not a matter of simply ticking the inclusivity boxes, but a deliberate effort to ensure that the voices of people for whom some of these conservation policies are formulated are heard, and their opinions sought.

However, whereas colleagues from wealthy nations, even as undergraduate students, can easily go to LMICs to participate in conferences and do research, the same cannot be said for those going the other way. The same documentation that scientists from high-income countries present at embassies — sponsorship, invitation and introductory letters — are apparently inadequate when submitted by people from LMICs. According to a global survey in 2018 by the research organization RAND, African and Asian researchers are the most likely to have visa-related challenges for short-term visits (see go.nature.com/2z9dabp ). A 2023 analysis by the Royal Society in London showed that in 2022, of the 30 territories for which the United Kingdom refused visitor visas most often, 22 were in Africa (see go.nature.com/3vxruba ).

Battles over funding could threaten historic effort to save species

These refusals come at a huge cost to individual researchers. Visa applications require scientists to be studious with paperwork, commit often large sums of money and make several trips to embassies that are sometimes outside their home country. My experience left me feeling demoralized, embarrassed and insulted by the implication that I and people like me couldn’t be trusted to attend a conference without outstaying our welcome.

This broken situation also comes at a cost to institutions. My sponsor spent approximately US$1,500 on my visa fee, return flight, insurance and conference registration (all non-refundable). Conference organizers and host institutions in wealthy countries spend a lot of time and effort searching for and inviting credible and accomplished researchers from LMICs to be part of the global conservation effort — time and money that is often wasted, which then discourages meeting organizers from prioritizing speakers from those nations.

Moreover, it comes at a cost to global efforts to prevent further biodiversity loss. Many high-income countries say that they are committed to global biodiversity conservation, and governments are pledging billions of dollars in support . Their visa policies for researchers should reflect this priority.

It’s time for countries to honour their million-dollar biodiversity pledges

I am not suggesting that embassies should operate without caution and issue visas without due diligence. But they should ensure that eligible candidates who meet the criteria are not prevented from participating in international discourse. This requires a distinct form of short-term visa review for scientists attending conferences, seminars, workshops and research programmes, and a commitment to improve communication channels between visa-issuing authorities, conference organizers and academic institutions, both in the countries hosting the events and in those that researchers are travelling from.

Part of this is ensuring that entry-clearance officers do not fixate on a scientist’s financial worth as a measure of the credibility of their intent to return to their home countries. Bank statements are often required to support visa applications. Mine show the grants I have received from the Rufford Foundation, Synchronicity Earth and the BaNGA-Africa/Carnegie Corporation of New York. Others are not so fortunate, and this approach risks allowing only well-off, established scientists to obtain short-stay visas — automatically preventing many early-career researchers from participating in global research conversations.

Conferences are where research collaborations are formed and where decisions on funding, publishing and policymaking are made. It is imperative that visa issues do not block scientists from LMICs benefiting from the opportunities they provide.

Nature 627 , 705 (2024)

doi: https://doi.org/10.1038/d41586-024-00892-1

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The author declares no competing interests.

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TIPS: What you'll need to apply for a US tourist visa

Thinking of going to the United States for a vacation?

Acquiring a visa can be quite taxing as it requires a lot of work, but that shouldn’t hinder you from visiting its picturesque landscapes and vibrant cities.

There are two types of visas that you could apply for in the States. There's the migrant visa for those who are looking to live there permanently, but if you simply want to go for a visit and explore its beauty, the nonimmigrant visa is for you.

Before you pack your bags and book a flight, here's everything you would need to apply for a US tourist visa.

• A valid Philippine passport with a validity longer than your planned trip to the US;
• An accomplished Nonimmigrant Visa Electronic Application or DS-160 form that you can submit online;
• To complete the DS-160 form, you would need a travel itinerary, a national ID from the Philippines, and a social security number.
• Note that the form should be filled out in English. 
• Upon completion, you will receive an alpha-numeric barcode confirmation page that you must print for the interview.  
• A recent 2x2 photo; 
• Receipt of your nonimmigrant visa application processing fee paid in local currency;
• If you are employed, present a letter from your employer indicating your position, time you spent working with the company, authorized vacation, and other business purposes.
• Criminal and court records, if any.

After completing and submitting your DS-160 form online, you would need to create an account or profile in their system that you can access here . Once done, you can schedule an appointment at the US Embassy via a tab that will appear in the dashboard.

You'd be required to present your printed DS-160 form with the confirmation page, the receipt of your visa application fee for application verification, and the ten-digit barcode provided on your confirmation page on the day of your chosen slot.  

Other documents like your valid passport and previous passports and recent 2x2 photo will also be required. Incomplete requirements can cause your application to be void.   

The US Embassy in Manila is located at 1201 Roxas Boulevard. You can contact them at (+63) 2 5301-2000.   

You can check out their official website for more details.

Visa interview and processing

Note that the US Embassy and Consulate are not accepting walk-ins. Applicants are also advised to complete their application early so they would have ample time to prepare and process their visas.

The visa interview questions will revolve around your itinerary, the purpose of your travel, and other personal information to justify the accuracy of your documents. It's necessary to answer all their questions as honestly as possible.

The decision by the consular officer regarding your application will be given on the day of your interview, and " only after all of your documents have been furnished and the results of the medical examination received."

The visa processing fee is non-refundable and non-transferable. Payment transactions can be done through Rizal Commercial Banking Corporation (RCBC) or PesoNet for an online option. Tourist visas usually cost $185 or over P10,000.  

The process time for a visa usually takes three business days, though it may vary depending on the case.  

This article TIPS: What you'll need to apply for a US tourist visa was originally published in PhilSTAR L!fe

Vacancy Details

We encourage you to read and understand the  Eight (8) Qualities of Overseas Employees  before you apply.

The U.S Mission in Sydney is seeking eligible and qualified applications for the position of Visa Assistant. 

The Visa Assistant (NIV/IV) performs a wide range of consular duties associated with delivering nonimmigrant visa (NIV) and immigrant visa (IV) services in accordance with the Visa Unit/Consular Section's standard operating procedures and established visa processing guidelines. Incumbent performs data-entry, document review, correspondence, passport manifesting, visa printing and other general office work. Customer service focus is essential in a Visa Unit/Consular Section that addresses a diverse range of applicants in person and via correspondence daily. The position requires a high-level attention to detail to ensure cases meet documentary requirements, as well as to spot trends or potential issues and escalate those as necessary. The job holder is fully cross trained to function in any role as required by visa demand and scheduling. 

Qualifications and Evaluations

IMPORTANT NOTICE TO ALL APPLICANTS To qualify and progress to the next stage of the recruitment process, your application must address the requirements below including education, experience and language. In your application, please ensure you tailor your experience to address these requirements which can be inputted under "main duties & responsibilities" in the application portal. In addition, the required documents applicable to your application must be uploaded prior to the vacancy closing. Failure to upload your documents will result in an invalid application. Claims made in your application and technical abilities may be tested throughout the recruitment process. 

EXPERIENCE: Two years experience involving the application of regulations and law, extensive public contact, customer service or problem-solving experience is required.

EDUCATION:   Completion of High School (Year 12) is required. 

LANGUAGE:  Fluent speaking//reading/writing English is required. This may be tested.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):   The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants that apply must have at least 12 months remaining at Post or 12 months validity on their visa to be considered for the vacancy.

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Locally Employed Staff, including Members of Household (MOUs), and Third-Country Nationals (TCNs), working at the U.S Mission in Sydney may receive a compensation package and other benefits.

For Eligible Family Members (EFMs), benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the Conditional Offer Letter by the Human Resource Office.

Benefits and compensation for locally employed staff . 

HIRING PREFERENCE SELECTION PROCESS

Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference of the appropriate military branch of the service and contain 1) the military service dates including the expected discharge or release date; and 2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service Employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (ie: what is a EFM, USEFM, AEFM, MOH etc) and for additional employment considerations, please visit the following link: https://careers.state.gov/downloads/files/definitions-for-va

HIRING PREFERENCE ORDER:

• AEFM / USEFM who is a preference-eligible U.S. Veteran
• AEFM / USEFM
• FS on LWOP and CS with reemployment rights

** * IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (Certificate of Release or Discharge from Active Duty), equivalent documentation, or certification. A certification is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead.

How to Apply

All candidates must be able to obtain and hold a Sensitive But Unclassified clearance. 

To apply for this position click the “Apply to this vacancy” button.  For more information on how to apply visit the Mission internet site.

The US Embassy does not view Resumes or CVs. When submitting your application, please make sure you clearly answer the education and your work experience against the specific requirements of the position. Only applications submitted via the ERA portal will be considered

The US Embassy values a workforce of different backgrounds, cultures,and viewpoints. We strive to create a welcoming environment for all and we invite applicants from diverse backgrounds to apply.

If you require an accommodation to complete your application or during the recruitment process please contact us with your request. Our contact information is listed at the top of this vacancy announcement. 

All Applicants

• Please upload any documents to support your application

US EFMs must upload the following documents to support their application to be considered (Failure to upload applicable documents will result in an invalid application):

• Proof of degree (if stated above as an education requirement)
• Copy of Orders/Assignment Notification (or equivalent) (if applicable)
• Residency and/or Work Permit
• DD-214 Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Thank you for your application and your interest in working with the U.S Mission in Sydney.

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

If you would like more information on this position including a position description please contact the Human Resources Office.

If you would like to know more about what we do, please follow us on Facebook , Instagram or LinkedIn . 

Authenticate

Having Trouble?

We can reset your 2-Step verification using the email address we have on file.

• The information that I provide while filling out this online employment application form and completing the application process, including possibly sensitive data, will be transferred online, stored, and processed on a server in the United States of America. This information may or may not be provided the same level of data protection as provided in my home country.
• The information that I provide will be retained and destroyed in accordance with U.S. Department of State record retention policies and procedures.
• The information that I provide will be reviewed and used for official purposes by the government of the United States of America.
• All data transfers via the internet are not 100% secure and there might be some security vulnerabilities.
• I may decide not to consent to these terms, but, if I do not consent to all of these terms, then I agree not to proceed with creating an account or moving forward with filling out the application, and I understand that I will not be considered for hiring.

• International edition
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Call for Ukraine-style visa scheme for Palestinians in Gaza with family in UK

Charities and law firms sign letter to home secretary saying existing immigration routes are not working

A letter signed by almost 60 charities, law firms and organisations will be sent to the home secretary calling for the creation of a Ukraine-style visa scheme for Palestinians trapped in Gaza who have family in the UK.

The letter, signed by the Refugee Council, Care4Calais and the Helen Bamber Foundation, says “existing immigration routes are insufficient and not working” and describes how a Gaza family scheme would “enable Palestinians in Gaza to reunite with their immediate and extended family members in the UK”.

More than 30,000 people have been killed in Gaza since the 7 October attack on Israeli civilians, when 1,200 people were killed and about 250 people taken hostage by Hamas militants.

The letter, organised by the Gaza Families Reunited campaign and addressed to the home secretary, James Cleverly, will be sent on Tuesday. It calls for the Home Office to urgently create a Gaza family scheme “to protect human life and the right to family unity until it is safe for Palestinians to return”, especially as fears grow of an impending Israeli ground assault in Rafah .

The Home Office has said it does not have plans to establish a separate route for Palestinians to come to the UK.

Last week, Scotland’s first minister, Humza Yousaf, backed the Gaza Families Reunited campaign calling for a family reunion scheme.

The letter, whose signatories include the law firms Birnberg Peirce and Duncan Lewis, says eligible Palestinians have been unable to apply for family reunion visas due to the Home Office’s requirement to enrol biometric data, including fingerprints.

Although the Home Office does offer the ability to defer the requirement of biometrics, the letter says most of these applications have been rejected and two people have been killed in Gaza while waiting for a decision.

The letter reads: “Palestinians in Gaza are thus trapped in a catch-22: the British government is demanding that they register biometrics, but it is denying them a viable way of doing so … It is in this context that Palestinian families in the UK have called for a Gaza family scheme alongside a permanent and immediate ceasefire.”

The home secretary’s refusal to make decisions on the reunion applications of three families who were trapped in Gaza, due to their inability to provide biometrics, was found to be unlawful and breached their rights under article 8 of the European convention on human rights, in an upper tribunal in early March.

Hundreds of Palestinian families in the UK have resorted to raising tens of thousands of pounds via fundraisers to facilitate the evacuation of their families through a private company in Egypt.

Since the October attack, 55,000 donations have been made and 430 funds set up in the UK mentioning “evacuate” or “evacuation” in relation to the crisis in Gaza, according to exclusive figures shared with the Guardian by GoFundMe.

A petition calling for a Palestinian family visa scheme has been signed by more than 54,000 people so far. It requires 100,000 signatures in order to be considered for debate in parliament.

A Home Office spokesperson said: “We are working around the clock to get British nationals who want to leave out of Gaza. We have a team on the ground in Cairo and at the Rafah crossing providing consular assistance. Any dependents of British citizens who need a visa can apply for one.”

• Immigration and asylum
• Israel-Gaza war
• Palestinian territories
• Middle East and north Africa

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