research assistant grade 5

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Job titles for researchers are determined by departmental employing authorities. Most researchers' job descriptions are generic and therefore have a degree of flexibility and adaptability incorporated into them.

A researcher should be given a summary project plan, provided by the principal investigator or supervisor. This plan should clarify what the researcher is expected to contribute to the research project. It is recognised that these expectations may change as the researcher settles into the role.

Research Assistant (grade 5)

For researchers who are educated to first degree level and who possess sufficient breadth or depth of knowledge in the discipline and of research methods and techniques to work within their own area. Role holders who gain their doctorate during the course of employment will normally be recommended for promotion to research associate, if this is appropriate for the duties and responsibilities of the post. Promotion is not automatic and depends upon the role holder fulfilling all the duties of the role of research associate.

Research Associate (grade 7)

For researchers with some research experience who have normally have been awarded a doctoral degree. Their research activity will provide substantial scope for academic judgment, originality, interpretation and presentation of results. Research Associates will often have supervisory responsibilities for more junior researchers and may well exercise full authority over many aspects of project work. For appointments at the level of research associate the Department may use the title of 'fellow' where this is a condition of the sponsor's award.

Senior Research Associate (grade 9)

For researchers with at least three years' experience as a postdoctoral Research Associate, or equivalent. Most Senior Research Associates will have full operational responsibility for a major project or research facility and some may hold research grants in their own right. They will have demonstrated a high level of competence and an independent standing as researchers. Appointment as a Senior Research Associate requires the approval of the relevant Faculty Board (or equivalent body). For appointments at the level of senior research associate the Department may use the title of 'fellow' where this is a condition of the sponsor's award.

Principal Research Associate (PRA) (grade 11)

This appointment is at a level equivalent to Reader. (A generic role profile for Readers is available on the Human Resources Division website.)

Researchers may be considered for promotion to or may be recruited to PRA under the University's procedures. The criteria and evaluative standards used for appointment at this level are those specified in the guidance on the senior academic promotions scheme and these appointments will be reported to the University's Human Resources Committee. Where a post arises out of a national scheme run by a major research sponsor, any title associated with that post may be used.

Director of Research (DoR) in (field of research) in the Faculty/Department, etc, of X. (grade 12)

This appointment is at a level equivalent to Professor. A generic role profile for Professors is available on the Human Resources website.

Researchers may be considered for promotion to or may be appointed on recruitment to DoR under the University's procedures. The criteria and evaluative standards used for appointment at this level are those specified in the guidance on the senior academic promotions scheme and these appointments will be reported to the University's Human Resources Committee. The Senior Academic Promotions Scheme is outlined on the Human Resources website.

Find out more

• Generic role descriptions
• Senior Academic Promotions

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Research Assistant

Duties and responsibilities of various research assistant levels.

Also see Research Technician job levels.

162001 Research Assistant 1 (nonexempt salary grade 07, working 37.5-hour week)

Research Assistant 1 Job Description Template and follow the  RA1 Guide

• Work under moderate supervision
• Perform research work in medical and related technical areas involving the use of lab/ research skills
• Conduct analysis of samples
• Record results for a particular experiment or closely related series of experiments
• Maintain records of experiments
• Maintain test equipment utilized in experiments
• Order laboratory supplies
• Bachelor of science degree and 0 to 1 year of experience or Associate's degree in an approved biotechnology program and 0 to 2 years experience

162051 Senior Research Assistant 1 (nonexempt salary grade 09, working 40-hour week)

Senior Research Assistant 1 Job Description Template

• Perform duties of Research Assistant 1 and in addition:
• Work under general supervision
• Carry out experiments according to specific instructions. Assist with planning experiments
• Collaborate with lab staff and principal investigator to conduct a series of experiments to supply scientific information as part of a larger project. May conduct specific experiments and tasks independently. Organize samples and analyze data to contribute to large projects. Provide interpretation of data and suggest potential improvements to techniques and procedures
• Maintain certain equipment and/or facilities
• Manage supplies of the lab, include inventory and submitting orders as requested
• May assist in training new staff and student on lab operations and maintenance; direct the work of students
• Bachelor of science degree and at least 6 months of experience or Associate's degree in an approved biotechnology program and at least 1 years experience

162002 Research Assistant 2 (nonexempt salary grade 10, working 40-hour week)

Research Assistant 2 Job Description Template and follow the RA2 Guide

• Plan and carry out project in accordance with general plans
• Conduct a series of experiments to supply scientific information as part of a larger project
• May assist in developing improved techniques, projection methods or procedures
• Collect and analyze data
• Oversee inventory
• Train new staff; direct the work of students
• Bachelor of science degree and 1 to 3 years of experience or Associate's degree in an approved biotechnology program and 2 to 4 years of experience

161023 Research Assistant 3 (exempt salary grade 12, working 40-hour week)

Research Assistant 3 Job Description Template and follow the RA3 Guide

• Perform duties of Research Assistant 2 and in addition:
• Work under limited supervision
• Work closely with the principal investigator
• Coordinate laboratory/ research activities
• Carry out complex research assignments of a non-routine nature
• Utilize new and innovative research techniques involving a high degree of skill and training
• Evaluate adequacy of techniques; study and test new procedures and analyses
• Devise new protocols and techniques for research projects
• May monitor the laboratory budget
• May supervise students and technicians
• May co-author research projects
• Bachelor of science degree and 3 to 5 years of experience

161024 Research Assistant 4 (exempt salary grade 14, working 40-hour week)

Research Assistant 4 Job Description Template and follow the  RA4 Guide

• Perform duties of Research Assistant 3 and in addition:
• Work with a high degree of independence and under general direction
• Coordinate major activities of laboratory/ research staff
• Perform the most complex quantitative analytical procedures
• Provide input and recommendations to the principle investigator regarding significant developments in research projects
• Assist in developing procedures, coordinate information with others as needed
• May supervise research assistants and technicians
• Co-author research projects
• Teach or instruct others in research techniques
• Bachelor of science degree and 5 to 8 years of experience

Job Classification Guide

This guide applies to all student employees. Supervisors grade jobs based on the complexity and responsibilities of the position. Once the Grade Level is determined, each job must be assigned a Job Code, which will establish the position’s category and the job title.

Hourly-paid student employees should be paid at the same base hourly rate for comparable work, whether they have Work-Study or are paid with departmental funds.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Determining Method of Payment

Hourly : Students who are working in a supervised job on a consistent basis and need to complete timesheets. Undergraduate Work-Study students must be paid on an hourly basis.

Weekly : Students who are doing advanced work, where less supervision is required and tracking hours is not easily accomplished.

Piecemeal : Students who work on a one-time basis (i.e., a special project). Piecemeal payments are made from departmental funds only. The employment duration for a one-time payment cannot exceed one week.  International students can receive piecemeal payments only for work done during approved break periods; they must be paid either hourly or weekly salaried  for all other employment.

Job Titles & Codes

Job grades (effective december 26, 2022).

Research Assistant Skills

Learn about the skills that will be most essential for Research Assistants in 2024.

Getting Started as a Research Assistant

• What is a Research Assistant
• How To Become
• Certifications
• Tools & Software
• LinkedIn Guide
• Interview Questions
• Work-Life Balance
• Professional Goals
• Resume Examples
• Cover Letter Examples

What Skills Does a Research Assistant Need?

Types of skills for research assistants, analytical and critical thinking, technical proficiency and methodology, communication and writing abilities, organizational and time management, collaboration and interpersonal skills, top hard skills for research assistants.

Equipping Research Assistants with analytical prowess and technical expertise for groundbreaking scientific discovery and scholarly excellence.

• Data Collection and Management
• Statistical Analysis and Software (e.g., SPSS, R)
• Laboratory Techniques and Safety Protocols
• Academic and Scientific Writing
• Research Design and Methodology
• Literature Review and Database Searching
• Quantitative and Qualitative Analysis
• Experimental Design and Execution
• Technical Reporting and Documentation
• Grant Writing and Funding Application

Top Soft Skills for Research Assistants

Empowering meticulous analysis and innovative solutions through teamwork, adaptability, and a keen focus on detail in dynamic research settings.

• Active Listening and Communication
• Critical Thinking and Analytical Skills
• Time Management and Organization
• Adaptability and Flexibility
• Teamwork and Collaboration
• Attention to Detail
• Problem-Solving and Creativity
• Initiative and Proactiveness
• Emotional Intelligence and Interpersonal Skills
• Persistence and Resilience

Showcase the Right Skills in Your Resume

Most Important Research Assistant Skills in 2024

Interdisciplinary research competence, advanced data analysis, technical writing and communication, project management and organization, research ethics and integrity, collaborative teamwork, problem-solving and critical thinking, adaptability to emerging technologies, research assistant skills by experience level, important skills for entry-level research assistants, important skills for mid-level research assistants, important skills for senior research assistants, most underrated skills for research assistants, 1. active listening, 2. resourcefulness, 3. data visualization.

Tailor Your Skills for Every Job Application

How to demonstrate your skills as a research assistant in 2024, how you can upskill as a research assistant.

• Master Data Analysis Tools: Become proficient in advanced data analysis software such as R, Python, or SPSS to handle complex datasets and perform sophisticated statistical analyses.
• Develop Project Management Skills: Learn project management principles and tools to efficiently manage research projects, timelines, and resources.
• Expand Your Research Methodology Knowledge: Stay abreast of the latest research methodologies by attending workshops, webinars, and courses offered by universities and professional organizations.
• Enhance Scientific Writing and Communication: Take courses or attend workshops to improve your ability to write research papers, grant proposals, and communicate complex ideas clearly and effectively.
• Embrace Digital Research Tools: Familiarize yourself with the latest digital tools and platforms for research collaboration, data sharing, and virtual experimentation.
• Participate in Interdisciplinary Research: Collaborate with professionals from different fields to gain new perspectives and expand your expertise.
• Stay Informed on Ethical Standards: Keep up-to-date with the ethical standards and regulations in research to ensure compliance and integrity in your work.
• Build a Professional Network: Attend conferences, join research societies, and connect with peers and mentors in your field to exchange knowledge and find collaborative opportunities.
• Engage in Continuous Education: Enroll in advanced degree programs or specialized courses to deepen your subject matter expertise and gain a competitive edge.
• Adopt a Critical Thinking Approach: Develop your critical thinking skills to analyze data more effectively, question assumptions, and generate innovative solutions to research problems.

Skill FAQs for Research Assistants

What are the emerging skills for research assistants today, how can research assistants effectivley develop their soft skills, how important is technical expertise for research assistants.

Research Assistant Education

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Start Your Research Assistant Career with Teal

Recruiting a Research Associate

Last updated: Fri, 12 Nov 2021 15:18:52 GMT

Guidelines for Principal Investigators

If you plan to recruit a Research Assistant or Research Associate funded from your research grant, please follow the steps below. The timescales are to give you an idea of how long each step takes and are working days.

1. Define the position and confirm the grade

All positions at the university are defined in a job description and person specification. There is a template job description provided below to help you do this. You can also contact your Senior HR Officer if you need more assistance.

The job description and person specification will need to be prepared in advance of the position approval request (see step 2), as it is attached by your iTrent administrator to the position approval request.

Researchers are in the Specialist and Supporting Job Family (SSA). As a guide, a grade 5 Research Assistant literally assists with research, a grade 6 Research Associate is expected to conduct standalone research and a grade 7 Senior Research Associate would be taking a lead and managing the project or projects.

All SSA6 positions require the post holder to have completed or be very near completion of their PhD. This is an essential criterion for sponsoring a candidate under UKVI regulations and the expected level of academic attainment for a grade 6 Researcher.

2. Submit your Position Approval request

Your iTrent administrator will submit your request, which will then progress through a devolved route for Research Finance approval, this includes HR and Finance to check funding and the associated J code (used by Finance to identify externally funded posts). The funding available will determine the length of the fixed term contract and the salary range you can offer. Please note that you will not be able to start the recruitment process until a charge code has been released. In exceptional circumstances, your Dean may agree to underwrite the full project funding prior to advertising. Once funding has been approved HR will receive a workflow to complete evaluation and approve the position. The Senior HR Officer (SHRO) supporting your School may contact you at this point to discuss the job details.

Grade 6 job details will be virtually evaluated by HR.  Grade 5 and grade 7 positions will be sent to evaluation panel, if they can’t be job matched (matched to a previously evaluated position).

The process can be speeded up by uploading similar job details, which have previously been evaluated onto the iTrent system.

Allow up to 3 days for position approval. Allow up to 5 days for virtual job evaluation and up to 2 weeks if the position is sent to an evaluation panel.

3. Advertise the post

This is normally done via the same School administrator who managed the approval step for you. S/he will complete a ‘Request to Advertise’ form to enable Recruitment to place the advert to your requirements.

All positions of over 3 months’ duration will be placed on the university’s redeployment register for 3 days.

A standard job advert will be placed on the university website, jobs.ac.uk and Find a Job (previously jobs centre plus). The minimum time you can advertise for is 7 days. 

The wording of the job advert must reflect the wording in the job description. If there is a discrepancy it could affect the ability to recruit a non-UK citizen.

We recommend including the date(s) for interviews on the advert. This helps your planning and deters applications from candidates who are not available on your chosen date(s) for interview. Rearranging the interview date is a common reason for delays in appointment.

You have the discretion to accept late applications however you must be consistent and accept  all  late applications if you do this.

Allow between 7 and 28 days for advertising.

4. Shortlisting for interview

There is a shortlisting matrix in iTrent which will pre-populate with the essential and desirable criteria you have specified in your job description. You must use the matrix as the university must have detailed records of all recruitment and selection stages.

The School administrator will then arrange interviews with your shortlisted candidates to your specification and send a ‘decline’ email to those not shortlisted.

If you want to use other selection methods (for example a written test) please allow time for this and ensure they are adequately supervised. You can get further advice on other selection methods from your Recruitment team.

Shortlisting typically takes 1 day although it can take longer if you have a high number of applications (i.e. over 30).

5. Interview

The interview panel (insert link to Panel composition on website) will be at least 2 people and would include yourself as the PI. Wherever possible, panels of the same gender should be avoided. The panel should convene for about 10 minutes before the first interview to agree the question set. Each interview typically would last 30-40 minutes.

The university requires at least one member of the panel to have completed Recruitment and Selection training in the past 3 years and you are not permitted to chair without the training.

Skype/Teams interviews are preferable for overseas candidates as they are an efficient and cost-effective method of interviewing. People and Organisational Development will normally reimburse reasonable travel and accommodation expenses (typically one night at Burleigh Court) if you choose to conduct face to face interviews. If the accommodation and travel costs are high, you will be contacted about the School contributing to the cost. Candidates must submit original receipts and a claim form quoting the advert REQ number for reimbursement.

It is essential that good quality notes are kept of each candidate’s response to the questions. These will be required to demonstrate the preferred candidate’s performance.

After the interviews are completed, the panel will discuss each candidate and confirm who is appointable and who will be offered the position. You can have more than one appointable candidate and place them in order of preference.

Allow 1 day for interviews.

Prior to their first day, your new joiner must visit the HR Intern to complete right to work checks. They will receive full instructions on what they must do with their offer of employment. Please note:

• No work must be completed until the right to work check is completed – this includes logging on to any IT systems.
• If your researcher is a current employee, People and Organisational Development do not need to complete right to work checks again.
• If your researcher has been an employee previously but has ended employment, right to work checks must be completed as if they were new to the university.

You will be responsible for planning a suitable induction for your new RA, using any support provided within the School. Please refer the guidelines available via the link below to help you do this.

Anyone joining the university on a contract longer than 3 months will be invited to attend a half day ‘Welcome to Loughborough’ event. This gives colleagues an overview of the history of the university, the campus layout and facilities and includes the VC or nominee outlining the university strategy. Lunch is provided and there is an opportunity to network with new colleagues from across campus.

If your RA is on probation, you are likely to be the probation adviser. Further advice on what must happen for probation to be successfully completed can be found below:

RA probation tends to be ‘light touch’ however it is worth bearing in mind that a positive experience during the first few months can help motivate RAs to seek out other opportunities to build their career here. Also, all Researchers are required to complete the mandatory training during their probation period, this is currently the ‘Respecting Diversity’ half day course and Information Security on line training.

7. Day one checks, induction and probation

HR general enquiries Contact the HR Services team

Recruitment team

• 01509 223738

Immigration enquiries

• 01509 228028

Payroll Services team

• 01509 222040

Reward and Benefits team

UCL Career Frameworks

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• How to use the Career Frameworks
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Research - Grade 5

Example job roles: Assistant Technician, Animal Technician, Technician

Level: Developing/Skilled 

Experiences.

Activities and responsibilities likely to be required when working at this level

Health & Safety responsibilities

• Report faults or damage to equipment or infrastructure, and assist with simple maintenance tasks
• Promote and follow safe working practices 
• Understand and follow safety paperwork, with the ability to identify and report hazards
• Conduct routine compliance tasks
• Assist in Maintaining good housekeeping, waste disposal procedures and cleaning activities

Core responsibilities

• Contribute to meetings
• Make suggestions to improve the service
• Contribute to and support change
• Assist with stock control and stores operations
• Assist with record keeping, inventory and asset management 
• Conduct portering duties
• With high accuracy prepare routine buffers/reagents and materials adhering to standard operating procedures where necessary
• Operate simple equipment following instruction or standard operating procedures and interpret simple results
• Organise laboratory spaces in preparation of scheduled activities
• Set up and operate equipment following well-established procedures
• Assist with the induction of new staff
• Check and stock consumables
• Carrying out experiments according to protocols
• Input into writing and review of standard operating procedures

Personal and professional development

Development options to consider when working towards this level

Learning on the job

• Take responsibility for undertaking work independently, carrying out tasks without supervision
• Participate in activities to support continuous improvement e.g., particularly in the Induction process
• Conduct accurate record keeping and actively find ways to improve internal processes 
• Develop report writing skills
• Apply additional training or acquired knowledge to day-to-day tasks

Learning from others  

• Work with others to broaden skill base in areas such as experimental design, data analysis, health and safety, etc.
• Work shadow colleagues to gain an understanding of new or different work practices
• Join a Community of Practice

Formal learning

• Undertake training on the use of specialist equipment and techniques relevant to role
• Apply for training through a mid-career apprenticeship programme

Transferable skills and competencies

UCL uses the Universal Competency Framework (UCF) to discuss transferable skills. Find out more  details on the framework .

Applying expertise and technology  

• Applying technical expertise.
• Building technical expertise.
• Sharing expertise.
• Using technology resources.
• Demonstrating physical and manual skills.
• Demonstrating cross-functional awareness.
• Demonstrating spatial awareness.

Working with people

• Understanding others
• Adapting to the team
• Building team spirit
• Recognising and rewarding contributions
• Consulting others
• Communicating proactively
• Showing tolerance and consideration
• Showing empathy
• Supporting others
• Caring for others
• Developing and communicating self-knowledge and insight

Presenting and communicating information

• Speaking fluently.
• Explaining concepts and opinions.
• Articulating key points of an argument. Presenting and public speaking.
• Projecting credibility.
• Responding to an audience.

UCL Ways of Working

These describe expected behaviours in line with UCL culture and values.  For Ways of Working indicators and steps to development please refer to the  Ways of Working website . 

4 January 2024

“ Career Pathway roles are indicative and are not intended to be a description of the role in terms of responsibilty and duties.

Find out more about the Research  job family.

Other Development and Test profiles: 

• Developing/Skilled - grade 4
• Developing/Skilled - grade 6
• Independent - grade 7
• Advanced - grade 8 (Specialist Pathway)
• Advanced - grade 8 (Management Pathway)
• Senior - grade 9 (Specialist Pathway)
• Senior - grade 9 (Management Pathway)

Print versions

Technical professionals research role profiles.

Technical Professionals Framework

Career case studies.

Progression can lead to these types of Research roles. 

Neil Hughes

Head of Technical Staff for the Department of Earth Sciences

Senior Research Assistant / Research Assistant

A Senior Research Assistant is a NIH employee appointed under the General Schedule (GS-12 or GS-13). They serve in a scientific and technical support capacity and may design experiments with direction while also providing expert, highly skilled technical support, but are not expected to initiate original research programs.

A Research Assistant is a NIH employee appointed under the General Schedule (GS-11 and below) that serves in a scientific and technical support capacity.

Both Senior Research Assistants and Research Assistants are Full-Time Equivalent Employment (FTE) positions.

Approvals (Process)

Both Senior Research Assistants and Research Assistants are appointed using Title 5 and approved by the delegated authority in each Institute and Center (IC). The Deputy Director for Intramural Research (DDIR) strongly recommends that ICs vet all promotions to GS-13 through an IC Peer Review Committee. The criteria for promotion are outlined in the checklist below. Once peer review determines a successful recommendation, a recruitment package for the GS-13 should be submitted to HR for the Senior Research Assistant to apply.

Check Sheets / Checklists

Below are the check sheets and checklists that have been developed and approved by the Senior Research Assistant and Research Assistant designations.

• Senior Research Assistant (Promotion to GS-13 and Above) Check Sheet

Individual ICs may have additional requirements and check sheets. Please contact your Administrative Officer (AO) or HR Specialist for additional guidance.

Intramural scientists at the NIH, as is true for all scientists, should be committed to the responsible use of scientific tools and methods to seek new knowledge. While the general principles of scientific methodologies are universal, their detailed application may differ in various scientific disciplines and circumstances. All research staff in the Intramural Research Program should maintain exemplary standards of intellectual honesty in formulating, conducting, presenting, and reviewing research, as befits the leadership role of the NIH.

Within the NIH IRP, the ethical conduct of researchers is governed by the following three disciplines:

• Research Ethics
• Government Ethics

Ethics information may also be available through your specific IC. Please contact your Ethics Counselor for additional guidance.

Pay / Compensation

Pay and compensation for Title 5 appointed Senior Research Assistants and Research Assistants is based on the OPM General Schedule Pay Table .

Recruitment Process / Appointment Mechanisms

Recruitment of both a Senior Research Assistant and Research Assistant is made via Title 5 and requires a competitive vacancy announcement.

For information regarding appointment mechanisms, please visit:

• Intramural Professional Designations and Appointment Mechanisms Matrix

Renewals are not applicable to a Senior Research Assistant or Research Assistant appointment.

Senior Research Assistants and Research Assistants are not granted independent resources by their Institute.

Termination

Both the Senior Research Assistant and Research Assistant are General Schedule appointments and follow the Title 5 termination procedures. There are no applicable expiration dates for these appointments unless they were created as term appointments.

This page was last updated on Thursday, July 13, 2023

UNDERGRADUATE RESEARCH ASSISTANT PROGRAM (URAP)

The Undergraduate Research Assistant Program funds inexperienced students to work with faculty who are in need of assistance on their own research projects. In doing so, students who do not have sufficient research experience to design and carry out their own independent project gain first-hand mentored knowledge of research practices in their discipline, while faculty who would not otherwise be able to hire Research Assistants (RAs) get help with their own projects. Unlike our other grant programs, a URAP application has to be initiated by a faculty member. Faculty can apply with a particular student(s) in mind, or the Office of Undergraduate Research can assist in finding a student for them by running a search. If you are interested, keep reading to learn how you can get hired by this program! Students in the program are paid $16.00/hour.

If you are a potential faculty mentor interested in applying to URAP, please visit our URAP for Faculty page! The below information is geared toward students.  

PROPOSAL APPLICATIONS ARE EVALUATED ON THE FOLLOWING CRITERIA :

• The extent to which the mentee will have opportunities to frequently engage with the faculty mentor and receive feedback on their work.
• The extent to which it is clear what the student will be doing on a day-to-day basis and how they will be trained to do these tasks.
• The clarity on the skills the mentee will develop through this opportunity and how these skills will prepare the student for more independent work in the field.
• Whether the application is consistent with URAP’s goals of providing opportunities for novice students – not students who already have related professional or academic research experiences.
• The alignment between the student’s interests/goals and the mentor’s work, and how this opportunity will create mutual benefit.

If the review committee needs to make decisions within a limited budget, secondary budget priorities will be strong applications from traditionally underfunded fields (or those who made an argument towards the necessity of funding) or residential college faculty pairings.

Since faculty can either apply with a pre-selected student OR run a job search, this means there are two different deadlines, pending which pathway you take.

PRE-SELECTED STUDENTS:

2023-24 Academic Year URAP Faculty Deadline: Monday,  October 9, 2023

Students applying as the pre-selected student must submit PDFs of their resume and cover letter within 24 hours of the faculty deadline listed above.

OPEN JOB SEARCHES:

2023-24 Academic Year URAP Student Search application period: Monday, October 30 – Sunday, November 12, 2023.

Eligibility

Student mentee eligibility.

Overall, this program is meant for student mentees with no prior research experience, or no prior experience in the proposed methodologies. If you are not sure of your eligibility on the basis of prior research, please consult this  Student Eligibility Guide .  Typically, the faculty review committee is looking for students to make major shifts across fields (ie moving from humanities to natural sciences etc); otherwise the argument needs to be very clearly framed about how the student is still considered new to research and why they are not yet ready to pursue something more independent.

Eligible Applicants:

• Undergraduate Northwestern students who are new to research.
• Undergraduate Northwestern students who are interested in conducting research in a new field that is significantly different than their previous research.
• Under applicable policy, the University cannot hire someone who is outside of the United States. The hired student must reside on US soil at time of hire and throughout the duration of the grant period.
• For international students: all URAP students must have a Social Security Number (SSN) before they are able to begin working/earning money. If the student does not already have a SSN, the Office of Undergraduate Research can write a job offer letter for the student. SSN-related delays may impact the student’s ability to complete work during the grant period. Please talk with us prior to applying so you have a sense of timeline and process required and can make informed financial decisions!
• Faculty may choose to hire two students, and each student has the potential to earn the full award. The award decision is made based on the whole application, so BOTH students must be eligible for the grant to be considered.

Ineligible Applicants:

• Students who are not residing on US soil during the grant period.
• Seniors graduating early cannot be selected for Academic Year URAP positions (given that most students do not begin working until Winter, and the student needs to be an active undergraduate student to be eligible).
• Undergraduate Northwestern students who have already held a URAP position.
• Undergraduate Northwestern students who are prepared to conduct independent research (you should apply for our independent research grants instead!).
• URAP awardees may NOT simultaneously hold an independent grant during their award tenure.

Faculty Mentor Eligibility

• Full-time Northwestern University teaching faculty
• Non-tenure track faculty and lecturers who are teaching this year  are  eligible, and strongly encouraged to apply as long as they will be at Northwestern the following year.
• Teaching postdocs  are  eligible, and strongly encouraged to apply. Post-docs on two year fellowships can only apply for a Summer or AY URAP in their first year.

Ineligible Applicants: URAP fosters long-term mentoring relationships between faculty and students; therefore, faculty are only eligible to apply if they will still be on their campus the academic year after they hold a URAP.

• Emeritus faculty, faculty retiring or leaving Northwestern the following academic year, single year visiting faculty, and other teaching faculty who will not be at Northwestern next academic year  are not eligible to apply.
• Graduate students and non-teaching post-docs  are not  eligible to apply.

Application Process

Finding a faculty mentor.

Faculty mentors initiate the main application. They will describe the student role and tasks, how you will be trained, and their mentorship plan. We encourage students to identify faculty to apply on their behalf (it’s your best chance of success!). A great way to begin this process is to work through Getting Started , and attend a Finding a Faculty/Lab Workshop .

If you are able to find a faculty mentor to apply on your behalf, it often works well to meet and discuss the project and your role before the faculty mentor applies. You can take notes during your meeting in this application  Word Template,  and send it to the faculty mentor afterwards as a way of jump starting their application. The information from meeting will also help you be specific in your cover letter about the aspects of the job that you are excited about and what you hope to gain from this experience. 

If you are not able to identify a faculty member to apply on your behalf in advance of the deadline, that’s okay! Sign up for our e-Newsletter to be the first to know when the open job searches go live! You are welcome to apply to more than one open job, but you must apply separately to EACH position, and we expect you to tailor your cover letter each time. The potential drawbacks to the open job search are that 1) there is no guarantee there will be a faculty mentor in your field running a job search, and 2) you will be competing against other students applying to the same position, so it is more competitive. That being said, it’s always worth a shot to apply! If you are not selected, there are still many other ways to get involved in research. Meeting with an advisor is the best way to come up with a game plan that works for you and your goals!

Drafting Your Cover Letter

You will need a cover letter to apply, regardless of whether you apply as a pre-selected student, or you apply to an open job search position.

EXPECTATIONS ON COVER LETTER SUBMISSION:

You are applying for a position that is competitive – take the time to write a strong application. If you have not written a job application before we recommend you review the resources provided by Career Advancement before starting. The following tips should serve as a baseline; students can receive additional advising on this process from Northwestern Career Advancement (NCA), and they can schedule an appointment through  Handshake . There are lots of helpful examples and resources on the NCA website, including their Career Guide   with sample cover letters and their page specific to  Cover Letter Writing .

FORMATTING:

• Cover letter is maximum of 1 page.
• Save document as a PDFs prior to submission.
• Minimum 11 point font.

COVER LETTER CONTENT:

• FOR PRE-SELECTED STUDENTS: Address the cover letter to the faculty mentor, but your target audience is the faculty review committee. Your goal is to demonstrate alignment with the faculty mentor’s application. You want the review committee to know how you and the faculty mentor came to work together, what skills you are excited about developing, and how you hope to benefit from the URAP experience, if selected. An easy way to begin this cover letter is to use content from the first e-mail you likely sent the faculty mentor (back when you were looking to start a conversation about their research), and then add in content from conversations you have since had with the faculty mentor about the particulars of the URAP position.
• FOR OPEN JOB SEARCH STUDENTS: Address the cover letter to the faculty mentor, being careful to assure that you submit the right cover letter if you apply to more than one open position. Your cover letter is your chance to differentiate yourself from other applicants. Try to express your passion and interests for the position, and explain why their position in particular stood out to you.
• Introduce yourself so they know who is applying . In the first paragraph, it is a good idea to let the faculty mentor a) who you are, your year, and potential major or field of interest, and b) share how you found out about the job opening (ie did their colleague recommend it to you? Listserv? Course you are talking? Office of Undergraduate Research staff member?) Additionally, if you have a residential college affiliation (ie Willard, Shepard, etc) please mention this as well.
• Tailor your application to the job you are applying for . A potential employer wants to know why you are interested in this specific position, and to get an idea of the skills, qualities, and experiences you would bring to it. They are less interested in generic discussion of your personal history, or experiences that have no bearing on the job they want done. So refer to specific reasons why you are interested in  this  position, and give reasons (supported with evidence – see below) for why you are the best candidate for  this job. You will not likely be a competitive candidate if you cannot articulate why a specific job is a good match for you, and what you hope to get out of it. That is, you cover letter should clearly articulate how your interests align with the faculty mentor’s and how this opportunity would benefit you academically and professionally.
• Provide evidence for your statements . It’s not enough to say “I am passionate about history/genetics/psychology/etc.” Why should the person reviewing your application take your word for it? And how does your claim to be passionate distinguish you from all the other applicants claiming exactly the same thing?  Demonstrate  your interest through concrete examples of things you have already done. E.g., what coursework have you taken? Do you have relevant life experiences through clubs, activism, or personal circumstance? What prior experiences show that you had some interest in this topic before you read the job ad?
• Your application must be professional.  A potential employer is interested in your professional experiences and academic goals, not your hobbies and childhood memories. When you describe your background and interest in the field, remember that this is a job application and not a dating profile.
• Give your potential employer enough information to make a decision .   If you only provide generic information and do not give much detail on yourself, how can a potential employer evaluate your interest in, and suitability for, the job?
• Copy edit your application before you send it . This should be obvious…you WILL be judged if there are typos or spelling errors. Don’t let silly mistakes hold back your application. If you are applying to more than one position, log back into the system after you apply and confirm that you uploaded the right resume and the right cover letter for each position. If a faculty member receives an application addressed to a different mentor, they likely won’t take your application seriously.

Click here to download an Example Cover Letter.

Drafting Your Resume

 You will need a resume to apply, regardless of whether you apply as a pre-selected student, or you apply to an open job search position.

EXPECTATIONS ON RESUME SUBMISSION:

You are applying for a position that is competitive – take the time to write a strong application. If you have not written a resume before we recommend you review the resources provided by Career Advancement before starting. The following tips should serve as a baseline; students can receive additional advising on this process from Northwestern Career Advancement (NCA), and they can schedule an appointment through  Handshake . There are lots of helpful examples and resources on the NCA website, including their Career Guide   with sample cover letters and their page specific to Resume Writing .

• Resume is maximum of 1 page.
• Save document as a PDF prior to submission.

RESUME CONTENT:

• Contact information
• Relevant Experience (does not have to be formal job experience)
• Start bullet points with action verbs. NCA has a list of action verbs to help you get started. Where possible, try to quantify your experience, or frame it in a way that shows how it is relevant to the position to which you are applying. 
• Place the most important information first and group related experiences together.  Use section categories to highlight your experiences most relevant to the job first. Within each category, items will be listed chronologically. 
• Include relevant non-work experiences.  Think broadly about what you might include; any activity you do consistently that has an output you can point to can work! For this particular resume, you might include relevant coursework to demonstrate interest in a topic area.

Click here to download an Example Resume.

Submitting Student Application Materials

FOR PRE-SELECTED STUDENTS: your faculty mentor will include your netID when they submit the application. This will trigger an email to you, asking you to upload a PDF of your resume and cover letter to complete the application in the portal ( https://soap.northwestern.edu ). You will see the pending application when you login. You must upload your materials within 24 hours of the faculty application deadline for the application to be considered.

FOR OPEN JOB SEARCH STUDENTS: After log-in, you’ll see a grid with any applications you have previously submitted.  If you have never used this system, it will be empty. On the top menu, click the button that says “Discover Opportunities and Apply.” Navigate to the section that says “Undergraduate Research Office.” Click the “View All” button to find all of the open grants and URAP positions. Scroll through the opportunity listings until you find the name of the faculty mentor and title of the opportunity for which you’d like to apply.

Apply through this Application Portal.

• Log in with your NetID and password.
• Enter the required information, and upload PDFs of your resume and cover letter. 

Final Submission When you submit the application, you will get one of two system responses:

• Option 1: Error message that there were some problems with your application. The errors will be highlighted in red; please review and correct them before you resubmit.
• Option 2: If there are no errors, you will be sent to a survey site. Doing the survey is a requirement to complete the application . It is a short survey that helps us continue advocating for funding and make improvements to the process.

You will receive an automatically generated confirmation email within 15 minutes of your successful submission.

Application Evaluation

• There is a clear benefit to both the faculty and the student. The student is actively engaged in the research rather than doing mundane tasks like data entry or transcribing.
• The student does not have prior research experience, or the student will clearly be transitioning into a new field with significantly different methodologies than their prior experience.
• The application outlines a clear and detailed mentoring plan, discussing how the faculty mentor will help the student develop their research skills.
• The faculty mentor would not otherwise be able to hire an RA because the field is traditionally underfunded and/or undergraduates are not normally included in the research process: arts, humanities, and non-lab/field-based social sciences.
• For faculty in the natural sciences, engineering, medical school, or lab/field-based social sciences, the application makes a detailed and compelling case for why no other funding is available to support RAs. If the faculty has hired undergraduate RAs before, the application explains why this particular student cannot be hired from the same funding source.
• The experience for the student goes beyond the regular curriculum in the discipline.

URAP and Work-Study

You do not need to be work-study eligible in order to receive URAP funding.

If a URAP student is work-study eligible (as denoted in their financial aid award letter accessible through CAESAR), then their URAP position will be converted to work-study. 

Here is an overview of how that will work: work-study is a federal need-based financial aid program. At Northwestern, it is set up such that the government pays for 75% of the student’s hourly wage, and the department that hires the student pays the other 25%. Since the Office of Undergraduate Research is the hiring department for URAP jobs, we will cover the 25%, and there is no additional cost to the faculty mentor.

Of note, work-study allotments are typically more than the URAP award allotment, which means the student may: 1) hold more than one work-study job (and it is the mentee’s job to communicate this to the mentor if this is true), and/or 2) be eligible to earn additional URAP hours given their work-study allotment. The average work-study allotment is $3,600 which is 225 possible URAP hours. Students are often eager to maximize their work-study income. Consequently, prior to the grant beginning, the student mentee and faculty mentor should have an honest conversation about the student’s goals and commitments regarding work-study position(s), and if the URAP job is a viable way for the student to earn additional hours. For example, if the faculty mentor only has about 100 hours of work (ie the initial URAP amount of $1,600 divided by $16.00/hr), the student can only earn a fraction of the $3,600 allotment, the student may pursue a second work-study job since many students financially depend on being able to earn the full allotment. Conversely, if the faculty mentor hopes to hire the student for 225 hours, but the student already has another work-study job with which they plan on splitting their time, it is important for the faculty member to know about realistic time expectations for their URAP research tasks. The federal work-study program caps the number of hours worked per week at 20 hours.

Can I get help writing my resume and cover letter?

Certainly! Since the required student application components are a resume and cover letter, your best resource is Northwestern Career Advancement . You can schedule an appointment with an advisor via Handshake . If you’re looking to speak to someone quickly, look into NCA LiveChat or NCA Express Advising options.

We are also happy to provide advising support through the Office of Undergraduate Research. Schedule an advising appointment with an advisor.

What if I do not currently have a faculty mentor in mind?

Can i apply to more than one open position, i am in a lab-based field. can i still ask a faculty mentor to apply.

• New junior faculty who have not yet applied for major grants and who need RA help while they are setting up their first lab.
• Faculty who are initiating small, unfunded pilot projects that will later form the basis of a new NSF/NIH application.
• Faculty who are funded by grants that explicitly prohibit hiring of undergraduates (please be specific about funding source).

If the faculty mentor does have potential funding to hire you, we expect them to do so such that our office can focus on creating as many opportunities for students as possible.   There are often a number of resources in these disciplines wherein faculty can fund  or subsidize undergraduates.

When can I begin working? How many hours can I complete?

First and foremost, you have to complete all the hiring paperwork before you can begin working. We have a separate page with instructions for award winners .

Academic Year URAP

• Students can begin working any time after November 1st IF they have submitted the appropriate payroll paperwork AND the position is visible in Workforce.
• Students can work more heavily in one quarter than another, pending their course load and agreement with the faculty sponsor.
• Students can work over breaks, if agreed upon with faculty sponsor.  Work cannot be conducted during exam periods.
• Students are paid $16.00/hour and can earn up to $1,600 (or 100 hours) over the grant period. Students who are eligible and choose to convert their RA position to work-study can earn more depending on their individual work-study allotment.
• If they choose to space out the 100 hours, students often work 5-8 hours a week (see funding information above).
• Students CANNOT work more than 40 hrs/week; whether working for this job alone or in combination with another part-time campus job.
• Students must complete & log all hours by the last payroll deadline before Spring Exams begin. Please check your award email for specific dates. Hours must be logged AND annotated in Workforce.

How do I get paid?

First and foremost, you must complete all steps in the hiring payroll process before you can begin working. We have a separate page with information to Award Winners .

The Office of Undergraduate Research hires students as Temp Employees, and students are paid an hourly wage of $16.00/hr. Students enter their hours in Workforce to get paid, and the faculty supervisor (or someone the faculty mentor designates) approves hours in Workforce as primary supervisor. Students cannot begin working until their timecard is visible in Workforce; typically the job is visible about a week after all payroll paperwork is submitted. Additional processes to complete payroll paperwork (like applying and receiving a social security number) may delay the potential start date. Full details on your award paperwork, payroll paperwork, and using Workforce to log/approve hours will be provided in your award emails; we also require all student awardees to participate in a mandatory on-boarding workshop.

I was selected as a URAP mentee! What do I do next?

When you are formally selected, you should receive an award email with instructions on what to do next. You will also fill out a form to generate custom payroll instructions within the application system. You can refer to this webpage for links to payroll forms and detailed instructions on how to complete them. In general you will need to:

• Log back into the application system and formally accept the award.
• Submit a personal data form.
• Complete tax paperwork and I9 verification if you are not already in the Payroll system.
• Attend a mandatory URAP onboarding workshop.
• Begin working ONLY after the position is formally created through HR and you can see a place to enter hours in Workforce.

I need help with the Workforce timekeeping system.

We will take care of hiring you, and we provide an on-boarding workshop to guide you through how to use the Workforce system. Your faculty mentor or someone they designate will approve your hours every two weeks. If your faculty mentor knows in advance that they will be unable to approve your hours for an upcoming deadline, they may contact the URAP administrator to request backup approval on their behalf.

All other questions are best asked of the Workforce help desk, as we are not experts in how this system works.

• Information and Links for the Workforce Timekeeping System
• Phone: 847-491-4700
• Email: [email protected]

Can I use this position to earn work-study money? What about academic credit?

If you are awarded work-study as part of your financial aid package, your URAP position will come from your work-study allotment. This option is only possible during the academic year.

HOWEVER, the average work-study allotment is between $3,000 and $4,000, which comes to about 200-260 hours of work (instead of the original AYURAP 100 hours). Not all faculty mentors may be able to provide that much work. Therefore, the faculty must have additional hours for you to complete or you may wish to find a different job to earn your full allotment.

You cannot simultaneously be paid for your work while earning academic credit, so if you prefer to receive academic credit, you should apply for a 398/399 independent study. Enrollment in an independent student makes you eligible to apply for an  Academic Year Undergraduate Research Grant , which provides $1,000 towards research related expenses.

I'm a research assistant, but I'm falling behind in my work and I'm freaking out. What do I do?

Quick links.

• Advising Request
• E-Newsletter Sign-up
• Workshops & Info Sessions

COLUMBIA UNIVERSITY IN THE CITY OF NEW YORK

Research Assistant

• Columbia University Medical Center
• Opening on: Nov 3 2023
• Technical Grade 5
• Job Type: Support Staff - Union
• Bargaining Unit: SSA
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35.00
• Standard Work Schedule: Monday-Friday 9am-5pm
• Building: 710 W. 168th Street, New York, NY
• Salary Range: $58,102.42 - $58,102.42

Position Summary

We are seeking a Research Assistant to join our expanding clinical research team at the Eleanor and Lou Gehrig ALS Center. The RA will assist Principal Investigators and Research Managers in running multiple investigator-initiated and industry-sponsored research programs.   

Responsibilities

• Coordinates and executes in-person research study visits per protocol by communicating closely with patients, hospital/research facility staff, research team, sponsors and other pertinent groups. 
• Maintains and prepares detailed, organized study source document binders 
• Assists in sample processing and storage, management of sample inventory, coordination of sample transport, and shipping specimens per IATA guidelines
• Assists with data entry and query resolution using multiple Electronic Data Capture systems
• Ensures data quality, integrity and compliance with all regulatory, institutional and departmental requirements
• Establishes and maintains regular communication with study team, hospital staff, and study sponsors to ensure day-to-day study status and patient safety updates are communicated
• Assists with regulatory management, IRB submissions, protocol/consent form modifications, maintenance of regulatory binder
• Assists in timely Adverse Event/SAE documentation and reporting per safety guidelines
• Performs additional related duties as assigned

Minimum Qualifications

• Requires a bachelor's degree and at least 1.5 years of related experience or equivalent in education, training and experience. 
• Ability to communicate effectively with patients, physicians, nurses, and hospital staff
• Close attention to details and strong interpersonal communication skills
• Ability to balance self-sufficiency with collaborative teamwork 
• Proficient in juggling multiple projects and priorities 

Preferred Qualifications

• 1 year of patient-facing, clinical research experience
• Experience with Electronic Medical Records Systems (EMR), Electronic Database Capture (EDC) and Excel

Other Requirements

• Contact with patients and/or human research subjects
• Will be required to undergo institutional Good Clinical Practices (GCP) and HIPAA certification training
• Successful completion of application compliance and systems training requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

Commitment to Diversity 

Columbia university is dedicated to increasing diversity in its workforce, its student body, and its educational programs. achieving continued academic excellence and creating a vibrant university community require nothing less. in fulfilling its mission to advance diversity at the university, columbia seeks to hire, retain, and promote exceptionally talented individuals from diverse backgrounds.  , share this job.

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Research Assistant I MS Grade C

Clerical and technical generic job description.

Job Family: Research/Support Job Code: 601

Job summary:

Typically supports specific basic science research efforts by carrying out defined technical/surgical tasks in the laboratory utilizing standard biology/chemistry/physics/geology related equipment and apparatus.

Follows specific regimens or protocols to achieve research goals and objectives; may work to breed, provide care and husbandry support and perform surgical tasks for research animals; acquire, collect, input and report research data; and provide general laboratory maintenance for safety, operations and security.

Principal responsibilities:

• Researches and collects data through complex laboratory/ scientific experiments, techniques, and procedures; library research; structured interviews; or through other means for designated research assignments
• Records and compiles information related to research data. Codes data accordingly to research specifications. Uses a computer terminal to input and retrieve data and to generate reports. Processes and summarizes data using scientific or statistical techniques
• Assists in data interpretation and analyses. Reports on status of research activities. Sets up, operates and maintains laboratory equipment and apparatus
• Formulates and prepares scientific solutions and media. Recruits study participants. Orders and maintains inventory of supplies
• May assist in designing, developing, and modifying research experiments, procedures, or survey instruments. May oversee and instruct research staff
• Performs additional functions incidental to research activities

Required education and experience:

• Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education

Required licenses or certifications:

Physical requirements:.

Instructional Assistant - Newcomer Hub - location Highland Community - grade TK-5: (Summer 2024)

Job posting for instructional assistant - newcomer hub - location highland community - grade tk-5: (summer 2024) at oakland unified school district, this is a voluntary summer position., programs will be held on campus and follow covid-19 safety rules..

• Under the direction of a principal, assist a certificated teacher in reinforcing instruction to individual or small groups of students in a classroom or other learning environment
• Assist teachers with the preparation of instructional materials and other activities
• Assist students in assigned subject areas and with classroom management
• Attend to the physical health needs of students

QUALIFICATIONS AND REQUIREMENTS

• A high school diploma, or equivalent
• Associate of Arts degree or higher, or greater than 48 college units, or a passing score on a test (CBEST, ParaPro, or CODESP)

Please note that selected candidates will be assigned based on program needs. Selected candidates are expected to commit to the program for the duration of the assignment. Offer and continuation of employment is dependent upon level of student enrollment and attendance. Notice of employment will be sent to the selected candidates. Per SEIU contract article 49, Individual unit members may not work three summers in a row. This rule shall not apply a) if there are more positions than applications for the posting being filled or b) for attendance clerks at the secondary level.

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